Agenda of Seniors Advisory Panel

I hereby give notice that an ordinary meeting of the Seniors Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 22 September 2014

10.00am

Level 15 Meeting Room
Civic Building
Auckland Council
1 Greys Avenue
Auckland

Seniors Advisory Panel

OPEN AGENDA

MEMBERSHIP

Chairperson	Margaret Devlin
Deputy Chairperson	Russell Rigby
Members	Dr Judy Blakey
	Janet Clews, CNZM,QSO, JP
	Roger Fowler
	Joan Lardner-Rivlin, QSM
	Sonny Niha
	Richard Northey, ONZM
Councillor Liaison	Cr Dr Cathy Casey

(Quorum 5 members)

Barbara Watson

Democracy Advisor

16 September 2014

Contact Telephone: (09) 307 7629

Email: barbara.watson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Seniors Advisory Panel:

a) confirm the ordinary minutes of its meeting held on Monday, 4 August 2014, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Seniors Advisory Panel

22 September 2014

Election of the Chairperson and Deputy Chairperson

File No.: CP2014/21023

Purpose

1. To elect a chairperson and deputy chairperson for the Seniors Advisory Panel.

Executive summary

2. In accordance with the Terms of Reference for demographic panels, the Seniors Advisory Panel must, at its third meeting, elect a chairperson and a deputy chairperson.

3. The panel must decide whether the election will be conducted by open or closed ballot, and choose a voting system. Staff recommend that the Panel adopt one of the two voting systems outlined in the Local Government Act 2002 (explained at paragraphs 12 and 13 of this report).

4. Once the panel has made these choices, the Lead Officer Support will lead the process for the election of the chairperson. Once elected, the new chairperson will in turn lead the process for the election of the deputy chairperson.

Recommendation/s

That the Seniors Advisory Panel:

a) decide whether the chairperson and deputy chairperson will be elected by open or closed ballot

b) decide whether the chairperson and deputy chairperson will be elected using voting system A or voting system B (as described in Schedule 7, Clause 25 of the Local Government Act 2002)

c) elect a chairperson

d) elect a deputy chairperson.

Comments

5. The Governing Body appointed the Ethnic Peoples, Pacific Peoples and Seniors Advisory Panels at its meeting of 1 May 2014 (Resolution no. GB/2014/42). The panels held their first meetings in June.

6. In accordance with the Terms of Reference for demographic panels, the Seniors Advisory Panel must, at its third meeting, elect one member to the position of chairperson and one member to the position of deputy chairperson.

7. The panel at its second meeting, held on Monday 4 August 2014, was briefed on the requirement to elect a chairperson and deputy chairperson at the next meeting. As part of the briefing, the panel was advised that panel processes should, whenever possible, mirror committee processes. This included using the voting systems of local committees.

8. There is no provision for proxy voting, only members present may nominate and vote for the chair and deputy chair. Candidates can vote for themselves.

Open or closed ballot

9. The Youth and Ethnic Peoples Panels have already elected a chair and deputy chairperson at their last meetings. Both chose a closed ballot for the method of election. The Seniors Advisory Panel can choose either option.

Voting System

10. The panel needs to decide what voting system it wants to use.

11. Staff recommend to undertake the election in accordance with Schedule 7, Clause 25 of the Local Government Act 2002, and to choose one of the two systems that can be used to elect chairpersons and deputy chairpersons of regional councils and other committees. The two systems are described below.

12. System A -

(a) requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

(b) has the following characteristics:

(i) there is a first round of voting for all candidates; and

(ii) if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii) if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv) in any round of voting, if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

13. System B -

(a) requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b) has the following characteristics:

(i) there is only one round of voting; and

(ii) if two or more candidates tie for the most votes, the tie is resolved by lot.

Voting procedure at the meeting

14. The meeting will proceed as follows:

(a) The interim chairperson will call the meeting to order and deal with apologies and the initial procedural items.

(b) The first item of substantive business will be the election of chairperson.

(c) The interim chairperson will vacate the chair and the meeting will be chaired by the lead officer, assisted by the democracy advisor.

(d) The lead officer will call for a decision on whether the ballot will be open or closed. This will be by simple voice or show of hands vote.

(e) The lead officer will then call for a decision on the voting system. Once a member moves one of the systems and is seconded, it will be put to the vote. Again a decision will be by voice or show of hands.

(f) The lead officer will call for nominations for chairperson. Each candidate must be nominated and seconded by a panel member who is present.

(g) If there is only one nomination that person will be declared elected and will assume the chair.

(h) If there is more than one candidate, an election will take place using the voting system agreed earlier.

(i) If it is closed voting, the democracy advisor will undertake the vote, scrutineered by the liaison councillor.

(j) Once elected, the successful candidate will assume the chair and call for nominations for deputy chairperson.

(k) The relevant parts of the process will be repeated for the election of the deputy chairperson.

(l) The meeting will then continue with the next item of business.

Consideration

Local board views and implications

15. There are no local board implications.

Māori impact statement

16. There are no items in this report which impact on matters of significance for Māori.

Implementation

17. There are no significant implication issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Bruce Thomas - Principal Advisor Panels

Authorisers

Marguerite Delbet - Manager Democracy Services

Greg Morgan – Lead Officer Support

Seniors Advisory Panel

22 September 2014

Housing for older persons - work programme 2014/2014

File No.: CP2014/20968

Purpose

1. To seek the panel’s endorsement for the Social Housing, Housing for Older Persons (HFOP) work programme for 2014/2015.

Executive summary

2. Auckland Council as a provider of social housing owns and operates 1412 Housing for Older Persons (HFOP) dwellings. The dwellings are unevenly distributed across the city, with provision concentrated in the south, west and north.

3. Social housing is a discretionary activity for local government in New Zealand. Council chooses to provide the HFOP service and by offering safe and affordable housing tenancies to low income, older persons. This supports them in being active and independent within their communities. This approach is commonly referred to as “aging in place”, and recognises the social and economic advantages of enabling citizens to be part of mainstream community into old age.

4. Staff have developed a draft work programme for 2014/2015 which aligns with the Auckland Plan and the Housing Action Plan. The work programme comprises community (village) development initiatives, an asset renewal programme and delivery of actions from the Housing Action Plan.

5. Auckland Council’s Social Housing Asset Management Plan records the asset value of the social housing portfolio to be $149 million. The depreciation of this portfolio generates an annual asset renewal fund which is approximately $1.34 million in 2013/2014.

6. Following strong feedback from tenants across the region, the 2014/2015 renewals and refurbishment work will be focussed on enhanced safety and accessibility, with an estimated cost of $1,339,636.

Recommendation/s

That the Seniors Advisory Panel:

a) receive the report.

Comments

7. Auckland Council as a provider of social housing owns and operates 1412 Housing for Older Persons dwellings (excluding those in the Wilsher redevelopment). The dwellings are unevenly distributed across the city, with provision concentrated in the south, west and north.

8. Social housing is a discretionary activity for local government in New Zealand. Council chooses to provide the HFOP service and by offering safe and affordable housing tenancies to low income, older persons. This supports them in being active and independent within their communities. This approach is commonly referred to as “aging in place”, and recognises the social and economic advantages of enabling citizens to be part of mainstream community into old age.

9. Staff have developed a draft work programme for 2014/2015 which aligns with the following Auckland Plan strategic directions:

· Strategic Direction 1:

Create a strong, inclusive and equitable society that provides opportunity for all Aucklanders.

· Strategic Direction 10:

Create a stunning city centre, with well-connected quality towns, villages and neighbourhoods.

· Strategic Direction 11:

House all Aucklanders in secure, healthy homes they can afford.

· Strategic Direction 12:

Plan, deliver and maintain quality infrastructure to make Auckland liveable and resilient.

10. The work programme comprises community (village) development initiatives, an asset renewal programme and delivery of actions from the Housing Action Plan.

11. Auckland Council rental units are provided at lower than market rates to older persons who are not able to afford their own homes or rent privately

12. Key service activities include:

· Providing and managing tenancies including enquiries, interviews and screening of applicants

· Oversight of tenant wellbeing

· Co-ordination of services and support for tenants e.g. needs assessments by district health boards for installation of ramps etc

· Monitoring the standard of accommodation provided to meet defined service needs

· Planned and reactive maintenance of properties

· Creation of future housing developments options.

13. Auckland Council’s Social Housing Asset Management Plan records the asset value of the social housing portfolio to be $149 million. The depreciation of this portfolio generates an annual asset renewal fund which is approximately $1.34 million in 2013/2014.

14. The 2014/2015 work programme is made up of three areas of work:

· Community (village) development initiatives

· Asset renewal programme

· Housing action plan activities.

15. The community development initiatives are focussed on creating a sense of neighbourhood within each housing village as well as overseeing resident’s wellbeing and enhancing their ability to age in place. Initiatives typically comprise of physical fitness, learning and connection opportunities.

16. In 2013/2014 the key focus of the community development initiative was partnerships with community organisations to enhance feelings of safety for our tenants by supporting and delivering effective Neighbourhood Support and Connect 4 Networks across the region, focussing on areas of concern. Tenants actively engaged in this work and provided strong feedback on safety and access issues within their villages. Accordingly, the 2014/2015 renewals work focussed on work to enhance safety and accessibility across the region. Table 1 lists renewal and refurbishment works planned for the 2014/2015 year.

Table 1: Asset renewal works planned for 2014/2015

Physical works	Villages	Costs
Install security doors	Install security doors at all units throughout region	350,000
Renew paving	Review all villages as to acceptable footpaths for condition, width and level grade	451,950
Install security gate	Inverell Court and Otara Court	80,000
Fence Replacement	10 Karaka, 19 Karaka, Flagstaff Village, Jack Smyth Village, Torbay Flats and Windsor Court	136,186
Washing line replacements	Cockayne Court	13,125
Replace switchboards	Fraser Court and Parkway	20,625
Replace decks	Torbay Flats	57,000
Install security lighting	Topping Court	27,000
Curb and channel replacement	19 Karaka and Harmony Village	25,625
Gutter Replacement	Hutchinson Village	18,125
Refurbishment on vacant unit	~$40K per unit x 4	160,000
	Total costs	1,339,636

17. The Housing Action Plan contains three specific actions that focus on Auckland Council housing for older persons portfolio that will be continued in the 2014/2015 year, in conjunction with Auckland Council Long-term Plan planning. They are:

· Action 5

Enable redevelopment projects on existing Council Housing for Older Persons sites while maintaining at least the existing number of units for the older persons in the Council property portfolio.

· Action 9

Use existing Council-owned housing stock to help grow the Community Housing sector by investigating the management options of council-owned housing stock including transfer of assets to existing community housing providers or forming a specialist housing provider for older persons.

· Action 23

Undertake a retrofit assessment of council owned stock.

Consideration

Local board views and implications

18. Social housing is an activity determined by the governing body, which is acknowledged to be of interest to local boards. In 2014/2015 several local boards noted this within their local board agreements. Local boards have not been specifically consulted regarding the development of this programme. The intention is for officers to advise local boards of the final programme and provide information reports on progress as part of the local work programme reporting.

Māori impact statement

19. According to a recent survey of social housing tenants (Auckland Council/Colmar Brunton, 2012), residents of HFOP dwellings are more likely to identify as Maori or with a Pacific Island ethnic group, relative to Auckland region population aged 60 years plus. In the survey of 804 tenants, 11 per cent identified as Maori, compared to the population age group figure of 4 per cent, taken from the 2006 census.

20. Current policy and practise guiding the HFOP service, stipulates that eligibility criteria should be applied in assessing need and making tenancy offers. The criteria are focused on qualifying age, ability to live independently, an ongoing need for housing, New Zealand residential status, connection to the local area, income and equity.

21. The 2014/2015 work programme is focused on optimising building condition and performance and, as such, will have a beneficial impact on Maori.

22. The decisions sought in this report do not invoke the Auckland Council Significance Policy.

Implementation

23. No implementation issues have been identified.

24. The process of scoping the physical works described in this report has begun. Given the renewal nature of these works, consenting considerations are not likely to be significant and it is anticipated that the full programme of works will be completed within this financial year.

Attachments

There are no attachments for this report.

Signatories

Authors

Kat Tierney - Team Leader – Community Facilities, South

Authorisers

Kevin Marriott – Acting Manager Community Development Arts & Culture

Greg Morgan – Lead Officer Support

Seniors Advisory Panel

22 September 2014

Draft Arts and Culture Strategic Action Plan (ACSAP) update

File No.: CP2014/19219

Purpose

1. To provide the panel with an update on the draft Arts and Culture Strategic Action Plan (ACSAP) consultation and seek advice on issues particularly relevant to older people.

Executive summary

2. From the 23 June - 24 July 2014 the draft Arts and Culture Strategic Action Plan was out for consultation.

3. There were a total of 440 submissions received. Of these approximately 50 were from organisations. We did not collect demographic data from the submitters.

4. Submitters endorsed the 6 goals and 16 action areas in the Plan.

5. The draft Plan is being revised in response to feedback. An implementation proposal defining Council’s role in delivering the plan, timelines and measures will be the basis for stakeholder partnerships.

Recommendation/s

That the Seniors Advisory Panel:

a) advise of any issues particularly relevant to older people that should be considered in the development of the implementation plan

b) advise of any relevant organisations that should be included in further targeted consultation.

Comments

Significance for the Seniors Panel

6. Priority 1 of chapter 3 of the Auckland Plan is to “value and foster Auckland’s cultural diversity”. Older people’s involvement in arts and culture activities is crucial in activating this priority.

7. Research shows that seniors are actively involved in Auckland’s arts and culture activities. Community Development Arts and Culture (CDAC) 2013 visitor’s survey indicate that visitors aged 55-64 years and 65+ are prevalent in the profiles of those who attend openings and participate in workshops and also have the highest level of satisfaction. The ACSAP aims to retain and grow this audience.

8. Reflecting on 2013 census data, the draft ACSAP stresses that “art and culture sector should […] provide opportunities to Aucklanders as they age, with a specific focus on early engagement, creative ageing and intergenerational sharing of culture” and that “barriers should be removed for people who are disadvantaged or excluded because of […] disability or mental health issues”.

Consultation feedback

9. From the 23rd June - 24th July the draft Arts and Culture Strategic Action Plan went out for consultation. The draft ACSAP was distributed and publicised via various channels.

10. There were a total of 440 submissions received. Of these approximately 50 were from organisations. We did not collect demographic data from the submitters.

11. Attachment A contains the quantitative summary of the feedback received in response to the specific questions in the survey.

Submission Analysis

12. 90 percent of responses indicated that the ACSAP vision ‘integrate arts and culture into our everyday lives’ as high or of moderately high importance to them. Submitters endorsed the six goals and sixteen action areas in the Plan.

13. The most important goals for submitters were:

1) All Aucklanders can access and participate in arts and culture

2) Auckland values and invests in arts and culture.

14. The action areas identified as priorities were:

1) Better communicate what is on offer

2) Grow and deliver strategic investment in arts and culture

3) Support arts and culture organisations to engage with Auckland’s diverse population in innovative and inclusive ways

4) Engage more artists and Aucklanders in art in public places

5) Champion Auckland’s unique arts and culture

6) Foster a robust network of creative industries.

15. There were comments on a range of themes. Most comments were about funding of arts and culture and the affordability and accessibility for audiences and participants. The importance of honouring Maori culture and recognising the contribution of multiculturalism to Auckland’s identity is significant to both individuals and stakeholders. We also received many submissions from organisations and individuals wanting to partner with council in implementing and delivering the actions.

16. The qualitative analysis of the submissions identified overall support for:

· the six goals

· intent of action areas

· affordable public transport and ‘Arts Passport’ scheme

· better communicate what’s on offer – digital communication tools

· public art and place-making

· more community focus - local facilities, local artists to exhibit locally, lower fees for community halls, affordable exhibition spaces, and creative maker spaces.

· Auckland artists to design our city

· simplified funding and improved fairness and accessibility

· multiculturalism

· more Asia Pacific emphasis/recognition

· focused support for growing creative industries e.g. Film/TV

· community arts and grassroots be given more status in the Plan

· an independent structure or body to represent stakeholders i.e. “Creative Auckland’. This organisation also needs a Pacific - and multicultural voice.

17. Submitters identified new actions and gaps in the draft that will be addressed in the final document. Examples of proposed new actions are:

· art should be used as an engagement tool for consultation; a fun way for people to visualise proposals and contribute ideas

· undertake a creative and cultural asset inventory across Auckland

· give autonomy to community facilities - self operated

· communicate the value of arts and culture to children, i.e. interactive artist/children’s program to foster arts and culture between generations

· more opportunities to be recognised internationally and attract international arts and culture

· information about public art located on site

· revise graffiti policy and look at legitimising street art through “zones of tolerance”.

18. The areas that submitters felt were absent or needed more development in the Plan included:

· disability access

· New Zealand Sign Language not acknowledged in the Plan

· acknowledge and grow arts infrastructure at grass roots and community arts level

· music and musicians

· older persons’ voice

· more focus on youth

· exhibition space/ platform for emerging 3D/sculpture/object artists and creatives

· voice for east, west, north Auckland

· detail on implementation.

19. In response to this feedback we will seek to highlight these areas and include or reword actions where relevant in the final plan and implementation proposal.

20. The following actions are included in the proposal and are of particular relevance to senior people:

i) Place Aucklanders at the centre of arts and culture planning and delivery

· Respond to different ways communities access and participate in arts and culture by:

- Prioritising opportunities for cultural exchange and intergenerational sharing of culture at community level.

ii) Better communicate what’s on offer -

· Develop digital tools to communicate creative activities, events and festivals in multiple languages that are screen readable or audio for the sight impaired.

iii) Remove barriers to access and participation -

· Universal access principles. We need to develop a monitoring mechanism, and are looking at the RFA to provide models for this

· Complete a feasibility study on the implementation of an ‘Arts Passport’ scheme.

21. More work is needed on profiling the needs and opportunities for senior people to participate in arts and culture. The Panel is asked to advise on how this can be achieved through implementation.

Current work

22. The Plan is being revised in response to feedback. An implementation proposal including defining council’s role in delivering the plan, timelines and measures, will be the basis for stakeholder partnerships.

23. Discussions are also taking place with stakeholders that expressed an interest in partnering to deliver some of these actions.

Consideration

Local board views and implications

24. There was a predominantly positive response to the Draft Plan from the boards who consider they can use it support their own arts and culture aspirations, and align Local Board Plan objectives to the ACSAP. Local boards will continue to be engaged in the implementation proposal phase.

Māori impact statement

25. Māori aspirations and outcomes are clearly identified and addressed in the draft Plan, with Māori actions woven through all the action areas. The draft Plan acknowledges and celebrates Māori culture as Auckland’s point of difference and Mana whenua as Treaty partners in a multicultural Auckland.

26. The Independent Māori Statutory Board is represented on the Steering Group.

27. Mana whenua and Mataawaka will continue to be engaged through the development of the implementation proposal phase.

Attachments

No.	Title	Page
a View	Consultation Summary	21

Signatories

Authors

Rebecca Kruse - Strategy Analyst

Maree Mills – Principal Strategy Analyst

Authorisers

Grant Barnes - Manager - Auckland Strategy and Research

Greg Morgan – Lead Officer Support

Seniors Advisory Panel

22 September 2014

International Day of Older Persons (IDOP)

File No.: CP2014/21184

Purpose

1. To provide an overview of existing International Day of Older Persons (IDOP) activity, delivered by and/or with Auckland Council, and explore how Auckland Council might increase the visibility of IDOP in 2015.

Executive summary

2. The council delivers activity in relation to IDOP on an annual basis. This activity may be local or regional, and delivered either by council or through external providers.

3. The following table provides an overview of activities that have been identified as scheduled for IDOP 2014.

Who	Activity	Location	When
Events (Community Development, Arts and Culture)	Celebration of the United Nations International Day of Older Persons morning tea hosted by Deputy Mayor Penny Hulse	Regional (Town Hall)	1 October
Auckland Libraries	Promotion of IDOP, programmes, services and resources available for seniors from Auckland Libraries. Investigating opportunities to work alongside a seniors provider to promote any relevant library services to seniors	Regional	Article on the Auckland Council website and internal intranet a fortnight before 1 October
Auckland Libraries	Programme at Shanti Niwas Charitable Trust, to celebrate IDOP	Otahuhu	27 September
Age Concern Counties Manukau	Lunchtime meal, entertainment, workshop and sing-a-long	Franklin, Manurewa, Mangere-Otahuhu, Howick and Papakura Local Boards	29 September - Beachlands Memorial Hall 3 October - Manurewa at The Gardens Community Hall 6 October - Mangere Arts Centre 9 October - Howick at The Fencible Lounge 13 October - Papakura RSA

Age Concern Auckland with Sport Waitakere, Move It Waitakere and Auckland Council

Choose your Future event ‘Making the most of actively approaching your retirement’

This open day will help guide choices when approaching a new chapter in life and making the most of retirement by becoming more active.

The Choose your Future event will provide information around:

• Eating well

• Moving well

• Mind Wellness

Key note speaker - Professor Bevan Grant

West Wave, Henderson

25 September

Age Concern Auckland

Concert with

Lynfield College and Blockhouse Bay Intermediate pupils providing entertainment. The pupils are also providing morning tea for attendees.

Blockhouse Bay Community Centre

24 September

Age Concern North Shore

Morning tea and have a go at Tai Chi (optional)

Open Day at SeniorNet North Shore Inc

Lunch and a natter

Have a go at Tai Chi

Special discounts for older people at Age Concern North Shore’s Op Shop

Tea and Talk with Age Concern North Shore and Age Plus: learn about how to prevent falls and also learn about services and resources for independent living Seniors

Sunnynook Community Centre

SeniorNet Learning Centre, Takapuna

Meadowood Community House

Milford Senior Citizens Hall

pOP’n Shop, Takapuna

Age Plus

Browns Bay

24September

27 September

29 September

30 September

1 October

2 October

Community Facilities

Meadowbank

Morning tea

Meadowbank Community Centre

1 October

Community Facilities

Howick

Supporting existing Age Concern activity.

Noted that there have been a number of enquiries from the community about the events in Counties Manukau.

Howick Information Services

Community Facilities

Onehunga and Oranga

Hosting a morning tea party for seniors who attend the ‘Senior Citizens Events n Expeditions’ (SCENE) programme.

This coincides with the Jharna-Kala PEACE exhibition which will still be on display reflecting September as Peace Month.

Onehunga Community Centre

30 September

Community Facilities

Devonport/ Belmont, Brown’s Bay, and Highbury

Morning tea and entertainment from local schools and a “old time dance”

Have a Go day

Morning tea and entertainment

Rose Centre

St Anne’s Hall

Highbury Community House

23 September

(TBC)

4. There are a range of activities and events taking place either on or around IDOP. Some activity is delivered through or with the assistance of council funding and other activities are through direct delivery by the council.

5. The council is seeking advice from the panel on possible ways to increase visibility of IDOP.

Recommendation/s

That the Seniors Advisory Panel:

a) provide advice to the council on ways the visibility of International Day of Older Persons might be increased in Auckland.

Attachments

There are no attachments for this report.

Signatories

Authors

Sarah McGhee - Community Development Programme Manager SCI

Authorisers

Leora Hirsh - Manager Community Development and Partnerships South

Greg Morgan – Lead Officer Support

Seniors Advisory Panel

22 September 2014

Seniors Advisory Panel Schedule of Meetings for 2015

File No.: CP2014/21304

Purpose

1. Advising the panel of the proposed meeting schedule for 2015.

Executive summary

2. A report will be presented to the Governing Body meeting on 25 October 2014, to ratify the meeting schedules for 2015.

3. As part of the review of panels, a decision was made that all panels will meet on a six weekly basis. This will bring all panels into line with reporting committees and provide staff with sufficient time to prepare reports for each meeting.

4. The Seniors Advisory Panel will meet on a Monday, commencing at 10am, with venues to be in Auckland central.

5. Dates for adoption are as follows:

9 February

23 March

4 May

15 June

27 July

7 September

19 October

30 November

Recommendation/s

That the Seniors Advisory Panel:

a) note the meeting schedule for 2015.

Attachments

There are no attachments for this report.

Signatories

Author

Barbara Watson - Democracy Advisor

Authorisers

Bruce Thomas - Principal Advisor Panels

Greg Morgan – Lead Officer Support

Seniors Advisory Panel

22 September 2014

Seniors Advisory Panel - Work Programme Update

File No.: CP2014/21034

Purpose

1. To advise that the Seniors Advisory Panel’s work programme has been ratified and discuss opportunities for its integration with the work programmes of the other demographic panels.

Executive summary

2. All demographic panels are to prepare an annual work programme for ratification by the Regional Strategy and Policy Committee. The Senior Advisory Panel’s work programme was ratified on 4 September 2014. The work programmes of the Pacific Peoples and Ethnic Peoples Advisory Panels have also been ratified.

3. The panels’ terms of reference also require that the work programmes of the different panels be integrated wherever possible. The panel should review the other panels’ programmes and discuss opportunities for integration, alignment and collaboration.

Recommendation/s

That the Seniors Advisory Panel:

a) note that its work programme has been ratified by the Regional Strategy and Policy Committee on 4 September 2014

b) receive the work programme of the Ethnic Peoples and Pacific Advisory Panels and the recommended key priorities of the Youth Advisory Panel

c) discuss opportunities for integration, alignment and collaboration between its work programme and that of the other panels.

Comments

4. The Governing Body at its meeting on Thursday 19 December 2013 resolved to establish five demographic panels for this term of council (GB/2013/160). The terms of reference for the panels require an annual work programme to be ratified by the Regional Strategy and Policy Committee.

5. The work programme for the Seniors Advisory Panel was approved by the Regional Strategy and Policy Committee at its meeting on Thursday 4 September 2014 (REG/2014/115).

6. The Ethnic Peoples and Pacific Peoples Advisory Panels work programmes have also been ratified. These work programmes have been updated with standardised and more consistent terminology and are attached to the report.

7. The Youth Advisory Panel considered its draft work programme at a meeting on Monday, 8 September 2014 (Resolution No. YOU/2014/48). This will be submitted to the 9 October 2014 meeting of the Regional Strategy and Policy Committee for ratification. The key priorities of the Youth Advisory Panel are listed in the table below, but they are still subject to ratification.

8. As the membership of the Disability Advisory Panel is currently under review their work programme will not be developed until the end of the year.

9. Wherever possible, the annual work programme for each panel is to be integrated with that of other panels. With the majority of the work programmes complete or nearing completion, the work programmes can now be shared so panels can be aware of the priorities of others and discuss opportunities for integration, alignment and collaboration. This will assist staff when reporting to two or more panels and may lead to collaborative projects between panels. There may also be opportunities for a combined summit.

10. Below is a table of the key priorities of the panels, noting that the Youth Advisory panel’s programme still requires ratification.

Seniors	Ethnic Peoples	Pacific Peoples	Youth
Inclusiveness	Engagement	Engagement	Youth Voice
Housing	Community Grants	Capacity Building	Connecting Auckland
Transport Accessibility	Community Facilities	The Southern Initiative	Youth Employment
Urban Design	Community Development	Social Development	Rangatahi
Health and Safety	Children and Young Persons	Children and Young Persons	Auckland Environment
		Arts and Culture
		Economic Development

Consideration

Local board views and implications

11. Having their work programmes confirmed Local Boards will be able to identify areas of common interest in terms of their Local Board plans. Local boards may seek advice from the panels.

Māori impact statement

12. The panels work programme may overlap with the council’s Māori responsiveness objectives.

Implementation

13. The panels are beginning to implement their work programmes.

Attachments

No.	Title	Page
a View	Seniors Advisory Panel - Work Programme	35
b View	Pacific Peoples Advisory Panel - Work Programme	37
c View	Ethnic Peoples Advisory Panel - Work Programme	39

Signatories

Authors

Bruce Thomas - Principal Advisor Panels

Authorisers

Marguerite Delbet - Manager Democracy Services

Greg Morgan – Lead Officer Support