Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 17 September 2014 at 6.30pm.
Chairperson |
Catherine Farmer |
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Deputy Chairperson |
Susan Zhu |
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Members |
Derek Battersby, QSM, JP |
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Ami Chand |
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Duncan Macdonald, JP |
(from 6.32pm, item 6) |
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Ruby Manukia-Schaumkel |
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Simon Matafai |
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Whau Local Board 17 September 2014 |
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1 Welcome
The chair opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Member Ami Chand declared conflict of interests for item 18 (Kelston Community Hub Incorporated).
4 Confirmation of Minutes
Resolution number WH/2014/134 MOVED by Member A Chand, seconded by Deputy Chairperson s Zhu: That the Whau Local Board: a) Confirms the ordinary minutes of its meeting, held on Wednesday, 20 August 2014, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Ward Councillor’s Update
Cr Ross Clow was not present to update the board.
8 Deputations
8.1 |
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Bob Cui made a presentation to the local board seeking support for a local Chinese New Year and street market festival in New Lynn in late January 2015. A copy of which has been placed on the file copy of minutes and can be viewed at the Auckland Council website. |
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Resolution number WH/2014/135 MOVED by Member SPT Matafai, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Receives the presentation from Bob Cui and thank him for the presentation.
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a Presentation - Chinese New Year and street market festival |
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number WH/2014/136 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Receives the Whau Local Board Chairperson, Catherine Farmer’s report.
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13 |
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Resolution number WH/2014/137 MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai: That the Whau Local Board: a) Receives Board Members’ verbal reports.
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14 |
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Resolution number WH/2014/138 MOVED by Member R Manukia-Schaumkel, seconded by Member A Chand: That the Whau Local Board: a) Receives the portfolio update from member Ruby Manukia-Schaumkel.
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15 |
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Resolution number WH/2014/139 MOVED by Deputy Chairperson s Zhu, seconded by Member DQ Battersby: That the Whau Local Board: a) Receives the Auckland Transport update report.
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16 |
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Resolution number WH/2014/140 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Accords the Jill Naysmith, Chairperson of the Manukau Harbour Forum speaking rights for this item. b) Allocates funding of $4,000 from its Infrastructure and Environmental Services budget for Whau river and harbours for 2014/15 to the Manukau Harbour Forum to enable an agreed action plan and work programme to progress. c) Will consider future funding through Long Term Plan process and advocacy to the governing body for the subsequent two years.
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17 |
Manukau Harbour Stormwater Network Discharge Consent – Stormwater Priorities Consultation |
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Resolution number WH/2014/141 MOVED by Member A Chand, seconded by Deputy Chairperson s Zhu: That the Whau Local Board: a) Provides a high level feedback (as per table below) on priorities and criteria for the management of Auckland Council’s public stormwater network to mitigate its existing and potential future effects on Auckland’s environment:
b) Confirms that the board would like to receive further updates on the outcomes of the Manukau Harbour Stormwater consultation process.
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18 |
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Member R Manukia-Schaumkel left the meeting at 7.02 pm. |
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Resolution number WH/2014/142 MOVED by Member SPT Matafai, seconded by Deputy Chairperson s Zhu: That the Whau Local Board: a) Approves that a funding agreement be negotiated with Kelston Community Hub Incorporated for nine months as a term grant for $28,072 to deliver activities, initiatives and programmes from Kelston Community Hub at 68 St Leonards Road Kelston. |
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Secretarial Note: Member Ami Chand declared a conflict of interest in this item and did not take any part in discussion or voting on this matter. |
19 |
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Member R Manukia-Schaumkel returned to the meeting at 7.07 pm. |
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Resolution number WH/2014/143 MOVED by Member SPT Matafai, seconded by Member A Chand: That the Whau Local Board: a) Agrees to the following allocation for the 2014/2015 Local Event Fund:
b) Agrees that all events supported should be branded and promoted as being smokefree events. c) Allocates $10,000 from the remaining local events contestable funds to be available for future fast track grants.
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Secretarial Note: Member Duncan Macdonald declared a conflict of interest in this item and did not take any part in discussion or voting on this matter. |
20 |
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Secretarial Note: Updated copy of attachment C (Summary of public feedback for the Whau Local Board area) was tabled. A copy of which has been placed on the file copy of minutes and can be viewed at the Auckland Council website. |
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Resolution number WH/2014/144 MOVED by Member R Manukia-Schaumkel, seconded by Member A Chand: That the Whau Local Board: a) Endorses the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme. b) Delegates coordination and provision of feedback to Community Development portfolio holder, member Ruby Manukia-Schaumkel; Events portfolio holder, member Simon Matafai and Chairperson, Catherine Farmer on any policy provisions of specific interest or concern to the local board, for consideration during the review and finalisation of the Community Grants Policy.
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a Draft Community Grants Policy - Updated attachment C |
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Resolution number WH/2014/145 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Provides the following table as its feedback on the deferral of 2015/16 capex projects for consideration by the Finance and Performance Committee on 18 September 2014.
b) Notes that any projects where timing has been deferred, but project planning is underway, should be given high priority in the 2015/2016 capital programme.
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22 |
Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback |
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Resolution number WH/2014/146 MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai: That the Whau Local Board: a) Provides the following feedback on the proposed Auckland Council Alcohol Control Bylaw to the hearing panel: i) That the Whau Local Board supports the proposed delegation to local boards to make decisions on permanent and temporary alcohol bans in places of local significance ii) That the Whau Local Board support the proposed criteria in clause 7(2) of the proposed bylaw, including the discretion to use a different type of alcohol ban to those provided in clause 7(2)(f) of the proposed bylaw iii) That the Whau Local Board does not wish to be heard in support of their feedback. b) Appoints the Board Member Ruby Manukia-Schaumkel (as panel chair) and Members Susan Zhu , Simon Matafai to the Whau Local Board Alcohol Ban Review Panel to make recommendations on the review of the alcohol bans in the local board area. c) Delegates to the Board Chairperson, Catherine Farmer the power to make a replacement appointment to the Whau Local Board Alcohol Ban Review Panel in the event that any member appointed under resolution b) is unavailable. |
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Resolution number WH/2014/147 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Confirms the records of the workshops in Attachments A - D held on the following dates; with the inclusion of member Simon Matafai in the present section of attachment C (workshop records - 20 August 2014): o 6 August 2014 o 13 August 2014 o 20 August 2014 o 27 August 2014
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24 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.25 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................