Minutes of Albert-Eden Local Board

Albert-Eden Local Board

01 October 2014

1 Welcome

2 Apologies

Resolution number AE/2014/45

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a) accepts the apology from Member Woolfield for absence and notes the apologies from Governing Body Member Fletcher for absence and Governing Body Member Casey for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number AE/2014/46

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a) confirms the minutes of its extraordinary meeting, held on Wednesday, 17 September 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Doug Rencher - Metro Sports Club

Doug Rencher, Chairman, Metro Sports Club, Garry Carter, Member, Metro Sports Club and Keith Brunton, Member, Metro Sports Club, were in attendance to speak to the Board to outline the club’s work programme and engagement with the local community and schools.

Resolution number AE/2014/47

MOVED by Member RAJ Langton, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) thanks Doug Rencher, Chairman, Metro Sports Club, Garry Carter, Member, Metro Sports Club and Keith Brunton, Member, Metro Sports Club, for their Public Forum presentation.

CARRIED

9.2

Simon Crozier - Tennis Auckland

Simon Crozier, Domestic Tournaments and Centre Manager, Tennis Auckland and Brent Robertson, Chief Executive, Tennis Auckland, were in attendance to speak to the Board regarding the club’s recent activities and engagement in the local community.

Resolution number AE/2014/48

MOVED by Member RAJ Langton, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) thanks Simon Crozier, Domestic Tournaments and Centre Manager, Tennis Auckland and Brent Robertson, Chief Executive, Tennis Auckland, for their Public Forum presentation.

CARRIED

9.3

Central City Baseball Club

Andrew Laird, Vice-President, Central City Baseball Club and Peter Elliott, Baseball New Zealand, were in attendance to speak to the Board regarding the club’s recent activities.

Resolution number AE/2014/49

MOVED by Member MJ Watson, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) thanks Andrew Laird, Vice-President, Central City Baseball Club, and Peter Elliott, Baseball NZ, for their Public Forum presentation.

CARRIED

9.4

Grant Taylor – local resident

Grant Taylor, local resident, was in attendance to speak to the Board regarding the proposed Bangor Street Carpark.

Resolution number AE/2014/50

MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) thanks Grant Taylor, local resident, for his Public Forum presentation.

CARRIED

9.5	Will McKenzie – local resident
	Will McKenzie, local resident, was in attendance to speak to the Board regarding local sports fields in the community.
	Documents were tabled in support of this item. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number AE/2014/51 MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes: That the Albert-Eden Local Board: a) thanks Will McKenzie, local resident, for his Public Forum presentation. CARRIED
	Attachments a Public Forum Presentation - Michael's Avenue Reserve

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Adoption of Phyllis Reserve master plan

Shyrel Burt, Principal Policy Analyst, was in attendance to speak to this report.

Resolution number AE/2014/52

MOVED by Member MJ Watson, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) approves the master plan for Phyllis Reserve for implementation.

b) notes that Phase 2 will require removal of the current car park and clubrooms.

c) requests that work is progressed to bring forward Phase 2 dependent on sufficient funding being secured for the rebuild of clubrooms.

d) thanks Shyrel Burt, Principal Policy Analyst, for her attendance.

CARRIED

Secretarial Note: Governing Body Member Cathy Casey entered the meeting at 3.58pm.

Waterview Connection Project - Design Approval

Shyrel Burt, Principal Policy Analyst and Ken Clive, Community Policy and Planning, were in attendance to speak to this report.

Resolution number AE/2014/53

MOVED by Member MJ Watson, seconded by Member GD Easte:

That the Albert-Eden Local Board:

a) receives the Waterview Connection Project – Design Approval report.

b) approves the Open Space Restoration Plan for Allan Wood Reserve.

c) approves the Open Space Restoration Plan for Waterview Reserve and requests the inclusion of netball posts within the reserve.

d) approves the design of the skateparks, BMX facility, playgrounds, basketball courts, sportsfields, volleyball courts, car parks, toilets, changing rooms and other open space features embedded within these Open Space Restoration Plans, subject to any final changes or refinements being approved by the parks portfolio holder.

e) thanks Shyrel Burt, Principal Policy Analyst and Ken Clive, Community Policy and Planning, for their attendance.

CARRIED

14	Update on SH16/20 Waterview expenditure plan
	Shyrel Burt, Principal Policy Analyst and Ken Clive, Community Policy and Planning, were in attendance to speak to this report.
	Documents were tabled in support of this item. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number AE/2014/54 MOVED by Member MJ Watson, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a) receives the tabled Update on SH16/20 Waterview expenditure plan report. b) appoints Chairperson Haynes as the Board’s spokesperson for the Chamberlain Park Masterplan project, noting that this is a whole of Board project. c) approves the expenditure of up to $100,000 on a master plan for Chamberlain Park. d) approves the expenditure of up to $100,000 as a contribution for an extension to the New Zealand Transport Authority (NZTA) noise wall in the areas adjacent to the Council-owned community facilities and gardens at 956 Great North Road, subject to a suitable design being approved by the Parks portfolio holder. e) considers Anderson Park improvement work for funding from this budget. f) thanks Shyrel Burt, Principal Policy Analyst and Ken Clive, Community Policy and Planning, for their attendance. CARRIED
	Attachments a Update on SH16/20 Waterview expenditure plan

Nixon Park Sportsfield Developments

David Barker, Team Leader Parks Specialists and Programmes, was in attendance to speak to this report.

Resolution number AE/2014/55

MOVED by Member MJ Watson, seconded by Member GD Easte:

That the Albert-Eden Local Board:

a) approves the principle of developing the one and a half sportsfields at Nixon Park as fibre reinforced sandfields with lighting and generally as set out in Development Concept 1 of the design options consulted on in February 2014.

b) approves commencement of stage one works, covering design and consent, including the playground, in 2014/2015.

c) approves the draft changes to the Nixon Park Management Plan (1984) to recognise the current use of the park for organised sport and recreation, specifically the change from open space 2 to open space 3.

d) thanks David Barker, Team Leader Parks Specialists and Programmes, for his attendance.

CARRIED

16	Bangor Street Car Park
	Lynda Lucas, Team Leader Parks Liaison and Development, and Jane Aickin, Manager Local and Sports Parks Central, were in attendance to speak to this report.
	MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes: That the Albert-Eden Local Board: a) receives the Bangor Street Car Park report. b) confirms its ongoing commitment to addressing park user access at Coyle Park. c) cancels the Bangor Street Car Park project, following advice received from Parks officers that the project runs the risk of incurring substantial costs and/or delays in the resource consent process, with the distinct possibility of not being granted, or subject to appeal to the Environment Court due to the lack of a rigorous planning rationale for the car-park. d) requests Parks officers to scope, design and consent a staged walking path around Coyle Park with construction commencing in 2015/2016 from the remaining Bangor Street Car Park project fund in 2014/2015. e) thanks Lynda Lucas, Team Leader Parks Liaison and Development and Jane Aickin, Manager Local and Sports Parks Central, for their attendance.
	Amendment to the original recommendations Member MJ Watson moved an amendment to the original recommendation, seconded by Member RAJ Langton: That the Albert-Eden Local Board: c) delays the Bangor Street car part project while a Coyle Park Future Plan is consulted on with the community and park users in 2014/2015. d) notes that the Coyle Park Future Plan provides an opportunity for feedback on projects including, but not limited to; the Bangor Street car park redevelopment, basketball court, perimeter park and seniors fitness equipment. e) requests Parks officers to provide updated perimeter paths costings, for the Board’s consideration. The amendment was put and declared LOST The Chairperson put the substantive motion.
	Resolution number AE/2014/56 MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes: That the Albert-Eden Local Board: a) receives the Bangor Street Car Park report. b) confirms its ongoing commitment to addressing park user access at Coyle Park. c) cancels the Bangor Street Car Park project, following advice received from Parks officers that the project runs the risk of incurring substantial costs and/or delays in the resource consent process, with the distinct possibility of not being granted, or subject to appeal to the Environment Court due to the lack of a rigorous planning rationale for the car-park. d) requests Parks officers to scope, design and consent a staged walking path around Coyle Park with construction commencing in 2015/2016 from the remaining Bangor Street Car Park project fund in 2014/2015. e) thanks Lynda Lucas, Team Leader Parks Liaison and Development and Jane Aickin, Manager Local and Sports Parks Central, for their attendance. CARRIED

Secretarial Note: Meeting adjourned at 4.55pm.

Meeting reconvened at 5.19pm.

Secretarial Note: Item 26 was heard at this point.

Auckland Transport Monthly Update Report – October 2014

Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number AE/2014/57

MOVED by Member GD Easte, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) receives the Auckland Transport Monthly Update Report – October 2014.

b) notes that Auckland Transport has not provided a Rough Order of Cost, instead providing a Final Cost of $14,000, for building a footpath in Cadman Avenue to extend the existing footpath on the west side of the road to the boundary of Heron Park and authorises release of this sum from the Local Board’s Transport Capital Fund for design and construction of this section of footpath.

c) notes that Auckland Transport has not provided a Rough Order of Cost, instead providing a Final Cost of $5,000, for installing countdown timers at the signalised intersections located close by Numbers 388 and 510 Dominion Road and authorises release of this sum from the Local Board’s Transport Capital Fund for installation of these devices.

d) acknowledges that a Final Cost has not been provided by Auckland Transport for installing traffic calming measures on Sainsbury Road but requests that based on the Board’s intent expressed in last month’s Resolution AE/2014/32 detailed design starts as soon as possible and release of up to $175,000 from the Local Board’s Transport Capital Fund for construction is authorised.

e) accepts the Rough Order of Cost of $620,000 provided for design and installation of improvements to lighting in the Mt Eden and Mt Albert Town Centres.

f) acknowledges that a Final Cost has not been provided by Auckland Transport for improvements to lighting in the Mt Eden and Mt Albert Town Centres but requests, that based on the Board’s intent expressed in last month’s Resolution AE/2014/32, detailed design starts as soon as possible and authorises release of up to $620,000 from the Local Board’s Transport Capital Fund for design and installation of improvements to lighting in the Mt Eden and Mt Albert Town Centres including:

i. Installing new light poles and LED luminaires in both town centres;

ii. Installing new LED luminaires in existing light poles on New North Road between Asquith Ave and Woodward Road; and

iii. Installing new LED luminaires in existing light poles on Mt Eden Road between Boston Road and Landscape Road.

g) requests that Auckland Transport immediately commence detailed design of new cycle locker facilities at Greenlane and Kingsland Stations and report back with a Final Estimate of Cost.

h) requests Auckland Transport to undertake a post project audit of the Balmoral/Sandringham Local Area Traffic Management (LATM) projects.

i) thanks Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, for his attendance.

CARRIED

Budget Allocation of Albert-Eden 2014/15 Environmental Work Programme

Emma Cordery, Relationship Advisor, was in attendance to speak to this report.

Resolution number AE/2014/58

MOVED by Deputy Chairperson GJ Fryer, seconded by Member GD Easte:

That the Albert-Eden Local Board:

a) receives the report.

b) allocates the following budgets for the 2014/2015 work programme for delivery by the Infrastructure and Environmental Services Department:

Streams Enhancements - Stream groups grants	The local board set this budget for grants to enable stream groups to apply for funding to carry out community planting and stream enhancement work.	$16,000
Almorah Rock Forest	Continuation of annual pest management in Almorah Rock Forest, based on the Almorah Ecological Management Plan.	$8,000
Town centre sustainability initiative	Continuation of works to finalise the 2013/2014 contract for town centre sustainability initiatives in Mt Albert and Pt Chevalier.	$4,000
Eco-Neighbourhoods	Programme of works around sustainability in communities and town centres. The Eco-Neighbourhoods programme pilot will support up to 4 neighbourhoods in the Albert-Eden Local Board area to act as exemplars in reducing their ecological impact. The pilot programme can be extended in future years.	$30,000

c) notes the following unallocated budget will be formally reported to the Board for allocation with a detailed project plan at a later date:

Sustainable Catchments

Development of a management plan for Meola Creek. This project will be developed with staff and a proposal formally reported to the Board to allocate this budget.

$14,000

d) notes that any significant changes identified during programme delivery will be brought to the Albert-Eden Local Board for approval.

e) delegates authority to Board Chairperson Haynes and Member Easte to make changes to the work programme and budget up to $10,000.

f) thanks Emma Cordery, Relationship Advisor, for her attendance.

CARRIED

Proposal to grant a new community lease to the Mt Albert Contract Bridge Club Incorporated, 751 New North Road, Mt Albert

Ron Johnson, Community Lease Advisor, was in attendance to speak to this report.

Resolution number AE/2014/59

MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) approves granting a new community lease to the Mt. Albert Contract Bridge Club Incorporated for part of Mt Albert War Memorial Reserve (Rocket Park), 751 New North Road Mt Albert being Deposited Plan 7269 in Certificate of Title NA270/60 subject to the following terms and conditions:

i) Term – 5 years with one 5 year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) The Mt. Albert Contract Bridge Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment B).

f) notes all other terms and conditions in accordance with Auckland Council Community Occupancy Guidelines July 2012.

g) thanks Ron Johnson, Community Lease Advisor, for his attendance.

CARRIED

Secretarial Note: Item 21 was heard at this point.

Seeking Local Board approval for renewal spends for Aquatic and Recreation facilities for the 2014-15 financial year

Resolution number AE/2014/60

MOVED by Chairperson PD Haynes, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) approves the 2015 aquatic and recreation facility building renewal capital work schedule.

b) approves Auckland Council officers having delegated authority to manage the 2015 aquatic facility building renewal capital work programme to the specifications previously discussed with the Albert-Eden Local Board.

c) approves Auckland Council officers having delegated authority to manage the 2015 recreation facility building renewal capital work schedule within the funding budget.

CARRIED

21	Mount Eden War Memorial Hall 487 Dominion Road – New Licence to Vodafone New Zealand
	Nicole Dannhauser, Team Leader Property Management and Letitia McColl, Senior Engagement Advisor, were in attendance to speak to the report.
	Documents were tabled in support of this item. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number AE/2014/61 MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a) Defers consideration of the report of the continued use by Vodafone New Zealand for licensing aerial space at the Mount Eden War Memorial Hall until its November 2014 meeting. b) thanks Nicole Dannhauser, Team Leader Property Management and Letitia McColl, Senior Engagement Advisor, for their attendance. CARRIED
	Attachments a Mt Eden War Memorial Building - Aerial View b Vodafone NZ Site Plans c GIS Location Map 3

Regional Facilities Auckland - Fourth Quarter Report 2013/2014

Resolution number AE/2014/62

MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) receives the Regional Facilities Auckland - Fourth Quarter Report 2013/2014.

CARRIED

Draft Community Grants Policy

Resolution number AE/2014/63

MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) endorses the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

b) supports in principle the proposal to participate in an interim ‘multi-board cluster’ with Albert-Eden Local Board, Maungakiekie-Tamaki Local Board, Orakei Local Board, Puketapapa Local Board, and Waitemata Local Board to consider jointly supporting projects and activities of mutual benefit, noting that if this is agreed:

i. staff will work with participating local boards to agree funding priorities and terms of reference for the cluster;

ii. participating local boards will continue to hold their funds separately within the cluster, and can choose whether or not to allocate funds towards individual grant applications on a case-by-case basis;

iii. additional multi-board clusters can still be explored, and will be supported wherever feasible;

iv. the cluster is a transitional arrangement and would exist for the duration of the 2015/2016 financial year only, unless otherwise agreed by the participating local boards.

c) delegates authority to Board Chairperson Haynes and Deputy Chairperson Fryer to complete and submit the Board’s feedback on the Draft Community Grants Policy by 10 October 2014.

CARRIED

Secretarial Note: Item 25 was heard at this point.

24	Chairperson's Report
	Documents were tabled in support of this item. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number AE/2014/64 MOVED by Member LA Corrick, seconded by Member H Arlington: That the Albert-Eden Local Board: a) receives the tabled Chairperson’s report. CARRIED
	Attachments a Albert-Eden Local Board Chairperson's Report

Board Members' Reports

Resolution number AE/2014/65

MOVED by Chairperson PD Haynes, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) receives Members’ Fryer, Woolfield, Arlington and Watson’s Board Members’ Reports.

b) receives Members’ Corrick and Easte’s verbal Board Members’ Reports.

c) requests a meeting with the Sport and Recreation, Community Leases and Facilities portfolio holders, Manager Community Occupancy and Manager Community Development Arts and Culture to discuss the current crisis in lease renewals in the Albert-Eden Local Board area, noting that there are currently 19 outstanding lease renewals.

d) nominates Member Arlington to attend the National Digital Forum 2014 conference in Wellington, on 25 and 26 November 2014 and approves up to $975, consisting of the conference fee, associated travel cost and accommodation from its Local Board Professional Development budget.

e) requests an urgent update on the progress of the ecological restoration programmes for 2014/15 and how volunteer groups delivering these projects have been consulted.

CARRIED

Secretarial Note: Member Fryer departed the meeting at 6.38pm.

Governing Body Members' update

Resolution number AE/2014/66

MOVED by Member MJ Watson, seconded by Member RAJ Langton:

a) That Standing Order 3.9.14 be amended to allow Governing Body Member Cathy Casey to have speaking rights.

b) That Governing Body Member Cathy Casey’s verbal update be received.

CARRIED

Reports Requested/Pending

Resolution number AE/2014/67

MOVED by Chairperson PD Haynes, seconded by Member GD Easte:

a) That the list of reports requested/pending be received.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2014/68

MOVED by Member GD Easte, seconded by Member H Arlington:

That the Albert-Eden Local Board workshop notes for the workshops held on the 9, 10 and 17 September 2014 be received.

CARRIED

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.54 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer	Departed the meeting at 6.38pm.
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson

Member	Tim Woolfield
Governing Body Member	Christine Fletcher

Governing Body Member	Cathy Casey	Entered the meeting at 3.58pm.