Agenda of Waitematā Local Board

Waitematā Local Board

09 September 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Councillor's Report 7

13 Auckland Transport Update - September 2014 9

14 Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback 27

15 Victoria Park Temporary Alcohol Ban Suspension for the Auckland Marathon 59

16 Proposal to advertise intent to grant a new lease at Francis Reserve 4 Warnock St Grey Lynn 71

17 Leys Institute Lift 75

18 Report from Aquatic and Recreation Contract Facilities Manager - Renewal Capital Works Schedule for 2014/15 financial year 89

19 Point Resolution Taurarua Development Plan 91

20 Highwic Garden Interpretation Plan 95

21 Costley Reserve Playground 101

22 Weona-Westmere Walkway 105

23 Grey Lynn Park Development Plan 109

24 Upper Queen Street Bridge Beautification 115

25 Deferral of 2014/15 capital projects 121

26 Approval of Professional Development Training for Member Vernon Tava 129

27 Approval of Conference Attendance - 2 Walk and Cycle for Member Christopher Dempsey 131

28 Waitemata Local Board Urgent Decision - Central Joint Funding Committee 133

29 Recommendations from the Waitemata Local Board Finance Committee - 21 August 2014 140

30 Recommendations from the Waitemata Local Board Grants Committee - 25 August 2014 143

31 Regional Facilities Auckland Fourth Quarter Report 2013-2014 147

32 Waitemata Local Board Feedback on the Draft Allocation of Decision Making Review 171

33 Chairperson's Report 177

34 Deputy Chairperson's Report 179

35 Board Members' Reports 187

36 Waitemata Local Board Workshop Notes 207

37 Reports Requested/Pending 217

38 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board:

a) Confirm the ordinary minutes of its meeting, held on Tuesday, 12 August 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests to speak had been received.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum

Purpose

1. Will ‘Illolahia from the Waiata Artist Trust will be in attendance to speak to the Board on their community work in the local area and the Waitemata Local Board’s Discretionary/special funds.

Recommendation

That the Waitematā Local Board:

a) Thank Will ‘Ilolahia for his attendance and presentation to the Board.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waitematā Local Board

09 September 2014

Auckland Transport Update - September 2014

File No.: CP2014/19754

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive summary

2. This report covers matters of specific application and interest to the Waitemata Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and relevant Auckland Transport media releases for the information of the Board and community.

Recommendations

That the Waitematā Local Board:

a) Receive the Auckland Transport report.

b) Note with interest Auckland Transport’s assessment of the Cowie Street Resident’s Association’s report, ‘The Solution for the Newmarket Level Crossing Closure’ and provides feedback.

c) Provide the following feedback to Auckland Transport on the consultations outlined in Attachment B, in particular on the cycle improvements proposed for Ponsonby Road / Newton Road and Vincent Street / Hopetoun Street.

Comments

Newmarket Level Crossing – Cowie Street – Laxon Terrace Link Road

3. The Waitemata Local Board received two presentations and reports (13 May and 12 August) from the Cowie Street Residents Association (CSRA) on an alternative solution for the closure of the Sarawia Street level crossing.

4. AT has undertaken an extensive analyses of the solution proposed and is reporting its findings to the Waitemata Local Board as requested in resolution from their May and August board meetings Attachment A.

5. AT has met with CSRA’ s design consultant to discuss our findings and have sent a memo to the AT Board concluding our assessment. A further meeting with CSRA representatives is planned for 8 September.

Upper Khartoum Place and O’Connell Street – Project Completion

6. In September, Auckland Council (AC) and AT will open a new public open space at Upper Khartoum Place (10 September) and the O’Connell Street Shared Space (19 September).

7. The Upper Khartoum Place Upgrade and the O’Connell Street Shared Space is part of the City Centre Masterplan, which aims to build a world-class city centre attracting businesses, jobs and opportunities to help Auckland become the world’s most liveable city.

8. Both projects follow other recent street and shared space transformations such as Elliott Street, Darby Street, Lorne Street, and the Fort Street area.

9. Upper Khartoum place has been designed to help fulfill the squares potential as a safe, enjoyable and attractive destination for people to visit and spend time. The transformation frames the stunning architecture of the award-winning Auckland Art Gallery Toi O Tāmaki

10. The $1.7million transformation of Upper Khartoum Place has turned the once poorly-lit, cluttered area into a high quality, easily maintained open space that encourages pedestrian use through the site and links Auckland Learning Quarter, Aotea Quarter and the City Centre Engine Room.

11. The O’Connell Street Shared Space was funded by AC from targeted rates and the construction of the upgrade was managed by AT. The construction of O’Connell Street was delivered on programme and $200k under budget.

12. The upgrade of O’Connell Street has been designed to make the area a lot more pedestrian and business friendly by transforming the once cramped footpaths and lines of parked cars into a thriving tree lined open space that shows off the many wonderful buildings in one of Auckland’s oldest streets.

13. The special heritage of O’Connell Street has been showcased by providing architectural lighting to several notable buildings as well as having historical information about the street engraved into the stone benches.

14. A number of cafes and restaurants have already obtained street trading licenses and set up tables and chairs in the new space, making O’Connell Street a destination rather than a place to pass through.

Beach Road Walking and Cycleway - Stage 1 Project Completed

15. On September 2, NZTA, AT, and AC opened new additions to Auckland’s cycling network with the Grafton Gully Cycleway, Upper Queen Street Cycle Lanes, and Beach Road Walking and Cycleway Stage One.

16. The routes will provide more direct and safer access in to the heart of Auckland City.

17. Consultation and detailed design is being planned for the second stage of the Beach Road Walking and Cycleway, from Mahuhu Crescent to Britomart Place. It is anticipated Stage Two will be tendered out, including the streetscape component, by end of November 2014 for delivery by mid - 2015.

Consultations

18. AT undertook consultation with the Waitemata Local Board Transport Portfolio Leaders on the proposals listed in Attachment B.

Ponsonby Road / Newton Road and Vincent Street / Hopetoun Street Cycle Improvements

19. Of particular interest to the Board, AT are seeking feedback for cycle improvements at two signalised intersections in the Waitemata Local Board area, Attachment B1:

20. Ponsonby Rd / Newton Rd cycle feeder lanes – Concept (Option 2): The design is achieved by removing the raised median island on the Ponsonby Road leg. The existing layout and proposed plan (Option 2) are shown in the attachments.

21. Vincent St / Hopetoun St cycle feeder lanes – Scheme: The proposal replaces the existing through/left lanes with dedicated left turn lanes on both approaches, giving additional road width on the departures. Sidra modelling indicates that there is relatively little impact with the proposed lane arrangements.

22. AT are currently working with our Community Transport department to investigate a long term solution for left turning cyclists travelling from Vincent Street to Pitt Street.

Media

Streamlined funding development between NZTA and AT

23. A process has been developed by NZTA and AT to allow more efficient use of staff time and resources in the assessment and prioritisation of funding proposals.

24. Previously, both NZTA and AT would separately assess and prioritise/rate requests for funds.

25. Under the “one stop shop” designed by the two organisations, AT can now assess projects up to $5m against the NZTA’s criteria itself without having to send its applications to the NZTA.

26. The new process is expected to speed up approvals and result in lower administration costs and reduce redundancy.

City Rail Link (CRL) Open Days

27. The CRL is Auckland’s top transport priority with significant economic development opportunities. It is a 3.4km underground rail connection between Britomart and Mt Eden Station that will double the capacity of the Auckland rail network.

28. Members of the CRL team will be present at the Open Days to discuss recent progress and the upcoming activities planned for the project. Information on the regional environmental consents required for issues such as land disturbance, earthworks, ground water take and storm water discharges will be provided at the open days.

29. The open days are being held adjacent to the three station locations on both weekdays and a weekend from 27 August to 1 September:

· Wednesday 27 August at the Pitt Street Methodist Church from 4pm to 7pm

· Saturday 30 August at the Mahatma Gandhi Centre on New North Road from 10am to 2pm

· Monday 1 September at the Town Hall Council Chambers from 4pm to 6pm

Consideration

Local board views and implications

30. The Board’s views will be incorporated during consultation on any proposed schemes.

Maori impact statement

31. Mana whenua and Mana waka are consulted on Auckland Transport’s capital programme and proposed changes to policy.

Implementation

32. All proposed schemes are subject to prioritization, funding and consultation.

Attachments

No.	Title	Page
a View	Letter to Waitemata Local Board on Auckland Transport's Assessment of the Alternative Solution for the New Market Underpass	13
b View	Consultation Report	17
c View	Consultation - Ponsonby Road/Newton Road and Vincent Street/Hopetoun Street Cycle Improvements Proposal	19
d View	Consultation - Ponsonby Road/Newton Road and Vincent Street/Hopetoun Street Cycle Improvements Proposal	21
e View	Consultation - Ponsonby Road/Newton Road and Vincent Street/Hopetoun Street Cycle Improvements Proposal	25

Authors	Priscilla Steel – Auckland Transport Elected Member Relationship Manager
Authorisers	Jonathan Anyon – Auckland Transport Elected Member Team Leader

Waitematā Local Board

09 September 2014

Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback

File No.: CP2014/19042

Purpose

1. The purpose of the report is to provide local boards with a copy of the proposed Auckland Council Alcohol Control Bylaw 2014 and to request formal feedback by resolution.

2. Local boards are also requested to appoint a review panel to make recommendations to the local board on the review of the local alcohol bans.

Executive summary

3. On 22 July 2014, the Regulatory and Bylaws Committee recommended to the governing body to adopt the Statement of Proposal for the proposed Alcohol Control Bylaw 2014 (Attachment A) for public consultation (resolution number RBC/2014/27). The governing body formally adopted the Statement of Proposal on 31 July 2014 (resolution number GB/2014/70). Following this discussion, the council commenced public consultation (using the special consultative procedure), on 15 August 2014.

4. In addition to the public consultation process, staff are seeking feedback from local boards on the proposed bylaw.

5. The proposed Alcohol Control Bylaw 2014 will establish the bylaw structure and delegation that will be used to make, review, amend or revoke alcohol bans. Decisions on existing and new alcohol bans will be made by local boards after a new bylaw is adopted. This ensures decisions meet the proposed new requirements in the bylaw.

6. Regardless of the final form of the bylaw and delegations, local boards have an important role in the review of alcohol bans and the appointment of an alcohol ban review panel is sought.

7. Details of the proposed bylaw are outlined in the report.

Recommendations

That the Waitematā Local Board:

a) Provide formal feedback (by passing resolutions) on the proposed Auckland Council Alcohol Control Bylaw to the hearing panel, including whether the local board wish to meet with the hearing panel.

b) Appoint a local alcohol ban review panel comprised of up to three local board members to make recommendations on the review of the alcohol bans in the local board area.

c) Appoint one member as a chairperson of the local alcohol ban review panel.

d) Delegate to the chairperson of the local board the power to make a replacement appointment to the review panel in the event that any member appointed by the local board under resolution (b) is unavailable.

Comments

Legislative Framework

8. The Local Government (Auckland Transitional Provisions) Act 2010 requires the review of all seven legacy alcohol control bylaws (previously called liquor control bylaws) and associated alcohol bans (previously called liquor bans) by 31 October 2015.

9. In December 2012, Parliament enacted the Sale and Supply of Alcohol Act 2012. This in turn amended the Local Government Act 2002. The requirements for making or continuing individual alcohol bans has changed significantly with the passing of the Local Government (Alcohol Reform) Amendment Act 2012 (the Act).

10. The Act introduced a higher threshold to be met for alcohol bans to be made or continued. The higher threshold requires that the council is satisfied that there is evidence to show a high level of crime or disorder is caused or made worse by the consumption of alcohol in that public place and that the alcohol ban is a reasonable restriction on people’s rights in light of that evidence.

11. The process for making a bylaw under the Local Government Act 2002 requires that the council determine if a bylaw is the most appropriate response to a problem. A bylaw must also be in the most appropriate form and must be consistent with the New Zealand Bill of Rights Act 1990. All bylaws must meet the legal requirements as set out in the Bylaws Act 1910, including not being unreasonable, providing rules that are proportionate to the issues being addressed and not being beyond the powers of the enabling legislation.

Current Auckland regulation

12. Currently, there are seven legacy alcohol control bylaws and more than 1,600 individual alcohol ban areas across Auckland. The legacy bylaws significantly differ in their drafting style and presentation.

13. In general, all legacy bylaws provide the structure used to make alcohol bans. Some legacy bylaws enable the making of alcohol bans by resolution while others require a change to the bylaw itself. Making alcohol bans by resolution means the level of consultation is determined on a case by case basis and can result in more effective and efficient decisions compared to amending the bylaw.

14. An assessment of the appropriateness of the legacy bylaws indicate that:

· A single bylaw is necessary to enable the adoption of alcohol bans that prohibit or regulate or control the consumption or bringing into or possession of alcohol in public places. The New Zealand Police consider that limiting the consumption of alcohol in public places may reduce alcohol related harm.

· It is appropriate to delegate decisions on alcohol bans in local public places to local boards.

15. Within an alcohol ban area the possession and consumption of alcohol is prohibited during the time the ban is operational. Exceptions enable alcohol to be transported in an unopened container to and from licenced and private premises.

16. Enforcement of the bylaw is the responsibility of the New Zealand Police. The police have powers of search, seizure and arrest, and may issue a $250 infringement notice for breach of an alcohol ban.

Auckland Council’s proposed Alcohol Control Bylaw

The council’s decision to adopt the proposed Auckland Council Alcohol Control Bylaw for public consultation

17. On 22 July 2014, the Regulatory and Bylaws Committee recommended to the governing body the Statement of Proposal for the proposed Alcohol Control Bylaw.

18. On 31 July 2014, the governing body adopted the proposed Alcohol Control Bylaw Statement of Proposal (Attachment A), which includes the proposed bylaw for public consultation (resolution number GB/2014/70).

19. Following the decision, the council commenced the public consultation process (using the special consultative procedure), on 15 August 2014. The key consultation dates are summarised in the table below:

Table 1. Key consultation dates

Date	Milestone
15 August 2014	Written submission period opens
15 September 2014	Written submission period closes
September/October 2014	Staff will review and analyse all submissions in a report to the hearings panel Report will include all formal feedback received from local boards
Early/Mid October 2014	Public hearings will be held by hearing panel This will include an opportunity for local boards to meet with the hearings panel
End October 2014	Hearings panel will report back to governing body (final bylaw adopted)
18 December 2014	Bylaw commences

Summary of proposed alcohol control bylaw content

20. This section of the report summarises the key proposals contained in the proposed bylaw.

21. The purpose of the bylaw is to control the consumption or possession of alcohol in public places to reduce alcohol related harm. This aligns to the section 147 (Power to make bylaws for alcohol control purposes) of the Local Government Act 2002.

22. The bylaw proposes that local boards be delegated decisions on making, reviewing amending or revoking alcohol bans in local areas. This supports previous feedback obtained by local boards requesting this delegation from the governing body.

23. Alcohol bans of regional significance will remain the responsibility of the Regulatory and Bylaws Committee. This is consistent with the Auckland Council Long Term Plan where issues of a regional significance are the responsibility of a council committee.

24. It is proposed within the bylaw that prior to making a new alcohol ban, the council be satisfied that the alcohol ban gives effect to the purpose of the bylaw and comply with criteria and decision making requirements Subpart 1 of Part 6 of the Local Governments Act 2002; and section 147B of Local Government Act 2002. This includes that:

· There is evidence that the area to which the bylaw applies (or will apply by virtue of the resolution) has experienced a high level of crime or disorder that can be shown to have been caused of made worse by alcohol consumption.

· The alcohol ban is appropriate and proportionate in light of the evidence and can be justified as a reasonable limitation on people’s rights and freedoms.

25. Four different times are proposed in the bylaw for consideration of new alcohol ban areas:

· 24 hours, 7 days a week (at all times ban);

· 7pm – 7am daily (evening ban);

· 10pm – 7am daylight saving and 7pm – 7am outside daylight saving (night time ban); and

· 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend or holiday alcohol ban).

These times are a guide to improve consistency across Auckland. This recognises that in some instances the use of the times specified may be disproportionate to the evidence of the problem and therefore contrary to the statutory requirement that requires alcohol bans to be proportionate in light of the evidence. These times are generally consistent with a number of legacy council bylaws.

26. Enforcement of alcohol bans is the responsibility of the New Zealand Police. The penalty for breaching an alcohol ban is a $250 infringement under the Local Government (Alcohol Ban Breaches) Regulations 2013.

Review of local alcohol bans

27. To ensure local board decision making on the existing alcohol bans is consistent with the new bylaw, local boards will be required to review all bans once the bylaw is adopted. It is a statutory requirement these all be reviewed by 31 October 2015 otherwise the bans will lapse.

28. Staff will support the local board review. The proposed alcohol ban review process is outlined in the table below:

Table 2. Proposed local board review process

Date	Milestone
September 2014	Local boards establish local alcohol ban review panels to review existing local alcohol bans
End October 2014	Final Alcohol Control Bylaw adopted by governing body
November 2014 – end February 2015	Staff to present information on local alcohol bans to each local alcohol ban review panel and assist the panels in making recommendations on existing local alcohol bans
March 2015	Recommendations of the local alcohol review panels presented to local boards
April/May 2015	Public consultation on alcohol controls (if required by local boards)
June 2015	Alcohol bans adopted by local boards
October 2015	Legacy alcohol bans lapse.

Consideration

Local board views and implications

29. The review of the legacy bylaws was discussed with local boards in the context of the significant other changes arising from new alcohol-related legislation. In relation to alcohol bans, local boards sought clear decision-making criteria, some form of regional consistency in times while providing for local variation where necessary, provision for temporary changes, and local board delegations

Māori impact statement

30. Throughout the initial engagement phases of the review project, staff worked with the Community Policy and Planning team, Te Waka Angamua, policy advisors at the Independent Maori Statutory Board (IMSB) and Hapai Te Hauora Tapui to deliver a program for engaging with Māori on alcohol issues.

31. As part of this, staff ran a workshop with rangatahi (youth), organised a rangatahi engagement session as part of the Atamira event and held a hui with mana whenua and mataa waka to discuss both the Local Alcohol Policy Project and the Alcohol Control Bylaw Project.

32. There is broad support from the police iwi liaison officers, mana whenua and mataa waka in relation to protecting children and young people from the harms associated with alcohol consumption in public places.

Implementation

33. If adopted as proposed local boards will be required to review all current alcohol bans after the bylaw is adopted by 31 October 2015. This ensures that decisions on alcohol bans meet the proposed new requirement in the bylaw and the enabling legislation.

34. The Policies and Bylaws Unit will assist local boards with this process. Polices and Bylaws staff have been collating evidence from legacy council files, the Police and community safety audits and are working closing with Integrated Bylaw Review Implementation team to ensure practicality and ease in the implementation of the Auckland-wide bylaw. As part of this process, the appointment of local board alcohol ban review panels is sought.

Attachments

No.	Title	Page
a View	Statement of Proposal - Reveiw of Alcohol Control Bylaws	33
b View	Proposed Alcohol Control Bylaw	47

Signatories

Authors

Kylie Hill - Policy Analyst

Authorisers

Helgard Wagener - Team leader, Policies and Bylaws

Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Victoria Park Temporary Alcohol Ban Suspension for the Auckland Marathon

File No.: CP2014/17878

Purpose

1. The purpose of the report is to advise of and obtain the Waitematā Local Board’s input to a request received from Auckland Tourism, Events and Economic Development to partially lift the existing Central Business District alcohol ban for the Auckland Marathon on 2 November 2014 at Victoria Park between the hours of 9.30am – 12.30pm.

Executive summary

2. The Auckland Marathon will take place on Sunday, 2November 2014. Over 17,000 international, local, elite and open level runners are expected to compete across a number of running distances.

3. The marathon will finish at Victoria Park. A current all hours alcohol ban is in place on Victoria Park. A partial dispensation to the ban on the park will provide the corporate private hospitality sites the opportunity to supply alcohol to their participants on completion of the run.

4. The Regulatory and Bylaws Committee is delegated to consider any application for a dispensation from a bylaw (including alcohol bans) where the council is of the opinion that full compliance would needlessly and injuriously affect any person or business, without corresponding benefit to the public or any section of it.

5. The input from the local board is required to assist the Regulatory and Bylaws Committee in considering the request for the partial lifting of the alcohol ban for the Auckland Marathon.

Recommendation

That the Waitematā Local Board recommends that the Regulatory and Bylaws Committee:

a) Resolve pursuant to Part 1, Clause 11.1 of the Auckland City Council Administration Bylaw 2009, a partial dispensation to the Victoria Park all hours alcohol ban from 9.30 am – 12.30 pm on Sunday, 2 November 2014 for the Auckland Marathon.

Comments

6. The Auckland Marathon is iconic on the New Zealand running calendar and fast gaining an international reputation. It has recently been named as one of the World’s Top 10 City Marathons by WorldRunning.com, alongside London, Boston and New York.

7. Each year the event organiser provides an event village for the runners and supporters with sport related stalls, food, non-alcoholic refreshments and light entertainment.

8. As part of the event village, corporate clients are offered the opportunity to book private sites to host athletes they have invited as guests after they have completed the run. These corporates sites in the past have provided food and in some instances alcoholic and non-alcoholic refreshments.

9. In 2013, a special licence for this event was issued by the District Licensing Agency under the Sale of Liquor Act 1989. Previous to this no liquor licence was required as Victoria Park was not subject to an alcohol ban and the supply of alcohol to private guests did not trigger a requirement for a special licence.

10. In December 2012 Parliament enacted the Sale and Supply of Alcohol Act 2012 (the act). Auckland Council’s Licensing and Compliance Services have deemed that under the act the marathon event is not an alcohol inclusive matter that constitutes a “sale of alcohol” under the act and a liquor licence is not required for the event.

11. As a liquor licence is not required, Auckland Tourism, Event and Economic Development has requested a partial dispensation to the Victoria Park alcohol ban to allow the corporate sites the opportunity (if they wish) to supply alcohol to their invited athletes at the conclusion of the marathon.

12. In October 2012 Auckland Council reviewed and extended the Central Business District alcohol ban. The Central Business District review included Victoria Park (resolution number RB/2012/21) becoming an all hour’s alcohol ban area.

13. A partial dispensation to the bylaw will allow up to 88 corporate clients the ability to supply alcohol under supervision between 9.30am – 12.30pm to their invited athletes on the completion of the marathon.

14. The New Zealand Police support the dispensation request (see Attachment 1) on the provision that the event organiser complies with the conditions set out in the agreed Alcohol Management Plan attached to their letter of support. Subsequently, Auckland Tourism, Event and Economic Development have accepted the conditions in the agreed Alcohol Management Plan.

15. The Police’s support of the area for the dispensation is from the designated private sites 3 to 88 (see Victoria Park Site Plan in Attachment 1). These sites will consist of 6m x 6m or 6m x12m tents and will have clearly marked frontage extending a maximum of 2m in front of the tent. Alcohol may only be served and consumed within these areas by invited athletes who are guests of the corporate clients.

16. Auckland Council’s Local and Sports Parks (Central) and Licensing and Compliance Services support the dispensation.

17. The Alcohol Management Plan defines specific requirements for security, types of refreshments (including water, non-alcoholic and alcoholic), food and the alcohol management permit conditions (which includes the hours alcohol can be supplied and the designated area).

18. The area where alcohol may be supplied to guest athletes will be restricted from access by the general public and will be exclusively for the use of corporates who have pre-booked and agree to terms and conditions associated with the corporate sites. The remainder of Victoria Park will remain an alcohol ban area.

Consideration

19. Part 1, Clause 11.1 of the Auckland City Council Administration Bylaw (2009) states that the council “may grant a dispensation from full compliance with any provision of a bylaw, on a case basis where the council is of the opinion that full compliance would needlessly and injuriously affect any person or business … “.

20. Clause 14.1.3 of the Auckland City Council Consolidated Bylaw (2004) – Part 14: Liquor Control in Public Places allows for a resolution made under clause 14.1.1 of the bylaw to be made, amended or revoked at any time. This dispensation will amend the Central Business District review resolution (RB/2012/21) which incorporates Victoria Park.

21. The Auckland City Council Liquor Ban Policy allows applications for dispensation from a liquor ban for a specified event or period. The policy states … “council will review the application based on whether requiring full compliance with the liquor ban (under the Liquor Bylaw) would negatively affect any person or business without a corresponding benefit to the public”.

Local board views and implications

22. The views of the Waitematā Local board for a dispensation are being sought through this report.

23. On 20 August 2014 Auckland Tourism, Event and Economic Development met with Waitematā Local Board Events Portfolio and Parks Portfolio leads (Member Chambers and Member Moyle) who were supportive of the dispensation request.

Maori impact statement

24. The Maori Iwi Liaison Officer for the New Zealand Police (Auckland City District) supports this request.

Implementation

25. The costs associated with the dispensation request will be covered by Auckland Tourism, Event and Economic Development. This includes a notice being placed in the newspaper informing the public of the partial dispensation.

26. The area the dispensation applies to will be roped off and monitored by security staff.

Attachments

No.	Title	Page
a View	Letter of support from the New Zealand Police with agreed Alcohol Management Plan	63

Signatories

Authors

Kylie Hill - Policy Analyst

Authorisers

Helgard Wagener - Team leader, Policies and Bylaws

Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Proposal to advertise intent to grant a new lease at Francis Reserve 4 Warnock St Grey Lynn

File No.: CP2014/19917

Purpose

1. The purpose of this report is for the Board to authorise officers to advertise the proposed granting of a new lease for the premises at Francis Reserve at 4 Warnock Street Grey Lynn.

Executive summary

2. The lease to the Auckland Women’s Centre (AWC) at Francis Reserve Grey Lynn expired in November 2013 with no further rights of renewal. They have applied for a new lease to continue their activities and services. The building AWC occupy was purpose built for them and continues to meet their needs.

3. Before considering a report for the granting of a new lease the Board should advertise the intent to lease, to allow any interested parties to comment or make submissions. Legal Services regard notification to allow the public to have a say to be best practice in circumstances where the occupancy and use of such facilities under a long term lease or licence is contemplated.

4. Officers will report after the advertising period with a review of any submissions and recommendations relating to granting a lease to the AWC.

5. This report recommends that the Board authorise officers to advertise that the Waitemata Local Board intends to consider granting a new lease, to the Auckland Women’s Centre, and once advertising and a submission period is completed, officers report on any submissions with recommendations on a new lease to the Auckland Women’s Centre.

Recommendations

That the Waitematā Local Board:

a) That officers be authorised to;

i) Advertise that Waitemata Local Board intend to consider granting a new lease to the Auckland Women’s Centre.

ii) Report to the Board after advertising with recommendations on any submissions and the granting of a new lease to the Auckland Women’s Centre.

Comments

6. A lease of premises at Francis Reserve to the Auckland Women’s Centre (AWC) expired on 14November 2013. AWC have applied for a new lease of the area to continue their activities.

7. AWC have occupied a purpose built Council owned building on the Reserve since 1998, after being relocated from other Council buildings in Ponsonby. The building continues to meet the needs of the AWC. Francis Reserve at 4 Warnock St is owned by Council as fee simple land and while called a Reserve is not subject to the provisions of the Reserves Act.

8. Council’s authority to enter into a lease is provided under the powers of general competency granted to local authorities in the Local Government Act 2002. As noted, AWC have applied for a new lease and currently remain in occupation on a monthly tenancy. They wish to continue to carry on their previously authorised activities; to provide a range of services to women and children in the wider Auckland area. No other individual group is known to have expressed any interest in gaining the use of the building to conduct the same or any other community-related activity.

9. Legal Services regard notification to allow the public to have a say to be best practice in circumstances where the occupancy and use of such facilities under a long term lease or licence is contemplated. While there is nothing in the Local Government Act 2002 requiring public notification/consultation to be undertaken when local bodies are considering granting leases or licences of community facilities on land other than park or reserve land,

10. The provisions of the Community occupation guidelines are met by the Board advertising the intend to grant a lease. There is nothing in the Local Government Act setting out advertising requirements but a 30 day period to allow comment and receive submissions is reasonable and is in line with the advertising requirements set out in other legislation. Should any submissions be received, the Local Board should consider these and if required hear from any of the submitters before deciding to grant a lease. If submissions are received, the report recommending granting a lease, should address the reasons for recommending the preferred applicant.

11. The cost of advertising is met from Community Development Arts and Culture department budgets so there is no impact on the Local Board Budgets. The matter of where to advertise – daily or weekly newspaper can be decided by the Board exercising its discretion.

12. If the Board decides to authorise advertising the intent to lease, apart from consideration of any submissions and subsequent reporting on a new lease, there are no further procedural issues involved. Granting a lease is within the Boards delegated authority.

13. Officers recommend that they be authorised to advertise the intent to consider granting a new lease to the AWC, and once advertising is undertaken, officers report on any submissions with recommendations on a new lease to the AWC.

Consideration

Local board views and implications

14. The draft of this report and the issues involved have been considered by the Boards Portfolio holders.

Māori impact statement

15. AWC caters to all women across the city. AWC employs a Whanau Partnership Developer, who has formed relationships with other community organisations to support and encourage lower income whanau to participate in early childhood education.

Implementation

16. There are no implementation issues.

Attachments

No.	Title	Page
a View	Attachment A Site Plan	73

Signatories

Authors

Ron Johnson - Community Lease Advisor

Authorisers

Kevin Marriott – Acting Manager Community Development Arts and Culture

Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Leys Institute Lift

File No.: CP2014/19314

Purpose

1. To advise the board of an issue with the lift at the Leys Institute and to seek approval for the installation of a new lift.

Executive summary

2. There have been ongoing issues with the lift at the Leys Institute Building for some time. It has broken down and been out of action for significant periods. We have been informed that last year the lift was out of action for up to four months and this year it has been out of action for two months already. The last failure occurred on 16 August 2014.

3. The key issues with the existing lift are its age and the availability of parts for maintenance and repair. Three options have been identified to address these issues.

· Option 1 Replace the lift controller and car door operator with third party equipment. Cost $45,340.

· Option 2 Replace the lift controller and car door operator with KONE manufactured and supplied equipment. Cost $78,700.

· Option 3 Replace the lift with a new lift. Cost $117,000.

The Leys Institute is an important heritage building in Ponsonby and an operational lift is important for its continued use as a community facility for this area. Council staff recommend that the Board approve the installation of a new lift at a cost of $117,000. This option will ensure that a reliable lift is available for use in this building and provide operational savings due to its energy efficiency.

The Board has funding to undertake this work through the reallocation of its community facilities renewal budget.

Recommendations

That the Waitematā Local Board:

a) Approve the installation of a new lift at the Leys Institute at a cost of $117,000.

b) Approve the reallocation of money from the Local Board renewal budget for this purpose.

Comments

4. There have been ongoing issues with the lift at the Leys Institute Building breaking down and being out of action for significant periods of time. We have been informed that last year the lift was out of action for up to four months and this year it has been out of action for two months already. The last failure occurred on 16 August 2014. This issue has just been brought to the attention of CDAC. An email response from Kone, who have the contract to maintain this lift, about the issues says.

We have and are having real difficulties in obtaining parts for this lift as the age of the equipment means that on the control side the voltage and design of contactors and switches that operate are no longer readily available and we have had to source from Europe and other countries in order to match the technical characteristics to ensure that the lift operates correctly. Obviously to have delays in operation on such a critical lift for you is not acceptable and for us also causes a lot of problems not to mention it does not reflect well on our reputation.

5. Three options have been identified by Kone to address this ongoing problem.

· Option 1 Replace the lift controller and car door operator with third party equipment. Although the control and door equipment would be replaced, the lift is still an ageing hydraulic system with no real guarantee of an extended lift life or equipment availability in the future. This option has been costed at $45,340;

· Option 2 Replace the lift controller and car door operator with KONE manufactured and supplied equipment. This would give more certainty of quality and parts service but the lift is still the ageing hydraulic system. This option has been costed at $78,700; and

· Option 3 Replace the lift with a new lift. KONE have proposed a MonoSpace lift which is the most energy lift system available. The MonoSpace lift would be contained within the existing shalt and is completely new. It gives a relative Energy Saving of 75.1% pa. This option has been coasted at $117,000.

6. Hydraulic lifts are inherently slow with high energy consumption and a risk of oil pollution in the event of a pipe or ram seal rupture. With respect to Option 3, KONE’s offer includes the removal of all existing hydraulic equipment and its safe disposal. This option would achieve a “lift cycle” giving 25 – 30 years further use.

7. The Leys Institute is an important heritage building in Ponsonby and an operational lift is important for its continued use as a community facility for this area. The lift is also used by library users to access toilets on the first floor of the Leys Building. Council staff recommend that the Board approve the installation of a new lift at a cost of $117,000. This option will ensure that a reliable lift is available for use in this building and provide operational savings due to its energy efficiency. The Waitemata Local Board has a proposed renewal budget for 2014/15 that has $21,000 remaining. It is recommended that this money be allocated along with $96,000 to be taken from the $200,000 set aside in the 2014/15 renewal program to upgrade fire system panels. A copy of the energy usage comparison between a hydraulic lift and the MonoSpace lift is attached (Attachment A).

8. The Waitemata Local Board has a community facilities renewal budget for 2014-2015 that has $21,000 remaining. It is recommended that this money be allocated along with $96,000 to be taken from the $200,000 set aside in the 2014-2015 renewal program to upgrade fire system panels. The budget for renewal of fire safety systems in 2014-2015 year was allocated primarily to enable all community facilities to be assessed, to prioritise those needing to be upgraded and to identify the costs involved. These assessments would provide information that would inform the renewal planning in subsequent years. The budget left in 2014-2015 after these investigations are completed will be used to start the physical fire system upgrading work. The Boards draft community facilities renewal budget next year contains further budget for fire system upgrade works ($50,000) but also contains a significant budget ($200,000) for reviewing and replacement of switchboards. The Board has then a lot of flexibility in its budgets to ensure that where significant fire safety issues are identified and switchboard replacements required that they can be addressed.

Consideration

Local board views and implications

9. This report is written to get the views of the Board and a decision about the preferred option to address ongoing lift operation issues at the Leys Institute.

Māori impact statement

10. An operational lift at this facility will benefit all users including Maori.

Implementation

11. Should the Board approve the allocation of funds to one of the three options identified then the lift supplier would be engaged immediately to begin work.

Attachments

No.	Title	Page
a View	Energy Calculation Report 8-07-2014	79

Signatories

Authors

Peter Loud - Team Leader Community Facilities

Authorisers

Kevin Marriott – Acting Manager Community Development Arts and Culture

Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Report from Aquatic and Recreation Contract Facilities Manager - Renewal Capital Works Schedule for 2014/15 financial year

File No.: CP2014/19794

Purpose

1. To seek approval for the Waitemata Local Board Aquatic and Recreation facility building renewal capital work schedule for the 2014/15 financial year.

Executive summary

2. To continue the delivery of aquatic and recreational services and ensure the integrity of your assets, an ongoing capital works schedule is required. This capital work schedule seeks to address future degradation of the building infrastructure, maintain or improve current service levels, capitalise on sustainability opportunities, and address health and safety concerns. The work schedule includes deferred works which will not require sign off.

Recommendations

That the Waitemata Local Board:

a) Approve the 2015 aquatic and recreation facility building renewal capital work schedule.

b) Approve Auckland Council Officers have delegated authority to manage the projects within the funding budget indicated in the list.

Comments

The purpose of the proposed capital work schedule is to ensure the future integrity of the buildings and surrounding infrastructure, maintain and improve the current level of service and efficiencies, and address any immediate or potential safety compliance issues. Most of the spend is from the regional budget, with the Waitemata Local Board budgets as separate lines. As all of this spend has been allocated from the Regional budget there is no impact on the Waitemata Local Board.

The Aquatic and leisure facilities represent an asset group with significant risk. The conditions within the facilities (i.e. chlorinated pool halls and areas of continual high impact use) if not maintained effectively will result in the asset deteriorating at a rapid rate, reduction in the level of service that is able to be offered.

The specific projects below have been complied on information and advice from the Auckland Council Properties Department, the respective facility managers and an energy report compiled to improve the operational efficiencies of the Facilities.

Consideration

Local board views and implications

3. The capital work schedule was discussed with the Waitemata Local Board at the Parks Sport and Recreation 2014/2015 Portfolio meeting in July 2014. At this forum questions were answered that elaborated on the background and reasons for specific projects.

Māori impact statement

4. There are no particular impacts on Maori which are different from general users of the aquatic and recreation facilitates.

Implementation

5. Once approval for the schedule of work is received, project scoping forms will be completed from which the properties department will source a contractor to complete the work. It is envisaged that the majority of the work programme will be completed during the two week maintenance shutdown scheduled in the year.

Attachments

There are no attachments for this report.

Signatories

Authors

Jane Franich - Contract Relationship Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Point Resolution Taurarua Development Plan

File No.: CP2014/13653

Purpose

1. To seek endorsement of the draft Point Resolution Tararua Development Plan, and approval to release the plan for public consultation.

Executive summary

2. The Waitematā Local Board recognises the significance of Point Resolution Taurarua, in terms of its cultural, heritage, ecological and recreational importance.

3. In order to allow informed decision-making in the future, and assist with programmed renewals, a development plan was commissioned in late 2013.

4. Iwi engagement, key stakeholder and council stakeholder consultation has already occurred and a draft development plan has been produced.

5. The next stage is to present the draft plan to the wider community and seek their feedback.

Recommendations

That the Waitematā Local Board:

a) Endorse the draft Point Resolution Taurarua Development Plan.

b) Approve the release of the draft Point Resolution Taurarua Development Plan for public consultation.

Comments

6. Point Resolution Tauarua is a place of significant historic and heritage value to Mana Whenua, being the site of a pre-European pa and one of the few unmodified headlands in the area.

7. The site also has heritage value as the location of Fort Resolution, a Victorian-era Russian Scare fort.

8. In 2013, the local board commissioned the production of a development plan for the area, to create a clear design framework which will assist with the delivery of programmed renewals and also identify opportunities to improve the site through new capital projects in the short, medium and long term.

9. Recognising the importance of connectivity, the draft plan also considers neighbouring areas including Judges Bay and St Stephens Church, as well as the Hobson Bay Walkway.

10. The draft plan identifies five design principles to assist with decision making and implementation of future projects. These principles are listed below:

· Improve cliff stability;

· Enhance ecology and the natural environment;

· Celebrate history;

· Increase connectivity; and

· Enable recreation opportunities.

11. Further information expanding on these design principles can be found in the draft consultation boards for the development plan, included as Attachment A.

Summary of key elements in the draft development plan

12. Full details of all recommended improvements can be found in Attachment A, but a brief summary of the key proposals is included below:

· Point Resolution Taurarua Reserve

o Improvements to the entrance, lighting, path network and stormwater infrastructure

o Weed control and ecological enhancement

o Cliff stabilisation

o Improved wayfinding and interpretation signage

· Judges Bay Reserve/St Stephen’s Church

o Path renewals.

o Improved wayfinding signage.

o Weed management.

o Improved pedestrian connection to Judges Bay Road.

o New pedestrian boardwalk connecting Parnell baths to Judges Bay.

o Street planting to connect reserves.

· Hobson Bay Walkway

o Programme of improvements to the existing Hobson Bay Walkway.

o Investigate possibility of connection from Hobson Bay Walkway to headland.

Stakeholder engagement

13. An engagement plan was prepared for this project and is summarised below.

14. The local board identified several key external stakeholders for early consultation on the draft plan as it was being prepared. These key stakeholders were:

· Parnell Community Committee/Parnell Inc

· Parnell Historical Society

· Friends of Parnell Baths

· Caroline Cameron (local historian and author)

15. Several meetings and site visits were held with these key stakeholders to obtain feedback as the draft plan was developed, and the final draft was presented to them on 20 May 2014

16. During the development of the plan, several internal council departments have also been consulted including Biodiversity, Heritage, Stormwater and the Coastal Management Team.

17. A copy of the Ecological Assessment that informs elements of the development plan is included as Attachment B and a copy of the Heritage Report is included as Attachment C.

Proposed Community Consultation

18. The proposals for the wider public consultation process are summarised below:

· Post copies of the plan on the Waitematā Local Board page of Auckland Council’s website

· Hold an open day as part of the Parnell Festival of Roses on Sunday 17 November 2014.

· Utilise on-site posters, a flyer drop to neighbouring properties and the local board Facebook page and Twitter to advertise the open day and website address

· Send copies of the plan and attachments to all stakeholder groups

19. Following the public consultation period, a workshop will be held with the local board in November 2014 to present and discuss public feedback and recommend any final amendments to the draft plan.

Consideration

Local board views and implications

20. Several discussions about individual components of the draft development plan have been held with the parks portfolio holders at their monthly meetings.

21. A workshop to present the draft development plan was held on 29 July 2014.

22. A final local board decision report, seeking approval and adoption of the final plan will be presented to a business meeting in early 2015.

Maori impact statement

23. On advice from Te Waka Angamua, in late 2013 the Waitemata Local Board Engagement Advisor engaged with Mana Whenua to establish which Iwi were interested in being involved with the project.

24. Four Iwi responded as wanting to be involved:

· Ngati Whatua Orakei

· Ngai Tai ki Tamaki

· Ngati Paoa

· Te Kawerau a-Maki

25. These four Iwi were asked whether they would like to contribute to the project by providing Cultural Values Assessments (CVAs).

26. All, except Te Kawerau a-Maki, responded that they wished to submit CVAs and provided fee estimates to undertake this work. Purchase Orders were subsequently issued.

27. At the date of writing, no CVAs have been received, and the 2013/14 operational expenditure budget allocated for these CVAs is no longer available.

28. Nevertheless, the Iwi representatives have been involved throughout the development of the draft development. Their involvement can be summarised as:

· Invited to initial stakeholder on-site meeting to discuss existing values and aspirations for the site (attended by all four Iwi representatives). Sent meeting minutes.

· Invited to hui with local board to form relationships and discuss purpose for project and process (attended by all Iwi representatives except Ngati Paoa).

· Invited to walkover with local board (attended by Ngati Whatua Orakei representatives). At the walkover (and in a subsequent email), the representatives were asked for written feedback to follow up some of the discussion points raised during the walkover. As at the time of writing, this has not been received.

· Invited to second stakeholder meeting where the ‘first cut’ of the development plan was presented and feedback received (attended by Ngati Whatua Orakei and Te Kawerau a-Maki representatives). Sent meeting minutes.

· Invited to third stakeholder meeting where the amended version of the development plan was presented and feedback received (not attended by any Iwi representatives). Sent meeting minutes.

29. In addition, written feedback (via email) has been received from Te Kawerau a-Maki. This identified their ancient and contemporary cultural interests in the area of Ta-Maki, including the Parnell/Pt Resolution area, and highlighted several key elements to be considered, including the need for:

· Input and recognition in the design and implementation phases;

· Integrated interpretation;

· Protection of cultural/heritage features; and

· Cliff stabilisation.

Attachments

No.	Title	Page
a View	Point Resolution Taurarua Development Plan Consultation Boards (Under Separate Cover)
b View	Point Resolution Taurarua - Ecological Assessment (Under Separate Cover)
c View	Point Resolution Taurarua - Heritage Report (Under Separate Cover)

Signatories

Authors

Mark Miller - Parks Advisor - Waitemata

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Highwic Garden Interpretation Plan

File No.: CP2014/16371

Purpose

To approve the draft Highwic Garden Interpretation Plan and identify the amount of capital expenditure required to implement the plan.

Executive summary

1. Highwic House was jointly purchased by the New Zealand Historic Places Trust/Pouhere Taonga and Auckland City Council in 1978.

2. The Management Deed identified that Auckland City Council (now Auckland Council) is responsible for the maintenance of the gardens and grounds.

3. Whilst there is interpretation in the house itself, there is very little signage/interpretation within the grounds, despite the gardens being a significant element of the overall property.

4. In 2013, discussions between New Zealand Historic Places Trust (now Heritage New Zealand) and Auckland Council’s Heritage Information Management Team identified the need for a holistic approach to Highwic garden interpretation, and a draft plan was created in early 2014.

5. As the grounds are a local board asset, implementation of the interpretation plan is the responsibility of the Waitematā Local Board (local board).

6. This report identifies the background to the house and gardens, and identifies the reason for creating a garden interpretation plan.

7. Cost estimates for the component parts of the plan are included to allow the local board to consider allocation of its budget for a staged implementation of the plan.

Recommendations

That the Waitematā Local Board:

a) Approve the draft Highwic Garden Interpretation Plan

b) Endorse the use of the $15,000 capital expenditure already allocated to this project to implement priority elements including orientation/welcome signs and several of the permanent signs.

c) Consider the implementation of priority elements of the Highwic Garden Interpretation Plan, (at an approximate cost of $43,020 capital budget) by either allocating additional capital expenditure from their Local Improvement Projects budget for 2014/15 or considering this work as part of their Long Term Plan deliberations and project prioritisation process.

d) Consider allocating additional operational expenditure funding of $4,000, from their Local Improvement Project budget, for development of website/mobile applications.

e) Consider the installation of a replica summer house, audio interpretation and external directional signage as a future local board project, during their Long Term Plan deliberations.

Comments

Background history (taken from the Heritage New Zealand website)

8. Highwic is a well-preserved Carpenter Gothic mansion, located on the fringes of colonial Auckland.

9. In 1862, the land was sold to the Buckland family, who immediately built a new dwelling that was added to substantially over the years.

10. Surrounded by extensive gardens, the house was successively enlarged in the 1870s and 1880s as the Buckland’s fortunes grew and family expanded. At its grandest, the building included a large room capable of holding balls, a service yard, seven bedrooms and a boys' dormitory, with outside stables, a coach-house, a billiard room and several other garden structures.

11. A few minor alterations were made by family descendants, who lived in the house until 1978, after which the property was jointly purchased by the New Zealand Historic Places Trust/Pouhere Taonga (NZHPT) and Auckland City Council (ACC) as tenants in common.

Partnership between Auckland Council and Heritage New Zealand

12. The Management Deed of 1979 set out the duties of each partner:

NZHPT must at its own expense

• Restore house, other buildings and fences;

• Maintain house and other buildings; and

• Provide, regulate and supervise public access.

ACC at its own expense must

• Manage and maintain gardens, grounds, driveways and paths.

13. In 1982 a verbal variation to the agreement, formalised in 1995 said:

• NZHPT would become responsible for carrying out day to day maintenance of gardens and grounds;

• ACC and NZHPT would each year determine the amount required for maintenance and ACC would pay that amount to NZHPT;

• Council would provide equipment from time to time but NZHPT would maintain such equipment;

• Council would be responsible for any major horticultural needs outside of day to day maintenance; and

• Council would be responsible for all expenses relating to maintenance of paths and driveways.

Heritage value of Highwic (taken from the Heritage New Zealand website)

14. The main dwelling at Highwic is considered to be one of New Zealand's finest Carpenter Gothic houses, and is significant as a rare example of an architectural style more commonly found on the east coast of America.

15. The dwelling and its outbuildings have considerable importance for the way in which they demonstrate the development of a colonial country house and its grounds in the nineteenth century and later.

16. They are important for the insights they offer on family life, including domestic service, gender roles and attitudes to children, as well as garden history and - in the case of the stables - the history of horse-drawn transport.

17. They also afford a record of constructional details, joinery, hardware and decorative finishes of the mid-nineteenth to mid-twentieth centuries.

18. The buildings and site have connections to people and activities of local and national importance, and are closely linked with the development of the Newmarket area.

19. Highwic is held in high public esteem, having been visited by large numbers of people since it opened as a house museum in 1981.

20. It is important for its association with archaeological deposits and historic plantings in its extensive gardens, and for its aesthetic appearance and setting.

The importance of interpretation in the gardens

21. The Garden Interpretation Plan was developed to provide easily accessible interpretation to all visitors of Highwic and to support the many open days and events in the garden.

22. Currently only the Highwic homestead has interpretive displays and the focus of these is predominantly about the homestead.

23. As the opening hours of the main house are limited and visitors need to pay an entry fee, a substantial number of visitors never get to see this interpretation, or hear the stories of the property from staff and volunteers.

24. Highwic’s house and garden were developed as a whole and deserve equal attention when it comes to interpretation.

25. Highwic is one of a small number of largely intact original early colonial gardens in Auckland - a fact that deserves to be celebrated.

26. The interpretation works best when visitors can relate what they read or see on a panel to what is around them – highlighting the need for interpretation to be provided in context, in the garden.

A holistic approach to interpretation

27. Heritage New Zealand in particular, has invested considerably in Highwic, with the complete physical restoration of house and to a lesser extent, and almost entirely through volunteer effort, the garden. A considerable amount of research and planning is behind this.

28. The comprehensive Management and Conservation Plans have served as a solid base for restoration of Highwic. The current Highwic Garden Strategy, 2011 was created by Heritage New Zealand to support the extensive work of volunteers and identify/define the gaps and next steps in garden restoration, and is attached as Appendix B.

29. The Garden Interpretation Plan is the logical next step, building on the available material and setting out the parameters for the way the stories of house and garden can be told.

Replica summerhouse

30. The exact age of the original summerhouse is unclear, although it is known to be American in design, like the house itself.

31. The summer house and associated path were located to take advantage of the views across the Hauraki Gulf and Rangitoto Island

32. The reinstatement of the summer house is suggested in the Highwic Garden Strategy, 2011.

33. Not only would reinstatement bring back an important historic feature of the house and grounds, but it will also offer an excellent opportunity for events and more in-depth interpretation.

34. As noted in the interpretation plan, there is limited scope within the garden for on-site interpretation, as the largely intact fabric of the original garden needs to be protected.

35. The proposed summer house could act as a covered, central interpretation site - a place to find out more about the garden and its history.

Breakdown of cost estimates

36. The following table is a summary of the cost estimates of the various interpretation components, as identified in the interpretation plan. The estimates include an additional 20% for fees and consents:

37. Table One; Breakdown of cost estimates

Component	Funding Priority	Estimate	Cumulative Subtotal
Orientation/welcome signs	High	$9,000
Permanent signs	High	$15,660
Loose/moveable signs	High	$15,600
Botanical labels, kids search map, rubbing details	High	$15,000
Temporary summer house interpretation*	High	$2,760	$58,020

App and Web development (Opex)	Medium	$4,000	$62,020

External (roadside) wayfinding signage	Medium	$21,600	$83,620

Replica summer house	Low	$35,000
Summer house interpretation	Low	$16,000
Audio interpretation	Low	$10,500	$145,120

*not required if replica summer house is installed

Consideration

Local board views and implications

38. A workshop was held with the Waitematā Local Board on 17 June 2014. The draft interpretation plan was presented and board members were able to ask questions and provide comments.

39. The general consensus was that the plan was a quality document that identified innovative ways to allow visitors to Highwic House to learn about the history and heritage of the garden and wider grounds.

40. Local board members requested that costings for the additional elements discussed at the workshop, including the replica summerhouse and external directional signage, be included in this report for consideration.

41. The local board currently allocates $72,060 operational expenditure, as an annual grant, for the maintenance of the grounds.

42. A previous capital allocation of $15,000 capital expenditure from the board’s Local Improvement Project budget, for signage at Highwic, is available as a contribution towards the overall costs.

43. The local board can consider allocating funding from its Local Improvement Project budget, or add this implementation to its list of future projects to be considered during its Long Term Plan deliberations.

Maori impact statement

44. As part of the implementation of the interpretation plan, Local and Sports Parks will work with Iwi, where known connections with the grounds exist, to allow their stories to be told alongside the European history of the house and garden.

Implementation

45. The overall costs to design, produce and implement all aspects of the interpretation plan, as they relate to the grounds and garden are shown in Table One above.

46. Installation of signage may require resource consent, although the plan seeks to avoid mounting signage on existing infrastructure wherever possible by utilising mobile interpretation. Nevertheless, the estimates take account of fees and consent costs.

47. A staged approach to implementation would allow the local board to consider allocating funding over several years.

48. The orientation/welcome signage, permanent and moveable signs and child friendly interpretation have been identified by key staff as being the highest priority.

49. The $15,000 capital expenditure already allocated to this project from the local board’s Local Improvement Projects budget can be used to implement orientation/welcome signs and some of the permanent signs identified in the plan

50. A further $43,020 capital budget would allow the other priority elements to be delivered.

51. A replica summerhouse would likely require building and resource consents, and could be programmed for implementation at a later date.

52. External directional signage to Highwic House would likely require approval from Auckland Transport as well as resource consent, so further discussions with Auckland Transport would be recommended.

Attachments

No.	Title	Page
a View	Highwic Garden Interpretation Plan (Under Separate Cover)
b View	Highwic Garden Strategy (Under Separate Cover)

Signatories

Authors

Mark Miller - Parks Advisor - Waitemata

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Costley Reserve Playground

File No.: CP2014/18825

Purpose

1. To seek endorsement of the developed design for the playground at Costley Reserve and the allocation of an additional $50,000 capital expenditure to allow the project to be completed this financial year.

Executive summary

2. The local board gave approval to proceed with the upgrade of the playground at Costley Reserve through Resolution WTM/2013/252 passed on 10 September 2013.

3. The Parks, Sport and Recreation Design Team have produced a developed design for the playground and surrounding area, which has been presented at a local board workshop.

4. As well as the existing renewal budget of $103,500, an additional allocation of $84,800 capital expenditure was assigned to this project from the board’s Local Improvement Project budget.

5. Further costs have since been identified, as the design has progressed, and the budget shortfall is $50,000 capital expenditure.

6. The local board can utilise their Playground Upgrade and Park Development capital expenditure budget to fund this budget shortfall.

Recommendations

That the Waitematā Local Board:

a) Endorse the developed design of the Costley Reserve playground.

b) Allocate $50,000 capital expenditure from their Playground Upgrade and Park Development budget to the Costley Reserve playground upgrade.

Background

7. On 10 September 2013 the local board made a resolution (WTM/2013/252) to proceed with the upgrade of the playground at Costley Reserve.

8. This decision was made after reviewing the public feedback from the open day held on site and through neighbourhood flyers.

Playground design

9. Following the local board resolution, the Parks, Sport and Recreation Design Team commenced work on a new design for the playground, with particular emphasis on the following elements:

· Improved integration of the playground with the rest of the park, through level changes and removal of fencing

· Access and path improvements at the Costley Street and Wood Street entrances

· Renewed playground with greater play provision

· Improved passive surveillance of the playground

· Rationalisation of pedestrian circulation

10. A copy of the developed design document is included as Attachment A.

11. As the design has progressed, further costs have been identified, requiring an additional sum of $50,000 to deliver the project in this financial year.

12. These costs were not anticipated at the time that the designs (and initial cost estimates) were presented at the local board workshop in July 2014, and only became apparent as the design progressed and the project was handed to the project delivery team.

13. The unforseen costs are associated with the following elements of project management and delivery:

· Rise in price of play equipment;

· Arboriculture requirements;

· Additional and increased professional fees;

· Structural requirements of retaining walls and stairs;

· Additional requirements of stormwater and drainage design; and

· Potential costs associated with Iwi engagement.

Consideration

Local board views and implications

14. Following the original local board report and resolution, the developed design was presented to the parks portfolio holders and then a subsequent workshop was held on 10 July 2014 to present the developed design and initial costings to the full local board.

15. A site visit was also arranged for the parks portfolio holders.

16. Final selection of the specific play equipment items will be discussed with the parks portfolio holders in due course.

Māori impact statement

17. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions.

18. A copy of the developed design has been sent to all Iwi with a potential association to the site, asking if they have an interest in this project. At the time of writing, the Local and Sports Parks Team is awaiting feedback.

Implementation

19. In order to achieve the proposed playground design, it was identified that additional funding would be required to top-up the existing renewal budget of $103,500

20. The local board has already allocated $84,800 from its Local Improvement Projects budget.

21. In order to achieve the proposed playground upgrade and associated improvements to the surrounding paths and entrances, an additional $50,000 is required.

22. If this additional budget is not available, the current design will have to be reviewed to determine which elements are achievable within the existing project budget, and reported back to the parks portfolio holders.

23. It is anticipated that a reduced budget would not provide all the benefits identified in paragraph 10.

Attachments

No.	Title	Page
a View	Costley Reserve playground -- developed design (Under Separate Cover)

Signatories

Authors

Mark Miller - Parks Advisor - Waitemata

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Weona-Westmere Walkway

File No.: CP2014/19308

Purpose

1. To seek approval to commence physical works for the Weona- Westmere Walkway project, by implementing site clearance and basic track formation and resource consent conditions in Financial Year 2014/15, using $447,000 capital expenditure from the existing local board project budget.

Executive summary

2. The Weona –Westmere Walkway project will create a pedestrian coastal route from Lemington Reserve to Westmere Park Reserve and will form part of the wider Waitematā Coastal Walkway, a priority project for the local board.

3. The resource consent for the project was originally granted on 27 September 2013; following an appeal against the original consent and subsequent mediation.

4. Various conditions were amended or added through the council hearing and Environment Court process and an amended consent order was issued in March 2014.

5. These new or amended conditions have led to an increase in the overall estimated project costs.

6. The revised estimate, to complete all aspects of this section of coastal walkway, is $1,633,017.25.

7. In response to the revised budget estimate and the current budget allocation for the project, three options have been proposed to deliver the physical works. These options are outlined in Attachment A.

8. Option three is the recommended option, as it is within the existing project budget and would allow implementation of resource consent conditions this financial year, leaving a basic coastal walkway that is ecologically enhanced.

9. This would then allow the local board to consider a second stage to deliver the walkway infrastructure (boardwalks, and retaining walls) as part of the Long Term Plan deliberation and budget prioritisation process in 2015.

Recommendations

That the Waitematā Local Board:

a) Endorse the preferred option three for commencing the Weona-Westmere Walkway, by implementing resource consent conditions this financial year (site clearance, basic track formation and fencing) and considering the walkway infrastructure as part of the Long Term Plan deliberations and budget prioritisation process in 2015.

b) Approve the allocation of $445,000 capital expenditure from the local board’s existing Weona Walkway project budget, to implement the resource consent conditions, site preparation and basic track formation this financial year.

Comments

Background

10. The Weona-Westmere project was a priority project in the first term of the Waitematā Local Board and proposed to construct a public walkway from Lemington Reserve to Westmere Park Reserve, on council-owned reserve land and within the coastal marine area.

11. A plan showing the entire route is included as Attachment A.

12. The proposal required a coastal permit for structures in the coastal marine area, including construction, occupation and use, and a land use consent for the works in the Open Space Zone, Coastal Management Area, including earthworks and tree removals.

13. An application for resource consent under the Section 95A of the Resource Management Act 1991 was sent to Auckland Council at the beginning of year 2013 (application numbers: 41332, R/LUC/2013/272).

14. A resource consent application, including an assessment of environmental effects, was sent to Auckland Council at the beginning of 2013.

Resource consent

15. The resource consent application was publicly notified in March 2013.

16. Seventeen submissions were received and presented at a council hearing on 28 and 29 of August 2013.

17. The hearing resulted in the following amendments or additions to the resource consent application:

· Property fencing;

· Signage;

· Access to the bay for small boats and kayaks provided by way of a raised boardwalk instead of the kayak crossing originally proposed;

· Lizard management;

· Work restrictions (bird breading season); and

· Ecological restoration.

18. The Resource Consent was granted by Auckland Council on 27 September 2013.

Appeal against resource consent

19. The decision to grant the resource consent was then appealed to the Environment Court.

20. The appellants agreed to resolve their disputes by mediation. Agreements were reached leading to amendments to the resource consent decisions endorsed through a consent order in March 2014.

Amended resource consent

21. The amended consent conditions included:

· Amended Landscape Mitigation plan;

· Amended conditions of requests for fencing;

· Amended conditions of signage (ecological areas and dog restriction);

· New condition: Monitor dog on-leash compliance after the opening of the pathway; and

· New condition : install self-closing gates at the ends of the pathway.

Implications of amended resource consent and its conditions

22. The new and amended conditions have been estimated to increase the overall project costs to $1,633,017.25.

23. As a result of the project’s costs increasing, the local board asked for options that would allow them to continue to deliver this priority project.

24. Attachment B identifies the various different infrastructure requirements.

25. Three options have been proposed for consideration by the local board.

26. These options and a detailed cost estimate breakdown, are included in Attachment C and summarised in Table One below:

Table One – Construction Options

Option	Construction Activity
1	All construction work and consent conditions built/implemented as one project, under one contract, in one construction season.
1
2	Split the project into two construction contracts, for delivery over two seasons.
2
3	Complete all site clearance and basic track formation, site clearance and consent conditions in FY14/15. Consider future upgrade of the walkway infrastructure (as one project, under one contract) as part of the Long Term Plan deliberations in 2015.

Consideration

Local board views and implications

27. This project was initially managed by the Local Improvement Projects Team, and ongoing liaison with the parks portfolio holders and wider local board occurred from initial project inception through the resource consent process.

28. In June 2014, the local board transferred the project budget, and therefore overall project responsibility, to the Local and Sports Parks Team.

29. Since then, two parks portfolio holder meetings were held on 10 June 2014 and 31 July 2014 to provide project updates.

30. A full board workshop was held on 19 August 2014 when the updated project budget estimate was outlined, along with the three options and recommendations for next steps.

Māori impact statement

31. Iwi was appropriately consulted through the project development and consenting process and their requests have been incorporated to the schedule of works.

32. In accordance with council process, a letter inviting involvement in the project was sent to Iwi known to have an interest in the Auckland area.

33. Te Iwi o Ngāti Te Ata and Ngāti Whatua o Orakei responded and have been consulted along the consenting process.

34. The resource consent application was informed by an Archaeological and Cultural Heritage Assessment and a Vegetation Assessment (Okahu Rakau) prepared on behalf of Te Iwi o Ngāti Te Ata and Ngāti Whatua o Orakei.

35. Ngāti Te Ata & Ngāti Whātua affirms support for the Weona Walkway scheme/project on the provision that the council endeavors to preserve as much of the remaining cultural landscape as possible.

36. A monitoring plan has been developed to provide archaeological and cultural monitoring of works, and to adopt appropriate protocols for the discovery of any archaeology or Taonga.

37. A Heritage New Zealand Authority to Modify was been granted on 30July 2014 (Authority no. 2014/1271) and details the conditions and protocols required for monitoring and accidental discovery during the works.

38. The native plants outlined in the Okahu Rakau vegetation assessment have been partly incorporated into the Landscape Mitigation Plan and are recommended to be the primary reference source for any replanting to be undertaken as part of the proposed Weed Control Management Plan.

39. Condition 29 of the Resource Consent: The consent holder shall offer an Iwi appointed cultural advisor from Ngati Whatua o Orakei or Ngāti Te Ata the ability to supervise all ground breaking works associated with the construction of the walkway and planting.

Implementation

40. Options one and two require significant additional budget, beyond that currently allocated to this project.

41. Any option that splits the work into more than one contract will incur additional costs, as outlined in Attachment B.

42. Option 3 is the preferred option, as it allows all of the site preparation and ecological restoration to occur, along with the consent conditions relating to private boundary fences this financial year and within the existing project budget.

43. The estimated cost of this first stage of option three is $447,000.00.

44. At the end of this first stage, the council-owned reserves and coastal margin will be clear of unlawful structures, have a basic track, excellent boundary delineation and in as a result will have also been cleared of weed species and replanted with native species, leading to increased biodiversity.

45. The route will also be available, in parts, to be used by the public, although no formal walkway will be in place.

46. The local board can then determine whether to continue with the walkway infrastructure and allocate additional budget, through the Long Term Plan deliberations.

Attachments

No.	Title	Page
a View	Weona-Westmere Walkway Plan (Under Separate Cover)
b View	Weona-Westmere Walkway - plan showing infrastructure requirements (Under Separate Cover)
c View	Weona-Westmere Walkway - Project Delivery Options (Under Separate Cover)

Signatories

Authors

Mark Miller - Parks Advisor - Waitemata

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Grey Lynn Park Development Plan

File No.: CP2014/19309

Purpose

1. To seek endorsement of the draft Grey Lynn Park Development Plan and seek approval to continue with public consultation.

Executive summary

2. Grey Lynn Park is a destination park located in Ponsonby, with a wide range of facilities catering for active and passive recreation.

3. These include three sports fields, two playgrounds, a skate ramp, basketball and tennis courts, an extensive footpath network and off-leash dog exercise areas

4. With both playgrounds and many other assets requiring renewal, and several other projects potentially affecting the park, the Waitematā Local Board identified the need for an updated development plan to direct both renewals and future capital development.

5. The draft development plan has considered the two previous development plans created in 2004 and 2008, as well as a newly commissioned Community Facility Needs Analysis and key stakeholder feedback.

6. The plan includes concept designs for upgrades to both playgrounds, detailed design for the in-park section of Greenway G1and identifies other improvements and coordinated renewal requirements.

7. The plan also presents an optimal location for any future sports pavilion/community facility, based on the best outcome for the wider park.

Recommendation

That the Waitematā Local Board:

a) Approve the draft Grey Lynn Park Development Plan for public consultation.

Background

8. Previous park development plans have been written for Grey Lynn Park in in 2004 and 2008. There is also a Management Plan for the park, which was written in 1987.

9. Several key elements were identified as being necessary for a holistic, updated plan and these were:

· A review and audit of the previous development plans for the park;

· Creation of a new Community Facility Needs Analysis for Grey Lynn Park;

· Concept designs for two upgraded playgrounds;

· Detailed designs for the in-park sections of Greenways route G1 – a priority Greenways route for the local board;

· Identification of an optimal location for a possible future sports pavilion/community facility; and

· Identification of any planned capital projects for the park.

10. In September 2013 the local board passed a resolution to allocate $25,000 operational expenditure from their Local Improvement Projects budget for the creation of a Community Facility Needs Analysis for Grey Lynn Park.

11. At the same meeting the board also passed a resolution to allocate $45,000 capital expenditure, from their Local Improvement Projects budget, for upgraded designs of several playgrounds, including the two at Grey Lynn Park.

Updated Development Plan

12. The Parks Sport and Recreation Design Team have produced the updated development plan, taking account of the elements identified in paragraph 4 above and feedback from the local board.

13. A copy of the draft plan is included at Appendix A.

Community Facility Needs Analysis

14. O’Connor Sinclair consultants were engaged to produce a Community Facility Needs Analysis in October 2013.

15. This analysis reviewed previous park plans and captured the current and future demands of all community and sporting groups with a connection to Grey Lynn Park, through one-to-one interviews.

16. A copy of the Community Facility Needs Analysis is included as Appendix B.

Proposed Playground upgrades

17. Opus consultants were engaged to assess several playground renewals in the Waitematā Local Board area and identify opportunities to upgrade them, increasing their play value and appeal to a wider age range, where appropriate.

18. For the two playgrounds in Grey Lynn Park, Opus worked with local school children to identify what they liked and disliked about the current playgrounds and seek ideas for further improvements.

19. The cost estimates (including further design and consenting) are:

· Grey Lynn northern playground upgrade

o Overall cost: $160,000

o Current renewal budget available $91,500

o Additional budget required $68,500

· Grey Lynn southern playground upgrade

o Overall cost: $265,000

o Current renewal budget available $91,500

o Additional budget required $173,500

20. Concept plans and indicative equipment for both playgrounds are attached as Appendix C.

Greenways Route G1

21. The Waitematā Greenways route G1 extends from West End Road to North-western cycle route.

22. The route passes through several parks and open spaces including Cox’s Bay Reserve, Hakanoa Reserve and Grey Lynn Park.

23. The local board has funded a detailed design for the in-park sections of G1 (Hakanoa Reserve and Grey Lynn Park). The design forms part of the draft development plan and is included as Appendix D.

24. Local board members have indicated a preference to provide Greenways that are at least 3 metres wide. Other sections of the route G1 already constructed or planned through Cox’s Bay Reserve are only 2.5 metres wide.

25. Cost estimates for both widths are as follows:

· 2.5metre width $200,000

· 3.0 metre width $295,000

26. It is proposed that the community consultation for the on-road sections of Greenway G1, being delivered by Auckland Transport through their Safer Routes project, occurs at the same time as the Grey Lynn Park Development Plan consultation.

27. Detailed Design Plans for the in-park section of the Greenway are included as Appendix D.

28. The final plans for public consultation will take into account the feedback from the local board following the workshop.

Optimal location for any future pavilion/community facility

29. The draft plan identifies an optimal location for a possible future pavilion/community facility, between the existing car park and the south west side of the number one field.

30. This location was identified after reviewing the findings of the Community Facility Needs Analysis, and discussions with staff from the Local and Sports Parks and Sport and Recreation Teams.

31. Benefits of this location include:

· The rationalisation of buildings on the park – one new facility would allow the removal of several older buildings;

· Improved pedestrian safety – no car movements through the park;

· Improved views through the park and increased passive surveillance; and

· Enables better Greenways route alignment.

32. Feedback has also been received from the Richmond Rovers rugby league club, who have expressed concerns about the proposed location and asked that if their preferred option to retain a building in its current location cannot be achieved, that an alternative location at the end of the main car park, between number one and number two fields, be considered.

33. This new proposal will be further considered by the Local and Sports Parks and Sports and Recreation Team, who will provide feedback to the local board.

34. The concerns and suggestions of the Richmond Rovers will be submitted formally by the club and presented to the local board at a future workshop for consideration, prior to a final decision being made at the local board business meeting in December 2014.

Identification of planned capital projects

35. The following planned projects were taken into consideration during the preparation of the draft plan:

· Installation of new floodlights on the number one field in 2014/15;

· Planned renewal of the public toilet block in 2014; and

· Additional programmed renewals of park furniture and fixtures, currently on hold, pending the adoption of the new plan.

Stakeholder Engagement

36. All stakeholders with an interest in the park were interviewed as part of the Community Facility Needs Analysis, and their feedback has helped inform the updated development plan.

37. A meeting was held at the Waitematā Local Board offices on 17 July 2014 to discuss the draft plan with the Grey Lynn Park Advisory Group.

38. The group considered each element of the plan and provided valuable feedback on each element, which will be considered as part of the wider consultation process.

39. Specific additional items that the group advocated for included:

· A new BBQ and picnic area adjacent to the northern playground;

· Consideration for new artwork locations within the park (NOTE: it was agreed by the local board that a development plan shouldn’t identify potential locations for artwork, and that any request for public art should be considered on its own merit, in line with the council’s Public Art Policy);

· Importance of resolving drainage issues in several locations; and

· Careful consideration of proposed swale planting, that may interfere with pedestrian movement between fields.

40. A separate meeting was held at the Richmond Rovers club rooms on 24 July 2014 to discuss the draft plan with the Management Committee of the club, with an emphasis on specific elements that related directly to the club, their current operations and future plans.

41. Initial feedback was provided and the club asked for a few weeks to discuss the plan with their wider club membership.

42. A follow up meeting was held on 21 August 2014, and the key concern about location for any future building is summarised in paragraph 32 above. All other feedback from the club will be considered by the local board as part of the wider consultation process.

Proposed Community Consultation

43. The following actions are proposed as part of the wider community consultation process:

· Post copies of the draft plan and attachments on the Waitematā Local Board page of Auckland Council’s website;

· Hold a community open day at the Richmond Rovers club rooms in October/November 2014;

· Utilise on-site posters, a flyer drop to neighbouring properties, the local board Facebook page and Twitter to advertise the open day and website address; and

· Send copies of the plan and attachments to all groups identified by the Community Facility Needs Analysis, not already covered by previous Stakeholder Engagement.

44. Following the public consultation period, a workshop will be held with the local board in November/December 2014 to outline and discuss public feedback and recommend any final amendments to the draft plan.

Consideration

Local board views and implications

45. Several discussions about individual components of the draft development plan, including the playground upgrades and Greenway, have been held with the parks portfolio holders at their monthly meetings.

46. Site visits to Grey Lynn Park have also been undertaken with the parks portfolio holders.

47. A workshop to present the draft development plan, including the playground concept plans was held on 29 July 2014.

48. A workshop to present the in-park Greenways design was held on 12 August 2014.

49. A further workshop to discuss public feedback will be held in November/December 2014.

50. A decision report, seeking approval and adoption of the final plan will be presented to the December 2014 business meeting.

Maori impact statement

51. The draft plan has been sent to all Iwi with a potential interest in Grey Lynn Park, seeking their views and input.

52. Additional Iwi engagement will occur as part of any future resource consent applications for specific projects, once they have been allocated budget and are prepared for delivery.

Implementation

53. The majority of the recommendations identified in the draft development plan are currently unfunded, or have part-funding available through the local board’s renewals budget.

54. Individual projects can be considered by the local board as part of their Long Term Plan budget prioritisation process in 2015.

55. Further work on prioritisation of specific projects will be undertaken with the parks portfolio holders, in the first instance, once the final development plan has been adopted by the local board.

56. Cost estimates for several components of the draft development plan have been obtained and are included within this report.

Attachments

No.	Title	Page
a View	Grey Lynn Park Development Plan (Under Separate Cover)
b View	Grey Lynn Park Community Facility Needs Analysis (Under Separate Cover)
c View	Grey Lynn Park playground concepts (Under Separate Cover)
d View	Grey Lynn Park Greenway Detailed Design (Under Separate Cover)

Signatories

Authors

Mark Miller - Parks Advisor - Waitemata

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Upper Queen Street Bridge Beautification

File No.: CP2014/20299

Purpose

1. The purpose of this report is to update Waitemata Local Board on the status of the Upper Queen Street Bridge beautification project.

Executive summary

2. The Waitemata Local Board passed a resolution WTM/2014/82 on 13 June 2014 requesting that officers provide an update on the implementation of the Upper Queen Street Bridge beautification projects and outline solutions for how the aspirations of the project could be achieved.

3. The Auckland City Centre Masterplan (CCMP) has identified Upper Queen Street Bridge as one of the 14 bridges across the motorway network that has been prioritised for beautification. The aspiration of the CCMP was to ‘green’ the bridge, by planting trees and shrubs.

4. It is the next stage of the Upper Queen Street Bridge cycleway, which is due to open in early September 2014. The Upper Queen Street Bridge cycleway is Stage 5 of the Grafton Gully cycleway network, which has been delivered in a joint partnership between Auckland Council (AC), New Zealand Transport Authority (NZTA) and Auckland Transport (AT).

5. There is currently $1,500,000 allocated to the beautification project in the Auckland Council LTP 2012-2022 across 2014/15 and 2015/16 financial years.

6. As part of the delivery of the Upper Queen Street Bridge cycleway, staff investigated the options of using tree planting and planter boxes to beautify the bridge, as indicated in the CCMP. These aspirations are not achievable as the structure of the bridge could not withstand the additional loading. As an alternative staff propose that beautification of the bridge focus on providing aesthetic lighting and public art as opposed to trees and planting. The design will still have a gateway focus to align with City Centre Masterplan aspirations.

7. It should be noted that the current $1.5m budget allocated to the project in the 2012-2022 LTP could be changed significantly as a result of the 2015-2025 LTP process which is currently underway.

8. Furthermore, as part of a review of the 2014/15 Annual Plan it has been recommended that $500,000 of the total budget be deferred from the 2014/15 financial years to 2015/16 financial years. This means that if the budget were retained in the 2015-2025 LTP, design work on the project would not begin until 1 July 2015 at the earliest.

9. Subject to the outcome of the 2014/15 Annual Plan process and 2015-2025 LTP process the implementation of the project will be led by City Centre Integration team.

Recommendations

That the Waitematā Local Board:

a) Receive this update on the status of the Upper Queen Street Bridge beautification project

b) Endorse that any proposed ‘beautification’ focus on providing aesthetic lighting and public art as opposed to trees and planting, which can’t be delivered due to structural issues with the bridge.

c) Note that, subject to the outcome of the 2014/15 Annual Plan process and 2015-2025 LTP process, the current $1.5m budget and timeframe for delivery of the project, as outlined in the 2012-2022 LTP, could be changed significantly.

d) Note that subject to the outcome of the 2014/15 Annual Plan process and 2015-2025 LTP process the implementation of the project will be led by City Centre Integration team.

Comments

10. The Waitemata Local Board passed a resolution WTM/2014/82 on 13 June 2014 requesting that officers provide an update on the implementation of the Upper Queen Street Bridge beautification projects and outline solutions for how the aspirations of the project could be achieved.

Auckland City Centre Masterplan aspirations

11. The Auckland City Centre Masterplan has identified Upper Queen Street Bridge as one of the 14 bridges across the motorway network that has been prioritised for beautification.

12. The aspiration of the Masterplan is that “the level of intervention will be determined following detailed investigation, but could involve introducing artwork, pedestrian and accent lighting, new floorscapes and landscaping”.

13. There is currently $1,500,000 allocated to Upper Queen Street Bridge beautification in the Auckland Council 2012-2022 LTP across financial years 2014/2015 and 2015/2016. The beautification is an addition to the cycleway improvements to Upper Queen Street Bridge currently being completed as part of the Grafton Gully Cycleway.

Upper Queen Street Bridge Cycleway Improvements

14. To date Council staff having been working with New Zealand Transport Authority (NZTA) and Auckland Transport (AT) in a joint partnership to deliver a cycleway connection on Upper Queen Street Bridge. The Upper Queen Street Bridge pedestrian and cycleway is the connection between the North-western motorway (Ian McKinnon Drive) and the Grafton Gully cycleway, stage 5 of the Grafton Gully cycleway network.

15. Objectives of the project include prioritising pedestrians and cyclists by providing a 3.5m wide cycle path and 3m wide pedestrian footpath on both sides of the Upper Queen Street Bridge.

16. The project has also seen the removal of two vehicle lanes and parking on the western side of the bridge as well as the removal of a left turn slip lane into Ian McKinnon Drive and Canada Street

17. Construction will be completed by the end of August with the opening planned for
1 September 2014.

Beautification

18. As part of the implementation of the Upper Queen Street Bridge cycleway officers have worked with NZTA to investigate to what extent the CCMP Upper Queen Street Bridge beautification aspirations could be achieved. Initial scoping included the investigation of tree planting and planter boxes but these options were deemed unsafe as the structure of the bridge could not withstand the additional loading. The improvements to the bridge were guided by NZTA structural guidelines and the result of this was that beautification options were very limited.

19. As an alternative staff propose that beautification of the bridge focus on providing aesthetic lighting and public art as opposed to trees and planting. The design will still have a gateway focus to align with City Centre Masterplan aspirations.

Consideration

Local board views and implications

20. Following the initial review of Upper Queen Street Bridge cycleway by the Local Board it was requested on 13 June that officers investigate the beautification of the bridge as a gateway feature into the city centre.

21. This was on the basis that it be delivered following completion of Upper Queen Street Bridge and that officers report back to the Waitemata Local Board in September 2014 with a proposed approach.

Maori impact statement

22. Mana whenua have been consulted by NZTA as part of the entire Grafton Gully cycle network engagement programme. Further engagement will be undertaken through various stages of the Upper Queen Street Bridge beautification project. No consultation has been done to date but officers could engage with Iwi through the design process.

Implementation

23. It should be noted that the current $1.5m budget allocated to the project in the 2012-2022 LTP could be changed significantly as a result of the 2015-2025 LTP process which is currently underway.

24. Furthermore, as part of a review of the 2014/15 Annual Plan it has been recommended that $500,000 of the total budget be deferred from the 2014/15 financial years to 2015/16 financial years. This means that if the budget were retained in the 2015-2025 LTP, design work on the project would not begin until 1 July 2015 at the earliest.

25. Subject to the outcome of the 2014/15 Annual Plan process and 2015-2025 LTP process the implementation of the project will be led by City Centre Integration team.

Attachments

No.	Title	Page
a View	Auckland City Centre Masterplan Upper Queen Street Bridge image	119

Signatories

Authors

Rachael Eaton - Team Leader Central & Islands

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Deferral of 2014/15 capital projects

File No.: CP2014/19733

Purpose

1. To seek agreement from the Waitemata Local Board to the list of capital projects outlined in Attachment A that are proposed for deferral from 2014/15, prior to consideration by the Finance and Performance Committee on 18 September 2014

Executive summary

2. Prior to decisions being made by the Finance and Performance Committee regarding a 2014/15 capex deferral programme, engagement was held with all local boards.

3. Between 12 and 19 August 2014, staff attended 21 local board workshops to outline the capex deferral process and obtain feedback on proposed deferrals affecting each local board area.

4. On 21 August 2014, the Finance and Performance Committee resolved that decisions on the deferral of local board capital projects from 2014/15 to 2015/16 be deferred until local boards have formally considered and responded to each project in full (FIN/2014/47).

5. The list of capex projects proposed for deferral is outlined in Attachment A.

Recommendations

That the Waitematā Local Board:

a) Formally consider and agree the deferral of capex projects outlined in Attachment A to 2015/16.

b) Note that any projects where timing has been deferred, but project planning is underway, should be given high priority in the 2015/16 capital programme.

Comments

Background

6. As foreshadowed in the 2014/15 Annual Plan and LTP workshops, operating budgets for 2015/16 (the first year of the LTP 2015-2025) would need to be reduced by about $90 million to achieve a 2.5 per cent average rates increase.

7. It is not possible to reduce the average rates increase for 2015/2016 down to 2.5 per cent solely by reducing or deferring capex in that particular year. The lagged impact of changes in the capital programme on operating budgets means that reducing or deferring capex in 2014/15 will have a greater impact on rates for 2015/16.

8. Since amalgamation the quantum of planned projects each year has exceeded the council parent’s capacity to deliver. While delivery capacity is now increasing, a significant bow wave has built up. This historical underspend is acknowledged in the Annual Plan and factored into council’s rates and debt projections by way of a $207 million assumed underspend. However, the individual projects that will not be delivered are not explicitly identified in the Annual Plan as they had not yet been identified.

9. Council staff have reviewed 2014/15 capex budgets to identify work that must be completed this year as a matter of practical necessity, or where not doing the project in this timeframe would negatively impact existing service levels, external revenue or the realisation of efficiency savings.

10. The specific categories used to develop the list of deferred projects and process undertaken is explained further in Attachment B which was circulated to Local Boards prior to the proposed capex projects for deferral being discussed at a recent workshop.

11. In order to develop a realistic capex programme for 2014/15 and contain pressure on rates in 2015/16, staff recommend that the capex projects included in Attachment A for the council parent be explicitly deferred from 2014/15 to 2015/16, and be included as part of the LTP prioritisation process.

12. Between 12 and 19 August, staff attended workshops for all 21 local boards to obtain feedback on the proposed capital deferral schedules for 2014/15. This engagement provided opportunity for local boards to ask questions, reinforce the reason for deferring capital funds and provide feedback on the status of projects in alignment to criteria used to assess proposed deferrals.

13. Of the total proposed projects for deferral tabled at the Finance and Performance Committee on 21 August 2014, regional projects amounted to $80 million, local projects amounted to $35 million and CCO’s collectively deferred $109m.

14. Staff reduced the total of local projects for deferral by approximately $7 million due to responding to the information provided through the recent workshops held with local boards. These reductions were due to corrections in applying the criteria used for identifying potential deferrals. Attachment A takes into account these reductions.

15. Local boards also identified projects that are discretionary and could be deferred, but which are very important to their local community. Rather than making decisions about removing any high-priority discretionary projects from the deferral list, staff included these comments in the schedule provided to the Finance and Performance Committee.

16. The decisions being made are budget adjustments that represent timing changes only. Any decisions to drop or reprioritise projects should be made as part of the LTP process.

17. Through September and October Local Boards, the Governing Body, CCOs and council staff will all contribute to the development of draft LTP 2015-2025 budgets in response to the Mayoral Proposal. Decisions on discretionary local budgets will be made by Local Boards in October and decisions on regional activities and local asset based services will be made by the Budget Committee on 5-7 November.

18. Local Board Plans, along with the Auckland Plan and the agreed spatial priorities will help inform this prioritisation. Final decisions on which projects are included in the LTP 2015-2025 will be made by 30 June 2015, following full public consultation.

Attachments

No.	Title	Page
a View	Attachment A, List of 2014/15 projects proposed for deferral until 2015/16 including Local Board feedback	123
b View	Attachment B, Local Board memo distributed prior to the workshops on 7 August 2014	125

Signatories

Authors

Taryn Crewe – Financial Planning Manager Council Parent

Authorisers

Matthew Walker – Manager Financial Plan Policy and Budgeting

Karen Lyons – Manager Local Board Services

Waitematā Local Board

09 September 2014

Approval of Professional Development Training for Member Vernon Tava

File No.: CP2014/19837

Purpose

1. This report informs Local Boards about the Opus Making Good Decisions training in Auckland from Tuesday 4 November to Wednesday 5 November 2014 and invites boards to give approval for member Vernon Tava to attend.

Executive summary

2. The Opus making good decisions training takes place in Auckland on Tuesday, 4 November and Wednesday, 5 November 2014.

Recommendation

That the Waitematā Local Board:

a) Approve member Vernon Tava’s attendance at the Making Good Decisions course from Tuesday 4 November to Wednesday 5 November 2014 at a cost of $1,906.09 (exc. GST) to be funded from the FY14/15 professional development budget .

Comments

3. The Making Good Decisions course is being conducted in Auckland.

4. The Making Good Decisions course consists of 10 modules. These modules are:

Module 1 – Natural Justice and Ethics

Module 2 – Principals of RMA Decision Making

Module 3 – Considerations Relating to Maori

Module 4 – The Planning Framework and Hearings

Module 5 – Consent Hearings

Module 6 - Roles of Participants in Hearings

Module 7 – Procedures for Hearings under the RMA

Module 8 – Managing Hearings

Module 9 – Considering, Testing and Weighing Evidence

Module 10 – Deliberation and Preparing Decisions

5. Member Tava is one of Waitemata Local Board’s two Urban Design and Planning portfolio holders. He is currently acting as the lead portfolio holder. The portfolio reviews resource consent applications and provides feedback on behalf of the board on the notification for consents reaching agreed triggers. There is a substantial number of consent matters within Waitemata as it includes the central city area. This training will assist member Tava fulfil this portfolio role efficiently and effectively.

Costs

6. The Waitemata Local Board Professional Development budget for the 2014/15 FY is $10,500.00.

7. No funding has been allocated this year.

8. Registration fees for the Making Good Decisions course are $1,906.09 (exc. GST).

9. As the course is in Auckland, there are no additional costs.

Consideration

Local board views and implications

10. This is a report to the Waitemata Local Board.

Attachments

There are no attachments for this report.

Signatories

Authors	Sophie McGee - Local Board Services
Authorisers	Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Approval of Conference Attendance - 2 Walk and Cycle for Member Christopher Dempsey

File No.: CP2014/20273

Purpose

1. This report informs Local Boards about the 2 Walk and Cycle conference and awards ceremony in Nelson from Tuesday 28 October to Friday 31 October 2014 and invites boards to give approval for member Christopher Dempsey to attend.

Executive summary

2. The 2 Walk and Cycle conference and awards ceremony takes place in Nelson on Tuesday 28 October and Friday 31 November 2014.

3. The awards ceremony will take place on Wednesday 29 October. Waitemata Local Board project Ciclovia on Quay has been selected as a finalist for the Cycle Friendly Awards.

Recommendations

That the Waitematā Local Board:

a) Approve member Christopher Dempsey attendance at the 2 Walk and Cycle conference from Tuesday 28 October 2014 to Friday 31 October 2014 at an estimated total cost of $1641.30 (being $691.30 registration fee, $600 accommodation and approximately $350) (exc. GST) to be funded from the FY14/15 professional development budget.

b) Note that reduced accommodation costs will be explored.

Comments

4. The 2 Walk and Cycle conference is being conducted in Nelson, New Zealand.

5. This year’s conference will focus on ‘Communities on the Move’. The programme includes:

· Presentations - Inspire, Involve, Evolve: The Art of Walking to Masterton Primary School, Using smartphones for cycle planning, Cycling into the mainstream: why bike baskets are an effective advocacy tool, Working together to connect the Auckland cycle network;

· Poster Sessions - Evidence to promote more and safer cycling, Development of Bike Parking in Auckland, Riding into the future - survey results for Tasman's Great Taste Trail, Cardiovascular Benefits of Commuter Cycling;

· Awards Ceremony;

· Field trips - Nelson / Tasman CBD development, Great Taste Trail Trip, Streetscaping and Shared Zones, CAN Road User Workshop;

· LSA AGM; and

· Round Table Discussions.

6. Member Dempsey is one of Waitemata Local Board’s two Transport portfolio holders. The portfolio holder’s liaise closely with Auckland Transport on all projects involving all forms of transport. They identify new projects as well as give feedback on current projects. The conference covers key topics in relation to transport, in particular walking and cycling. The Transport project Ciclovia on Quay has been selected as a finalist for the Cycle Friendly Awards, a project which the portfolio members were heavily involved in.

Costs

7. The Waitemata Local Board Professional Development budget for the 2014/15 FY is $10,500.00.

8. To date no funding has been allocated, leaving a balance of $10,500.00.

9. The registration fees for the 2 Walk and Cycling conference is $691.30 (exc. GST) if paid before 15 September 2014 and $795.00 after that.

10. The travel coordinator has given an estimate of $150 per night for a hotel, which would amount to a total of $600. However cheaper alternatives will be explored. Flights to and from Nelson will be approximately $350.

11. Based on the registration fee, estimated accommodation and flight costs a total of $1641.30 would be required.

Consideration

Local board views and implications

10. This is a report to the Waitemata Local Board.

Attachments

There are no attachments for this report.

Signatories

Authors	Sophie McGee - Local Board Services
Authorisers	Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Terms of Reference

Central Joint Funding Committee

Membership

The Central Joint Funding Committee has a member from each of the following Local Boards:

· Albert-Eden

· Great Barrier

· Maungakiekie-Tamaki

· Orakei

· Puketapapa

· Waiheke

· Waitemata.

Decision Making

The Central Joint Funding Committee has the authority to make funding decisions in the 2014/15 financial year in relation to the following funds:

· Community Group Assistance Fund

· Community Group Accommodation Support

· Auckland City Cultural Heritage

· Auckland City Natural Heritage.

Chairperson

The Central Joint Funding Committee will appoint and remove its own chairperson or deputy chairperson.

Meetings

The Central Joint Funding Committee will meet as required. It is envisaged there will be no fewer than two funding decision meetings in the 2014/15 financial year (“the meetings”) in August 2014 and April 2015.

Workshops

Each of the funding decision meetings will be preceded by a workshop a minimum of three weeks in advance of the decision-making meeting. The purpose of the workshops is to discuss and seek additional information on the applications.

Standing Orders of Local Boards

The Standing Orders of Local Boards as set by the Auckland Transition Agency on 27 October 2010 will apply to this Joint Committee.

Recommendations from the Waitemata Local Board Finance Committee - 21 August 2014

File No.: CP2014/20304

Purpose

1. At the Waitemata Local Board Finance Committee held on 21 August 2014, the following was resolved:

Waitemata LIPs 2012/2013 through to 2014/2015 Combined Programme

Resolution number WTMF/2014/1

MOVED by Chairperson GJ Moyle, seconded by Deputy Chairperson VI Tava:

c) The Waitematā Local Board Finance Committee recommends to the Waitemata Local Board at its ordinary meeting on 9 September 2014, for approval:

i) Approves as a Local Improvement Projects (LIPs), allocating the following 2014/15 LIPs Operational Expenditure budget and affirming its project champions to the following LIPs project as follows:

No	*Project description*	*Capex/ Opex*	*Budget value*	*Project Champions*
1.	*Western Park Development Plan Public Consultation*	*Opex*	*$7,000.00*	*Vernon Tava/Shale Chambers*
2.	*Grey Lynn Park Development Plan Consultation*	*Opex*	*$8,600.00*	*Vernon Tava/Shale Chambers*
3.	*Contribution to Myers Park Centenary Event*	*Opex*	*$7,500.00*	*Greg Moyle*
4.	*Whitecliffe College Mural Project*	*Opex*	*$5000.00*	*Greg Moyle*
5.	*Whitecliffe College Newmarket Mural Project*	*Opex*	*$5000.00*	*Greg Moyle*
6.	*Contribution to Waipapa Stream Restoration Project*	*Opex*	*$6000.00*	*Deborah Yates*
		*Total*	*$39,100.00*

ii) Approves as a Local Improvement Projects (LIPs), allocating the following 2013/14 LIPs capital Expenditure budget and affirming its project champions to the following LIPs project as follows:

No	*Project description*	*Capex/ Opex*	*Budget value*	*Project Champions*
1.	*Seddon Fields Bench*	*Capex*	*$3,500.00*	*Vernon Tava/Shale Chambers*
2.	*Victoria Park skate park additions*	*Capex*	*$10,000*	*Greg Moyle*
3.	*St Mary’s Bay connection path*	*Capex*	*$12,000.00*	*Vernon Tava/Shale Chambers*
4.	*Meyers Park manhole covers*	*Capex*	*$15,000.00*	*Vernon Tava/Shale Chambers*
5.	*Aotea Square seat bases*	*Capex*	*$8,000.00*	*Vernon Tava/Shale Chambers*
6.	*Automated Doors for Grey Lynn Community Centre*	*Capex*	*$15,755.00*	*Deborah Yates*
	*Total*		*$64,255.00*
	*Associated Consequential Opex* *Total*		*$1606.00*

iii) Approves the return of the following allocation to the 2014/15 LIPs Capital Expenditure Budget:

No	*Project Description*	*Capex/ Opex*	*Budget value*	*Champions*
1.	*Contribution to Seddon Fields Lighting renewal.*	*Capex*	*$30,000.00*	*Shale Chambers/ Vernon Tava*

CARRIED

Recommendations

That the Waitematā Local Board:

a) The Waitematā Local Board Finance Committee recommends to the Waitemata Local Board at its ordinary meeting on 9 September 2014, for approval:

i) Approve as a Local Improvement Projects (LIPs), allocating the following 2014/15 LIPs Operational Expenditure budget and affirming its project champions to the following LIPs project as follows:

No	Project description	Capex/ Opex	Budget value	Project Champions
1.	Western Park Development Plan Public Consultation	Opex	$7,000.00	Vernon Tava/Shale Chambers
2.	Grey Lynn Park Development Plan Consultation	Opex	$8,600.00	Vernon Tava/Shale Chambers
3.	Contribution to Myers Park Centenary Event	Opex	$7,500.00	Greg Moyle
4.	Whitecliffe College Mural Project	Opex	$5000.00	Greg Moyle
5.	Whitecliffe College Newmarket Mural Project	Opex	$5000.00	Greg Moyle
6.	Contribution to Waipapa Stream Restoration Project	Opex	$6000.00	Deborah Yates
		Total	$39,100.00

ii) Approve as a Local Improvement Projects (LIPs), allocating the following 2013/14 LIPs capital Expenditure budget and affirming its project champions to the following LIPs project as follows:

No	Project description	Capex/ Opex	Budget value	Project Champions
1.	Seddon Fields Bench	Capex	$3,500.00	Vernon Tava/Shale Chambers
2.	Victoria Park skate park additions	Capex	$10,000	Greg Moyle
3.	St Mary’s Bay connection path	Capex	$12,000.00	Vernon Tava/Shale Chambers
4.	Meyers Park manhole covers	Capex	$15,000.00	Vernon Tava/Shale Chambers
5.	Aotea Square seat bases	Capex	$8,000.00	Vernon Tava/Shale Chambers
6.	Automated Doors for Grey Lynn Community Centre	Capex	$15,755.00	Deborah Yates
	Total		$64,255.00
	Associated Consequential Opex Total		$1606.00

iii) Approve the return of the following allocation to the 2014/15 LIPs Capital Expenditure Budget:

No	Project Description	Capex/ Opex	Budget value	Champions
1.	Contribution to Seddon Fields Lighting renewal.	Capex	$30,000.00	Shale Chambers/ Vernon Tava

Attachments

There are no attachments for this report.

Signatories

Authors	Desiree Tukutama - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Recommendations from the Waitemata Local Board Grants Committee - 25 August 2014

File No.: CP2014/19756

Purpose

1. The Waitemata Local Board Grants Committee held on 25 August 2014, recommends the following for the board’s consideration for the Waitemata Local Board Community Funding: Round One 2014-15.

Recommendations

a) That the Recommendations from the Waitemata Local Board Grants Committee – 25 August 2014 report be received.

b) That the Waitematā Local Board Grants Committee recommends to the Waitemata Local Board at its ordinary meeting on 9 September 2014:

i) That the following grants be made from the Board’s Community Grants Funding for 2014-2015:

Table 1: Waitemata Local Board Community Funding Applications

Organisation name	Project Title	Total Amount Requested	Total Amount Granted	Comments/ Reasons
Coastguard Boating Education	Safe Boating - Coastguard Boating Education	$6,581.00	$3,500.00	Equipment to remain at Olympic Pools
Ensemble Polymnia	Rehearsal costs for performance of "Mass in B minor" by Johann Sebastian Bach, an oratorio, with two poems from WWI	$4,953.00	$1,500.00	Contribution to venue hireage
New Zealand Blue Light Ventures Inc.	Provision of Kidsmart Handbooks (lifeskills information) to year nine children in the Waitemata area	$4,011.00	$2,000.00	Towards Kidsmart booklets for young people in the Waitemata Local Board area
Saint Columba Anglican Church	Project He Te Maara o te Timatatanga Hou o St Columba - community gardens	$4,881.00	$4,881.00	Towards equipment for the St Columba Community Gardens
Heritage Roses, Auckland	Refurbishment and improvement of Nancy Steen Garden	$2,953.00	$2,853.00	Subject to approval of accountability reports for previous grants by 9 September 2014
Parnell Community Trust	Community Centre amenity upgrade	$4,657.00	TBA	Refer to Community Portfolio for further investigation prior to recommendation to the Board
Chinese New Settlers Services Trust	Education programme "Connecting Kids, Connecting Families"	$6,672.00	$2,500.00	Towards text books, visual resources and marketing for Connecting Kids, Connecting Families education programme
Parnell Community Committee Inc.	Operating costs	$3,100.00	$2,250.00	Towards monthly rent, AGM venue hire, photocopying, and advertising
Grandparents Raising Grandchildren (GRG) Trust NZ	Newsletter and outreach worker salary	$716.00	$358.00	Towards production and circulation of the GRG newsletter
Marvellous Theatre Group	Costs associated with production of a performance for TAPAC's White Night event	$5,011.00	$5,000.00	Subject to confirmation it’s an affordable community event and that its CGAF application is not successful
Migrant Action Trust	Start Right in NZ seminar - pre-job search training	$2,550.00	$2,550.00	Towards pre-job search training for migrants in the Waitemata local board area
Recreate NZ	Three 'Urban Youth' Social events/outings in Ponsonby, Parnell and Newmarket 2015	$1,500.00	$960.00	Towards facilitation costs and ten pin bowling entry for “urban youth” social outings
Auckland Kids Achievement Trust	Project K - 14 month programme consisting of a wilderness adventure, community challenge and mentoring for students with untapped potential	$5,000.00	$2,500.00	Contribution to Project K
Total		$80,612.00	$30,852.00

Applications declined:

Group	Purpose	Amount Requested	Reason for Decline
WaterSafe Auckland Inc.	Whanau Nui drowning prevention education programme	$2,232.00	Decline as other applications in the round are more locally based, and the applicant currently receives other sources of Council funding
Rotary Club of Auckland Harbourside Inc.	Application for funding of venue hire charge at Royal New Zealand Yacht Squadron Westhaven	$8,400.00	Decline as the application is not for a community-based project but rather for operational costs
Auckland Regional Migrant Services Charitable Trust	Workshops for new migrants and international students	$4,995.00	Decline as application is for ongoing salaries rather than a specific, local community project
Blind Foundation	Library services and accessibility equipment	$5,000.00	Decline as other applications in the round are for more locally-focussed projects
Catholic Social Services	Emergency family support services	$2,500.00	Decline as application is for an ongoing operational cost associated with service provision rather that a specific community project
50 Plus Cycling - Auckland Greypower Association Inc.	"On Yer Bike" - attracting 50 Plus folk onto bikes	$5,000.00	Refer group to Auckland Transport to discuss how the project can be supported

Attachments

There are no attachments for this report.

Signatories

Authors	Desiree Tukutama - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager

Waitematā Local Board

09 September 2014

Deputy Chairperson's Report

File No.: CP2014/19333

Executive summary

This report covers my Waitematā Local Board activities during August 2014 as Deputy Chair, lead for the Community and Transport portfolios, Chair of the Grants Committee, Deputy Chair of the Central Joint Funding Committee and with positions on the Ponsonby Business Association and Ponsonby Community Centre Committee.

Recommendation

That the Waitematā Local Board:

(a) That the Deputy Chair’s Report be received.

Comments

Portfolio reports: Transport

Cycle Advisory Group

The Cycle Advisory Group was established by the Mayor as a forum for providing advice, a strategic review and sounding board on cycling issues in Auckland. Members of the group consist of representatives from advocacy organisations, NZTA, ACC, MOT, Waterfront Auckland, AA, the Mayor’s office and Auckland Transport. Councillors Chris Darby, Linda Cooper and Penny Hulse are also invited to attend.

At the chair’s forum meeting in June it was noted that there was no local board representation on the advisory group. I was nominated by the board chairs as the local board representative.

I attended the fourth meeting of the group on 29 August which focused on the prioritisation process for cycling capex projects.

Draft Government Policy Statement on Land Transport 2015

I made a submission on the draft Government Policy Statement on Land Transport (Refer Attachment A). At the time I was convinced it was a waste of time.

However on 19 August Prime Minister John Key announced $100 million in new funding to be made available over the next four years to accelerate cycleways in urban centres after a record breaking number of submissions were received on the GPS supporting cycling investment. It is proposed that an Urban Cycleway Investment Panel will investigate opportunities to invest in urban cycleways that would expand and improve the cycling network.

What is significant is that for the first time the National government has acknowledged the benefits commuter cycling and the need to provide connected infrastructure. The challenge to Auckland Transport will be to ensure that robust investment proposals are ready to go so that Auckland can tap into this fund (which does not require matched funding from AT).

Drinking fountains

The board has committed to funding three drinking stations in the street environment from the local board capex fund.

The first of the stations has been installed at the corner of Ian McKinnon Drive and Upper Queen Street as part of the Upper Queen Street bridge upgrade

Missing connections

A priority of the Board is to improve connectivity around the Waitematā area. One of our advocacy positions to Auckland Transport through our Local Board Agreement 14/15 is for construction of the Wellesley St connection to Auckland Domain under Symonds St overbridge and on-road connection to the NZTA funded/constructed Grafton Gully Cycleway

Last month I came across this Dutch family in the photo right who were lost on the Symonds Street bridge trying to get to the Museum by following a street map. It reinforced yet again the importance of the City – Domain walking connection bvia Wellesley Street (the project is with the City Centre Integration Group to progress).

Cycling network

Thanks in part to Local Board advocacy great progress has been made to complete major cycling projects in the Waitematā area. The Grafton Gully cycleway (NZTA project), Upper Queen Street bridge connection (AC project) and Beach Road stage one (Auckland Transport project - pictured) will all be opening in early September to provide a continuous connection from Quay Street through to the NW cycleway.

Monthly transport update

A monthly update with Auckland Transport took place on 27 August. Current issues are reported back monthly by Auckland Transport on our public agenda including the details of the consultation undertaken with the Transport portfolio on behalf of the Board.

Portfolio reports: Community

The community Development portfolio is working on a number of issues that were discussed at our monthly meeting with CDAC officers on 27 August including:

- Grey Lynn Community Centre funding

- Funding available for tables and chairs at community centres

- Leys Institute Lift

I also attended a number of meetings during August relevant to the Community portfolio – these are listed below.

Local Board Engagement

Consultation on the draft Waitematā Local Board plan ended on 6 August. A series of drop-in sessions concluded at the Grey Lynn Library on 4 August. Consultation on the Board’s localised carbon emission reduction plan closed on 16 August.

Community Grants

The Community Grant committee met on 25 August to consider applications to the Board’s community fund for the first round of 2014/15. The Board has $100,000 available for community grants per year.

The Committee has recommended allocating $30,852 in grants from the $80,612 applied for. A final decision will be made at the September Board meeting.

Local Government New Zealand

I attended the LGNZ Zone One meeting on 22 August with representatives from Local Boards, Kaipara District Council, Whangarei District Council, Far North District Council and Northland Regional Council. Councillor Penny Webster is Zone One Chair and Auckland Council’s representative on LGNZ.

The meeting received updates from Malcolm Alexander, CEO of LGNZ (Vision of LGNZ: Local Government powering community and national success) and presentations from Surf Live Saving, Fields of Remembrance Trust (WW1 commemorations) and an update on the Financial Prudence Regulations.

Workshops and Meetings

In the period 1 August – 31 August I attended:

· Communications catch up on 4 August

· Engagement adviser catch up on 4 August

· Local Board draft plan drop in sessions – Grey Lynn Library Hall on 4 August

· Local Board workshop on 5 August

· Newmarket Station Signage - Parks Portfolio Meeting on 6 August

· Meeting to discuss LTP draft performance measures

· WEBINAR Tax - An elected members responsibility

· Elections 2016 workshop for local board members on decisions to be made prior to the 2016 local government elections on potential changes to the voting system, establishment of Maori wards and representation arrangements.

· Community meeting organised by Community development team at the Freemans Bay community centre - Inner City Network: What would a successful network look/feel like? On Friday 8 August

· City Rail Link Project update for local board members on 11 August

· Working lunch with Housing NZ board members and housing NZ representatives on 11 August - HNZ provided an overview and details of their presence in the Waitematā area

· Ponsonby Business Association Board meeting on 12 August

· Waitematā Local Board business meeting in Parnell on 12 August

· Waterfront Auckland CEO update for board members on 13 August

· Meeting with Dave Peters from Cycling Auckland (bike hire business) regarding Waterfront Auckland’s bike hire operation (attended with Kevin Wright on behalf of Stephen Town and Connie Clackson from Waterfront Auckland)

· Newmarket Laneways Precinct proposals – initial plans presented to board members on 13 August

· Waitematā Local Board workshop on 14 August

· Effective Meetings for Local Board Chairs and Deputy Chairs - This session is the follow-up from Monday 5 May and concludes the examination of styles and approaches that help meetings to run smoothly and generate decisions.

· Local Board briefing on the LTP financial policies on 18 August – a briefing for 2 representatives from every board on the financial policy issues that may be considered as part of the long-term plan with an opportunity to provide early feedback

· Communications catch up on 19 August

· Meeting to discuss photos for the board’s achievements report

· Grants Committee agenda run through on 20 August

· LGNZ Zone One meeting at the Orewa Service Centre on 22 August

· Waitematā Local Board Grants Committee Meeting on 25 August

· Local Board Workshop on 26 August

· Ponsonby Community Centre committee meeting on 26 August

· Monthly Transport portfolio catch up on 27 August

· Community Development portfolio monthly catch up on 27 August

· Auckland Transport meeting with Barbara Holloway, K’rd Business Association to discuss maintenance issues and service levels.

· Meeting with Waterfront Auckland and Ponsonby Cruising Club to discuss the club’s lease

· Cycling Advisory Group meeting on 29 August

· Bus stop interactivity and user experience presentation by AUT students to Auckland Transport representatives

Events and Functions

In the period 1 August – 31 August I attended:

· 95bfm interview on the Waitemata Local Board plan on 1 August

· City Givers Launch event at Pioneer Women’s Hall hosted by Splice on Saturday 2 August (photo right)

· IPENZ annual debate on the positive team with Darren Davies and Matt Hinton The Car is So last century (photo below)

· Cycle Action Auckland’s Associates Breakfast at the Auckland Art Gallery on 6 August

· Vintage Austin Register – Auckland branch AGM on Sunday 10 August

· Hosted the Green Desk on 95bfm on 12 August talking to Florence Reynolds from Plastic Diet

· Grey Lynn Business Association networking drinks

· Hosted the Green Desk 95bfm on 26 August talking to Emma McInnes from Generation Zero

· Locally left at the Grey Lynn RSC with Jacinda Ardern and David Slack

· Grey Lynn Residents Association AGM on 19 August at the Grey Lynn Community Centre

· CAB Auckland AGM at the Flickling Centre on 20 August

· Herne Bay Residents Association Candidates debate on 21 August at the Ponsonby Cruising Club

· Carlton Gore Road market day organised by the Newmarket Business Association on Saturday 23 August (photo right of the new footpaths and bike parking)

· Local Board hosted citizenship ceremony at the Town hall on 25 August

· Cycle Action Auckland public monthly meeting 28 August

· Movie fundraiser for Tearfund on 28 August

· Belleville at the Herald Theatre at the invitation of Silo Theatre 29 August

IPENZ transport debate moderated by Patrick Reynolds – The car is So last century (First speaker for the positive team)

Attachments

No.	Title	Page
a View	Blog post: Submission on the draft Government Policy Statement on Land Transport 2015	185

Signatories

Authors

Pippa Coom, Deputy Chair

Waitematā Local Board

09 September 2014

Workshop Proceedings

Waitemata Local Board

Date of Workshop: Thursday 14 August 2014

Time: 9.00 – 1.00pm

Venue: Waitemata Local Board Room

Level 2, 35 Graham Street, Auckland

Attendees

Chairperson: Shale Chambers

Members: Pippa Coom

Vernon Tava

Rob Thomas

Deborah Yates

Greg Moyle

Apologies: Christopher Dempsey

LBS officers: Geraldine Read, Trina Thompson

Item	Topic	Lead officer	Notes
1.	Bi Monthly Work Programme	Geraldine Read (Local Board Advisor) Trina Thompson (Senior Local Board Advisor) Sophie McGee (PA Liaison)	An update was provided by officers on progress against the Boards key projects and actions tracker including key achievements and challenges
2.	Regional Forward Plan Prioritisation Model	Geraldine Read (Local Board Advisor) Trina Thompson (Senior Local Board Advisor)	Officers presented a prioritisation model for future Board involvement in upcoming Regional Policies
3	Community Facilities Network Plan	David Shamy (Principal Policy Analyst, Region-wide Community Policy and Planning Anita Coy-Macken (Principal Policy Analyst)	Officers presented an outline of the content of the Community Facilities Network Plan for discussion and comment by the Board.
4	Grey Lynn Park Greenways Plan	Mark Miller (Parks Advisor – Waitemata) Priscilla Steel (Elected Members Liaison Manager, AT) Matthew Ah Mu (Engineer - Investigation & Design, AT) Oliver Kunzendorf (Senior Project Manager, Parks, Sports & Recreation)	The draft plan for the greenway route through Grey Lynn Park was presented. Officers also discussed the on road component from Cox’s Bay to Grey Lynn Park. It is envisioned that consultation for these two components will be undertaken in tandem.

Trina Thompson - Local Board Senior Advisor

Waitematā Local Board

09 September 2014

Workshop Proceedings

Waitemata Local Board

Date of Workshop: Tuesday 19 August 2014

Time: 9.00 – 1.00pm

Venue: Waitemata Local Board Room

Level 2, 35 Graham Street, Auckland

Attendees

Chairperson: Shale Chambers

Members: Pippa Coom

Vernon Tava

Rob Thomas

Deborah Yates

Greg Moyle

Absent: Christopher Dempsey

LBS officers: Geraldine Read, Trina Thompson

Item	Topic	Lead officer	Notes
1.	Capex Deferral Proposal	Christine Watson (Manager Financial Advisory Services) Ross Walker (Manager Financial Plan Policy and Budgeting) Mark Miller (Parks Advisor) Greg Hannah (Team Leader Capital Deliver Parks) Kaye Glumazina (CDAC)	Officers presented to the Board a proposed capital deferral programme for 2014/15 and invited comments from the Board on whether the projects have been correctly assessed plus amendments prior to decisions being made by the Finance & Performance Committee on 21 August 2014 (Attachment pg 2 )
2.	Weona-Westmere Walkway	Mark Miller (Parks Advisor – Waitemata) Oliver Kunzendorff (Senior Project Manager – Parks) Peter Brooks (External)	Officers updated the board members on the project status, outline preferred next steps and sought feedback
3	CRL Briefing	Priscilla Steel (Elected Member Relationship Manager, AT) Carol Greensmith (Communications Manager, AT) Hannah Thompson (Planner) Joao Machado (Team Leader Planning – Central/Islands)	Officers provided the Board with an update on the CRL including reasoning for the removal of Newton Station
4	K Road BID Presentation	Annie Inwood (BID Partnership Advisor) Barbara Holloway (K Road BID)	An update was provided to the Board on the key activities for K Road BID over the last year and concerns or issues

Trina Thompson - Local Board Senior Advisor

Waitematā Local Board

09 September 2014

Workshop Proceedings

Waitemata Local Board

Date of Workshop: Tuesday 26 August 2014

Time: 9.00 – 1.00pm

Venue: Waitemata Local Board Room

Level 2, 35 Graham Street, Auckland

Attendees

Chairperson: Shale Chambers

Members: Pippa Coom

Vernon Tava

Rob Thomas

Deborah Yates

Greg Moyle (arrived for Heritage Incentives Presentation)

Christopher Dempsey

LBS officers: Geraldine Read

Item	Topic	Lead officer	Notes
1.	Psychoactive Substances Policy	Beverley Fletcher (Local Board Services) Callum Thorpe (Principal Analyst)	Officers updated the Board on the developments on the Policy following their last workshop in July 2014. The Board discussed their feedback to the policy which will be brought together into a formal submission
2.	Alcohol Control Bylaw Review	Kylie Hill (Policy Analyst) Beverley Fletcher (Local Board Services)	Officers introduced the proposed Alcohol Control Bylaw which is currently open for consultation from 15-Aug to 15-Sep. The Board discussed the process for the review of current alcohol bans
3	Heritage Incentives Policy Engagement	Raewyn Sendles (Principal Specialist Natural Heritage)	The Board had the opportunity to input into the development of the Heritage Incentives Policy
4	Auckland Cycle Network and City Centre Cylce Routes Investigation	Priscilla Steel (Elected Members Liaison Manager, AT) Matthew Rednall (Manager, Community Transport, AT)	The Cycling Action Plan was presented by officers including the prioritisation for future delivery.

Trina Thompson - Local Board Senior Advisor

No.	Title	Page
a View	Workshop Proceeding Notes 5 August 2014	209
b View	Workshop Proceeding Notes 14 August 2014	211
c View	Workshop Proceeding Notes 19 August 2014	213
d View	Workshop Proceeding Notes 26 August 2014	215

Item	Topic	Lead officer	Notes
1.	LTP Options	Judith Webster (Relationship Manager, Local Board Services)	The Board provided initial feedback on the draft performance measures and discussed the key messages for the Long Term Plan
2.	Auckland Transport Update	Priscilla Steel (Elected Members Liaison Manager, Auckland Transport) Sam Corbett (Principal Transport Planner, Auckland Transport) Philippa White (Auckland Transport)	Officers updated the Board on the plans for Wynyard Quarter and Upper Symonds Street
3	K’ Road Plan	Gurv Singh (Planner, Regional and Local Planning) Hannah Thompson (Planner, Regional and Local Planning)	Officers provided an update on the K Road Plan and provided a revised timetable for the Newton Road Plan.

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates

Authors	Trina Thompson - Senior Local Board Advisor - Waitemata
Authorisers	Judith Webster - Relationship Manager