Minutes of Pacific Peoples Advisory Panel

Pacific Peoples Advisory Panel

15 October 2014

Rev Tevita Finau opened the meeting with a prayer.

1 Apologies

Resolution number PAC/2014/21

MOVED by Chairperson Aiolupotea-aiono , seconded by Cr AJ Anae:

That the Pacific Peoples Advisory Panel:

a) accept the apologies from Richard Pamatatau for absence and Tevita Funaki for lateness.

CARRIED

2 Declaration of Interest

Member Sam Sefuiva declared an interest in relation to item 9 as he is involved in the Black Grace dance.

Member Tunumafono Ava Fa’amoe declared an interest in the Pacific Lead Group in relation to item 5.

The interim Chair Aiolupotea Sina Aiolupotea-aiono declared an interest in relation to item 5 as she is an employee of MIT involved in the project for the MIT Pasifika centre.

3 Confirmation of Minutes

Resolution number PAC/2014/22

MOVED by Member A Manoa, seconded by Member ‘O Langi:

That the Pacific Peoples Advisory Panel:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 27 August 2014, as a true and correct record.

CARRIED

4 Extraordinary Business

4.1

Meeting schedule for 2015-2016

The Panel will be required to approve its meeting schedule for 2015-2016 and provide the recommendation to the Governing Body for final approval. This item will be considered as item 13 of this agenda.

Resolution number PAC/2014/23

MOVED by Member S Hao'uli, seconded by Member ‘O Langi:

That the Pacific Peoples Advisory Panel:

a) consider an extraordinary item regarding Meeting Schedule for 2015-2016 at item 13 of this agenda.

CARRIED

4.2

Chairperson’s Report

The Chairperson will be providing her verbal update to the Panel. This item will be considered as item 14 of this agenda.

Resolution number PAC/2014/24

MOVED by Member S Hao'uli, seconded by Member O Langi:

That the Pacific Peoples Advisory Panel:

a) consider an extraordinary item regarding Chairperson’s Report at item 14 of this agenda.

CARRIED

5	Public Input - Pasifika Centre Community Lead Group
	Stella Muller, Pefi Kingi, Tumau Oge, Reverend Robert Robati-Mani, Pasifika Centre Community Lead group and Dr Stuart Middleton, Director External Relations, Manukau Institute of Technology spoke to the Panel regarding the Pasifika Centre. A copy of the Powerpoint presentation has been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
	Resolution number PAC/2014/25 MOVED by Member T Funaki, seconded by Member T Finau: That the Pacific Peoples Advisory Panel: a) thank Stella Muller, Pefi Kingi, Tumau Oge, Reverend Robert Robati-Mani, the Pasifika Centre Community lead Group and Dr Stuart Middleton, Director External Relations, Manukau Institute of Technology for their presentation on Pasifika Centre at Manukau Institute Technology. CARRIED
	Attachments a 15 October 2015: Pacific Peoples Advisory Panel - Pasifika Centre Community Lead Group

6	Election of the Chairperson and Deputy Chairperson
	The Lead Officer assumed the role as Chair 5.10pm.
	Resolution number PAC/2014/26 MOVED by Member ‘O Langi, seconded by Member A Fa'amoe : That the Pacific Peoples Advisory Panel: a) decide the election of the chairperson and deputy chairperson will be by an open ballot. CARRIED
	Resolution number PAC/2014/27 MOVED by Member L Tamu, seconded by Member R Autagavaia: That the Pacific Peoples Advisory Panel: b) decide the election of the chairperson and deputy chairperson will be by using voting system A (as described in Schedule 7, Clause 25 of the Local Government Act 2002) CARRIED
	The Lead Officer called for nominations for the position of Chairperson.
	Resolution number PAC/2014/28 MOVED by Member S Sefuiva, seconded by Member S Hao'uli: That the Pacific Peoples Advisory Panel: c) elect Aiolupotea Sina Aiolupotea-aiono as Chairperson of Pacific Peoples Advisory Panel for the 2014-2016 term . CARRIED
	The Lead Officer vacated the Chair.
	Resolution number PAC/2014/29 MOVED by Member A Manoa, seconded by Member S Sefuiva: That the Pacific Peoples Advisory Panel: d) elect Sefita Hao’uli as Deputy Chair of the Pacific Peoples Advisory Panel for the 2014-2016 term. CARRIED

Pacific Peoples Advisory Panel - Work Programme Update

Resolution number PAC/2014/30

MOVED by Member O Langi, seconded by Member R Autagavaia:

That the Pacific Peoples Advisory Panel:

a) receive the work programme of the Ethnic Peoples, Youth and Seniors Advisory Panels

b) discuss opportunities for integration, alignment and collaboration between its work programme and that of the other panels.

CARRIED

Precedence of Business

Resolution number PAC/2014/31

MOVED by Chairperson Aiolupotea-aiono , seconded by Member R Autagavaia:

That the Pacific Peoples Advisory Panel:

a) agree that that item 9 be accorded precedence at this time.

CARRIED

9	Draft Arts and Culture Strategic Action Plan (ACSAP) update
	Maree Mills presented to the Panel regarding the Draft Arts and Culture Strategic Action Plan (ACSAP). A copy of the Powerpoint presentation has been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
	Resolution number PAC/2014/32 MOVED by Member A Fa'amoe , seconded by Member T Funaki: That the Pacific Peoples Advisory Panel: a) advise of any issues particularly relevant to Pacific communities that should be considered in the development of the implementation plan. b) advise of any Pacific organisations that should be included in further targeted consultation. CARRIED
	Attachments a Draft Arts and Culture Strategic Action Plan (ACSAP)

Diversity Initiatives 2014

Resolution number PAC/2014/33

MOVED by Member A Fa'amoe , seconded by Member T Finau:

That the Pacific Peoples Advisory Panel:

a) engage with officers in lead-up to graduate recruitment round 2015/2016.

CARRIED

10	Significance and Engagement Policy
	Jo Wilkins and Caroline Lim were in attendance and spoke to the Panel regarding the Significance and Engagement Policy. A copy of the tabled presentation has been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
	Resolution number PAC/2014/34 MOVED by Member L Tamu, seconded by Member O Langi: That the Pacific Peoples Advisory Panel: a) receive the draft policy and suggests other ideas of how the council could encourage feedback on the draft from Pacific people. b) provide feedback on current draft engagement guidelines which will help to inform the engagement plan for the draft Long-term Plan. CARRIED
	Attachments a 15 October 2014: Pacific Peoples Advisory Panel: Significance and Engagement Policy

Proposed summer set net control at Shakespeare Regional Park beaches

Resolution number PAC/2014/35

MOVED by Member R Autagavaia, seconded by Member T Funaki:

That the Pacific Peoples Advisory Panel:

a) provide feedback to the Manager Policies and Bylaws on the proposed summer set net control at Army Bay and Te Haruhi Bay within Shakespeare Regional Park between the 20^th of December 2014 and 29^th of March 2015 by 24 November 2015.

CARRIED

12	East West Connections Project – Public Engagement
	Emma Monk, Daryl McIntosh and Abel Tutagalevao from Auckland Transport spoke in support of the Powerpoint presentation. A copy of the Powerpoint presentation has been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
	Resolution number PAC/2014/36 MOVED by Member A Fa'amoe , seconded by Member T Funaki: That the Pacific Peoples Advisory Panel: a) come along to one of the community open days or workshops to provide feedback to AT and the Transport Agency on the project, or alternatively fill in the feedback form distributed at the Pacific Peoples Advisory Panel meeting. CARRIED
	Attachments a 15 October 2014: Pacific Peoples Advisory Panel - East West Connections Project - Public Engagement

Meeting schedule for 2015-2016

Resolution number PAC/2014/37

MOVED by Member S Hao'uli, seconded by Member O Langi:

That the Pacific Peoples Advisory Panel:

a) approve the meeting schedule for 2015-2016 as follows:

2015, 4.30pm

i. Wednesday, 25 February,

ii. Wednesday, 11 March,

iii. Wednesday, 8 April,

iv. Wednesday, 20 May,

v. Wednesday, 8 July,

vi. Wednesday, 19 August,

vii. Wednesday, 30 September,

viii. Wednesday, 11 November,

ix. Wednesday, 23 December,

2016, 4.30pm

i. Wednesday, 24 February,

ii. Wednesday, 6 April

iii. Wednesday, 18 May

iv. Wednesday, 29 June

v. Wednesday, 10 August

vi. Wednesday, 21 September

CARRIED

Chairperson’s Report

Resolution number PAC/2014/38

MOVED by Chairperson Aiolupotea-aiono , seconded by Member S Hao'uli:

That the Pacific Peoples Advisory Panel:

a) received the following verbal update:

· Panel Business: Pasifika Festival RFP Contractor 2015 – for Sefita Hao’uli to provide verbal report to the Panel on the Pasifika Festival RFP Contractor

· Panel Business: LAP Submissions Hearing – for Sam Sefuiva and Tevita Finau to provide a verbal report to the Panel on the Panel’s LAP submission hearing

CARRIED

15 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.45 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Pacific Peoples Advisory Panel HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Aiolupotea Sina Aiolupotea-aiono
Members	Apulu Reece Autagavaia
	Tunumafono Ava Fa'amoe
	Rev Tevita Finau
	Tevita Funaki	From 4.50pm, item 5.1
	Sefita Hao'uli	From 4.44pm, item 5.1
	‘Ofeina Langi
	Afa'se Manoa
	Sam Sefuiva
	Leilani Tamu

Liaison Councillor	Anae Arthur Anae