Agenda of Waiheke Local Board - 25 September 2014

Waiheke Local Board

25 September 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Waiheke Vintage Festival Funding Application - Jenny Holmes 5

9.2 Jazz By the Sea concert funding application - Briar Ross 6

9.3 Waiheke Island Community Planning Group - Christopher Wragge 6

9.4 NZ Carsharing Limited - Paul Gilligan 6

9.5 Waiheke Resources Trust - John Stansfiled 7

10 Extraordinary Business 7

11 Notices of Motion 7

11.1 Notice of Motion 7

11.2 Notice of Motion 8

12 Councillor's Update 11

13 Dog Access Rules Review 2014/2015 13

14 Waiheke Local Event Support Fund – Interim Round 1 2014/2015 33

15 Auckland Transport Report - September 2014 95

16 Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014 115

17 Regional Facilities Auckland Fourth Quarter Report 2013-2014 129

18 Chairperson's Report for July 2014 153

19 Board Members' Reports 155

20 Reports requested/pending 159

21 List of resource consents 165

22 Consideration of Extraordinary Items

PUBLIC EXCLUDED

23 Procedural Motion to Exclude the Public 171

C1 Proposal to withdraw from acquisition of open space in Waiheke 171

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 11 September 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests to speak had been received.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Waiheke Vintage Festival Funding Application - Jenny Holmes

Jenny Holmes will be in attendance to speak to the Board in support of the funding application for the Waiheke Vintage Festival.

9.2 Jazz By the Sea concert funding application - Briar Ross

Briar Ross will be in attendance to speak to discuss his application to repeat the inaugural and wildly successful "Jazz By The Sea" concert in February that was attended by over 500 people and initiated by former Waiheke Local Board Member Don McKenzie on behalf of the Board.

9.3 Waiheke Island Community Planning Group - Christopher Wragge

Christpher Wragge of the Waiheke Island Community Planning Group will be in attendance to raise concerns regarding Hauraki Gulf Islands integration into the Auckland Unitary Plan.

9.4 NZ Carsharing Limited - Paul Gilligan

Paul Gilligan, Director/Coordinator of New Zealand Carsharing Limited will be in attendance to address the Board about NZ CarSharing's role in the community here on Waiheke Island, Auckland and New Zealand wide.

9.5 Waiheke Resources Trust - John Stansfiled

John Stansfield from Waiheke Resources Trust will present a briefing and update to the Board on the community-led project to promote restoration of the lagoons at Little Oneroa Beach, which the Trust is facilitating.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member JP Meeuwsen for inclusion on the agenda for the Waiheke Local Board meeting being held on Thursday, 25 September 2014:

Recommendation/s

That the Waiheke Local Board:

a) Requests that work be carried out to develop a plan for consultation with the Waiheke community to refresh or reaffirm the contents of the “Essentially Waiheke” village and rural communities’ strategy that was adopted by the Auckland City Council in October 2000 after extensive engagement with the Waiheke community through questionnaires, focus groups and workshops.

b) Requests that the plan for this work be completed by the end of October 2014 and that it includes advice on how the work should be resourced either by appropriately qualified Auckland Council staff and/or, if required, by the provision of adequate Local Board funding to ensure the work is conducted with similar engagement with the community as was done in the lead up to the document adopted in 2000.

Background

1. The “main purpose [of the “Essentially Waiheke” strategy] is to establish a community-approved framework for Waiheke’s development and to sign-post the directions towards a sustainable future, where opportunities for development are facilitated and the Island’s community values and outstanding natural environment are respected and nurtured” [p1].

2. The strategy reflects the thinking of the Waiheke community of 15 years ago and there have been a variety of indications from the community that it is due for a reaffirmation and update. We have seen a significant increase in the size of the Waiheke population and a major change in the local government arrangements in the greater Auckland region.

3. The strategy forms an influential part of the background against which local governance is guided and it forms a formal part of the plans and strategies used by the planners of the Auckland Council to determine whether to approve resource consent applications and other development proposals on Waiheke, It is therefore important to ensure it is up to date and fit for purpose. The process of actively seeking the community’s views in updating the strategy should also serve as a conscious means to regain their commitment to implementing the strategy as far as practicable.

11.2 Notice of Motion

Recommendation/s

That the Waiheke Local Board:

a) Requires a systematic survey to be carried out among those organisations currently using Council facilities and those additional organisations and groups who are or would be interested in being on a waiting list for access to Council facilities.

b) Requests that officers determine whether Auckland Council staff are in a position to conduct this research or whether the Local Board needs to arrange for it to be conducted under some form of contract funded under Local Improvement Programme funding.

Background

The Board notes that there is a need to have a better understanding of the accommodation requirements of community, arts and culture, sports and recreation organisations on Waiheke if it is to make the most cost effective use of Council facilities and/or funding available to assist in meeting accommodation needs .

Waiheke Local Board

25 September 2014

Dog Access Rules Review 2014/2015

File No.: CP2014/19024

Purpose

1. The purpose of this report is to decide on the scope of review of local dog access rules in the Waiheke Local Board area.

Executive summary

2. The governing body delegated the review of dog access rules on local park, local beach and local foreshore areas to local boards in 2012.

3. The primary objective for local boards in making decisions on dog access is to ensure public safety and comfort and to ensure that the needs of dogs and their owners are met.

4. The Waiheke Local Board indicated at workshops in 2013 that it sought to review certain local dog access rules contained in the Auckland Council Policy on Dogs 2012 and Auckland Council Dog Management Bylaw 2012 by the summer of 2014. Subsequent to this the Waiheke Local Board resolved to defer the review to conclude by the summer of 2015 to incorporate any relevant issues from the board’s 2014 Local Board Plan.

5. The process is intended to start in September 2014 and to end in October 2015. The Waiheke Local Board will have to adopt a proposal by April 2015, hold hearings and deliberations, and make decisions on submissions by August 2015.

6. Dog access issues identified at the Waiheke Local Board workshops relate to beaches, Onetangi Sports Park, clarifying rules related to dog exercise areas, safe swimming areas or lanes, ‘picnic’ and ‘fitness apparatus’ areas, significant ecological areas, the perimeter track outside of the golf course, and the Round Waiheke Walk.

7. The final scope of the review is a matter for the Waiheke Local Board to decide.

8. Depending on the scope of the review, options for pre-consultation and research may include both internal and external engagement activities.

Recommendations

That the Waiheke Local Board:

a) resolve to review local dog access rules in the Waiheke Local Board area as follows:

i) review time and season beach rules on Waiheke and Rakino Islands, and foreshore rule on Rotorua Island. The review on Waiheke Island is to focus on the approximately 29 bays between Piemelon and Rocky Bay, Man O War Bay, Orapui Bay, Awaawaroa Bay, and Te Matuku Bay.

ii) review exemption to sports surface prohibition on Onetangi Sports Park.

iii) clarify rules by identifying:

· Whether existing dog exercise areas meet the new dog exercise area criteria, or are more appropriately referred to as under control off-leash areas

· any safe swimming areas or lanes

· ‘picnic’ and ‘fitness apparatus’ areas

· significant ecological areas.

iv) review perimeter track outside of golf course and Round Waiheke Walk (only if not already under control on-leash).

Discussion

Background

9. In 2012, the governing body replaced seven legacy policies and seven legacy bylaws on dogs with a single Auckland Council Policy on Dogs 2012 (the policy) and Auckland Council Dog Management Bylaw 2012 (the bylaw). As part of that process it delegated responsibilities for dog access rules on local park, local beach and local foreshore areas (areas not of regional significance or Department of Conservation^{^[1]}) to local boards.

10. The delegations also contained a specific requirement that local boards review their dog access rules on any beach and foreshore area.

11. A three year programme (2013-2016) has been established to assist local boards in reviewing local dog beach and foreshore access rules. As part of the establishment of this programme, workshops were held with each local board to establish how much of a priority a review would be (low, medium, high) as well as ascertaining whether there were any key issues of concern. Another function of the programme is to achieve efficiencies by aligning the review programmes across multiple local boards to allow for centralised support and activities.

12. This process initially established that the Waiheke Local Board considered a review to be of high priority and as a result the review work had been programmed to be undertaken in 2013/2014. Subsequent to this process, the Waiheke Local Board resolved on 5 December 2013 (WHK/2013/356) to review its local dog access rules by the summer of 2015 following the adoption of the Waiheke Local Board Plan.

13. The review work was therefore re-scheduled to be undertaken in 2015.

General considerations

14. The primary issues of dog access under the Dog Control Act 1996, Council’s Policy on Dogs 2012 and the Dog Management Bylaw 2012 is balancing the protection of the safety and comfort of the general public, the protection of wildlife and providing for the recreational and exercise needs of dogs and their owners on a region wide basis. This means having regard to:

(a) The need to minimise danger, distress, and nuisance to the community generally

(b) the need to avoid the inherent danger in allowing dogs to have uncontrolled access to public places that are frequented by children, whether or not the children are accompanied by adults

(c) the importance of enabling, to the extent that is practicable, the public (including families) to use streets and public amenities without fear of attack or intimidation by dogs.

(d) the exercise and recreational needs of dogs and their owners^{^[2]}.

A more detailed outlined of the requirements is provided in Attachment A.

Safety and comfort of the general public

15. While the following information is not specific to the Waiheke Local Board area, it provides an indicative overview of the general issues.

16. Primary research undertaken by staff for the Auckland Council Dog Management Bylaw 2012 identified that in 2010 the top three dog related complaints^{^[3]} were dogs roaming or barking and dog attacks or aggression.

17. Key points from this research of common dog related complaints received include:

· Dogs that roam unaccompanied by their owners account for just over half of all dog related problems.

· Dogs that persistently bark or howl account for one third of all dog related problems.

· Dogs that attack, rush or are aggressive to people or animals account for just over a tenth of all dog related problems. Dog attacks on people account for less than three per cent of complaints.

18. The research (as shown in Figure 1) identified that the most common location of reported dog attacks on people was outside the owner’s property (36 per cent). However, it should be noted that based on ACC injury statistics, the reported incidents are estimated to only account for less than a third of actual dog attacks^{^[4]}. A possible reason for lack of reporting, particularly in public places, may be an inability to identify the details of a dog or their owner in order to make a complaint.

19. Comfort of the general public is more problematic to assess and quantify. The first matter for consideration is whether the general public can utilise a public area without ‘fear of attack or intimidation’. While it is noted that most dog owners would consider their pets friendly and would not wilfully harm anyone, to another user, the presence of an unknown unleashed dog may engender fear or intimidation. This is particularly within a confined area such as a boardwalk or narrow bush walk where there is no area to avoid coming into contact with the dog.

20. Secondly, there is the requirement to consider nuisance to the community. Do users of the space want to be approached by unknown dogs? As part of a survey conducted for the dog access reviews of the Kaipatiki and Orakei Local Board areas, 60 per cent and 65 per cent respectively of non-dog owner respondents did not want unknown dogs approaching them^{^[5]}_.

21. This would indicate that in order for the comfort of people to be maintained, dogs need to be effectively controlled in the proximity of non-dog owners, particularly around vulnerable people. Additionally any interactions need to be managed so that they are positive for owners, their dogs and non-dog owners. Dog access rules can help in managing interactions by identifying areas where dogs are allowed under control off-leash, on-leash or are prohibited.

Wildlife

22. A number of wetland and shorebirds are vulnerable to dogs as they nest, roost, breed or feed in wetland or inter-tidal areas. Feedback from Auckland Council biodiversity staff indicates that for some species, including the New Zealand Dotterel, the presence of dogs can cause ground-nesting birds to leave the nest resulting in loss of clutches and broods and disrupted feeding which is particularly important for migratory birds.

23. Dog restrictions in protected wildlife areas are not only about protecting wildlife, but also reducing the risk of associated penalties on owners if such areas are disrupted by dogs.

24. Under the Dog Control Act 1996, it is an offence to allow dogs to roam or attack protected wildlife. Penalties include seizure and destruction of the dog; owner imprisonment for a term not exceeding three years, or a fine not exceeding $20,000, or both. Under section 63 of the Wildlife Act 1953 it is an offence to kill or disturb wildlife. Penalties for individuals include imprisonment for a term not exceeding two years, or a fine not exceeding $100,000, or both.

Recreational and exercise needs of owners and their dogs

25. Walking a dog is an important form of regular exercise for many dog owners with a study in Manukau showing that for 50 per cent of dog owners it was their main form of exercise^{^[6]}. Supervised interaction between a dog, other dogs and people is also important for the socialisation of dogs.

26. It is generally accepted that areas to walk a dog (either on-leash or off-leash) that are easily accessible, desirable, and provide diversity of experience for both the dog and owner is important.

Objectives of review

27. The primary objective for local boards in making decisions on dog access is provided in paragraph 14 above.

What local dog access rules to review

28. Category 1 - Review

· This relates to the delegated duty to review all beach and foreshore dog access rules. A proposal must be adopted for public notification^{^[7]} and the review must consider the identification of possible under control off-leash at all times beaches.

This issue was raised during workshops in 2013 and the following options were provided to the local board for confirmation:

A review of local beach and foreshore dog access rules. The options include:

o Option 1: review time and season beach rules on Waiheke and Rakino Islands, and foreshore rule on Rotorua Island. The review on Waiheke Island would focus on the 29 bays between Piemelon and Rocky Bay currently subject to time and season dog access rules, and Man O War Bay, Orapui Bay, Awaawaroa Bay, and Te Matuku Bay.

o Option 2: review coastal dog access rules on all 18 islands in the Waiheke Local Board area.

In November 2013 the Waiheke Local Board indicated a preference to proceed with a review based on Option 1. Staff are seeking confirmation of this approach.

29. Category 2 –Consider

This relates to public requests for changes to dog access rules on specific parks and beaches during the 2012 process and it is at a local board’s discretion to include any such requests in a review. The requests for changes to existing rules in the Waiheke Local Board area or area for possible review are as follows, with the number of people making the request shown in (brackets):

· Rocky Bay, Okoka Bay. Retain current rules (1)

These beach and foreshore areas are already included Option 1 in paragraph 28 above, but are included here for completeness.

30. Category 3 – Clarify

This category relates to making dog access rules less complicated. During the 2012 process staff identified a number of issues which, if resolved, would clarify or revoke ambiguous legacy rules and ensure any changes are easier to understand ‘on the ground’. Staff analysis identified the following issues for the Waiheke Local Board area (the relevant reference to the dog access rule in Schedule 2 of the Auckland Council Policy on Dogs 2012 is shown in [brackets]):

· review dog exercise areas against the new criteria in policy method 3E of the Policy on Dogs [WLB (2)(a)].

· identify safe swimming areas or lanes in which dogs are prohibited [WLB (2)(c)(i)]

· identify or review ‘picnic areas’ and ‘fitness apparatus areas’ in which dogs are prohibited [WLB (3)(b)].

· identify areas within a park, beach or foreshore (except an area identified as a prohibited area or a dog exercise area) identified by the District Plan as a significant ecological area on which dogs must be under control on a leash and prohibited from the water [WLB (3)(a)].

These clarification issues were raised during the 2013 workshops. Staff also sought feedback on any other issues or areas of concern. During that process the board indicated a preference to include the following topics in the review:

· reviewing the exemption to sports surface prohibition on Onetangi Sports Park.

· clarifying the dog access rules by identifying:

o Which dog exercise areas meet the new criteria or are more appropriately referred to as under control off-leash areas

o any safe swimming areas or lanes

o ‘picnic’ and ‘fitness apparatus’ areas

o significant ecological areas.

· a review of the perimeter track around the golf course and the Round Waiheke Walk (only if not already under control on-leash).

Staff are seeking confirmation of this approach.

31. The current Waiheke Local Board dog access rules are provided in Attachment C for completeness.

Process and costs

32. The governing body has established a standard process to assist local boards. The governing body will fund aspects of the standard process, including basic research and engagement and public notification. Local boards will fund any additional research and engagement, alternative forms of public notification, and signage. Attachment B provides an outline of the process and respective responsibilities.

33. The standard process established by the governing body supports changes to dog access rules on an annual basis being integrated with the dog registration process. This process allows for a more timely and robust discussion as well as achieving efficiencies by aligning the review programmes across multiple local boards to allow for centralised support and activities.

34. The process timeline starts in September of one year and ends in October of the following year. The local board will need to adopt a proposal by April 2015, hold hearings and deliberations and make decisions on submissions by August 2015.

Pre-consultation and research

35. For completeness, the table below summarise the proposed activities covered through the standard process to be undertaken prior to the formal consultation for a statement of proposal using the special consultative procedure of the Local Government Act 2002. The confirmation of the standard initiatives is subject to the finalisation of the scope of the review.

Pre-consultation activities: September 2014 – March 2015

Auckland Council internal stakeholders

Workshops/meetings with representatives from:

· Parks

· Animal Management

· Biodiversity

· Biosecurity

· Community Policy and Planning

External interested parties and identified stakeholders

Workshops/meetings (via direct invitation) with representatives from:

· Ecological groups

· Specific interest groups (including e.g. residents and ratepayer associations)

Survey (on-line survey on beach use only), invitees to include:

· general public

· local board identified stakeholders

· people’s panel members in affected Waiheke Local Board area

Consideration

Local board views and implications

36. The views of other local boards have not been sought.

Māori impact statement

37. The views of 23 iwi in relation to dog access was sought as part of two hui held on 22 and 23 October 2013. The hui covered five bylaw topics - signs, trading in public places, navigation safety and lifejackets, animal management and dog access, outdoor fires.

38. Feedback related to the ability of iwi to determine dog access on marae, a focus on control, responsible dog ownership, and ensuring the protection of sensitive ecological areas.

Implementation

39. Issues related to implementation relate to the local board costs for additional research, engagement, and public notification initiatives; and the cost of any signage.

40. The costs of implementation are expected to be obtained from existing budgets. The cost of signage will become clearer as the review progresses.

Attachments

No.	Title	Page
a View	Decision making framework	21
b View	Standard process	27
c View	Waiheke Local Board area dog access rules	29

Signatories

Authors

Shireen Munday - Policy Analyst

Toni Ferdinands - Policy Analyst

Authorisers

Helgard Wagener - Team leader, Policies and Bylaws

Judith Webster - Relationship Manager

Waiheke Local Board

25 September 2014

Waiheke Local Event Support Fund – Interim Round 1 2014/2015

File No.: CP2014/19265

Purpose

1. To present a summary of applications received in the interim round one of the contestable local event support fund for 2014-2015 for the Waiheke Local Board. The Waiheke Local Board is requested to either fund, partially fund or decline the applications.

Executive summary

2. A contestable local events support fund of $47,757 is available to the Waiheke Local Board for distribution for community events in 2014-2015.

3. 11 applications totalling $46,097.70 have been received for round one interim funding.

4. A workshop was held with the Waiheke Local Board on Friday 12 September 2014 to consider round one applications. Indicative levels of funding were proposed, to be formally agreed.

Recommendation/s

That the Waiheke Local Board:

a) Agree to consider/defer the late application from Waiheke Events for the Onetangi Beach Races for round one of the Local Event Support fund.

b) Agree to either fund, partially fund or decline the applications for round one of the 2014/2015 Local Event Support Fund as follows:

Applicant	Event	Amount requested	Amount allocated
Waiheke Community Art Gallery	World War I Commemorative Exhibition and Event ‘Inside to Outside’	$3,714.00	$
Waiheke Wharf to wharf Fun Run Inc	Fullers Waiheke Wharf2Wharf fun run & Walking Event	$3,000.00	$
NZWOMEN LTD	Elvis in the Gardens	$1,000.00	$
Show me Shorts Film Festival Trust	Show me Shorts Film Festival - Waiheke	$2,371.70	$
Waiheke Island Wine Festival LTD	Waiheke Vintage Festival Opening Ceremony	$5,000.00	$
Waiheke Community Art Gallery	Waiheke Summer School	$4,702.00	$
Artworks Theatre Inc	Culture Café – Artworks Theatre	$8,000.00	$
Waiheke Community Cinema Trust	Cinema in the Courtyard	$8,310.00	$
Waiheke Island Wine Festival LTD	Waiheke Vintage Festival 2015	$5,000.00	$
Waiheke Events	Onetangi Beach Races	$5,000.00	$
TOTAL:		$46,097.70	$
REMAINING:			$

Comments

5. The local events support fund has a balance of $47,757 to be distributed in two funding rounds, which close at specified times during the 2014-2015 financial year, as follows:

Round	Applications Open	Assessment	Decision Making
Interim 1	4 – 22 August 2014	August/ September 2014	25 September 2014 Meeting
2	1 September - 31 October 2014	November 2014	December 2014/February 2015

6. The local event support fund interim round dates and process were agreed by the Waiheke Local Board on 5 August 2014 WHK/2014/188

7. Round one of the 2014-2015 local event support fund received 11 applications totalling $46.097.70

8. The Waiheke Local Board has the opportunity to refer applications to an alternative fund or to allocate funding from within its local event fund.

9. The application packs as presented in the workshop including officer recommendations with regards to the draft Waiheke Local Event Funding Criteria, any previous funding received are submitted with this report under Attachment A.

10. Note the application from “Waiheke Events” for the Onetangi Beach races was received late, and therefore does not include officer recommendations and has been received in a different format (Attachment B).

11. As noted above, the Waiheke Local Event Funding Criteria are in draft. At its 12 June 2014 meeting, the Waiheke Local Board delegated the final sign-off of the criteria to portfolio holders Members Brown and Treadwell, and the chair. The final criterial will be tabled at the business meeting for the Board’s information.

Consideration

Local board views and implications

12. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Waiheke Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

13. A local board workshop was held on Friday 12 September 2014 to consider local event support fund interim round one applications. This report reflects the views of local board members expressed at the workshop.

Māori impact statement

14. This fund does not specifically target Maori groups, however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

15. The decisions sought within this report fall within the local board delegations.

16. The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation

17. Once the Waiheke Local Board has resolved the funding allocations, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

No.	Title	Page
a View	Attachment A - Event Applications and Recommendations	37
b View	Attachment B - Onetangi Beach Races Application	93

Signatories

Authors

Carrie Doust - Team Leader Event Facilitation Central

Authorisers

Kevin Marriott – Acting Manager Community Development Arts & Culture

Judith Webster - Relationship Manager

Waiheke Local Board

25 September 2014

Auckland Transport Report - September 2014

File No.: CP2014/21280

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive summary

1. This report covers matters of specific application and interest to the Waiheke Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the board and community.

2. In particular, this report provides an update on:

· Local Board Transport Capital Fund;

· Local Board Transport Capital Fund changes;

· Local Consultations;

· Wharf Tax and Ferry Patronage numbers; and

· Three-year Work Programme Workshops.

Recommendation/s

That the Waiheke Local Board:

a) Receives the Auckland Transport Report – September 2014.

Comments

Local Board Transport Capital Fund

3. On the 2 August 2012, the Strategy and Finance Committee resolved that $10 million per annum of Auckland Transport capital funding be allocated to Local Boards on the basis of the population of their respective board areas.

4. The exception was Great Barrier and Waiheke Local Boards, whose allocation was determined to be 1% and 2% of the annual fund respectively, as allocating on a pure population basis, would have resulted in a negligible level of funding for these boards.

5. The funds can be used for any local transport capital works project as long as it is technically deliverable, meets transport safety criteria, does not compromise the transport network and is not part of an asset renewal programme.

6. The Local Board can bundle capital works projects, by carrying budget over to later years, or by bring budget forward from future years provided;

A) It can be managed by Auckland Transport within its annual budget

B) It is within the same electoral term

7. Waiheke’s board allocation is $200,000.00 per annum.

8. Waiheke Local Board requested Auckland Transport to;

Resolution # WHK/2014/209

1) Scopes and provides indicative cost estimates for the following potential Local Board Transport Capital Funds project;

· Empire Avenue, Boardwalk and stream rehabilitation;

· O’Brien’s Road Causeway pedestrian, equestrian and cycle bridge;

· Matiatia boardwalk 350 metres, low height, no side rails, low impact lighting built in to toe rail;

· Causeway reserve footpath 200m;

· Causeway reserve retaining wall and boardwalk 65 metres;

· Walking trail up sea View Road; and

· Formation of low level multiuse trail, Ostend road verge.

2) Reports the result of the scoping and costing work back to the 24 October 2014 meeting of the Local Board for further consideration and final approval

9. Auckland Transport is currently working with Waiheke Local Board and internal departments to confirm actual requirements.

Local Board Transport Capital Fund Changes

10. The Auckland Council Infrastructure Committee has agreed to changes proposed by Auckland Council and Auckland Transport relating to the eligibility of projects funded under the Local Board Transport Capital Fund (LBTFC).

11. Up until now the eligibility of projects has been guided by a March 2013 decision of the former Strategy and Finance Committee, which specifically precluded Auckland Transport from using the LBTCF to undertake works outside the road corridor.

12. A number of local boards felt that this rule created unnecessary rigidity in the use of the Fund.

13. Earlier this year the Budget Committee re-examined the issue and referred it to the Infrastructure Committee for a decision.

14. On 3 September 2014, the Infrastructure Committee resolved to allow works funded by the LBTCF to be undertaken on Council or CCO controlled land outside the road corridor, providing the body controlling the land was also in agreement with the proposal.

15. This is expected to have the greatest application on land controlled by Auckland Council parks, where in particular walking and cycling infrastructure that connects with the Auckland Cycle network or Local Board plans will be able to be funded.

16. For every project that is undertaken outside the road corridor, a specific agreement with the agency controlling the land will be required, covering the ownership of the asset (this will usually be transferred to the agency controlling the land by Auckland Transport) and the budget from which on-going maintenance costs will be sourced. (usually this will be covered within the budget of the agency controlling the land).

17. The changes are effective immediately.

Local Consultations

18. Consultation documents and discussion for the following proposals have been provided to the Waiheke Local Board for its feedback. As the Board’s transport portfolio holder and the Local Board Chair provide feedback on the Board’s behalf, the material below is included for general information purposes only.

19. Orapiu Road, Rehabilitation – Plans were discussed with members, Walden, Brown and Meeuwsen on the 29 August 2014. Plans as shown in Attachment “A”

20. Quay Street access to Queens Wharf – Quay Street is undergoing a wider transformation and these changes proposed will alter the traffic flows in the area.

21. The changes will involve:

· Removal of the Quay Street right hand turn onto Queens Wharf

· Removal of the traffic lights from the current vehicle entrance onto Queens Wharf which will only be available for pedestrians and cyclists

· Relocation of the vehicle entrance to Queens Wharf eastwards which will not be signalised

· Vehicles exiting Queens Wharf can only turn left onto Quay Street

· Vehicles entering Queens Wharf must be traveling from the west, and must turn left off Quay Street onto the wharf

22. A Map showing the changes and suggested detour to access Queens Wharf once the turning restrictions are in place is shown in attachment “B”.

23. New Bus Shelter/Bus stops - Auckland Transport is consulting on proposed new bus shelters and one new bus stop at the following locations;

· 31 Rata Street – existing bus stop with new shelter

· 8 Nelson Ave – existing bus stop with new shelter

· Corner of Belle Tce and Waiheke Road – new bus stop and shelter

24. Public consultation will close on the 12 September 2014, Local Board consultation will close on the 28 September 2014, after which the Local Board will be provided with a summary of the key points made by submitters and Auckland Transport’s response to these points.

Wharf Tax and Ferry Patronage numbers

25. In April 2014, in response to the quarterly report presented by Auckland Transport the Waiheke Local Board requested the records of wharf taxes received and ferry patronage numbers.

26. A report on wharf taxes has been completed and will be reviewed by the Auckland Transport Board, prior to it being released for general information. Once released the report will be furnished to the Waiheke Local Board for their information.

27. The information requested on the Waiheke ferry patronage numbers cannot be released by Auckland Transport as the actual information is held and owned by Fullers ferry’s and is commercially sensitive.

28. Any information on actual Waiheke ferry patronage numbers will need to be requested directly from Fullers.

Three-year Work Programme Workshops

29. Auckland Transport will be work shopping the organisation’s programme within local board areas for the remainder of the 2014-15 financial year, and where information is available for 2015-16 and 2016-17 years.

30. The workshops are scheduled for the second half of September 2014.

31. Regionalised maps, and lists of capital expenditure and maintenance schedules will be provided and discussed on the workshop date.

Consideration

Local board views and implications

32. The board’s views will be incorporated during consultation on any proposed schemes.

Maori impact statement

33. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

34. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the council’s annual plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

35. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Orapiu Road Initial Plans	99
b View	Quay Street, Access Map	111
c View	Auckland Transport Issues Register	113

Signatories

Authors

Ivan Trethowen – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Judith Webster - Relationship Manager

Waiheke Local Board

25 September 2014

Auckland Council Property Limited Local Board Six-Monthly Update
1 January to 30 June 2014

File No.: CP2014/21276

Purpose

1. To give the Waiheke Local Board an overview Auckland Council Property Limited’s (ACPL) activities for the six months 1 January to 30 June 2014.

Executive summary

1. ACPL’s vision is to be a ‘centre of excellence’ that provides commercial expertise and value for money to the council in managing its property portfolio, acquisition and disposal activities, and the delivery of projects that implement council development initiatives.

2. This report sets out a summary of ACPL activities for the past six-months that contribute to our seven key outcomes as outlined in our Statement of Intent 2014 to 2017 and noted below. Activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

3. ACPL’s seven key outcomes:

§ Properties managed for the council and Auckland Transport (AT) are maintained to be fit for purpose and achieve optimum net returns.

§ Place-shaping projects involving other sector partners are efficiently planned and managed to help achieve a quality compact Auckland.

§ ACPL contributes exemplar housing developments to increase the supply of housing in Auckland, particularly in the more affordable spectrum of the market, working with partners.

§ Council business interests are managed to protect long term value and achieve budgeted net income.

§ Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

§ Properties are disposed of for the council in a commercially robust manner once declared surplus.

§ The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

4. Local board specific supporting detail is included in Attachments A, B, and C.

Recommendation/s

That the Waiheke Local Board:

a) Accepts the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014.

Comments

Workshops and Meetings

5. A schedule of Waiheke Local Board workshops and meetings attended by ACPL representatives from January to June 2014 is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

6. ACPL manages all Auckland Council or AT owned non-service properties. These are properties that are not immediately required for service delivery or infrastructure development.

7. The property portfolio continued to grow during the last six-months and now totals 1185 properties, an increase of 90 since our February 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

8. ACPL’s specialist property knowledge and understanding enables us to optimise revenue streams and identify future opportunities. ACPL’s return on the property portfolio for the quarter ending 30 June 2014 provides the shareholder a net surplus of $1.9 ahead of budget, with an actual surplus of $25.4m against budget of $23.5m. During the quarter the average monthly collectable arrears rate and vacancies rate were respectively 2.1% and 2.4%. Well under the SOI targets of 5% and 3%.

9. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

§ Current ACPL managed commercial and residential property within the Waiheke Local Board

§ Each property’s classification or reason for retention

§ The nature of the property, such as a café within a library, or a residential property with a tenancy in place

§ The budget under which operating expenditure and lease revenue for the property is reported, e.g. regional or local board.

10. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

11. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to Auckland Plan outcomes by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

12. January to June 2014 Targets

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$12.3m disposal recommendations	$14.8m	These recommendations include $5.6m of sites that are identified for development projects

13. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

14. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m disposal recommendations	These targets will include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net sales

Process

15. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with; council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Maori Statutory Board and finally a governing body decision.

Under review

16. Properties currently under review for future use opportunities via the Rationalisation Process in the Waiheke area will be listed below as and when they arise. The list includes any properties that may have recently been approved for sale or development and sale by the governing body. Further details are included in Attachment B.

Place Shaping and Housing Initiatives

Overview

17. ACPL is contributing commercial input into around 48 council-driven place-shaping and housing initiatives region wide. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $400k to in excess of $100million. ACPL works closely with the local boards on ACPL lead developments to ensure we give effect to the local boards’ place-shaping role.

18. ACPL is also actively contributing to the Housing Action Plan Group, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. We have an SOI target to undertake five housing development projects with an affordable housing component over three years which would encompass Community Housing Organisation involvement. We are currently actively working on 13 such projects.

Local Activities

19. There are currently no ACPL lead place-shaping or housing initiatives in the Waiheke Local Board area. However an increasing focus for ACPL is property optimisation. In this we are keen to work with local boards on development opportunities that facilitate upgrades within the service portfolio. For example a community facility upgrade or build may be funded by incorporating the facility into a mixed-use development that makes better use of the overall site. We welcome the opportunity to review any such opportunities that may be identified by the Waiheke Local Board.

Acquisitions

Overview

20. ACPL continues to support Council and Auckland Transport programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved Council or Auckland Transport budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

21. By the end of the financial year 2013 to 2014 two hundred and seven property purchases were completed for the council and AT to the value of $132.4m. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

22. Over the past six months 13 properties were acquired to meet Council’s open space and storm water requirements and to contribute to City Transformation projects.

PROPERTY	STAKEHOLDER	PURPOSE	LOCAL BOARD
102 Hobsonville Road, Hobsonville	City Transformation	City Transformation	Upper Harbour
Hobsonville Point Community Buildings (HQ & Sunderland Lounge)	City Transformation	City Transformation / Community	Upper Harbour
109 Flatbush School Road, Lot 604, Flat Bush	City Transformation	City Transformation	Howick
150 Greenhithe Road, Greenhithe	Parks, Sports & Recreation	Open Space	Upper Harbour
136 Birkdale Road, Birkdale	Community, Policy & Planning	Open Space	Kaipatiki
52 Waitangi Road, Onehunga	Community, Policy & Planning	Open Space	Maungakiekie-Tamaki
139 Beach Road, Onehunga	Community, Policy & Planning	Open Space	Devonport-Takapuna
20 Park Avenue, Birkenhead	Parks, Sports & Recreation	Open Space	Kaipatiki
322 Henderson Valley Road, Henderson	Community, Policy & Planning	Open Space	Waitakere-Ranges
2/48 Michaels Avenue, Ellerslie	Community, Policy & Planning	Open Space	Orakei
1/48 Michaels Avenue, Ellerslie	Community, Policy & Planning	Open Space	Orakei
80-100 Ascot Road (Peach Parade), Remuera	Stormwater	Stormwater	Orakei
51 Rimu Road, Oratia	Stormwater	Stormwater	Waitakere Ranges

Auckland Transport Acquisitions

23. 72 properties were also acquired over the past six-months on behalf of AT. The focus was on acquisitions to support major transport projects such as AMETI (30 acquisitions) Dominion Road (7 acquisitions) Te Atatu Road (9 acquisitions) and City Rail Link (16 acquisitions). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

24. ACPL manages eight business interests region wide on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. A high level update on business interests in the Waiheke Local Board are is outlined in points below.

Hoporata Quarry

25. The Hoporata Quarry has been in operation on this site since the 1950’s although it would appear that the operation was not consented for its current scale. In November 2013, a resource consent application was granted so operations can continue for up to 20 years.

26. Origin Quarries is the operator, paying a royalty to AC based on sales on a monthly basis.

27. The resource consent for Hoporata Quarry requires that weed control, restoration and revegetation planting to be undertaken in accordance with the resource consent and Landscape Implementation and Maintenance Plan. ACPL is progressing having this work undertaken. The work is being completed in accordance with the resource consent and in order to comply with the requirements for the 2014 planting season.

28. ACPL has been approached by Origin Quarries to renegotiate the terms of the operating agreement and discussion on this issue is due to commence.

Consideration

Local board views and implications

29. This report is for the Waiheke Local Board’s information.

Māori impact statement

2. The importance of effective communication and engagement with Maori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 listed Tamaki region mana whenua groups for our core business activities.

3. Key engagement activities include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of waahi tapu or joint management relating to Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. A high level overview of ACPL discussions with local mana whenua is outlined below.

4. 10 Ocean View Road, Matiatia: ACPL manages the Council owned land at Matiatia adjacent to the wharf. The land is used mainly for parking. There are three commercial tenants and two subtenants located on the land on term leases with demolition clauses. The area is highlighted as a site and place of value to mana whenua in the operative historic heritage layer of the proposed Unitary Plan.

ACPL has been engaging with Ngati Paoa in respect of completing a Cultural Values Assessment of 10 Ocean View Road, Matiatia and the broader area to provide a comprehensive understanding of Ngati Paoa interests and aspirations for the area. Full geotechnical survey of 10 Ocean View Road, Matiatia has also been undertaken to contribute to this work. The two reports are anticipated for completion in October this year and will be provided to the council for use in planning and management.

5. ACPL has additionally undertaken to be part of council’s Maori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Maori. The Improvement Planning Phase of this project is nearly complete. We anticipate finalising our MRP in September/October 2014.

Implementation

30. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of meetings and workshops	123
b View	Properties managed by ACPL in the Local Board area	125
c View	Property movement in the Local Board area	127

Signatories

Authors

Caitlin Borgfeldt Local Board Liaison

Authorisers

David Rankin Chief Executive

Judith Webster - Relationship Manager

[1] See Auckland Council Dog Control Bylaw delegations for clarification of areas of responsibility.

[3] A ‘dog related complaint’ is a dog related service request that relates to a dog incident (e.g. dog attack). In addition to dog related complaints, dog related service requests include such things as requests for property inspections and lost dog notifications.

[4] Auckland Council (2011)– Dog Control - Issues and options discussion paper.gust 2011

[5] While some caution needs to be taken when interpreting the results of these surveys as they were self-selecting, the results were also mirrored in a statistical study in Adelaide in 2004, which found 43 per cent of respondents were afraid of dogs. In addition the study found that being frightened by a dog was not related to having been attacked, however being threatened by a dog was a significant indicator of whether a person was likely to be frightened by dogs.

Boyd, C., Fotheringham, B., Litchfield, C., McBryde, I., Metzer, J., Scanlon, P., . . . Winefield, A. (2004). Fear of dogs in a community sample: Effects of age, gender and prior experience of canine aggression. Anthrozoos, 17 (2).

[6] Manukau City Council ( 2007) Understanding Dog and Dog Owner Physical Exercise Habits

[7] Refer to Governing Body Agenda Item 22 November 2012 (GB/2012/157)

Chairperson	Paul Walden
Deputy Chairperson	Shirin Brown
Members	Becs Ballard
	John Meeuwsen
	Beatle Treadwell

Authors	Carmen Fernandes - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager