Council Controlled Organisations Governance and Monitoring Committee
OPEN MINUTES
|
Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in the Reception Lounge, Level 2, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 7 October 2014 at 9.30am.
Acting Chairperson |
Deputy Chairperson Cr Calum Penrose |
|
||
Members |
Cr Anae Arthur Anae |
|
|
|
|
Cr Dr Cathy Casey |
|
|
|
|
Member Precious Clark |
|
|
|
|
Cr Ross Clow |
|
|
|
|
Cr Linda Cooper, JP |
|
|
|
|
Cr Chris Darby |
|
|
|
|
Cr Denise Krum |
|
|
|
|
Cr Penny Webster |
|
|
|
|
Member Glenn Wilcox |
|
|
|
|
Cr George Wood, CNZM |
|
|
|
|
Chairperson Deputy Mayor Hulse |
From 9.47am, Item 9, Until 9.55am, Item 9 |
APOLOGIES
|
Cr Cameron Brewer |
Absence |
|
|
Cr Dick Quax |
Absence |
|
|
Chairperson Deputy Mayor PA Hulse |
Lateness |
|
ALSO PRESENT
|
Cr Bill Cashmore |
|
|
|
Cr Mike Lee |
From 9.44am, Item 9 |
|
|
Cr Sharon Stewart |
From 10.17am, Item C1 |
|
|
Cr Sir John Walker |
From 10.17am, Item C1 |
Council Controlled Organisations Governance and Monitoring Committee 07 October 2014 |
|
1 Apologies
Resolution number COU/2014/73 MOVED by Deputy Chairperson CM Penrose, seconded by Cr DA Krum: That the Council Controlled Organisations Governance and Monitoring Committee: a) accept the apologies from Cr CE Brewer and Cr D Quax for absence, and Chairperson PA Hulse for lateness. |
2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
Resolution number COU/2014/74 MOVED by Cr GS Wood, seconded by Cr RI Clow: That the Council Controlled Organisations Governance and Monitoring Committee: a) confirm the ordinary minutes of its meeting, held on Tuesday, 2 September 2014, including the confidential section, as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 |
|
|
|
|
Cr M Lee entered the meeting at 9.44am. Chairperson PA Hulse entered the meeting at 9.47 am.
Secretarial Note: As the chairperson arrived late and was unable to stay at the meeting, she did not assume the chair.
Chairperson PA Hulse left the meeting at 9.55 am. |
|
|
|
Resolution number COU/2014/75 MOVED by Cr LA Cooper, seconded by Cr RI Clow: That the Council Controlled Organisations Governance and Monitoring Committee: a) agree the proposed changes to the Council Controlled Organisation (CCO) Accountability Framework, which includes: i) changing the decision making on the Letters of Expectation from the Council Controlled Organisations Governance and Monitoring Committee to the Budget Committee; ii) the content of the Statement of Intent will focus primarily on outlining strategic priorities and performance over governance; iii) the Statement of Intent governance content will move to a new CCO Governance Manual, which will replace the Shareholder Expectation Guide and any other policies that relate only to CCOs; iv) an annual chief executive to chief executive binding agreement will confirm the council approved Statement of Intent and CCO Governance Manual. b) agree that council staff consult the Independent Māori Statutory Board in further developing the Council Controlled Organisation Accountability Framework (including the CCO Governance Manual) to ensure that the council group adequately meets, reports on and evaluates its contribution to Māori outcomes. |
10 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number COU/2014/76 MOVED by Deputy Chairperson CM Penrose, seconded by Cr MP Webster: That the Council Controlled Organisations Governance and Monitoring Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Substantive Council Controlled Organisations (CCOs) : Director Appointments
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
|
10.05am The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
10.24am The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
Substantive Council Controlled Organisations (CCOs) : Director Appointments |
|
|
|
MOVED by Cr DA Krum, seconded by Member G Wilcox: That the Council Controlled Organisations Governance and Monitoring Committee: d) agree that only resolutions a) and b) be made publicly available following notification of the candidates and a joint media statement from the agencies and Auckland Council, and resolution c), report and attachments remain confidential.
|
10.24 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................