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Waiheke Local
Board
25 September
2014
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1 Welcome
Member RE
Ballard led the meeting in prayer.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Waiheke
Vintage Festival Funding Application - Jenny Holmes
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Jenny
Holmes was in attendance to speak to the funding application from Waiheke
Vintage Festival and tabled some photographs in support of her presentation.
A copy of the tabled photographs have been placed on the official
copy of these minutes and are available on the Auckland Council website.
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Resolution number WHK/2014/230
MOVED
by Deputy Chairperson SD Brown, seconded by Member RE Ballard:
That the Waiheke
Local Board:
a) Thanks Jenny Holmes for her
attendance and presentation.
CARRIED
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Attachments
a Waiheke Vintage Festival
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9.3
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Waiheke
Island Community Planning Group - Christopher Wragge
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Christopher
Wragge, Carol Winstanley and Ping Wragge were in attendance to speak about the
concerns of the Waiheke Island Community Planning
Group regarding Hauraki Gulf Islands integration into
the Auckland Unitary Plan and tabled a document in support of their
presentation.
A copy of the tabled document has been placed on the official copy
of these minutes and are available on the Auckland Council website.
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Resolution number WHK/2014/232
MOVED
by Deputy Chairperson SD Brown, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) Thanks
Christopher Wragge, Carol Winstanley and
Ping Wragge of the Waiheke Island Community Planning
Group for his attendance and presentation.
CARRIED
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Attachments
a WICPG Presentation
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9.4
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NZ
CarSharing Limited - Paul Gilligan
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Paul
Gilligan was in attendance to talk about NZ CarSharing's
role in the community on Waiheke Island, Auckland and New Zealand wide and
tabled documents in support of his presentation.
A copy of the tabled documents have been placed on the official
copy of these minutes and are available on the Auckland Council website.
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Member BM Treadwell returned to the meeting at 4.45pm.
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Resolution number WHK/2014/233
MOVED
by Deputy Chairperson SD Brown, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) Thanks Paul Gilligan, Director/Coordinator of New Zealand CarSharing Limited for his
attendance and presentation.
CARRIED
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Attachments
a NZ CarSharing Guide
b NZ CarSharing Presentation
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9.5
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Waiheke
Resources Trust - John Stansfield
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John
Stansfield was in attendance to present a briefing and
update to the Local Board on the community-led project to promote restoration
of the lagoons at Little Oneroa Beach, which the Waiheke Resources Trust is
facilitating.
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Resolution number WHK/2014/234
MOVED
by Deputy Chairperson SD Brown, seconded by Member BM Treadwell:
That the Waiheke
Local Board:
a) Supports in principle
the Waiheke Resources Trust’s grant application to the Environmental
Initiatives Fund.
b) Thanks John Stansfield of
Waiheke Resources Trust for his attendance and presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
Secretarial Note: Item 12:
Councillor’s Update was given precedence at this time.
Secretarial Note: The order of business
resumed at Item 11: Notices of Motion.
11 Notices of Motion
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11.1
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Notice of Motion – Essentially Waiheke
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Resolution
number WHK/2014/236
MOVED by Member JP Meeuwsen, seconded by Member
RE Ballard:
That
the Waiheke Local Board:
a) Notes
that the “Essentially Waiheke” village and rural communities’ strategy was
adopted by the Auckland City Council in October 2000 after extensive
engagement with the Waiheke community through questionnaires, focus groups
and workshops.
b) Requests
officers work with the board to:
i) clarify
the scope and purpose of the Essentially Waiheke review;
ii) develop
a consultation plan in line with the October 2000 consultation, based on the
draft scope;
iii) identifies
any resources requirements for implementing the consultation and updating the
Essentially Waiheke document.
iv) reports
the draft scope, consultation plan and resources requirement to the board at
its November meeting for approval.
CARRIED
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11.2
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Notice of Motion
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Resolution
number WHK/2014/237
MOVED by Member JP Meeuwsen, seconded by Member
RE Ballard:
That the Waiheke Local Board:
a) Requests
a systematic survey be carried out among those organisations currently using
Council facilities and those additional organisations and groups who are or
would be interested in being on a waiting list for access to Council
facilities.
b) Requests
that officers determine whether Auckland Council staff are in a position to
conduct this research or whether the Local Board needs to arrange for it to
be conducted under some form of contract funded under Local Improvement
Programme funding.
CARRIED
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13
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Dog Access Rules Review 2014/2015
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Resolution number WHK/2014/238
MOVED
by Member JP Meeuwsen, seconded by Member BM Treadwell:
That the Waiheke Local
Board:
a) Resolves
to review local dog access rules in the Waiheke Local Board area as follows:
i) review
time and season beach rules on Waiheke and Rakino Islands, and foreshore rule
on Rotoroa Island. The review on Waiheke Island is to focus on the
approximately 29 bays between Piemelon and Rocky Bay, Man O War Bay, Orapui
Bay, Awaawaroa Bay, and Te Matuku Bay.
ii) reviews
exemption to sports surface prohibition on Onetangi Sports Park.
iii) clarifies
rules by identifying:
·
whether existing dog exercise areas meet the new dog exercise
area criteria, or are more appropriately referred to as under control
off-leash areas
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any safe swimming areas or lanes
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‘picnic’ and ‘fitness apparatus’ areas
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significant ecological areas.
iv) reviews
perimeter track outside of golf course and Round Waiheke Walk (only if not
already under control on-leash).
b) Thanks
Paul Wilson, Team Leader Policies & Bylaws
for his attendance.
CARRIED
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14
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Waiheke Local Event Support Fund – Interim Round 1 2014/2015
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Shamika
Pujara, Event Facilitator was in attendance in support of this item and
tabled the final Local Event Support Fund Criteria Guide 2014/2015.
A copy of the tabled document has been placed on the official copy
of these minutes and are available on the Auckland Council website.
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Resolution number WHK/2014/239
MOVED
by Deputy Chairperson SD Brown, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) Receives the late application from Waiheke Events for
the Onetangi Beach Races for round one of the Local Event Support fund.
b) Approves the applications for round one of the
2014/2015 Local Event Support Fund as follows:
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Applicant
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Event
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Amount requested
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Amount allocated
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Waiheke
Community Art Gallery
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World War I
Commemorative Exhibition and Event ‘Inside to Outside’
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$3,714.00
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$0.00
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Waiheke Wharf to
wharf Fun Run Inc
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Fullers Waiheke
Wharf2Wharf fun run & Walking Event
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$3,000.00
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$2,000.00
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NZ Women Ltd
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Elvis in the
Gardens
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$1,000.00
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$0.00
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Show me Shorts
Film Festival Trust
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Show me Shorts
Film Festival - Waiheke
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$2,371.70
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$500.00
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Waiheke Island
Wine Festival Ltd
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Waiheke Vintage
Festival Opening Ceremony
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$5,000.00
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$3,000.00
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Waiheke
Community Art Gallery
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Waiheke Summer
School
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$4,702.00
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$0.00
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Artworks Theatre
Inc
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Culture Café –
Artworks Theatre
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$8,000.00
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$0.00
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Waiheke
Community Cinema Trust
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Cinema in the
Courtyard
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$8,310.00
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$5,540.00
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Waiheke Island
Wine Festival Ltd
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Waiheke Vintage
Festival 2015
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$5,000.00
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$0.00
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Waiheke Events
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Onetangi Beach
Races
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$5,000.00
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$4,000.00
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TOTAL:
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$46,097.70
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$15,040.00
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REMAINING:
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$32,717.00
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c) Receives the final Local Event
Support Fund Criteria Guide 2014/2015 tabled as agreed by the Chair and the portfolio holders Members SD
Brown and BM Treadwell.
d) Thanks Shamika Pujara, Event Facilitator for her
attendance.
CARRIED
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Attachments
a Local Event Support Fund
Criteria Guide 2014/2015
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15
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Auckland Transport Report - September 2014
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Resolution number WHK/2014/240
MOVED
by Deputy Chairperson SD Brown, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) Receives the
Auckland Transport Report – September 2014.
b) Acknowledges
and thanks David Warburton, Chief Executive and Auckland Transport officers
on the progression of the Waiheke Transport plan.
c) Acknowledges
Ivan Trethowen and the Auckland Transport officers for working with the
Auckland Council Stormwater team to progress the Orapiu Road works.
d) Requests
Auckland Transport to start implementing $3 charges in the current
undesignated areas at Matiatia.
e) Thanks Ivan Trethowen, Elected Member
Relationship Manager for his attendance.
CARRIED
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18
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Chairperson's Report for July 2014
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Secretarial
Note: An apology from the Chairperson for absence was received.
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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23 Procedural
motion to exclude the public
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Resolution
number WHK/2014/246
MOVED by Deputy Chairperson SD Brown, seconded by
Member RE Ballard:
That the
Waiheke Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Proposal
to withdraw from acquisition of open space in Waiheke
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected
(where applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
information on property values.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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6.43pm The public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
6.50pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
6.51 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
