I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 8 September 2014

6.00pm

Reception Lounge
Auckland Town Hall
Level 2
301-305 Queen Street
Auckland

 

Youth Advisory Panel

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Flora Apulu

 

Deputy Chairperson

Mosa Mafile'o

 

Members

Tesree Appanna

Marek Townley

 

Janice Auva'a

Sam Vaili

 

Torranice Campel

Ginah Vakaheketaha-Nelisi

 

Danielle Goh

MacKenzie Valgre

 

Anthony Kapeli-Sua

Agnes Wong

 

Isabella Lenihan-Ikin

Sam Yoon

 

Maggy Liu

Aileen  Zhou

 

Tim Matthews

 

 

Nortessa Montgomerie

 

 

Matariki Roche

 

 

Savanna Steele

 

 

Micah Stininato

 

Liaison Councillor

Cr Linda Cooper

 

 

(Quorum 11 members)

 

 

 

Maureen Koch

Democracy Advisor

3 September 2014

 

Contact Telephone: (09) 357 3096

Email: maureen.koch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


TERMS OF REFERENCE

 

 

The purposes of the Youth Advisory Panel will be as follows:

 

·         Identify and communicate to the Council the interests and preferences of the youth of Auckland in relation to:

 

o   the content of the strategies, policies, plans, and bylaws of the Council, especially the economic development strategy; and

o   any matter that the Panel considers to be of particular interest or concern to the youth of Auckland.

 

·         Advise the Mayor and the Council’s governing body and local boards, of the Council processes and mechanisms for engagement with the youth in Auckland; and

·         Engage with Local Boards on youth issues.

 

 


Youth Advisory Panel

08 September 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Extraordinary Business                                                                                                7

5          Engagement on the draft Community Facilities Network Plan                                9

6          Trial Youth Event Update – What’s Your Flavour?                                                 17

7          Youth engagement on Long-term plan 2015-2025                                                   19

8          Youth Advisory Panel draft Work Programme                                                        23

9          Homegrown Youth Change-makers Project                                                            29

10        Opportunities for Engagement                                                                                  33

11        Subcommittee update                                                                                                 43

12        Updates from Youth Advisory Panel Members                                                       45 

13        Consideration of Extraordinary Items 

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Youth Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 11 August 2014, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Youth Advisory Panel

08 September 2014

 

 

Engagement on the draft Community Facilities Network Plan

 

File No.: CP2014/16360

 

  

 

Purpose

1.       To seek the Youth Advisory Panel’s feedback on the draft Community Facilities Network Plan.

Executive summary

 

2.       The purpose of the Community Facilities Network Plan is to guide council’s provision of community facilities for the next 10 years and beyond.  The key drivers are to:

·    optimise the use and efficiency of existing facilities

·    address gaps and needs for community facilities now and into the future

·    meet current and future demand arising from population growth and changing user expectations.

3.       In March 2014 the Regional Strategy and Policy Committee approved the development and scope of the network plan (REG/2014/37) to address future provision of community centres, venues for hire, arts and cultural facilities, aquatic and leisure facilities.

4.       A draft Community Facilities Network Plan (network plan) has been developed (Attachment A).  There are three key components of the draft network plan:

·    Strategic framework – specifies the outcomes council is seeking from its investment in community facilities aligned with the Auckland Plan, Local Board Plans and other strategic priorities; and articulates the council’s key objectives for future provision

·    Provision framework – guides council’s approach for the provision of community facilities in the future

·    Action Plan – over 50 recommended actions to investigate areas where potential gaps in provision have been identified and to investigate existing facilities where issues affecting their performance have been identified.

5.       Most of the recommendations in the network plan will require detailed community or sector based investigation to determine the appropriate response.  It is proposed that any future investment in community facilities will be determined following detailed investigation which provides clear evidence of need, options analysis and a robust business case.

6.       The draft network plan is an aspirational plan with actions for implementation over the next 10 to 20 years. The ability and timeframe to implement these actions is dependent on the decisions made by council through the Long-term Plan 2015-2025 (LTP) on the budget available for investment in community facilities.

7.       Engagement with local boards, advisory panels and key external stakeholder groups on the draft network plan is being undertaken in August and September.  Feedback will be incorporated into the final plan which is scheduled to be reported to the governing body by December 2014.

 

Recommendations

That the Youth Advisory Panel:

a)      note that the Regional Strategy and Policy Committee endorsed the draft Community Facilities Network Plan for stakeholder engagement at their 8 August meeting.

b)      provide feedback on the strategic framework for the draft Community Facilities Network Plan, including:

·      the proposed purpose and outcomes

·      the proposed objectives

·      the draft provision frameworks.

 

Comments

 

8.       Community facilities contribute to building strong, healthy and vibrant communities by providing space for people to connect with each other, socialise, learn skills and participate in a range of social, cultural, art and recreational activities.  Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents. 

9.       To realise Auckland’s vision to be world’s most liveable city, the network of community facilities will need to improve, evolve and increase to keep pace with Auckland’s growth and diverse population.  The network plan has been developed to guide council’s provision and investment of community facilities to meet community needs, both now and into the future.

10.     The draft network plan aligns with strategic directions and transformational shifts outlined in the Auckland Plan, and has been informed by local board plans and relevant strategic action plans, including the Arts and Culture Strategic Action Plan, Sport and Recreation Strategic Action Plan, Thriving Communities Strategy and Children and Young People’s Strategic Action Plan.

11.     The scope of the network plan includes community centres, venues for hire (community or rural halls), arts and culture facilities, aquatic and leisure facilities.  The network includes facilities owned by council and facilities owned by third-parties which are supported by council and are available for community use.

12.     There is a wider picture of community facility provision which also contribute to meeting community needs.  Delivering a successful network of community facilities will involve identifying opportunities to work across all providers, looking for partnership opportunities and solutions to best meet community needs.  While facilities like libraries, sport clubs, community leases, schools, churches and marae are not included in the recommendations of the network plan, these facilities will be considered fully in the localised and detailed assessments undertaken in the implementation of the network plan.

13.     The first stage in developing the network plan was a review of the current state to identify what facilities we have, who uses them, how they are used, how they are operated and key issues associated with this provision.  The key findings from the current state review are included in the draft network plan and have informed the proposed provision frameworks and actions. The full current state report is a companion document to the network plan and available on request.

14.     Key challenges that the network plan seeks to address are that:

·        there are gaps and duplication in provision across the region which will require decisions on where new facilities should be developed and potentially where underperforming facilities which are no longer meeting community need could be divested or repurposed;

·        some facilities are not fit for purpose due to the quality, design or layout;

·        there are a number of aging facilities that will require investment to remain operational or divested if they are no longer suitable to meet community needs;

·        across the board there is a need to improve the financial sustainability of community facilities to reduce the overall cost of provision;

·        there are a variety of other providers of community facilities across Auckland which needs to be considered as part of future provision;

·        there is a need for thorough and consistent planning to properly understand community needs and determine the most appropriate response to these needs.  In some cases a facility response may be not the best solution and other options such as partnerships, programming or marketing may achieve the desired outcomes;

·        Auckland is growing and becoming more diverse and the network of community facilities will need to be flexible enough to respond to changing community needs.

 

Draft Community Facilities Network Plan

15.     The draft network plan sets out a strategic framework for community facilities to articulate why council invests in the provision of community facilities, the desired outcomes from this investment and the key objectives for future provision.  The strategic framework is aligned with the Auckland Plan, local board plans and relevant strategic action plans.

16.     The proposed common purpose for community facilities is: Vibrant and welcoming places at the heart of where and how communities connect and participate.

17.     The draft network plan sets out four proposed key objectives to guide and underpin the future provision of community facilities:

·    undertake robust and consistent planning to ensure future decisions on the provision of community facilities are based on clear evidence of needs and assessment of all options

·    maintain, improve and make the best use of existing community facilities where they continue to meet community needs, and investigate the future of facilities that no longer meet community needs

·    provide flexible and multi-purpose facilities that are co-located and/or integrated with other community infrastructure

·    look for opportunities to leverage and support partnerships.

 

Future Provision Framework

18.     The draft network plan proposes provision frameworks for each type of community facility to guide council’s approach to the provision of new facilities in the future.

Community Centres

19.     The proposed provision approach for community centres is to continue to maintain and deliver community centres at the local level across the region, recognising the important role they play in meeting local community need for spaces to deliver a wide range of community, recreation, learning, events, and arts and culture activities.

20.     It is proposed community centres will serve local catchments of up to 5 km (approximately 15 minutes travel time) with a minimum population size of 20,000 residents. This reflects the current levels of provision and is in keeping with international benchmarks.  New community centres should be sized between 600-800 metres2 to ensure they have the flexibility to accommodate a wide range of activities and need. In rural areas, where there is lower population size, existing halls could be activated with programming.

21.     Based on this proposed provision framework, the following potential areas of need for new community centres have been identified for further investigation:

·        Ormiston (Flatbush)

·        North-West corridor (Westgate, Massey North, Hobsonville Point)

·        North Pukekohe

·        Manurewa (quality and level of existing provision is low)

·        Papakura (Takanini, Hingaia).

Venues for hire

22.     There are a wide range of providers of venues for hire and many existing venues have low utilisation and/or issues impacting on their performance.  In order to optimise the overall community facility network, it is proposed the council does not invest in any more stand-alone venues for hire.  Instead, it is proposed that bookable space is included in flexible multi-purpose community centres (new or existing/redeveloped), guided by community needs assessments. Other options should be explored including partnerships or encouraging other organisations (such as schools, sports clubs and churches) to make bookable spaces available for community use.

23.     Venues for hire is an area of the community facility network where there is potential for divestment or repurposing for other activities.  Repurposing could include introducing programming to create a community centre, arts and culture facility or youth facility, converting to a community lease, or transferring the asset to a community organisation.

Aquatic and Leisure Facilities

24.     The proposed provision framework for aquatic and leisure facilities is through a hierarchy of local, destination and regional facilities to support participation in a range of sport and recreation activities from casual play through to competitive sport.  The provision framework is supported by actual catchment analysis of council’s aquatic and leisure facilities.

25.     At the local level, it is proposed facilities should serve catchments up to 5km in distance.  Potential gaps for investigation are identified in areas outside the catchments of existing facilities, where overall participation is less than the Auckland average and where population density meets target thresholds as outlined in the plan. It is proposed to develop an affordable design model to reduce the design and build costs without compromising the quality or viability of new facilities.

26.     Destination and regional facilities will serve larger catchments 10km plus and only a limited number of facilities are required to serve the region.  These facilities should be assessed on a case by case basis where there is clear evidence of demand.

27.     Based on the proposed provision framework the following potential areas of need for new aquatic and leisure facilities have been identified for further investigation:

·        Western corridor from Mt Albert to Glen Eden – aquatic and leisure facility

·        Ormiston (Flatbush) – aquatic and leisure facility

·        North-west corridor (Westgate, Massey North, Hobsonville Point, Kumeu) - aquatic

·        Central city area – investigate partnership opportunities for leisure facility

·        Warkworth and surrounding area – aquatic and leisure facility (noting the small population size may impact on demand and type of facility required)

·        Waiheke Island - aquatic facility (noting the small population size may impact on the demand and type of facility required)

·        Indoor court facilities across the region to provide for indoor sports

·        Regional aquatic and indoor sport facility.

Arts and Culture Facilities

28.     It is proposed the future provision of arts and culture activity at the local level will focus on enabling local expression through programming rather than building dedicated arts facilities.  Future provision will be included as part of flexible multi-purpose community centres (new or existing/redeveloped) guided by community needs assessment.  Focus will be placed on integrating appropriate space and programming within the existing network, or partnering with others to provide suitable space.

29.     For destination and regional facilities, it proposed that council supports a network of facilities to meet sector and audience demand. The future provision of both destination and regional facilities should be determined by robust investigation on a case-by-case basis. In particular, council should only intervene when the private sector does not and opportunities for partnerships with sector, private and government should be explored.

 

Action Plan and Implementation

30.     The draft network plan includes over 50 recommended actions to undertake investigations for the future provision of community facilities. This includes actions related to existing facilities as well as potential new facilities.

31.     All recommended actions will require detailed community or sector based investigation to determine the appropriate response. It is intended that any future investment in community facilities will be determined following detailed investigation which provides clear evidence of need, options analysis and development of a robust business case. Detailed process guidelines to ensure a consistent approach to these investigations have been developed (Appendix 2 of draft network plan: Community Facilities Development Guidelines). The guidelines are consistent with the gateway process being developed by the Enterprise Project Management Office to be rolled out across council.

32.     For some existing facilities, investigation is required to understand in more detail how the facility is operating and meeting community needs and to determine the appropriate response. There are a variety of responses the investigation could identify:

·        changing the way the facility is managed or operated such as new programming, marketing or new management model

·        identifying the facility is no longer required for the original activity and could be re-purposed for a new activity or function

·        identifying the facility is no longer required and could be divested

·        identifying the facility needs to be redeveloped or improved and should be considered for investment.

33.     For potential areas for new facilities, a similar investigation process is required to understand needs, test the feasibility of different options and assess the business case for a facility.  The outcome of this investigation may identify a non-asset solution is required such as a partnership or supporting a non-council facility.

34.     The actions in the draft network plan have been ranked according to the urgency of completing the investigation, which is based on consideration of the following factors:

·        urgency to address condition issues with existing facilities

·        need to respond to major catalysts impacting on existing facilities

·        opportunities for rationalisation or partnerships

·        identified as an existing gap in the network

·        timing and scale of projected growth

·        located in a spatial priority area.

35.     Feedback from the governing body, local boards and stakeholders may change the ranking of actions in the final plan.  The ability and timeframe to implement the actions is dependent on the level of budget available through the council’s Long-term Plan 2015-2025 (LTP).

36.     As council will not have the capacity to invest in all community facility projects, the draft network plan also provides prioritisation criteria to assist the governing body prioritise investment into community facilities once the investigation process has identified the appropriate response.  The criteria will be used to assess the strategic benefits of the project, the importance of investing in a specific area and the project outcomes.

Consideration

Local Board views and implications

37.     Cluster workshops with local boards took place in March and April.  The purpose of the workshops was to provide an overview of the network plan, present information on the current state and to seek feedback on key components of the network plan.  Key feedback themes from the local board cluster workshops were:

·        need to maintain and improve current network of community facilities, taking care of existing facilities as the first priority

·        strong support from local boards of the need and intent to be fully involved in the facility planning process

·        decisions for investment in community facilities needs to be based on clear evidence of need

that planning for community facilities needs to take a holistic view across all provision and providers, looking for opportunities for partnerships and to coordinate delivery

·        a range of views on needing to address gaps, population growth, capacity issues and failing assets

·        comment from some local boards that different delivery models are appropriate for different communities to achieve the best results

·        community facilities need to be accessible and inclusive for all sectors of the community

·        community facilities need to be multi-purpose, flexible and integrated to deliver multiple community outcomes or benefits

·        recognition that community facilities contribute to building a sense of place and making Auckland a more liveable city

·        that a range of operational issues need to be addressed.

Maori impact statement

38.     The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate. 

39.     Community facility user surveys and catchment studies has collected a range of information from all types of users including Maori users, which has informed the network plan and proposed actions.  The network plan has also been informed by submissions and feedback received on the strategic action plans for community development, arts and culture and sport and recreation.  The consultation process for these strategic action plans included a number of hui with iwi, which has provided input on the provision of community facilities.

Implementation

40.     The draft network plan is an aspirational plan for the next 10 to 20 years which outlines what needs to be investigated and undertaken to deliver a network of community facilities to meet community needs.  The ability and timeframe to implement the actions is dependent on the level of budget available through the council’s Long-term Plan 2015-2025 (LTP).

41.     Through the LTP process, the governing body will consider the amount of funding available for investment in community facilities. To deliver the network plan this will need to include both operational funding to undertake the required investigation (needs assessment, feasibility and business case) and depending on the outcome of each investigation, capital funding or operational funding to implement the recommended response.

42.     It is proposed that any capital funding for major upgrades or building new community facilities should be held in a regional investment fund and allocated to specific projects once a business case is approved.

43.     The next steps for the network plan are engaging with local boards, advisory panels and key stakeholder groups (such as regional sport organisations) who have an interest in council’s community facilities.  Given the context of the network plan and the information and feedback already received through the user surveys and strategic action plans, it is not proposed to undertake any specific engagement with facility users or the general public.

44.     The engagement process will be completed by October.  Depending on the level of feedback to be incorporated, the final plan will be reported to the governing body in December 2014.

 

The Draft Community Facilities Network Plan is available for viewing on the webpage:

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/HaveYourSay/Documents/draftfacilitiesnetworkplansummary.pdf

 

Attachments

There are no attachments for this report.      

Signatories

Author

Linda Greenalgh - Policy Analyst  - Region wide

Authoriser

Sarah McGhee - Community Development Programme Manager SCI

 


Youth Advisory Panel

08 September 2014

 

 

Trial Youth Event Update – What’s Your Flavour?

 

File No.: CP2014/20002

 

  

 

Purpose

1.       To update and receive feedback from the Youth Advisory Panel on the youth and food event that was trialled by council staff in the events unit.

Executive summary

2.       The Events unit of council has developed and produced a trial event to meet the Auckland Plan objective of providing more events for young people.

3.       The trial food event was undertaken this year over the autumn and winter months in conjunction with the Restaurant Association of New Zealand, the New Zealand Culinary Fair and supported by the New Zealand Chef’s Association and the Home Economics and Technology Teachers’ Association of New Zealand Inc (HETTANZ).

4.       A presentation on the trial will be delivered to the panel at the meeting on Monday 8 September 2014.

 

Recommendations

That the Youth Advisory Panel:

a)      receive the report

b)      continue to appoint a member to liaise with the Event Delivery Team for this event

c)      continue to endorse the What’s Your Flavour event 2015.

 

 

Comments

5.       The Events unit has successfully produced a youth cooking event involving secondary school students that links to the secondary schools curriculum and serves as a pathway to employment.

6.       The area of food and hospitality was identified as having appeal. Several expressions of interest were received from secondary schools across the region. Six schools were confirmed and registered for the trial. 

7.       The NZ Chefs Association who expressed interest in supporting the concept, provided support through supplying judges for each of the heats including the finals, and the Youth Advisory Panel assigned member Mosa Mafileo as their event liaison.

8.       The event targeted Secondary Schools students (Years 11/12/13) throughout Auckland to compete through a cooking competition using food and cultural fusion. A series of heats involving culinary and table setting was held in the selected secondary schools over the autumn and winter months.

9.       Winners (the top two teams) from each of the schools culminated in a city final that took place on Tuesday 19 August at the time of the New Zealand Culinary Fair event held at the Vodafone Events Centre in Manukau.

10.     The overall winners as well as runner up, third place and best table setting were announced at the NZ Culinary Fare awards evening. The awards were presented by Councillor Alf Filipaina, David Burt – Manager Events and Tony Su’a – YAP member.

11.     Working with partners including industry and tertiary allowed council to leverage culinary and commercial expertise with the delivery of an overall experience that not only attracted students but provided a platform for industry credibility.

12.     Due to the success of the trial it is proposed that the inaugural event be held in 2015. Growth in numbers of schools, competitors and spectators will be managed over the first few years to ensure issues and risks are managed and a compelling regional event is developed.

13.     This event could well provide young people with a fun way to explore new career opportunities and has the possibility of leading to employment pathways.

Consideration

Local board views and implications

14.     Following on from the YAP meeting and all scheduled debrief meetings; the inaugural event will be designed in consultation with the local boards.

Māori impact statement

15.     No particular implications for the Maori community or Maori stakeholders arising from this report have yet been identified.

Implementation

16.     The Events unit of council funded the trial this year from the Event Development budget and depending on the success of the trial, school feedback and judges debrief, application for longer term funding and commercial sponsorship will commence.

 

Attachments

There are no attachments for this report.    

Signatories

Author

Leilana Meredith – Event Organiser

Authoriser

Sarah McGhee - Community Development Programme Manager SCI

 


Youth Advisory Panel

08 September 2014

 

 

Youth engagement on Long-term plan 2015-2025

 

File No.: CP2014/20117

 

  

 

Purpose

1.       To update the Youth Advisory Panel on the outcomes of youth engagement on the Long-term Plan.

2.       To highlight areas that have come through as being important to young people.

Executive summary

3.       Two projects that have engaged young people on the Long-term Plan have reached significant milestones. Issues included public transport, housing, education, employment, the environment and social initiatives.

 

Recommendations

That the Youth Advisory Panel:

a)      promote the 5 video finalists of the Long-term Plan 2015-2025 (LTP) video challenge on social media and encourage young people in their networks to vote on their favourite video by sharing it

b)      thank Councillors Cashmore, Filipaina, Krum, Penrose and Walker for their time and effort engaging with young people on the Long-term Plan and congratulate Councillor Krum on her victory

c)      share and discuss any local board specific issues with their local youth groups

 

 

Comments

4.       The Long-term Plan 2015-2025 sets out how much the council will spend: on what, where and when. The Long-term Plan process is underway from now until June 2015.  The mayor recently announced his proposal and this will be debated by the council over the next few months with public consultation on a draft plan expected in January/February 2015. The proposal is currently available on the council’s website at http://www.aucklandcouncil.govt.nz/en/planspoliciesprojects/plansstrategies/longtermplan2015

5.       The council approached the Youth Advisory Panel in May 2014 about two projects designed to engage young people on the Long-term Plan 2015-2025. The council agreed to share the results of any engagement with the Youth Advisory Panel so that it could develop options to champion youth issues with the council.

6.       The first project was a sixty second video challenge and the second project was an on-line question and answer forum with 4 rounds of elimination voting called My Vote Rules. Attachment A Long-term Plan youth engagement contains details of the engagements.

Consideration

Local board views and implications

7.       Several issues of interest to local boards were highlighted in the questions and videos of the campaigns.

Māori impact statement

8.       Many of the issues raised by young people are also of significance to Māori.

 

Attachments

No.

Title

Page

aView

Long-term Plan youth engagement

21

     

Signatories

Author

Daniel Pouwels - Principal Strategy Analyst

Authoriser

Sarah McGhee - Community Development Programme Manager SCI

 


Youth Advisory Panel

08 September 2014

 

 

Youth Video Challenge

The council challenged young Aucklanders to make a video in one minute answering the question: “What should Auckland spend money on to become the world's most liveable city?” The competition closed 20 July 2014 and the finalists chosen by the Youth Advisory Panel judges demonstrated a mix of creativity and professional quality.

Topics important to young people included public transport, housing, education, employment, the environment and social initiatives.

The top five finalists as shortlisted by the Youth Advisory Panel are: 

Michelle Vergel de Dios:  What is a city?
Lolesio Kata:  
The future
Louis Addock:  
What Makes A Liveable City
Tony Zhang:  
Getting people going
Jacinta Talia'uli:  
#MostLiveableCity

The videos can be viewed at https://www.youtube.com/playlist?list=PLNiuqKCzobSwMTGdHCT9diwTQ7AmhhDcw

The council is investigating opportunities to promote and share the shortlisted finalists on social media.  The clip that receives the most views between now and 5pm Tuesday 30 September will receive a $3000 prize.

The five videos will be used through the coming months to help encourage other Aucklanders to get engaged in discussion and choices around Auckland’s 10 year spending plan.

My Vote Rules

Five of our councillors faced off against each other to win the hearts and minds of young people in the My Vote Rules initiative.

The initiative was run as a pilot to test out how the council can find better ways to engage with youth on civic matters. The council is keen to build on the successes and failures of the pilot to have more meaningful engagement with young people on-line about important issues.

Councillors Bill Cashmore, Callum Penrose, Alf Filiapina, Wayne Walker and Denise Krum all took part answering questions as diverse as:

·    What does a councillor do?

·    What would you do about the footpaths in Meadowbank because our footpath is very dangerous?

·    Can you make more vegetarian restaurants in Epsom?

·    What can you change about public transport being late?

·    Do you think the council made a good choice to make people mow their own berms?

·    Do you think Len Brown is a good mayor?

·    What is your view on dung beetles being introduced to farms in NZ?

·    What are u going to do about over fishing?

·    How can you make schools better but not make more and not expand them so we can be smarter?

·    When I bike by mission bay, I find that all the walking people are walking in the bike lane. It is hard for us to dodge?

·    How would you help the sick children at Starship Hospital?

·    Why is Auckland’s pollution so bad?

·    If I wanted to do something like you, what advice would you give me?

·    Did the money you gave to Glen Innes help or did Glen Innes stay the same?

·    Can you make prices on electronics go cheaper?

·    What else can you do with the rates money for people who live in the country?

The councillors enjoyed answering the questions and learned a valuable insight into how young people view the council and value their city.

Councillor Denise Krum from Maungakiekie-Tamaki Ward was the winner of the event. In one questions where councillors were asked to name one change that they would commit to for young people, Councillor Krum responded: “….to help find young people jobs in Auckland when they leave school”. Councillor Krum is also committed to improving transport.

The questions and answers are available on the My Vote Rules website. See mvr.shapeauckland.co.nz/

 


Youth Advisory Panel

08 September 2014

 

 

Youth Advisory Panel draft Work Programme

 

File No.: CP2014/19299

 

  

 

Purpose

1.       To agree a draft work programme for recommendation to the Regional Strategy and Policy Committee.

Executive summary

2.       All panels are required by Governing Body resolution to prepare a work programme for committee approval.

3.       The work programme, once ratified, will form the basis of the work of the panel over the next two years. The work programme is to align with the Council’s policy development and engagement programme.

4.       Based on the outputs of the workshop at the panel’s last meeting, staff have included in the work programme priorities that the panel earmarked as most important. A copy of the draft has been pre-circulated prior to the meeting.

5.       The panel will review these priorities, consider staff advice on how the panel can have input into the work streams and recommend a final draft for committee ratification.

 

Recommendations

That the Youth Advisory Panel:

a)      review the work programme

b)      confirm its draft work programme for recommendation to the Regional Strategy and Policy Committee

c)      agree that the Lead Officer Support be authorised to make edits or amendments to the draft work programme to reflect decisions made by the Panel during the discussion.

 

 

Comments

6.       Following a review of the demographic panels during last term of Council, the Governing Body recommended to the incoming council that several panels be established. At a Governing Body meeting in December 2013 it was resolved to establish five demographic panels, including continuing with the Youth Advisory Panel, and to support these panels collectively as part of council’s structure.

7.       The panels’ purpose is to provide strategic advice on issues of significance to the communities they represent, and on effective engagement by council with those communities.

8.       The panels are required to produce an annual work programme which, wherever possible, is to be integrated with the other panels. These work programmes must be signed off by the Regional Strategy and Policy Committee.

9.       At the 11 August meeting, the Youth Advisory Panel received a presentation on key demographic statistics and trends derived from the 2013 census. The panel then discussed what they saw as the key priorities and issues for young people in Auckland.

10.     This process assisted staff to prepare the draft work programme. There is no set number of issues required for the work programme, it just needs to be manageable and be in a format common to all panels.

11.     The work programme will outline the outcomes sought by the panel. Progress will be regularly reported to the Regional Strategy and Policy committee. It is envisaged that there will be a limited capacity to have input into issues not defined in the work programme. In particular, there will be occasions where the panel is required to give advice to council, including local boards and council-controlled organisations (CCOs), on engagement and policy drafts that are not part of their work programme. Any major deviations from the work programme will need to be agreed by the Regional Strategy and Policy Committee.

12.     At its meeting the panel needs to confirm that these priorities are the main focus of the work programme, noting that the number can change slightly.

Consideration

Local board views and implications

13.     Some aspects of the work programme will relate to local board plans and local boards may seek advice from the panels.

Māori impact statement

14.     The panels work programme may overlap with the council’s Maori responsiveness objectives.

Implementation

15.     The template for the draft programme is attached. Once approved this will be updated and reported to each meeting, together with a list of proposed agenda items and tracking of relevant resolutions.

 

Attachments

No.

Title

Page

aView

Youth Advisory Panel - Work Programme

25

     

Signatories

Authors

Bruce Thomas - Principal Advisor Panels

Sarah Finlay - Strategic Advisor Youth

Authorisers

Marguerite Delbet - Manager Democracy Services

Sarah McGhee - Community Development Programme Manager SCI

 


Youth Advisory Panel

08 September 2014

 

 


Youth Advisory Panel

08 September 2014

 

 


Youth Advisory Panel

08 September 2014

 

 


Youth Advisory Panel

08 September 2014

 

 


Youth Advisory Panel

08 September 2014

 

 

Homegrown Youth Change-makers Project

 

File No.: CP2014/19984

 

  

 

 

Purpose

1.       To seek the Youth Advisory Panel’s feedback on the proposed options for the implementation of the Homegrown Youth Change-makers Project.

Executive summary

2.       The Youth Advisory Panel, with Auckland Council was successful in its application to the Ministry of Youth Development’s Youth Development Partnership Fund - Round Ten, to the amount of $53,000.00. This funding supports the Homegrown Youth Change-makers Project (Homegrown) for young people aged 12-24 years from 1 July 2014 to 30 June 2015. This specifically includes:

·    delivery of workshops and forums to accelerate ideas for local community change (Homegrown Youth Initiatives)

·    delivery of fourteen change projects (Homegrown Youth Action) by local youth boards

·    delivery of a regional youth awards event.

3.       One of the strengths of Homegrown is its focus on youth leadership and participation in planning and delivery. Council requests the Youth Advisory Panel appoint members and other young people to the Homegrown working group to collaborate in the leadership, planning and delivery of these events.

4.       Council recommends workshops and forums (Homegrown Youth Initiatives) are open to youth voice groups and other young people. This will strengthen awareness of the Youth Advisory Panel while increasing opportunities for more young people to grow their skills as community change-makers.

5.       There are a number of options for consideration by the Youth Advisory Panel, outlined in the Implementation section of this report.

 

 

Recommendations

That the Youth Advisory Panel:

a)      agree to appoint members and other young people to the Homegrown working group

b)      provide feedback on the implementation of the Homegrown Youth Change-makers Project

c)      forward the information with the resolutions of this item to the local youth voice mechanisms

 

 

Comments

6.       Homegrown was designed by members of the Youth Advisory Panel ‘Auckland is my playground’ subcommittee. It built on the delivery of the We Are Auckland Youth Change-makers programme delivered in 2013-2014 with Ministry of Youth Development support. The We Are Auckland Youth Change-makers programme incorporated a regional youth summit, cluster forums, youth led projects and a regional youth awards event.

Consideration

Local board views and implications

7.       Some local boards have allocated resource for youth led initiatives. Other areas have little resource for local youth-led activity. The need for some ongoing project management training has been identified amongst local youth voice groups. Homegrown Youth Initiatives could respond to this identified need if appropriate.

Māori impact statement

8.       It is the responsibility of council and the Youth Advisory Panel to ensure the alignment of Homegrown Youth Initiatives (workshops and forums) and any associated action, with I Am Auckland’s goals, including Goal 7: Rangatahi tu Rangatira.

9.       The rangatahi roopu will be invited to participate in workshops and forums, and to access support for local youth projects.

10.     Council wishes to explore an on-going collaboration with the Tamaki Makaurau Youth Awards committee for the 2015 regional youth awards.

Implementation

11.     Homegrown Youth Action (14 projects) will be identified and underway no late than early February 2015 and in alignment with the goals of I Am Auckland.

12.     The Homegrown working group will scope the feasibility of delivering the regional youth awards event during Youth Week in May 2015. Nominations will be based on young people and youth groups who demonstrate their contribution to the goals of I Am Auckland.

13.     Members of the Homegrown working group are required to commit to regular meetings throughout the year. Council requests that the Youth Advisory Panel appoint members and other young people to the working group to collaborate in the leadership, planning and delivery of these events. Other young people may include those skilled in or wishing to gain experience in delivering events and developing innovative youth projects.

14.     There are a number of options around the responsibility for who delivers Homegrown. The table below outlines the options.

Table 1. Options for the responsibility of delivering Homegrown Youth Change-makers Project

A. Status quo

·      Council staff are briefed to support Homegrown through local youth voice groups, specifically:

Ø Homegrown Youth Initiatives to accelerate ideas for local community change

Ø Delivery of Homegrown Youth Action (14 projects) by local youth boards

·      A YAP working group is formed to guide and deliver the regional youth awards.

Possible Risks

·      Less YAP member time for other priorities on work programme

·      Local youth voice groups could take longer to understand Homegrown without a kick-start event

Opportunities

·      Flexible and responsive to meet local needs

·      Builds on the momentum created by last year’s work

B. Homegrown working group delivers

Working group (with council, YAP members and other young people) delivers Homegrown with support from adult mentors identified by YAP and partners. This would include:

·      Homegrown Youth Initiatives to accelerate ideas for local community change

·      Homegrown Youth Action support (14 projects)

·      regional youth awards

Possible Risks

·      Large demand on working group time to plan and deliver 

·      Less YAP member time for other priorities on work programme

Opportunities

·      Awareness of YAP raised through YAP delivered events

·      YAP has a clear role in leadership, planning and delivery

C. Shared delivery between Homegrown working group and  youth change-maker/ organisation

A youth change-maker/organisation works alongside the working group (with council, YAP members and other young people) to deliver Homegrown:

·      Homegrown Youth Initiatives to accelerate ideas for local community change

·      Homegrown Youth Action support (14 projects)

·      regional youth awards

Possible Risks

·      Fails to deliver to local youth priorities as identified by local youth voice groups

Opportunities

·      Increases YAP capacity to progress other priorities alongside Homegrown

·      Strong innovation focus

·      YAP has a clear role in leadership, planning and delivery

D. Shared delivery between Homegrown working group and  youth organisation

A youth organisation works alongside the working group (with council, YAP members and other young people) to deliver Homegrown:

·      Homegrown Youth Initiatives to accelerate ideas for local community change

·      Homegrown Youth Action support (14 projects)

·      regional youth awards

Possible Risks

·      Fails to deliver to local youth priorities as identified by local youth voice groups

Opportunities

·      Increases YAP capacity to progress other priorities alongside Homegrown

·      YAP has a clear role in leadership, planning and delivery

15.     There are a range of options for the method of delivering Homegrown. The table below outlines these options.

Table 2. Options for the method of delivering Homegrown Youth Change-makers Project

A.   Local youth voice group focus

·      Youth led cluster Homegrown Youth Initiatives occur  independently through-out the year around the region

·      Homegrown Youth Action (14 projects) begun by 30 January 2015

·      Regional youth awards delivered by 30 June 2015

Possible Risks

·      Project not communicated well and local youth voice groups miss out

·      Criteria for support to deliver local youth change-maker projects is misunderstood

·      Local youth voice groups are already at capacity with delivering projects and are unable to deliver more

Opportunities

·      Grows the strength of this method of delivery

·      Increases awareness of YAP

·      Strengthens the relationship between YAP and local youth voice mechanisms

B.   Local youth voice group focus kick-started by forums

·      One or more youth-led forum/s for young people involved in Auckland Council related local youth voice groups delivered no later than 30 January to kick-start Homegrown Youth Change-makers Project

·      Homegrown Youth Action (14 projects) begun by February 2015

·      A series of follow up Homegrown Youth Initiatives support leadership, skills and development of young people.

·      Regional youth awards delivered by 30 June 2015

Possible Risks

·      Young people attend forum/s but do not deliver projects

·      Young people who want to deliver projects are unable to attend forum/s

·      Local youth voice groups are already at capacity with delivering projects and are unable to deliver more

Opportunities

·      Kick-starts Homegrown brand and clearly communicates opportunity to deliver local youth change-maker projects

·      Increases awareness of YAP

·      Strengthens the relationship between YAP and local youth voice mechanisms

·      Opportunity to develop a strong communications campaign to local youth voice groups to support the project

C.   Open to all young people

·      One or more youth-led forum/s for young people  kick-starts Homegrown held no later than 30 January 2015

·      Teams of young people apply for funding for Homegrown Youth Action (14 projects) by February 2015

·      A youth panel is formed to discuss and make recommendations on allocation of project funding 

·      Follow up Homegrown Youth Initiatives support leadership, skills and development of those running projects

·      Regional youth awards delivered by 30 June 2015

Possible Risks

·      Potential oversubscription to process

·      Potential under subscription to process

Opportunities

·      Increases awareness of YAP by other young people

·      Strengthens the relationship between YAP and young people across Auckland

·      Strengthens YAP’s leadership

D.   Open to young innovators

·      A youth-led forum for young innovators kick-starts Homegrown held no later than 30 January 2015

·      Teams of young innovators apply for funding for Homegrown Youth Action (14 projects) by February 2015

·      Homegrown Youth Action (14 projects) begun by February 2015

·      A youth panel is formed to discuss and make recommendations on allocation of project funding 

·      Follow up Homegrown Youth Initiatives support innovation, leadership, skills and development of those running projects

·      Regional youth awards delivered by 30 June 2015

Possible Risks

·      Other skilled youth change-makers are operating in this space with a range of activity happening between September and February

·      Local youth voice groups do not explicitly benefit from the project

Opportunities

·      Increases awareness of YAP

·      Grows YAP’s knowledge base in social and youth innovation

·      May be an opportunity to collaborate with other youth change maker activity

 

Attachments

There are no attachments for this report.    

Signatories

Author

Sarah Finlay - Strategic Advisor Youth

Authoriser

Sarah McGhee - Community Development Programme Manager SCI

 


Youth Advisory Panel

08 September 2014

 

 

Opportunities for Engagement

 

File No.: CP2014/18837

 

  

 

 

Purpose

1.       Auckland Council receives invitations for the Youth Advisory Panel to participate in opportunities in addition to events planned for in the work programme. This report outlines the invitations that have been made to the panel since the last meeting.

Executive summary

2.       This opportunities report outlines the invitations that have been made to the panel this month. Staff have received invitations for the panel’s participation in:

·    Local NZ workshop 16-19 November in Whanganui and Wellington

·    ZEAL Tall Poppy Workshop

·    Sister Cities New Zealand Youth Workshop

           

 

Recommendations

That the Youth Advisory Panel:

a)      note the opportunities attached to this report

i)        Local NZ workshop 16-19 November in Whanganui and Wellington

ii)       ZEAL Tall Poppy Workshop

iii)      Sister Cities New Zealand Youth Workshop

b)      forward relevant opportunities to local youth voice mechanisms

 

 

Attachments

No.

Title

Page

aView

Local NZ Workshop

35

bView

ZEAL - Tall Poppy

37

cView

Sister Cities New Zealand Workshop

39

     

Signatories

Author

Sarah Finlay - Strategic Advisor Youth

Authoriser

Sarah McGhee - Community Development Programme Manager SCI

 


Youth Advisory Panel

08 September 2014

 

 


Youth Advisory Panel

08 September 2014

 

 


Youth Advisory Panel

08 September 2014

 

 




Youth Advisory Panel

08 September 2014

 

 

Subcommittee update

 

File No.: CP2014/18559

 

  

 

Purpose

1.       To provide subcommittee leads an opportunity to give an update on subcommittee actions.

Executive Summary

2.       Each of the eight subcommittee leads will provide an update on each respective subcommittee’s membership, work plan and progress against priority actions:

Goal 1 - I have a voice, am valued and contribute – all of panel

Goal 2 - I am important, belong, am cared about and feel safe - Mosa Mafileo

Goal 3 - I am happy, healthy and thriving - Agnes Wong

Goal 4 - I am given equal opportunities to succeed and be given a fair go - Sam Yoon

Goal 5 - I can get around and get connected

Goal 6 - Auckland is my playground - Savanna Steele

Goal 7 - Rangatahi tū Rangatira (AlI rangatahi will thrive) - Savanna Steele

Communications subcommittee - Marek Townley

 

Recommendations

That the Youth Advisory Panel:

a)      thank the subcommittee leads for their updates

b)      forward the updates for the attention of their respective local youth voice mechanisms

 

Attachments

There are no attachments for this report.     

Signatories

Author

Sarah Finlay - Strategic Advisor Youth

Authoriser

Sarah McGhee - Community Development Programme Manager SCI

 


Youth Advisory Panel

08 September 2014

 

 

Updates from Youth Advisory Panel Members

 

File No.: CP2014/18558

 

  

 

Purpose

1.       Providing an opportunity for the Youth Advisory Panel’s members to update the meeting on activities.

Executive Summary

2.       These shared updates are provided to members to be taken back to their respective youth voice mechanisms in local board areas, as appropriate.

 

Recommendation

That the Youth Advisory Panel:

a)      note the updates from the panel members.

 

 

Attachments

There are no attachments for this report.     

Signatories

Author

Sarah Finlay - Strategic Advisor Youth

Authoriser

Sarah McGhee - Community Development Programme Manager SCI