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Council
Controlled Organisations Governance and Monitoring Committee
07 October
2014
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
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Resolution number COU/2014/74
MOVED by Cr GS Wood, seconded by Cr
RI Clow:
That the Council Controlled Organisations Governance and
Monitoring Committee:
a)
confirm the ordinary minutes of its
meeting, held on Tuesday, 2 September 2014,
including the confidential section, as a true and correct record.
CARRIED
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4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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CCO Accountability Framework
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Cr M Lee entered the meeting at
9.44am.
Chairperson PA Hulse entered the
meeting at 9.47 am.
Secretarial Note: As the chairperson arrived late and was
unable to stay at the meeting, she did not assume the chair.
Chairperson PA Hulse left the meeting
at 9.55 am.
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Resolution number COU/2014/75
MOVED
by Cr LA Cooper, seconded by Cr RI Clow:
That the Council
Controlled Organisations Governance and Monitoring Committee:
a) agree the proposed changes
to the Council Controlled Organisation (CCO) Accountability Framework, which
includes:
i) changing the decision
making on the Letters of Expectation from the Council Controlled Organisations
Governance and Monitoring Committee to the Budget Committee;
ii) the content of the
Statement of Intent will focus primarily on outlining strategic priorities
and performance over governance;
iii) the Statement of Intent
governance content will move to a new CCO Governance Manual, which will
replace the Shareholder Expectation Guide and any other policies that relate
only to CCOs;
iv) an annual chief executive to
chief executive binding agreement will confirm the council approved Statement
of Intent and CCO Governance Manual.
b) agree that council staff
consult the Independent Māori Statutory Board in further developing the
Council Controlled Organisation Accountability Framework (including the CCO
Governance Manual) to ensure that the council group adequately meets, reports
on and evaluates its contribution to Māori outcomes.
CARRIED
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10 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution
number COU/2014/76
MOVED by Deputy Chairperson CM Penrose, seconded by
Cr MP Webster:
That the
Council Controlled Organisations Governance and Monitoring Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be prejudiced
by the holding of the whole or relevant part of the proceedings of the
meeting in public, as follows:
C1 Substantive
Council Controlled Organisations (CCOs) : Director Appointments
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
report contains information regarding candidates interviewed by Auckland
Council for director vacancies on Auckland Transport and Watercare
Services Limited. The report also contains information regarding an
additional appointment for Auckland Tourism, Events & Economic
Development. This information needs to be withheld to protect the privacy
of those individuals.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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10.05am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
10.24am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Substantive Council Controlled Organisations (CCOs) : Director
Appointments
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Resolution
number COU/2014/77
MOVED
by Cr DA Krum, seconded by Member G Wilcox:
That the Council Controlled
Organisations Governance and Monitoring Committee:
d) agree that only resolutions a)
and b) be made publicly available following notification of the candidates
and a joint media statement from the agencies and Auckland Council, and
resolution c), report and attachments remain confidential.
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10.24 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisations
Governance and Monitoring Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
