Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 8 September 2014 at 1.00pm.

 

present

 

Chairperson

Brenda Steele

 

 

 

Members

Warren Flaunty, QSM

 

 

 

 

Thomas Grace

 

 

 

 

Beth Houlbrooke

 

 

 

 

John McLean

 

 

 

 

Phelan Pirrie

 

 

 

 

Greg Sayers

 

 

 

 

APOLOGIES

 

Members

James Colville

 

 

 

Steven Garner

 

 

 

ALSO PRESENT

 

Councillor

Penny Webster

from 2.05pm (Item 18) to 3.15pm

 

 

 

 

 

 

 

 

 

 


Rodney Local Board

08 September 2014

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number RD/2014/190

MOVED by Member AG Sayers, seconded by Member JG McLean:  

That the Rodney Local Board:

a)         accept the apologies from Members SR Garner and JG Colville for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

Member Flaunty declared an interest in Item 24 ‘Review of Alcohol Control Bylaws – Proposed bylaw for local board feedback’ as he is a member of the Waitakere Licensing Trust. Member Flaunty took no part in discussion or voting for Item 24.

 

Member Steele declared an interest in Item 17 ‘Proposal to vest land for regional park purposes at Te Arai’ as she is a Te Uri o Hau beneficiary. Member Steele took no part in the discussion for Item 17. 

 

4          Confirmation of Minutes

 

Resolution number RD/2014/191

MOVED by Member PH Pirrie, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 11 August 2014, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

Secretarial Note: Deputations and Public Forum were held from 3.30pm.

 

 

 

9          Public Forum

 

Secretarial Note: Deputations and Public Forum were held from 3.30pm.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Rodney Local Event Support Fund - Round 1 2014/2015

 

Barbara Cade (Team Leader Event Facilitation North West) in attendance for this item.

 

Resolution number RD/2014/192

MOVED by Chairperson BM Steele, seconded by Member TP Grace:  

That the Rodney Local Board:

a)         approve the round one 2014-2015 contestable local event support fund applications   as follows:

 

Applicant

Event

Date

Funding

Allocated

Lazy Dude Media Limited

 

Coatesville Classic

15/3/15

$0

OnBoard Skate Inc.

Skate for Change

1/10/14 –

30/4/15

$3,000.00

Integrated Kaipara Harbour Management Group

Kaipara Moana – Look Back Thinking Forward

15/11/14

$0

Refer to Environmental Fund

Lions Club of Helensville

Helensville Community Christmas Parade

6/12/14

$4,000.00

Media Works Radio Rodney

 

Times FM Summer Movie Night

27/12/14

$0

Organisations Passionate About Kawau

Music in the Gardens

14/2/15

$3,100.00

Kumeu Arts Centre Inc

An Intimate Evening with Greg Johnson

20/2/15

$0

Wainui School PTA

 

Big Nui Music Fiesta

21/3/15

$2,000.00

NZ Women Limited

 

Elvis in the Gardens

1/3/15

$0

Hibiscus Rodders

Hibiscus Rodders Beach Festival 2015

23/1/15 –

25/1/15

$0

 

HIPPY South Kaipara Charitable Trust

HIPPY South Kaipara Graduation Ceremony

5/12/14

$1,500.00

Getin2Life Youth Development Trust

In2It Summer Series

1/10/14 –

30/4/15

$2,000.00

Subject to receipt of 2013/2014 Accountability Report

 

Kowhai Festival Society Incorporated

Kowhai Festival

3/10/14 –

19/10/14

$5,000.00

Kumeu Community Centre Netball

Kumeu Community Centre Netball

4/5/15 –

25/9/15

$500.00

Mahu Vision Community Trust

Mahurangi Pasifika 2014

29/11/14

$1,500.00

 

Mahurangi Action Incorporated

Mahurangi Regatta

24/1/15

$2,000.00

Taupaki School PTA

Monster Fireworks Display 2014

31/10/14

$2,000.00

 

Epic Sports Limited

Orewa Beach Sandcastle Competition

26/2/15

$0

Point Wells Fete Committee

 

Point Wells Fete

8/2/15

$565.00

Mahurangi Gymnastics Club Inc.

Spooktacular

1/11/14

$1,000.00

Epic Sports Limited

Triathlon Pink and Fun Run Orewa

6/12/14

$0

Warkworth Agricultural & Pastoral Society

Warkworth A&P Show

24/1/15

$3,000.00

Warkworth Area Business Association Inc.

Warkworth Santa Parade 2014

29/11/14

$2,300.00

Subject to receipt of 2013/2014 Accountability Report

Wellsford A&P Society

 

Wellsford Country Show

22/11/14

$1,500.00

Wellsford Promotions Association Inc

Wellsford Xmas Parade

29/11/14

$2,370.00

Whangateau Hall & Reserve Advisory Group

Whangateau Country Fair

26/1/15

$0

TOTAL

 

 

$37,335.00

 

 

CARRIED

 

Secretarial note:          Pursuant to Standing Order 3.15.5 Member McLean requested that his concerns regarding funding the Taupaki School Monster Fireworks event (Item 12) be noted.

 

 

13

Local Economic Development Work Programme

 

Trudi Fava (Strategic Planner Local Economic Development) in attendance for this item.

 

Resolution number RD/2014/193

MOVED by Member PH Pirrie, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      confirm funding of up to $29,735 for the development of a Local Economic Development Action Plan for Rodney in 2014/2015.

b)      decline the request for funding received from Matakana Coast and Country to provide $20,000 for website development and seek that visitor promotion of Puhoi to Te Hana be included within the Aucklandnz website delivered by Auckland Toursim, Events and Economic Development (ATEED).

 

CARRIED

 

 

 

 

 

 

 

 

14

North Rodney swimming pool needs assessment study

 

Paul Clark (Principal Policy Planner) in attendance for this item.

 

Resolution number RD/2014/194

MOVED by Chairperson BM Steele, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      endorse the north Rodney swimming pool needs assessment study.

b)      note that there are no funds in the LTP2012/2022 to support a subsequent feasibility study, and that the nature and timing of any further work will be determined once the draft Community Facilities Network Plan has been approved by the Regional Strategy and Policy Committee in December 2014.

c)      request that officers progress the feasibility study for the swimming pool in Warkworth utilising the $30,300 allocated for this project in the 2014/2015 Annual Plan.

d)      delegate members Houlbrooke and Sayers to work with officers to progress the feasibility study for the swimming pool in Warkworth prior to its adoption by the local board.

e)      recognise the importance of the Community Facilities Network Plan reflecting the need for an aquatic facility in the Warkworth area.

 

CARRIED

 

 

15

Atlas site concept plan

 

Wendy Rutherford (Principal Policy Analyst) in attendance for this item.

 

Resolution number RD/2014/195

MOVED by Member TP Grace, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      approve the direction that the concept plan provides for the development of 80 Great North Road (the former Atlas site).

b)      note that the concept plan identifies a potential site for a multipurpose community building in the future, subject to confirmation of need and budget.  

c)      recommend a community needs assessment for the Warkworth area be included as an action in the draft Community Facilities Network Plan, noting the findings can be used to inform any future development of community facilities in the area.

d)      note that any future work undertaken on the Atlas site will be subject to the allocation of budget under the Long-term Plan 2015/2025.

e)      recognise that further investigations are required to inform detailed design and that there is some flexibility in the placement of elements in the final design.

 

CARRIED

 

 

 

 

 

 

16

Allocation of the 2014/2015 Infrastructure and Environmental Services Budget

 

Theresa Pearce (Relationship Advisor) and Tracy Tristram (Environmental Programmes Advisor) in attendance for this item.

 

Resolution number RD/2014/196

MOVED by Member PH Pirrie, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      approve the allocation of the community led environmental budget to the projects outlined in the following table:

Project

Amount allocated

Sandspit Residents and Ratepayers Community engagement

$5,000


Warkworth War on Weeds Proposal

$20,000

Takatu Landcare Group

$10,000

North West Wildlink Bird Survey

$2,000

Rodney bat survey

$5,000

Total Allocation

$42,000

b)      approve the allocation of the ecological survey of terrestrial and aquatic ecosystems budget to the projects outlined in the following table:

Project

Amount allocated

Lake Tomarata Dune Lakes Reserve

$3,000

Brick Bay – Puriri Place Reserve

$3,000

Birds Beach Recreation Reserve

$12,000

McElroys Scenic Reserve

$5,000

Woodcocks-Kawaka Reserve

$5,000

Total Allocation

$28,000

c)      delegate to the Built and Natural Environment Portfolio holders the approval of the following projects subject to further information being provided on land ownership, partnerships and responsibility:

i)          Constable Road, South Muriwai ($15,000)

ii)         Makarau Bridge Reserve ($6,500).

d)      request that any significant changes to approved projects be delegated to the Built and Natural Environment Portfolio holders.

 

CARRIED

 

17

Proposal to vest land for regional park purposes at Te Arai

 

Rob Cairns (Manager Community Policy and Planning – Regional Open Space) in attendance for this item.

 

Resolution number RD/2014/197

MOVED by Member PH Pirrie, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      endorse the vesting of approximately 196ha of land in Te Arai North, as identified and provided for in Plan Change 166, for the purposes of regional park, subject to the completion of an appropriate agreement with Te Arai Coastal Lands Limited, which will:

i)       Identify the final area and boundaries of the land to vest

ii)      Specify and enable the management of the vested regional park land by Te Arai Coastal Land Limited for an initial two year management period following vesting

iii)     Specify and enable the delivery of any works required by Plan Change 166 by Te Arai Coastal Land Limited within the vested regional park land subsequent to the initial two year management period

iv)     Specify and enable the ongoing contribution by Te Arai Coastal Land Limited towards the management of the regional park land subsequent to the initial two year management period.

b)      endorse the delegation of approval of the final area and boundaries of the land to vest and the appropriate terms and conditions of the agreement between council and Te Arai Coastal Lands Limited to the Manager Parks Sport and Recreation and General Counsel.

 

CARRIED

 

18

Deferral of 2014/2015 capital projects

 

Resolution number RD/2014/198

MOVED by Member PH Pirrie, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      consider that the Rodney Local Board Agreement which forms part of the 2014/2015 Annual Plan be upheld as an agreement between the local board and the governing body and that no project budgets should be deferred until the end of the financial year once it can be confirmed what projects are unable to be delivered in that financial year.

 

CARRIED

 

19

Annual Report 2013/14

 

Resolution number RD/2014/199

MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/2014.

b)      request that the Community Facilities team report to the local board on the usage of community halls in the Rodney Local Board area.

c)      approve:

i)                        the message from the Chairperson, which provides the local board’s                         comments on local board matters in the 2014 Annual Report.

          ii)           the list of achievements and the list of capital projects that form part of                the local board information for the Auckland Council Annual Report                2013/14.

d)         gives authority to the Chairperson and Deputy Chairperson to make             typographical changes and correct any errors before submitting the Annual             Report for final publication.

 

CARRIED

 

20

Auckland Transport Update to Rodney Local Board, September 2014

 

Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) in attendance for this item.

 

Resolution number RD/2014/200

MOVED by Member TP Grace, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      revoke resolution RD/2014/102 a) ii) which approved construction of “Footpath, Point Wells Road 1.8m wide on the berm from Waimanu Place to approximately No. 30/32 Point Wells Rd (Reference number 205) $53,000, subject to consultation with affected residents.”

b)      approve the construction of a footpath 1.8m wide from 30 Point Wells Road to the Point Wells General Store at 14 Point Wells Road, to the value of $53,000 from the Local Board Transport Capital Fund, subject to consultation with affected residents.

 

CARRIED

 

 

21

Auckland Transport Quarterly Update to local boards for the quarter - 1 April to 30 June 2014

 

Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) in attendance for this item.

 

Resolution number RD/2014/201

MOVED by Member PH Pirrie, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      receive the Auckland Transport Quarterly Update to local boards for the quarter 1 April to 30 June 2014.

 

CARRIED

 

 

22

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014

 

Caitlin Borgfeldt (Engagement Advisor, Auckland Council Property Limited) and Letitia McColl (Senior Engagement Advisor, Auckland Council Property Limited) in attendance for this item.

 

Resolution number RD/2014/202

MOVED by Member JG McLean, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      accept the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014.

b)      request that an urgent meeting be held with David Rankin, Chief Executive Officer, Auckland Council Property Limited, to discuss the property at Green Road, Dairy Flat and the ongoing delay in resolving the future leases for the property.

 

CARRIED

 

23

New Road Name – Larmer Drive and Parlane Drive

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RD/2014/203

MOVED by Member PH Pirrie, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      approve the new road names under section 319(j) of the Local Government Act 1974 of Larmer Drive and Parlane Drive for the Cabra Developments Limited subdivision at Matua and Tapu Roads, Huapai, Council Reference SLC-59597.

 

CARRIED

 

 

24

Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback

 

Paul Wilson (Principal Policy Analyst) in attendance for this item.

 

Resolution number RD/2014/204

MOVED by Member BP Houlbrooke, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      support the proposed delegation to local boards to make decisions on permanent and temporary alcohol bans within local board areas.

b)      support the proposed criteria in clause 7(2) of the proposed bylaw, including discretion to use a different type of alcohol ban to those provided in clause 7(2)(f) of the proposed bylaw.

c)      request that officers report back to the local board in November 2014 to consider whether to establish a hearings panel to make recommendations on the review of alcohol bans in the local board area.

 

CARRIED

 

 

25

Rodney Local Board Local Civic Functions Budget

 

Resolution number RD/2014/205

MOVED by Member TP Grace, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      delegate to the Chairperson, Brenda Steele, and the Communications and Engagement portfolio holders the approval of allocating the budget for “local civic functions” as and when necessary for the remainder of the electoral term.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

26

Attendance at Kaipara Moana: looking back....thinking forward (Kaipara Harbour Integrated Management Group)

 

Resolution number RD/2014/206

MOVED by Member PH Pirrie, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      approve attendance by Members Steele (one day), Colville (two days) and Garner (one day) at the Integrated Kaipara Harbour Management Group’s inaugural event ‘Kaipara Moana; looking back…thinking forward’ to be held over 15 and 16 November at the Te Hana Te Ao Marama – Maori Cultural Centre at a cost of $80 per person per day plus $48.00 per person for the Saturday evening event.

 

CARRIED

 

 

27

Psychoactive substances – draft Local Approved Product Policy

 

Callum Thorpe (Principal Policy Analyst) in attendance for this item.

 

Resolution number RD/2014/207

MOVED by Member PH Pirrie, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      support the proposed draft Local Approved Product Policy preventing the sale of approved psychoactive substances in the following areas:

          i)                       high deprivation areas as defined by the Ministry of Health’s                              Deprivation Index score of 8, 9 or 10 indicating areas that fall in the                                 bottom 30% of deprivation scores including Wellsford, Port Albert and                        Parakai.

          ii)           neighbourhood centres as defined by the Unitary Plan.

          iii)          within 300m of a high school as it is considered that this is an                            appropriate distance when measured from the boundary of the title.

          iv)          within 100m of a primary school as it is considered that this is an                      appropriate distance when measured from the boundary of the title.

          v)           within 300m of a mental health or addiction centre understanding that                further information is being sought from the Auckland Regional Public                Health Service.

          vi)          within 500m of an existing psychoactive substance retail licence as this                is appropriate for rural areas with low populations.

b)      request that dementia units and traumatic brain injury centres be considered under the definition of ‘mental health’ areas.

c)      request that organisations working with high risk youth, such as Springboard Community Works in Snells Beach, be added to the areas that are prevented from the sale of approved psychoactive substances.

d)      request that further investigations into centres associated with the organisation ‘Grandparents Raising Grandchildren’ be undertaken.

 

CARRIED

 

Secretarial note:          Pursuant to Standing Order 3.15.5 Member McLean requested that his dissenting vote be recorded for Item 27.

 

28

Ward Councillor Update

 

Councillor Penny Webster in attendance for this item

 

Resolution number RD/2014/208

MOVED by Member PH Pirrie, seconded by Member TP Grace:  

That the Rodney Local Board:

a)         thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

 

CARRIED

 

3.15pm – 3.30pm Afternoon tea adjournment.

 

8          Deputations

 

8.1

Puhoi Safety Group

 

Jim Sephton and representatives from the Puhoi Community in attendance for this item. Mr Sephton gave a PowerPoint presentation and video presentation on traffic issues at Puhoi. The PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on a the Auckland Council website.

 

Resolution number RD/2014/209

MOVED by Chairperson BM Steele, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      thank the representatives from Puhoi Safety Group for their presentation regarding pedestrian and traffic safety in Puhoi.

 

CARRIED

 

Attachments

a     Puhoi Safety Group

 

 

8.2

Nga Maunga Whakahii o Kaipara Investment Ltd

 

Malcolm Paterson (Kaiwhakahaere Tuhono Pakihi, Nga Maunga Whakahii o Kaipara Investment Ltd) in attendance for this item. Mr Paterson gave a PowerPoint presentation on a proposal to staff the visitors’ kiosk at Muriwai. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/210

MOVED by Member AG Sayers, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      thank Malcolm Paterson of Nga Maunga Whakahii o Kaipara Investment Ltd for his presentation on a proposal to staff the visitors’ kiosk at Muriwai.

 

CARRIED

 

Attachments

a     Proposal by Nga Maunga Whakahii o Kaipara Investment Ltd to staff a kiosk at Muriwai

 

8.3

Ngati Whatua Nga Rima o Kaipara

 

Kiri Powell, Cynthia Brown-Mendes  and Cheri Povey in attendance for this item. Ms Powell and Ms Brown-Mendes gave a PowerPoint presentation and tabled written information on the Ngati Whatua Nga Rima O Kaipara housing project. A copy of the PowerPoint and the written information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/211

MOVED by Chairperson BM Steele, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      thank the representatives from Ngati Whatua Nga Rima o Kaipara for their update on the Ngati Whatua Nga Rima o Kaipara housing project.

 

CARRIED

 

Attachments

a     Ngati Whatua Nga Rima o Kaipara Trust Housing Project

 

9          Public Forum

 

 

9.1

Helensville Christmas Parade

 

Holly Ryan was in attendance to outline the arrangements for the Helensville Christmas Parade.

 

Resolution number RD/2014/212

MOVED by Member PH Pirrie, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)         thank Holly Ryan for her presentation on the arrangements for the             Helensville Christmas Parade.

CARRIED

 

 

29

Deputation/Public Forum Update

 

Resolution number RD/2014/213

MOVED by Chairperson BM Steele, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

CARRIED

 

 

30

Rodney Local Board Workshop Records

 

Resolution number RD/2014/214

MOVED by Member TP Grace, seconded by Member JG McLean:  

That the Rodney Local Board:

a)      Workshop records for 4, 5, 12 and 19 August 2014 be accepted.

 

CARRIED

  

 

31        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

4.52 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................