Rodney Local Board
OPEN MINUTES
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Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 8 September 2014 at 1.00pm.
Chairperson |
Brenda Steele |
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Members |
Warren Flaunty, QSM |
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Thomas Grace |
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Beth Houlbrooke |
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John McLean |
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Phelan Pirrie |
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Greg Sayers |
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APOLOGIES
Members |
James Colville |
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Steven Garner |
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ALSO PRESENT
Councillor |
Penny Webster |
from 2.05pm (Item 18) to 3.15pm |
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Rodney Local Board 08 September 2014 |
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1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
Resolution number RD/2014/190 MOVED by Member AG Sayers, seconded by Member JG McLean: That the Rodney Local Board: a) accept the apologies from Members SR Garner and JG Colville for absence.
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3 Declaration of Interest
Member Flaunty declared an interest in Item 24 ‘Review of Alcohol Control Bylaws – Proposed bylaw for local board feedback’ as he is a member of the Waitakere Licensing Trust. Member Flaunty took no part in discussion or voting for Item 24.
Member Steele declared an interest in Item 17 ‘Proposal to vest land for regional park purposes at Te Arai’ as she is a Te Uri o Hau beneficiary. Member Steele took no part in the discussion for Item 17.
4 Confirmation of Minutes
Resolution number RD/2014/191 MOVED by Member PH Pirrie, seconded by Member AG Sayers: That the Rodney Local Board: a) confirm the ordinary minutes of its meeting, held on Monday, 11 August 2014, including the confidential section, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
Secretarial Note: Deputations and Public Forum were held from 3.30pm.
9 Public Forum
Secretarial Note: Deputations and Public Forum were held from 3.30pm.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Barbara Cade (Team Leader Event Facilitation North West) in attendance for this item. |
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Resolution number RD/2014/192 MOVED by Chairperson BM Steele, seconded by Member TP Grace: That the Rodney Local Board: a) approve the round one 2014-2015 contestable local event support fund applications as follows:
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Secretarial note: Pursuant to Standing Order 3.15.5 Member McLean requested that his concerns regarding funding the Taupaki School Monster Fireworks event (Item 12) be noted.
13 |
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Trudi Fava (Strategic Planner Local Economic Development) in attendance for this item. |
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Resolution number RD/2014/193 MOVED by Member PH Pirrie, seconded by Member BP Houlbrooke: That the Rodney Local Board: a) confirm funding of up to $29,735 for the development of a Local Economic Development Action Plan for Rodney in 2014/2015. b) decline the request for funding received from Matakana Coast and Country to provide $20,000 for website development and seek that visitor promotion of Puhoi to Te Hana be included within the Aucklandnz website delivered by Auckland Toursim, Events and Economic Development (ATEED).
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14 |
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Paul Clark (Principal Policy Planner) in attendance for this item. |
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Resolution number RD/2014/194 MOVED by Chairperson BM Steele, seconded by Member BP Houlbrooke: That the Rodney Local Board: a) endorse the north Rodney swimming pool needs assessment study. b) note that there are no funds in the LTP2012/2022 to support a subsequent feasibility study, and that the nature and timing of any further work will be determined once the draft Community Facilities Network Plan has been approved by the Regional Strategy and Policy Committee in December 2014. c) request that officers progress the feasibility study for the swimming pool in Warkworth utilising the $30,300 allocated for this project in the 2014/2015 Annual Plan. d) delegate members Houlbrooke and Sayers to work with officers to progress the feasibility study for the swimming pool in Warkworth prior to its adoption by the local board. e) recognise the importance of the Community Facilities Network Plan reflecting the need for an aquatic facility in the Warkworth area.
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15 |
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Wendy Rutherford (Principal Policy Analyst) in attendance for this item. |
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Resolution number RD/2014/195 MOVED by Member TP Grace, seconded by Member PH Pirrie: That the Rodney Local Board: a) approve the direction that the concept plan provides for the development of 80 Great North Road (the former Atlas site). b) note that the concept plan identifies a potential site for a multipurpose community building in the future, subject to confirmation of need and budget. c) recommend a community needs assessment for the Warkworth area be included as an action in the draft Community Facilities Network Plan, noting the findings can be used to inform any future development of community facilities in the area. d) note that any future work undertaken on the Atlas site will be subject to the allocation of budget under the Long-term Plan 2015/2025. e) recognise that further investigations are required to inform detailed design and that there is some flexibility in the placement of elements in the final design.
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16 |
Allocation of the 2014/2015 Infrastructure and Environmental Services Budget |
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Theresa Pearce (Relationship Advisor) and Tracy Tristram (Environmental Programmes Advisor) in attendance for this item. |
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Resolution number RD/2014/196 MOVED by Member PH Pirrie, seconded by Member TP Grace: That the Rodney Local Board: a) approve the allocation of the community led environmental budget to the projects outlined in the following table:
b) approve the allocation of the ecological survey of terrestrial and aquatic ecosystems budget to the projects outlined in the following table:
c) delegate to the Built and Natural Environment Portfolio holders the approval of the following projects subject to further information being provided on land ownership, partnerships and responsibility: i) Constable Road, South Muriwai ($15,000) ii) Makarau Bridge Reserve ($6,500). d) request that any significant changes to approved projects be delegated to the Built and Natural Environment Portfolio holders.
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17 |
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Rob Cairns (Manager Community Policy and Planning – Regional Open Space) in attendance for this item. |
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Resolution number RD/2014/197 MOVED by Member PH Pirrie, seconded by Member WW Flaunty: That the Rodney Local Board: a) endorse the vesting of approximately 196ha of land in Te Arai North, as identified and provided for in Plan Change 166, for the purposes of regional park, subject to the completion of an appropriate agreement with Te Arai Coastal Lands Limited, which will: i) Identify the final area and boundaries of the land to vest ii) Specify and enable the management of the vested regional park land by Te Arai Coastal Land Limited for an initial two year management period following vesting iii) Specify and enable the delivery of any works required by Plan Change 166 by Te Arai Coastal Land Limited within the vested regional park land subsequent to the initial two year management period iv) Specify and enable the ongoing contribution by Te Arai Coastal Land Limited towards the management of the regional park land subsequent to the initial two year management period. b) endorse the delegation of approval of the final area and boundaries of the land to vest and the appropriate terms and conditions of the agreement between council and Te Arai Coastal Lands Limited to the Manager Parks Sport and Recreation and General Counsel.
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18 |
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Resolution number RD/2014/198 MOVED by Member PH Pirrie, seconded by Member AG Sayers: That the Rodney Local Board: a) consider that the Rodney Local Board Agreement which forms part of the 2014/2015 Annual Plan be upheld as an agreement between the local board and the governing body and that no project budgets should be deferred until the end of the financial year once it can be confirmed what projects are unable to be delivered in that financial year.
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19 |
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Resolution number RD/2014/199 MOVED by Chairperson BM Steele, seconded by Member PH Pirrie: That the Rodney Local Board: a) note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/2014. b) request that the Community Facilities team report to the local board on the usage of community halls in the Rodney Local Board area. c) approve: i) the message from the Chairperson, which provides the local board’s comments on local board matters in the 2014 Annual Report. ii) the list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14. d) gives authority to the Chairperson and Deputy Chairperson to make typographical changes and correct any errors before submitting the Annual Report for final publication.
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20 |
Auckland Transport Update to Rodney Local Board, September 2014 |
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Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) in attendance for this item. |
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Resolution number RD/2014/200 MOVED by Member TP Grace, seconded by Member BP Houlbrooke: That the Rodney Local Board: a) revoke resolution RD/2014/102 a) ii) which approved construction of “Footpath, Point Wells Road 1.8m wide on the berm from Waimanu Place to approximately No. 30/32 Point Wells Rd (Reference number 205) $53,000, subject to consultation with affected residents.” b) approve the construction of a footpath 1.8m wide from 30 Point Wells Road to the Point Wells General Store at 14 Point Wells Road, to the value of $53,000 from the Local Board Transport Capital Fund, subject to consultation with affected residents.
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21 |
Auckland Transport Quarterly Update to local boards for the quarter - 1 April to 30 June 2014 |
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Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) in attendance for this item. |
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Resolution number RD/2014/201 MOVED by Member PH Pirrie, seconded by Member TP Grace: That the Rodney Local Board: a) receive the Auckland Transport Quarterly Update to local boards for the quarter 1 April to 30 June 2014.
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22 |
Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014 |
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Caitlin Borgfeldt (Engagement Advisor, Auckland Council Property Limited) and Letitia McColl (Senior Engagement Advisor, Auckland Council Property Limited) in attendance for this item. |
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Resolution number RD/2014/202 MOVED by Member JG McLean, seconded by Member WW Flaunty: That the Rodney Local Board: a) accept the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014. b) request that an urgent meeting be held with David Rankin, Chief Executive Officer, Auckland Council Property Limited, to discuss the property at Green Road, Dairy Flat and the ongoing delay in resolving the future leases for the property.
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23 |
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Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item. |
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Resolution number RD/2014/203 MOVED by Member PH Pirrie, seconded by Member AG Sayers: That the Rodney Local Board: a) approve the new road names under section 319(j) of the Local Government Act 1974 of Larmer Drive and Parlane Drive for the Cabra Developments Limited subdivision at Matua and Tapu Roads, Huapai, Council Reference SLC-59597.
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24 |
Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback |
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Paul Wilson (Principal Policy Analyst) in attendance for this item. |
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Resolution number RD/2014/204 MOVED by Member BP Houlbrooke, seconded by Member PH Pirrie: That the Rodney Local Board: a) support the proposed delegation to local boards to make decisions on permanent and temporary alcohol bans within local board areas. b) support the proposed criteria in clause 7(2) of the proposed bylaw, including discretion to use a different type of alcohol ban to those provided in clause 7(2)(f) of the proposed bylaw. c) request that officers report back to the local board in November 2014 to consider whether to establish a hearings panel to make recommendations on the review of alcohol bans in the local board area.
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25 |
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Resolution number RD/2014/205 MOVED by Member TP Grace, seconded by Member PH Pirrie: That the Rodney Local Board: a) delegate to the Chairperson, Brenda Steele, and the Communications and Engagement portfolio holders the approval of allocating the budget for “local civic functions” as and when necessary for the remainder of the electoral term.
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26 |
Attendance at Kaipara Moana: looking back....thinking forward (Kaipara Harbour Integrated Management Group) |
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Resolution number RD/2014/206 MOVED by Member PH Pirrie, seconded by Member WW Flaunty: That the Rodney Local Board: a) approve attendance by Members Steele (one day), Colville (two days) and Garner (one day) at the Integrated Kaipara Harbour Management Group’s inaugural event ‘Kaipara Moana; looking back…thinking forward’ to be held over 15 and 16 November at the Te Hana Te Ao Marama – Maori Cultural Centre at a cost of $80 per person per day plus $48.00 per person for the Saturday evening event.
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27 |
Psychoactive substances – draft Local Approved Product Policy |
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Callum Thorpe (Principal Policy Analyst) in attendance for this item. |
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Resolution number RD/2014/207 MOVED by Member PH Pirrie, seconded by Member AG Sayers: That the Rodney Local Board: a) support the proposed draft Local Approved Product Policy preventing the sale of approved psychoactive substances in the following areas: i) high deprivation areas as defined by the Ministry of Health’s Deprivation Index score of 8, 9 or 10 indicating areas that fall in the bottom 30% of deprivation scores including Wellsford, Port Albert and Parakai. ii) neighbourhood centres as defined by the Unitary Plan. iii) within 300m of a high school as it is considered that this is an appropriate distance when measured from the boundary of the title. iv) within 100m of a primary school as it is considered that this is an appropriate distance when measured from the boundary of the title. v) within 300m of a mental health or addiction centre understanding that further information is being sought from the Auckland Regional Public Health Service. vi) within 500m of an existing psychoactive substance retail licence as this is appropriate for rural areas with low populations. b) request that dementia units and traumatic brain injury centres be considered under the definition of ‘mental health’ areas. c) request that organisations working with high risk youth, such as Springboard Community Works in Snells Beach, be added to the areas that are prevented from the sale of approved psychoactive substances. d) request that further investigations into centres associated with the organisation ‘Grandparents Raising Grandchildren’ be undertaken.
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Secretarial note: Pursuant to Standing Order 3.15.5 Member McLean requested that his dissenting vote be recorded for Item 27.
28 |
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Councillor Penny Webster in attendance for this item |
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Resolution number RD/2014/208 MOVED by Member PH Pirrie, seconded by Member TP Grace: That the Rodney Local Board: a) thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.
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3.15pm – 3.30pm Afternoon tea adjournment.
8 Deputations
8.1 |
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Jim Sephton and representatives from the Puhoi Community in attendance for this item. Mr Sephton gave a PowerPoint presentation and video presentation on traffic issues at Puhoi. The PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on a the Auckland Council website. |
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Resolution number RD/2014/209 MOVED by Chairperson BM Steele, seconded by Member BP Houlbrooke: That the Rodney Local Board: a) thank the representatives from Puhoi Safety Group for their presentation regarding pedestrian and traffic safety in Puhoi.
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a Puhoi Safety Group |
8.2 |
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Malcolm Paterson (Kaiwhakahaere Tuhono Pakihi, Nga Maunga Whakahii o Kaipara Investment Ltd) in attendance for this item. Mr Paterson gave a PowerPoint presentation on a proposal to staff the visitors’ kiosk at Muriwai. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2014/210 MOVED by Member AG Sayers, seconded by Member PH Pirrie: That the Rodney Local Board: a) thank Malcolm Paterson of Nga Maunga Whakahii o Kaipara Investment Ltd for his presentation on a proposal to staff the visitors’ kiosk at Muriwai.
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a Proposal by Nga Maunga Whakahii o Kaipara Investment Ltd to staff a kiosk at Muriwai |
8.3 |
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Kiri Powell, Cynthia Brown-Mendes and Cheri Povey in attendance for this item. Ms Powell and Ms Brown-Mendes gave a PowerPoint presentation and tabled written information on the Ngati Whatua Nga Rima O Kaipara housing project. A copy of the PowerPoint and the written information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2014/211 MOVED by Chairperson BM Steele, seconded by Member WW Flaunty: That the Rodney Local Board: a) thank the representatives from Ngati Whatua Nga Rima o Kaipara for their update on the Ngati Whatua Nga Rima o Kaipara housing project.
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a Ngati Whatua Nga Rima o Kaipara Trust Housing Project |
9 Public Forum
9.1 |
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Holly Ryan was in attendance to outline the arrangements for the Helensville Christmas Parade. |
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Resolution number RD/2014/212 MOVED by Member PH Pirrie, seconded by Member BP Houlbrooke: That the Rodney Local Board: a) thank Holly Ryan for her presentation on the arrangements for the Helensville Christmas Parade. |
29 |
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Resolution number RD/2014/213 MOVED by Chairperson BM Steele, seconded by Member AG Sayers: That the Rodney Local Board: a) receive the Deputation/Public Forum Update.
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30 |
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Resolution number RD/2014/214 MOVED by Member TP Grace, seconded by Member JG McLean: That the Rodney Local Board: a) Workshop records for 4, 5, 12 and 19 August 2014 be accepted.
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31 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
4.52 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................