Minutes of Kaipātiki Local Board

Kaipātiki Local Board

08 October 2014

1 Welcome

2 Apologies

Resolution number KT/2014/195

MOVED by Member G Gillon, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) accept the apology from Member Lorene Pigg for absence, Member John Gillon for lateness and Chairperson Kay McIntyre for leaving the meeting at 11.00am on council business.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2014/196

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 10 September 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Open Unconfirmed Meeting Minutes Kaipātiki Local Board, Wednesday 10 September 2014
	The open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday, 10 September 2014 are attached at Item 12 of the agenda and were confirmed under item 4 of the agenda.

Adoption of the Kaipātiki Local Board Plan 2014

Sarah Broad, Senior Local Board Advisor, was in attendance to speak to the report.

Resolution number KT/2014/197

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) adopt the Kaipātiki Local Board Plan.

b) delegate to the Chairperson to approve any minor wording changes that may be necessary following adoption.

c) thank the Senior Local Board Advisor for all of her hard work on drafting the local board plan.

CARRIED

Local Board Services Quarterly Report - Kaipātiki Local Board

Sarah Broad, Senior Local Board Advisor, was in attendance to speak to the report.

Resolution number KT/2014/198

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) delegate approval of the Birkenhead Town Centre programme, including decisions on both the mainstreet and viewing platform projects, to a working party of Chairperson Kay McIntyre and Members Grant Gillon, Danielle Grant and Lindsay Waugh.

b) delegate approval of the consultation plan for Birkenhead Town Centre to Chairperson Kay McIntyre and Members Grant Gillon, Danielle Grant and Lindsay Waugh.

CARRIED

Financial Policies Issues for Long-term Plan 2015-2025

Resolution number KT/2014/199

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) support an investigation into changing the UAGC and look forward to receiving a detailed analysis that the board can then make recommendations on.

b) support the business differential being frozen for three years.

c) support the status quo in relation to the rural differential.

d) support the continuation of the government rebate scheme.

e) support the Council’s rates postponement scheme.

f) support no further transition of rates.

g) support retention of the existing remission and postponement policies for community, sporting and heritage groups.

h) support standardisation of social housing fees where possible and specifically any option which maximises the subsidy from government, and believe council should negotiate appropriate arrangements with central government that do not place undue burden on the residents of social housing to apply in order to receive housing subsidies.

i) do not support any additional option for fees and charges which dis-incentivises street trading in our CBD and town centres.

j) support further standardisation of cemetery fees across the region.

k) request further analysis on the way in which development contributions can be utilised and a briefing for the board to understand any further implications, and support in principle expenditure of development contributions (including reserve contributions) in the areas in which they are collected.

CARRIED

LTP 2015-2025 Feedback on mayoral proposal

Resolution number KT/2014/200

MOVED by Deputy Chairperson A Hartley, seconded by Chairperson K McIntyre:

That the Kaipātiki Local Board provide the following feedback on the mayoral proposal and the implications of this proposal, noting that this feedback is provided in the context of limited information at this point, and request that opportunity for further feedback is provided once the implications are more clearly understood:

Rates

a) support in principle a 2.5% rates increase where this will ensure that the level of investment in Kaipātiki that has been previously assured to our community can continue, and that budget cuts need to be found in regional budgets rather than local parks, community and lifestyle activity areas.

Budget allocation

b) does not support the proposed budget envelope for the parks, community and lifestyle theme, as these activities are the most significant for local boards and are the most valued by our communities as indicated by feedback received as part of the local board planning process.

Renewals

c) support an adequately funded and timely renewals programme for all of our assets (including assets on parks and reserves, community facilities, pools and leisure centres, libraries and all other local assets), noting that the renewals programme should be funded from depreciation. The selection criteria to determine assets requiring renewal funding should be based on robust asset management plans and timely condition assessments.

d) note that our communities have told us that renewal of our existing assets is more important to them than building new ones; therefore renewals budgets must be sufficient to deliver on the programme and take precedence over new capital developments.

e) does not support any ‘slowing down’ of the renewals programme, as this would create a false economy that would cause asset and subsequent service failure.

New capital programme

f) support a slowing down of Auckland Council’s entire new capital works programme (including CCOs and regional budgets), if this is required to ensure that important local services to Aucklanders can continue and our communities do not experience significant rates rises.

g) raise concerns regarding the proportionality across themes of the reduction in capital expenditure proposed.

h) note that the implications of the mayoral proposal in the parks, community and lifestyle theme are that no new capital development is likely to take place during the lifetime of the local board plans (unless it is funded through the board’s locally driven initiatives budget which will effectively become a sinking fund due to the associated consequential opex charged)

i) believe this loss of new capital projects is unacceptable, and that small local projects should not be unilaterally de-prioritised in favour of regional projects, as the board believes that small investment in local projects which involve the community has a major impact on our neighbourhoods.

Regional capital programme

j) request further information and modelling around the funding allocated to regional projects, as well as what impact the slowing down of some of these projects may have on the overall budget.

k) support investment in regional projects where they provide benefits to all Aucklanders, but query the speed of their delivery where this has a material impact on the ability to deliver local projects.

Parks

l) do not support any proposed adjustments to levels of service in our parks and reserves where there is a material impact on our ratepayers’ experience of these assets, noting that during consultation for our recent local board plan, our communities selected ‘green, open spaces and environments that enable active and health lifestyles and protect our natural heritage’ as their number one priority

m) do not support in particular the introduction of chemical spraying in reserves or the removal of street planting which adds amenity to our places.

n) support investment in capacity building and support to community and volunteer groups.

o) in principle do not support divestment of any parks and reserves.

Pools and Leisure

p) support the ongoing development of pools and leisure services as an attractive service for Aucklanders that generates income for the council and meet residents’ needs.

q) note that timely and appropriately funded renewal of assets as referenced in resolution c) above is critical in pools and leisure services as income generators, and must be prioritised.

Community development, arts and culture

r) strongly support the proposed mayoral direction for community development and support an extension of this approach to all services currently managed by the Community Development, Arts and Culture department. This proposal has been successfully used in the North Shore community for the last 25 years.

s) support in particular the aim of a more empowered community approach and the move away from direct delivery of community development services and programmes by council.

t) suggest that the work to develop this new model region-wide involves local boards from the outset and utilises services that already work within a partnership framework as best practice examples.

u) request that the work to re-model community development, arts and culture services includes a thorough analysis of current spend across the region (including both direct service delivery and business unit overhead costs), and that equity in expenditure is addressed as the model is developed and implemented.

v) support further work on the allocation/split of service costs across the asset based services and locally driven initiatives budgets in relation to community development, arts and culture and facilities.

w) request that the new model includes continued scrutiny and oversight of delivery to ensure that ratepayer funding is appropriately deployed.

x) support investment in capacity building and support to community groups as a priority.

y) in principle do not support divestment of any community assets, including community halls and buildings.

Libraries

z) do not support the proposed standardisation of library opening hours where it leads to a reduction in service levels in our local libraries.

Town centre transformation projects

aa) support and acknowledge the continued planned capital investment in Birkenhead and Northcote town centres, including the Northcote Greenway Project and associated stormwater improvements, and request that capital funding for Glenfield is included in the draft LTP in later years’ budgets once finalised.

Planning

bb) raise concerns that the implication of the mayoral proposal on council’s planning function may lead to little or no support to local boards for precinct and strategic planning (for example, Wairau Valley precinct planning) needs assessments and feasibility studies.

Spatial priorities

cc) request that serious consideration is given to an extension of the Greater Takapuna spatial priority area to include Northcote, as Northcote benefits from a strategic SHA area as well as significant opportunities for development in the town centre due to the council’s ownership of this centre.

dd) request further information on the way in which the spatial priorities were determined and how they align with the Auckland Plan and other strategic planning documents.

Environmental services

ee) raise concerns in relation to any reduction in environmental monitoring and biodiversity services provided by the council (including kauri die-back education initiatives) where other public agencies are not prepared/able to provide replacement support.

ff) support exploration of making the inorganic collection service more cost effective for ratepayers.

General

gg) authorise Chairperson Kay McIntyre and Deputy Chairperson Ann Hartley to add further feedback, after circulation to all local board members, if additional information becomes known at attendance at further meetings or workshops, and that any additions or amendments are reported back to the board.

CARRIED

17	Hinemoa Reserve Rockfall Barrier
	Adi James, Parks Advisor and John McKellar, Senior Project Manager, were in attendance to speak to the report. A document entitled ‘Yacht Storage Plan’ was tabled. A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number KT/2014/201 MOVED by Member G Gillon, seconded by Member R Hills: That the Kaipātiki Local Board: a) approve the design and implementation of the Hinemoa Reserve Rock Fall Barrier outlined in Option Two (Attachment C). b) allocate funding of up to an additional $62,000 to undertake Option Two from the board’s unallocated SLIPs budget. c) delegate to Chairperson Kay McIntyre, Deputy Chairperson Ann Hartley and Member Lorene Pigg final decision making authority and power to negotiate with the yacht club on any potential contribution and ensuring public access to the wharf and surrounds. CARRIED
	Attachments a Yacht Storage Plan

Resurfacing of artificial playing surfaces at Beach Haven Sports Centre

Neil Coventry, Sports Partnerships Project Manager, was in attendance to speak to the report.

Resolution number KT/2014/202

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) approve the allocation of $200,000 from the Sports Playing Surfaces and Facility Upgrades budget to the resurfacing of the Beach Haven Sports Centre .

b) delegate approval of any further detail relating to the project including concept and final design and access and use by general public and priority sports groups to Chairperson Kay McIntyre, Deputy Chairperson Ann Hartley and Member Lorene Pigg.

CARRIED

Kaipātiki Local Board Discretionary Community Funding - Round One, 2014/2015

Kim Hammond, Community Funding Advisor, was in attendance to speak to the report.

Resolution number KT/2014/203

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) approve the following allocation of funding for the Kaipātiki Local Board Discretionary Community Funding Round One 2014/2015.

Table 1: Kaipātiki Local Board Community Funding Applications

Organisation	Funding for	Amount approved
Literacy North Shore Incorporated	Towards the costs of tutors/contractors wages for two pre-employment literacy groups/programmes run between February 2015 and August 2015	$0
North Harbour Hockey Association	Towards the competition hireage and in-school coaching costs for the Small Sticks programme to be run in Kauri Park School, Verran Road Primary and Birkdale North School between November 2014 and May 2015	$1,531.00
Hansol Charitable Trust	Towards staff salaries for a Korean library service between November 2014 and November 2015	$0
The Scout Association of NZ - Mayfield Scout Group	Towards the purchase of materials for pest eradication and weed bags for weed and pest control at the Scout Den in Kaipātiki between November 2014 to December 2014	$500.00
Chinese New Settlers Services Trust	Towards the venue hire to enable delivery of the Connecting Kids, Connecting Families programme between December 2014 to June 2015	$2000.00
De Paul House	Towards the Outreach Service costs for De Paul House in November 2014	$3,000.00
North Shore Events Centre Trust	Towards the purchase and installation of a community noticeboard and whiteboard for the North Shore Events Centre between November 2014 to December 2015	$1,000.00
Le Roys Bush and Little Shoal Bay Reserves Charitable Trust	Towards equipment to go in the community resource kit: art supplies, pop up signage and event costs for the Beyond the Fence project between November 2014 to October 2015	$3,485.00
HandsUp Homework Station Beach Haven	Towards the venue hire, purchase of books and resources and administration costs for volunteers for the HandsUp Homework Station between November 2014 and May 2015	$3,500.00
Babylon Community Trust	Towards transportation, volunteer re-imbursement, venue hire of the Bayview Community Centre, photocopying, costs for special events and miscellaneous costs for the Elderly People Programme between November 2014 to October 2015	$1,000.00
WaterSafe Auckland Incorporated	Towards venue hire of the North Shore Leisure Centre and Birkenhead Pool, costs associated with advertising, certificates for participants and a take home bag for the Whanau Nui Programme between December 2014 to February 2015	$0
Migrant Actions Trust	Towards the facilitators fee and venue hire for the Start Right in NZ Seminar run by the Migrant Action Trust in Glenfield in November 2014	$1,000.00
Auckland Kids Achievement Trust - FYD Auckland	Towards the costs of Adventureworks to run the Project K Wilderness Adventure and Community Challenge for Glenfield College between April 2015 to December 2015	$1,000.00
Yes Disability Resource Centre	Towards the venue hire for the Carabiner Mentoring programme run by YES Disability Resource Centre between November 2014 and May 2015	$660.00
North Shore Pasefika Forum	Towards the purchase of a computer, printer, Microsoft package and replacement ink for the printer for the North Shore Pasefika Forum	$0
		$18,676.00

CARRIED

Draft Community Grants Policy

Resolution number KT/2014/204

MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) overall endorse the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

b) provide specific feedback on the following for consideration during the review and finalisation of the Community Grants Policy:

Scope

i. question the scope of the policy as it excludes all term grants which in the Kaipātiki Local Board area are the delivery mechanism for community development, arts and culture and environmental. Many groups in receipt of these terms grants are also recipients of one off grants – by separating the two processes and not providing any region wide analysis on council’s total grants commitment and staff costs for these services areas, this policy will not address quality issues across the region in relation to community development, arts and culture and environmental services.

Local grants programme

ii. support the provisions of the local grants programme, as it provides local boards with the flexibility to establish a range of funding schemes which reflect the priorities identified in the Auckland Plan and aligned local board plans.

iii. support the provisions for local boards to approve their local grants programme for each financial year, in accordance with the draft Community Grants Policy. This includes:

· drawing upon local board plans to determine priority areas for community grants.

· the total budget available for community grants for the financial year through the locally driven initiatives budget.

· the ability to ring-fence a portion of their budget for specific purposes or recurring, multi-year grants.

· any additional accountability and performance measures relating to recurring, multi-year grants.

· the number of funding rounds per year.

· the mechanism for recipients to report back on how their grant benefitted the community.

· any additional exclusions.

· any thresholds for local grants.

iv. recommend that local boards have the discretion to set their own thresholds for local grants, rather than adopting the proposed ‘up to $1,000 for Fast Response Local Grants’ and ‘over $1,000 for Local Grants’ thresholds.

v. support the draft Community Grants Policy provisions for multi-board grants, to be utilised as appropriate and at the discretion of local boards. Implementing this mechanism gives local boards the discretion to determine if existing joint funding committees will continue or not, which may mean the transitional phase as outlined in the report is not required. The board in principle support continuing to participate in an interim ‘multi-board cluster’ with Devonport-Takapuna Local Board, Upper Harbour Local Board and the Hibiscus and Bays Local Board (covering the East Coast Bays subdivision) to consider jointly supporting projects and activities of mutual benefit, noting that if this is does continue:

· staff will work with participating local boards to agree funding priorities and terms of reference for the cluster;

· participating local boards will continue to hold their funds separately within the cluster, and can choose whether or not to allocate funds towards individual grant applications on a case-by-case basis;

· additional multi-board clusters can still be explored, and will be supported wherever feasible;

· the cluster is a transitional arrangement and would exist for the duration of the 2015/2016 financial year only, unless otherwise agreed by the participating local boards.

Regional grants programme

vi. support a Regional grants programme which is focused on providing multi-year strategic relationship grants and with key groups and organisations.

vii. support the creation of strategic regional grant schemes which support the implementation of the Auckland Plan and related strategic action plans to achieve agreed outcomes and priorities.

viii. recommend that opportunities be sought to maximise the use of regional grants where they can support, and add value to projects, activities and programmes provided locally or across multiple local boards.

ix. note that in supporting the Regional grants programme, the current financial climate needs to be taken into account and requests as part of the Long-term Plan, work be undertaken to investigate the redistribution of annual contestable and recurring grant budgets held by operational departments are mapped to local boards, given their key role in community development.

x. recommend that no community grants budgets that are currently administered by local boards or joint funding committees are reallocated for the purposes of implementing the Regional grants programme including the Community Facility Development Fund.

Other identified issues

xi. recommend that relevant staff from the Community Development, Arts and Culture, Parks, Sport and Recreation and Infrastructure and Environmental Services report to local boards with a work programme and communications plan, including key dates and milestones to implement the new Community grants policy in preparation for the 2015/2016 financial year.

xii. request that the Operations Division explore an integrated, and simple approach to administering the various grants programmes for the benefit of applicants, and also seek to locate a more efficient and effective way for all departments to work together to provide local boards with support, analysis, advice and monitoring of community grants.

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5 Member John Gillon requested that his vote against b) v. be recorded.

Secretarial Note: Chairperson, Kay McIntyre, vacated the chair in favour of the Deputy Chairperson, Ann Hartley, at 11.00am.

Chairperson Kay McIntyre left the meeting at 11.00am.

Secretarial Note: Item 21 was taken after item 28.

Governing Body Members' Update

Resolution number KT/2014/205

MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receive the verbal update from Councillor George Wood.

b) receive the verbal update from Councillor Chris Darby.

CARRIED

Auckland Transport Update on Issues Raised in September 2014 for the Kaipātiki Local Board

Marilyn Nicholls, Elected Member Relationship Manager, was in attendance to speak to the report.

Resolution number KT/2014/206

MOVED by Member R Hills, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) receive the Auckland Transport Update on issues raised in September for the Kaipātiki Local Board report.

b) express its concern that Auckland Transport suggest ferry services are seen as a 'premium' mode of transport and hence are priced accordingly without taking into account that Kaipātiki residents do not have the choice of rail transport and do not have access to the busway.

c) request Auckland Transport take a broader look or approach of measuring the cost of public transport, as it is always suggested ferry fares are higher because the costs of providing the service are higher than bus and rail, yet we assume this does not take into account the fact that roads and rail require regular maintenance that the harbour does not.

d) do not accept that current coverage of HOP retailers is sufficient in Beach Haven and Birkenhead as the uptake is well below other areas where access is more convenient.

e) ask Auckland Transport to once again review its position on integration of the ferry fares into the zonal fare system. It is illogical to exclude such an important form of transport from integrated ticketing, if the goal is to deliver a fully integrated network and reduce pressure on the road network. For the communities of Kaipātiki ferries are an obvious mode of public transport to do this. AT’s continued suggestion that to integrate ferry fares would be unfair to the 93% of bus and rail users does not take into consideration that Kaipātiki communities have no connection to rail or the bus way and their needs must be included in the investment in the wider network.

f) request more options to register student concessions are in place before the start of the university year in 2015. Having no access to this service in Kaipātiki disadvantages our students and will dis-incentivise students from using public transport if the process is not easy and convenient from day one.

CARRIED

Secretarial Note: Item 22 was taken after item 24.

Children's Panel - quarterly report

Hannah Bailey, Engagement Advisor, and Sonia Nerheny, Projects Coordinator, Kaipātiki Community Facilities Trust, were in attendance to speak to the report.

Resolution number KT/2014/207

MOVED by Member R Hills, seconded by Member J Gillon:

That the Kaipātiki Local Board:

a) note the content of the report and the feedback received from the Children’s Panel during term three.

b) thank all the participants of the Children’s Panel for their work during term three.

c) thank the Engagement Advisor and Projects Coordinator, Kaipātiki Community Facilities Trust, for their work with the Children’s Panel.

CARRIED

Kaipātiki Community Facilities Trust Quarterly Report

Jill Nerheny, Community Coordinator, Kaipātiki Community Facilities Trust, was in attendance to speak to the report.

Resolution number KT/2014/208

MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) receive the Kaipātiki Community Facilities Trust Quarterly Report.

CARRIED

Local board feedback on the draft Arts and Culture Strategic Action Plan (ACSAP)

Resolution number KT/2014/209

MOVED by Member L Waugh, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) restate its original feedback submitted on the Arts and Culture Strategic Action Plan with some minor subsequent comments noted below:

Overall document

i. The board fundamentally does not support the approval of the document as it is currently drafted. This is due to a number of wide ranging concerns including:

ii. It is not clear why this document has been drafted as a strategic action plan without the provision of a framework for decision making on actions through an overarching policy document. The board note that this version of the plan refers to an implementation plan which may address this issue

iii. There is no evidence supporting the derivation of the six high level goals. This is a fundamental issue with a document of this type.

iv. Local Boards have not been meaningfully involved in the drafting of the document. This involvement could have included local board representation on the reference group (and was offered by one of the Kaipātiki local board members). Instead, informal feedback was requested and provided which has not been reflected in the final draft.

v. The role of Auckland Council in arts and culture is not clearly defined in the document. The board’s view is that Auckland Council has a role in creating a climate in Auckland for the arts to flourish, but not to take responsibility for the creative outputs themselves, or for increasing patronage in arts and cultural opportunities. Further information on the Auckland Council role is provided in the new draft but this definition remains unclear

vi. Any Auckland Council role and responsibility around arts and culture articulated in a document of this nature should be inclusive of both regional and local direction, with the local direction to be provided by local boards. Instead, the document is inconsistent in how it treats the Auckland Council family in the list of agents responsible for delivering on the action plan. This could have been achieved to an extent by reference to some of the draft outcomes and objectives from the draft local board plans which are currently out for consultation. It is noted that there is a short section on local board plans and comments which describes the document as assisting the development of future local board plans and priorities with respect to arts and culture, but without explaining how).

vii. Overall, is there an expectation that the plan will be directive to local boards to deliver on all of the actions or instead that they can pick and choose what they deliver? If there is an expectation that everything is to be delivered (where there is relevance at the local level) this has wider implications for local board budgets and plans which have not been considered.

viii. The contribution of arts and culture to the Auckland Plan outcomes is not clearly articulated in the plan. As a contributing document to the delivery of the Auckland Plan this is absolutely critical, particularly given the direct link between arts and culture and a number of other outcomes for which Auckland Council has some responsibility. Whilst there has been some attempt to more clearly articulate this in the new draft this still remains an issue for the board

ix. The actions identified in document are focused primarily on business as usual and continuation of existing activities. The document should be more focused on opportunities, innovation and the future of arts and culture in Auckland.

x. The plan is very inward focused on the activities of the Auckland Council group. As a plan for Auckland, contributing to the outcomes in the Auckland Plan, there should be more focus on external stakeholders and leaders in art and culture and looking at international opportunities for cultural exchange (e.g. this is being explored by the Kaipātiki Local Board through the potential for an Artist in Residence programme at the Manager’s House at Chelsea Estate Heritage Park). There has been some improvement in this draft on outward focused actions but there remains room for improvement

Specific comments on the proposed actions

xi. There are many places in the document starting “We need….” such as “we need to make better use of existing facilities….” or “We need to build strong partnerships between our diverse communities…” There is no evidence provided to support why these actions are necessary. Such evidence as is provided in the full document appears to be based on interviews with artists and other select stakeholders rather than on wider public views.

xii. In general, there are a large number of suggested actions within the plan. There is no evidence of any compelling intervention logic to show that these are the right and necessary things to do. These actions are no longer in the plan but the board expect the implementation plan to clearly evidence why the actions included are the right and necessary things to do

xiii. There is also no obvious ranking / assessment of the value these actions will make towards achieving the goals. There is therefore no clarity as to the things that ‘must’ be done, as opposed to the things that might be ‘nice to do’.

xiv. There is also no assessment matrix that goes across all the goals and the actions – this is something that could be used to separate out the ‘must does’ from the merely ‘nice to do’. For example, action 1.3.2 – ‘Investigate accessible childcare options and companion tickets for carers’ which is part of 1.3 ‘remove barriers to access and participation’ which in turn is part of goal one ‘Place Aucklanders at the centre of arts and culture and delivery’. This may be a nice ideal, but it would be strengthened as a ‘must do’ rather than ‘nice to have’ if there was some form of assessment as to how such an action helped deliver on the other 5 goals.

b) note that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

CARRIED

Integrated bylaws review and implementation programme (IBRI) update – September 2014

Resolution number KT/2014/210

MOVED by Member J Gillon, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) note the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

CARRIED

Generic Reports received for information - September 2014

Resolution number KT/2014/211

MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) receive the Generic Reports received for information – September 2014 report. The report references:

· 2013/2014 Safeswim Summary Report from the Environment, Climate Change and Natural Heritage Committee.

· Housing Strategic Action Plan - Stage 1 - Update and Next Stage report from the Auckland Development Committee.

CARRIED

Members' Reports

Resolution number KT/2014/212

MOVED by Member J Gillon, seconded by Member D Grant:

That the Kaipātiki Local Board: request a report from parks and other appropriate departments on progressing the proposed actions outlined below, including costs, time frames and decision making implications.

a) request that the Parks Department report back on:

i. the costs of a programme to install entrance signage at every reserve entrance that does not currently have signage, with a priority given to those reserves that have no entranceway signage.

ii. the costs of updating current entrance signage, including updating the reserve names where applicable.

iii. a programme prioritising the enablement of access via entrances that are currently blocked, not obvious, or otherwise not publically accessible.

b) request that the following information is updated in Council’s public GIS system and that signage and Unitary Plan maps are also updated where required:

i. Amelia Place Esplanade Reserve: Update boundary to include accessway (Lot 50 DP 56178) from Amelia Place as it is part of the reserve, as per the reserve management plan.

ii. Birkenhead Domain: Pt Allotment 122 Takapuna Parish SO 2473B, Pt Allotment 122 Takapuna Parish SO 24467, Allotment 671 Takapuna Parish and Allotment 672 Takapuna Parish should be correctly identified as “Birkenhead Domain, part of the Eskdale Reserve Network”, as per the reserve management plan, and not as “Eskdale Reserve”.

iii. Castleton-Reid Scenic Reserve: Update boundary to include accessway from Castleton Street as it is part of the reserve, as per the reserve management plan.

iv. Cecil Eady Bush/Kauri Glen Reserve:

· Update boundaries as per the “Kauri Glen Reserve and Cecil Eady Bush” management plan. Currently the boundary for Kauri Glen Reserve includes all of Cecil Eady Bush within its boundary.

· Update boundary of Kauri Glen Reserve to include Allotment 345 Parish of Takapuna (open area bordering Northcote College) as part of the reserve, as per the reserve management plan.

v. City View Terrace Reserve: Change name from “City View Reserve” to “City View Terrace Reserve”, as per the reserve management plan.

vi. Downing Street Domain: Change name from “Downing Street Reserve” to “Downing Street Domain”, as per the reserve management plan.

vii. Elliott Avenue Reserve: Change name from “Elliott Reserve” to “Elliott Avenue Reserve”, as per the reserve management plan.

viii. Eskdale Reserve:

· Should be identified as “Eskdale Reserve, part of the Eskdale Reserve Network”, as per the reserve management plan, and not include areas designated as Birkenhead Domain and Hiwihau Reserve.

· Update boundary to include 82a Eskdale Road (site of Birkdale Substation) as it is part of the reserve, as per the reserve management plan.

ix. Fernglen Native Plant Gardens: Change name from “Fernglen Reserve” to “Fernglen Native Plant Gardens”, as per the reserve management plan.

x. Fred Anderson Reserve/Soldiers Bay Reserve: Update boundaries as per the Foreshore/Esplanade Reserves management plan. Currently the boundary for Fred Anderson Reserve includes most of Soldiers Bay Reserve within its boundary and the remainder of Soldiers Bay Reserve is incorrectly called “Soldiers Bay Accessway”.

xi. Glencourt Reserve: Update boundary to include accessway from Beaudine Avenue as it is part of the reserve, as per the reserve management plan.

xii. Glenfield Cemetery: Change name from “Glenfield Cemetery” to “Glenfield Cemetery, part of the Eskdale Reserve Network”.

xiii. Hiwihau Reserve: Lot 51 DP 80162, Lot 53 DP 80161 and Lot 4 DP 96894 should be correctly identified as “Hiwihau Reserve, part of the Eskdale Reserve Network”, as per the reserve management plan, and not as “Eskdale Reserve” and “Kelmar Scenic Reserve”.

xiv. Kaipātiki Creek Reserve: Include name of reserve in GIS.

xv. Kauri Park: Identify Søren Christensen Grove on GIS (as per resolution KT/2012/169).

xvi. Kelmar Scenic Reserve: Change name from “Kelmar Scenic Reserve” to “Kelmar Scenic Reserve, part of the Eskdale Reserve Network”.

xvii. Lauderdale Reserve: Change name from “Lauderdale Reserve” to “Lauderdale Reserve, part of the Eskdale Reserve Network”.

xviii. Leigh Scenic Reserve / Lynn Reserve: Update the boundaries of both of these reserves as per the “Lynn and Leigh Reserves Reserve Management Plan, December 1995”, as the border between the reserves is incorrect (should be close to the bush line).

xix. Le Roys Bush Reserve: Change designation of Lot 2 DP 210164 (back of 28 Fairfax Avenue) from Le Roys Bush Reserve to Little Shoal Bay Reserve, as this appears to be an error.

xx. Little Shoal Bay Reserve:

· Update boundary to include accessway from Clarence Road as it is part of the reserve, as per the reserve management plan.

· Remove the name “Maritime Terrace” from the access road that connects the ends of “Maritime Terrace” with “Council Terrace”, as it is reserve access, and not part of either legal road.

· Update the boundary of Little Shoal Bay Reserve to include the area currently identified as “Dudding Park Sportsfield” as it is the name of the sportsfield area and not a reserve in its own right, as per the reserve management plan.

xxi. Manuka Reserve: Update boundary to include both accessways from Houston Place as they are part of the reserve, as per the reserve management plan.

xxii. Marlborough Park: Update boundary to include accessway from Edgeworth Road as it is part of the reserve, as per the reserve management plan.

xxiii. Monarch Park: Update boundary to include the track from the NE corner of the reserve to both Mannering Place and Monarch Avenue as they are part of the reserve, as per the reserve management plan.

xxiv. Muriel Fisher Reserve: Include name of reserve in GIS.

xxv. Nell Fisher Reserve: Update boundary to include Lot 1 DP 58992 as it is part of the reserve, as per the reserve management plan.

xxvi. Normanton Reserve: Update boundary to include accessway from Ashfield Road as it is part of the reserve, as per the reserve management plan.

xxvii. Onepoto Domain/Rotary Grove: Update boundaries of both reserves so that Lot 1 DP 107104 is part of Rotary Grove, not Onepoto Domain, and Lot 16 DP 92131 is part of Onepoto Domain, not Rotary Grove, as per the Onepoto Domain reserve management plan.

xxviii. Park Reserve: Change name from “Park Reserve” to “Park Reserve, part of the Eskdale Reserve Network”.

xxix. Park Hill South Reserve: Change name from “Park Hill Road Reserve” to “Park Hill South Reserve”, as per the reserve management plan.

xxx. Rewi Alley Reserve: Update boundary to include the area known as “Trias Road Stormwater Quality Pond” (Lot 410 DP 11755) as it is part of the reserve, as per the reserve management plan.

xxxi. Rosecamp Road Foreshore Reserve: Update boundary to include accessway from Jacaranda Avenue.

xxxii. Stokes Point / Te Onewa Reserve: Change name from “Stokes Pt / Northcote Reserve” to “Stokes Point / Te Onewa Reserve”, as per the reserve management plan.

xxxiii. Totaravale East Reserve: Change name from “Totaravale Reserve” to “Totaravale East Reserve”, as per the reserve management plan.

xxxiv. Tree View Reserve: Change name from “Tree View Reserve” to “Tree View Reserve, part of the Eskdale Reserve Network”.

xxxv. Vandeleur Reserve: Update boundary to include accessway from Verbena Road as it is part of the reserve, as per the reserve management plan.

c) request that the new reserve land on Tamahere Road (Lot 77 DP 429093) be officially designated as part of Tamahere Reserve.

d) request that the Parks Department report back on the following matters:

i. Gazetting 364 Rangatira Road as a reserve.

ii. The status of “Pompallier Park, Birkenhead Roman Catholic Cemetery” and “Birkenhead Anglican Parish Cemetery” as they were to be gazetted as part of Birkenhead War Memorial Park but it is not clear if this happened.

iii. The back of 26 Mappin Place (Lot 2 DP 77523) is an unnamed reserve and should be officially transferred into Chatswood Reserve.

iv. The ownership of 24 and 30 Huka Road. If Council-owned, they should be officially transferred into Chelsea Estate Heritage Park.

v. 97a Mokoia Road (Birkenhead Kindergarten and public walkway) was marked as “Recreation 2” in NSCC District Plan, but “Local Town Centre” in PUAP. Was it part of Colonial Corner Reserve?

vi. The back parts of 29B and 35 Aorangi Place (Lot 4 DP 456975, Lot 2 DP 456975) is an unnamed reserve and should be officially transferred into either City View Terrace Reserve or Kauri Glen Reserve.

vii. Whether public access to Drome View Place Reserve (including outdoor playground equipment) is assured, as per the reserve management plan, without compromising safety or security of leaseholders.

viii. The status of the “Island Bay Park Reserve Management Plan”, which includes reserve land currently known as Hadfield Street Reserve, Odin Place Reserve and part of Island Bay Reserve.

ix. Lot 6 DP 203146 is an unnamed reserve and should be officially transferred into Inwards Reserve.

x. Extending the official boundary of Island Bay Reserve to include the car park, playground and grass area.

xi. Lot 4 DP 173430 is council-owned, includes part of the path from Bay Park Place and should be officially transferred into Kahika Point Reserve.

xii. Confirm whether Lot 3 DP 175875 is supposed to be included as part of Kauri Park (as per GIS) or Muriel Fisher Reserve.

xiii. Clarification is required as to whether “Keith Smith Avenue Reserve” is named that (as per GIS) or “Alan Tanner Reserve” (as per signage) and GIS or signage must then be updated to reflect the correct name.

xiv. The following council-owned land should be officially transferred into Le Roys Bush Reserve:

· Section 2 SO 453062 (43 Birkenhead Avenue)

· Section 2 SO 453186 (251 Hinemoa Avenue)

· Section 3 SO 453186 (269 Hinemoa Avenue).

xv. The majority of 218 Onewa Road (Lot 2 DP 120226) appears to be reserve land but is not included within the GIS boundary of Le Roys Bush Reserve. If it is council-owned then it should be officially transferred into Le Roys Bush Reserve.

xvi. The Little Shoal Bay and Le Roys Bush Reserves management plan indicates that surrounding paper roads were going to be incorporated into the reserves. GIS is not currently including these within the reserve boundaries, so did it happen?

xvii. Muriel Fisher Reserve was gazetted under the name “Tarralgon Reserve”, but was supposed to be named “Muriel Fisher Reserve” as per North Shore City Council resolution. This appears to have been a clerical error and the official name needs to be corrected to “Muriel Fisher Reserve”.

xviii. Lot 34 DP 2922 is council-owned and should be officially included as part of Nell Fisher Reserve if it isn’t already, and then GIS can be updated to reflect this.

xix. Confirm the boundary of Rangatira Reserve in regards to 9a Mirage Place (included in GIS yet appears to be private property) and 28 Lanigan Street (not included in GIS).

xx. Assess whether the section of Rangitira Reserve that is between Woodhams Street and Tiri Tiri Road could be extended to include the rest of the grass portion in the Tiri Tiri Road road-reserve and the planted area at the bottom of Flaxdale Street.

xxi. Assess whether the parcel of land under part of Northcote Wharf and the privately owned “The Wharf” building should be officially transferred from Stokes Pt / Te Onewa Reserve to Fishermans Wharf reserve.

xxii. Investigate developing a more accessible and obvious entranceway for Target Reserve from Target Road.

e) request that the Parks Department report back costs and timing for a programme of establishing reserve management plans for those reserves that do not have one.

f) request that all public tracks within reserves are displayed in the public GIS system, for safety and planning purposes.

CARRIED

Secretarial Note: Item 28 was considered prior to item 21.

Workshop Records - Kaipātiki Local Board Workshops, Wednesday, 17 September 2014 and Wednesday, 24 September 2014

Resolution number KT/2014/213

MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receive the records for the Kaipātiki Local Board Workshops held on Wednesday, 17 September 2014 and Wednesday, 24 September 2014.

CARRIED

Record of Kaipātiki Local Board Portfolio Briefings held in September 2014

Resolution number KT/2014/214

MOVED by Member D Grant, seconded by Member J Gillon:

That the Kaipātiki Local Board:

a) receive the record of Kaipātiki Local Board Portfolio Briefings held in September 2014.

CARRIED

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number KT/2014/215

MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) receive the Swimming Pool Fencing Exemption report.

b) receive the application from:

i) 47A Tui Glen Road, Birkenhead

c) grant the 47A Tui Glen Road, Birkenhead application for special exemption to the current owner, subject to ongoing compliance with NZS8500-2006 Section 3.10 clause (a-k) at all times and subject to the spa pool remaining in the same location as the day of inspection.

CARRIED

32 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.37 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay McIntyre, QSM	[until 11.00am, item 20]
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon	[from 9.20am, item 15]
	Danielle Grant
	Richard Hills
	Lindsay Waugh

Member	Lorene Pigg	[for absence]
	John Gillon	[for lateness]
	Chairperson Kay McIntyre	[for leaving early on council business]

Councillors	Cr George Wood	[from 10.24am, item 17; until 11.41am, item 28]
	Cr Chris Darby	[from 11.08am, item 28]