I hereby give notice that an ordinary meeting of the Albert-Eden Local Board Grants Committee will be held on:




Meeting Room:



Tuesday, 21 October 2014


Albert Eden Local Board Office
135 Dominion Road
Mt Eden


Albert-Eden Local Board Grants Committee









Glenda Fryer


Deputy Chairperson

Lee Corrick



Helga Arlington



Graeme Easte



Peter Haynes



Rachel Langton



Margi Watson



Tim Woolfield



(Quorum 4 members)




Michael Mendoza

Democracy Advisor


16 October 2014


Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz






Albert-Eden Local Board Grants Committee

21 October 2014



ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Local Board Discretionary Community Grant Funding Application - Mt Albert Community Patrol                                                                                                5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          5

12        Albert-Eden Local Board Discretionary Community Funding - Round One 2014-15  5  

13        Consideration of Extraordinary Items 



1          Welcome


2          Apologies


At the close of the agenda no apologies had been received.


3          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


4          Confirmation of Minutes


That the Albert-Eden Local Board Grants Committee:

a)         confirms the minutes of its ordinary meeting, held on Tuesday, 15 July 2014, as a true and correct record.



5          Leave of Absence


At the close of the agenda no requests for leave of absence had been received.


6          Acknowledgements


At the close of the agenda no requests for acknowledgements had been received.


7          Petitions


At the close of the agenda no requests to present petitions had been received.


8          Deputations


Standing Order 3.20 provides for deputations.  Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board.  This means that details relating to deputations can be included in the published agenda.  Total speaking time per deputation is ten minutes or as resolved by the meeting.


At the close of the agenda no requests to speak had been received.


At the close of the agenda no requests for deputations had been received.


9          Public Forum


A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.


9.1       Local Board Discretionary Community Grant Funding Application - Mt Albert Community Patrol

Executive Summary

Tony Mayes, Mt Albert Community Patrol, will be in attendance to speak on the group’s application to round one of the Albert-Eden Local Board Discretionary Community Grant Fund 2014/2015.



That the Albert-Eden Local Board Grants Committee:

a)         thanks Tony Mayes, Mt Albert Community Patrol, for his Public Forum presentation in support of Mt Albert Community Patrol’s 2014/2015 Local Board Discretionary Community Grant Funding application.




10        Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


11        Notices of Motion


At the close of the agenda no requests for notices of motion had been received.


Albert-Eden Local Board Grants Committee

21 October 2014



Albert-Eden Local Board Discretionary Community Funding - Round One 2014-15


File No.: CP2014/14266






1.       The purpose of the report is to present applications received for round one of the Albert-Eden Local Board Community Funding Programme 2014-15.  The Albert-Eden Local Board is required to fund, part-fund or decline these applications.

Executive summary

2.       For the 2014-15 financial year, the Albert-Eden Local Board set a total community funding budget of $45,307.  This is the first round for the financial year.  If the budget is split evenly across the three rounds for the year, the budget for this round would be $15,102.  However, the Board has discretion to allocate funding as they see fit for each round.

3.       Twenty-five applications were received in this round, with a total requested of $131,485.



That the Albert-Eden Local Board Grants Committee:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

 Table One: Albert-Eden Local Board Community Funding Applications

Organisation name

Project Title

Amount Requested

The Blind Foundation

Library services & DAISY players (interactive reading devices)


Harmony Trust

Harmony Social Services Family Programmes


Dance Therapy NZ

STARS Dance Movement Therapy: Mt Albert


Youthline Auckland

Helpline and text service and volunteer costs


Central Auckland Parents Centre Inc.

Childbirth Education facilitator fees


ODR Productions Ltd

Westfest 2015 music festival


Roman Catholic Diocese of Auckland Ecclesiastical Goods Trust

Emergency family support services


Auckland Sexual Abuse HELP Foundation

'We Can Keep Safe’: a personal safety programme for children and their caregivers


Recreate NZ

Volunteer information and appreciation evening 2015


Panacea Arts Charitable Trust t/a Spark Centre

Extended Practice - a pilot programme


Auckland Deaf Society Incorporated

Children’s Christmas party


OnBoard Skate Inc

Skate and Scoot Safe


The Music Association of Auckland

Year of the Sheep Chinese New Year performance


Tumeke Cycle Space Inc.

Community bike workshop 2015


The Parenting Place

Toolbox parenting groups in Albert-Eden Local Board


The Parenting Place

Attitude programmes in Albert-Eden high schools 2014/15


Variety - The Children's Charity

Kiwi Kid sponsorship


TAPAC - The Auckland Performing Arts Centre of Western Springs Inc.

Night of the Queer Cabaret


Mt Albert Community Patrol

Patrol vehicle


The Epsom & Eden District Historical Society

History of Mt Eden


Epsom Neighbourhood Watch Incorporated

Office administration, production of monthly newsletter and graffiti abatement


Auckland Challenge Incorporated

Supplement the running of the Youth Programme (Duke of Edinburgh's Hillary Award expeditions)


WaterSafe Auckland

Whanau Nui water programme


Okareka Dance Company

Okareka Dance Company summer school


Mt Albert Primary Parent Fundraising Group

School Signage







4.       In March 2013, the Regional Development and Operations Committee (RDOC) resolved to continue the interim community funding approach for the 2013/2014 financial year (RDO/2013/32).

5.       Three community funding rounds are scheduled for this financial year. This first round closed on 19 September 2014.

6.       Online funding criteria state that the Albert-Eden Local Board will generally give grants of between $200 and $5,000 due to the board’s desire to distribute these funds widely in the community.  Through the Local Board Community Grants fund, the Albert-Eden Local Board aims to strengthen the local community by supporting projects that provide a community benefit, are equitable and inclusive and result in a gain to the local area.

7.       The local board’s guidelines particularly encourage activities and projects that give effect to the priorities in the local board plan; for example building the capacity of volunteer groups and youth and migrant organisations.  Applicants are encouraged to read the Local Board Plan before submitting an application.

8.       The local board states that it will consider the following when allocating grants:

·    The proposal’s benefit to the local area

·    The applicant group’s role in the local area

·    The proposal’s alignment with the priorities of the Board, such as:

youth and families

the environment



community participation

·    Activities must not have already taken place before the Board has the opportunity to consider the application (unless the Board accepts there are genuine mitigating circumstances).

·    The Board will not fund legal costs, debt repayment or activities promoting particular political goals or religious ministry.

·    Groups that have failed to meet accountability obligations from previous Council grants (within the last five years) will not be funded except:

in exceptional mitigating circumstances, and/or

by stipulating that completing accountability is a condition of grant payment.


Local Board Views and Implications

9.       A funding workshop was held to discuss the applications on Tuesday, 14 October.

 Maori Impact Statement

10.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.


11.     The allocation of grants to community groups is within the adopted annual plan.

12.     Following the Albert-Eden Local Board allocating funding for round one, Community Development, Arts and Culture will notify the applicants of the local board decision.



There are no attachments for this report.     



Sarah Zimmerman - Community Funding Advisor


Graham Bodman - Manager - Community Development, Arts and Culture