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Papakura Local Board
OPEN MINUTES
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Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Wednesday, 15 October 2014 at 4.30pm.
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Chairperson |
Bill McEntee |
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Deputy Chairperson |
Michael Turner |
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Members |
Stuart Britnell |
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Brent Catchpole |
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Graham Purdy |
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Katrina Winn |
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APOLOGIES
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ALSO PRESENT
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Councillors: |
Bill Cashmore |
Franklin |
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Callum Penrose |
Manurewa-Papakura |
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Sir John Walker |
Manurewa-Papakura |
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IN ATTENDANCE
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Mr |
Mark Baker |
Progressive Papakura Incorporated – Delegation |
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Mr |
Neil O’Connor |
Progressive Papakura Incorporated – Delegation |
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Mr |
Tony Edmonds |
Papakura RSA – Deputation |
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Ms |
Sandi Cozens |
Papakura RSA – Deputation |
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Mr |
Glenn Archibald |
Public Forum |
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Papakura Local Board 15 October 2014 |
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1 Welcome
Member Stuart Britnell led the meeting in prayer.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
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Resolution number PPK/2014/176 MOVED by Member DG Purdy, seconded by Member SR Britnell: That the Papakura Local Board confirms the ordinary minutes of its meeting, held on Wednesday, 17 September 2014, including the confidential section, as a true and correct record. |
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Resolution number PPK/2014/177 MOVED by Member BS Catchpole, seconded by Member SR Britnell: That the Papakura Local Board accord speaking rights to Councillor Cashmore for this meeting. |
5 Leave of Absence
There were no leaves of absence.
The Chairman acknowledged with sadness the passing of Mark Ford, who provided many years of service as Chief Executive of Watercare, part of the Auckland Transitional Authority and previous Chairman of Auckland Transport.
A minutes silence was observed.
7 Petitions
There were no petitions.
8 Deputations
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8.1 |
Deputation - Progressive Papakura Incorporated - Mark Baker & Neil O’Connor |
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Representatives from Progressive Papakura Inc. presented their annual report and financial statements to the Board – these documents are available on the business association website. A brief summary and budgets for 2014/2015 and 2015/2016 are attached. |
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Resolution number PPK/2014/178 MOVED by Member BS Catchpole, seconded by Member KJ Winn: That the Papakura Local Board thanks Progressive Papakura for their presentation. |
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a Papakura Business Association - Tracking & Budgets |
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8.2 |
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Representatives from the Papakura RSA provided a presentation on the proposed First World War Centenary Commemorations. |
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Resolution number PPK/2014/179 MOVED by Member KJ Winn, seconded by Member DG Purdy: That the Papakura Local Board thanks the representatives from the Papakura RSA for their presentation. |
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a Presentation from Papakura RSA |
9 Public Forum
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9.1 |
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Glenn Archibald addressed the Board regarding the following: i) Tribute in respect of the late Mark Ford (former CE of Watercare and integral part of Auckland Transition Agency). ii) Development contributions in Papakura iii) Harbourside Coastal Erosion iv) Special Housing Areas/Social Housing issues and how Papakura needs to lead a new way forward. |
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Resolution number PPK/2014/180 MOVED by Deputy Chairperson MV Turner, seconded by Member SR Britnell: That the Papakura Local Board thanks Mr Archibald for his attendance. |
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a A4 Tabled Documents b A3 Tabled Documents |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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Resolution number PPK/2014/181 MOVED by Chairperson WF McEntee, seconded by Member DG Purdy: That the Papakura Local Board agrees that Item 13 Options for the Future Governance and Management of Community Facilities on Smiths Reserve, Papakura and Item 14 Papakura Local Board Community Group Funding - Applications for Round One 2014/2015 be accorded precedence at this time. |
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12 |
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Councillor Cashmore provided a verbal update for the Board on the following issues: i) LTP process and issues facing Council; ii) Pest control in the Hunua Ranges; iii) Mangrove removal – consenting issues |
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Resolution number PPK/2014/182 MOVED by Member KJ Winn, seconded by Member BS Catchpole: That the Papakura Local Board receives the Councillors’ updates. |
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a Councillor Update Tabled Information |
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13 |
Options for the Future Governance and Management of Community Facilities on Smiths Reserve, Papakura |
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Resolution number PPK/2014/1823 MOVED by Chairperson WF McEntee, seconded by Member BS Catchpole: a) That the Papakura Local Board notes that the reserve needs to be appropriately classified under the Reserves Act 1977 prior to a community occupancy being formed on the site. b) That the Papakura Local Board notes further investigations by staff have revealed that Papakura District Council determined that a resource consent was not required for the site at the time, and one may not be required in the future if the activities meet the relevant criteria under the district plan. c) That the Papakura Local Board approves an Expression of Interest process to be undertaken to identify possible lessees of the community house, and an agreement to lease entered into with the successful applicant subject to reserve classification, and resource consent if required. d) That the Papakura Local Board notes that a report will be provided to the Board at the end of the Expressions of Interest process, for the Board to determine the successful applicant. e) That the Papakura Local Board agrees that the hall is managed exclusively by council in the future. f) That the Papakura Local Board recommends to the Governing Body that the reserve is classified part recreation and part local purpose as shown in attachment A. g) That the Papakura Local Board notes that any successful group(s) obtaining a lease over the reserve will be required to obtain public liability insurance to ensure there is no ongoing risk to Auckland Council. h) That the Papakura Local Board advises that any costs associated with the classification of the reserve or resource consent (if required) will not be funded by the Local Board and needs to come from within Asset Based Service budgets. i) That the Papakura Local Board requests staff provide an update on progress with this process to its December business meeting.
Secretarial Note: Members Purdy and Turner requested their dissenting votes against i) above be recorded. |
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14 |
Papakura Local Board Community Group Funding - Applications for Round One 2014/2015 |
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Resolution number PPK/2014/184 MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board approves/declines/partially funds the applications listed below:
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Seeking Approval for Capex Renewal Projects for Aquatic and Recreation Facilities |
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Resolution number PPK/2014/185 MOVED by Member DG Purdy, seconded by Member KJ Winn: a) That the Papakura Local Board approves the 2015 aquatic and recreation facility building renewal capital work schedule. b) That the Papakura Local Board notes Auckland Council Officers have delegated authority to manage the projects within the funding budget indicated in the list. |
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Resolution number PPK/2014/186 MOVED by Member KJ Winn, seconded by Member SR Britnell: That the Papakura Local Board contributes funding for the 2015 Papakura Careers EXPO to the value of $7,000. |
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Allocation of the 2014/2015 Infrastructure and Environmental Services Budget |
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Resolution number PPK/2014/187 MOVED by Member SR Britnell, seconded by Member KJ Winn: That the Papakura Local Board defers Item 17 – Allocation of the 2014/2015 Infrastructure and Environmental Services Budget until further information can be provided on the proposed project. |
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Resolution number PPK/2014/188 MOVED by Member KJ Winn, seconded by Member DG Purdy: That the Papakura Local Board adopts the following principles to guide decisions on requests for lease of public open space for early childhood education provision: a) central government has the main responsibility for the establishment of early childhood education services; b) the establishment of new early childhood education services on council’s parks and open space will not be supported, unless there is a direct benefit to the open space and its users; and c) existing early childhood education centres seeking expansion will be supported where the impact on the parks and open space provision and its users have been assessed as minimal. |
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Resolution number PPK/2014/189 MOVED by Deputy Chairperson MV Turner, seconded by Member SR Britnell: a) That the Papakura Local Board receives the report entitled “Auckland Transport Update – October 2014.” |
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Resolution number PPK/2014/190 MOVED by Member BS Catchpole, seconded by Member SR Britnell: b) That the Papakura Local Board request Auckland Transport reinstate the loop service for Takanini rail station as per the local board’s, 1 August 2013 submissions on the proposed new public transport network for South Auckland. |
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Resolution number PPK/2014/191 MOVED by Member DG Purdy, seconded by Member KJ Winn: a) That the Papakura Local Board endorses the principle-led approach taken to the drafting of the Significance and Engagement policy. b) That the Papakura Local Board agrees that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice. c) That the Papakura Local Board requests that staff make use of local boards’ extensive community engagement experience to inform the development of the guidelines. |
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Resolution number PPK/2014/192 MOVED by Member DG Purdy, seconded by Member SR Britnell: That the Papakura Local Board delegates the Chairman and Deputy Chair to provide feedback to the Governing Body on the financial policies as part of development of the draft Long-term Plan 2015-2025 at such meetings as appropriate including the local board’s discussion with the Governing Body. |
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Integrated Bylaws Review and Implementation Programme (IBRI) Update – September 2014 |
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Resolution number PPK/2014/193 MOVED by Member BS Catchpole, seconded by Member KJ Winn: That the Papakura Local Board notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015. |
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Local Board Feedback on the Draft Arts and Culture Strategic Action Plan (ACSAP) |
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Resolution number PPK/2014/194 MOVED by Member KJ Winn, seconded by Member BS Catchpole: That the Papakura Local Board provides the following feedback on the Draft Arts and Culture Strategic Action Plan (ACSAP): Specific Local feedback: a) That the Papakura Local Board notes that we support our local arts community’s wish for the Plan to place Aucklanders at the centre of arts and culture planning and delivery and that the real impact here will be in how the detail of the Plan is implemented. b) That the Papakura Local Board advises that our community is clear that better communication of what is on offer and removal of barriers to access and participation are priorities. Affordable and good quality local spaces remain key issues at a practical level. While it is difficult to find anything specific to object to in the Plan, locally what is important is how it’s objectives can be delivered in a way that supports local identity and place-making and which maximises Papakura’s unique identity in the wider region. General feedback c) That the Papakura Local Board notes the engagement with local boards on the draft Arts and Culture Strategic Action Plan through individual workshops and portfolio holder briefings, d) That the Papakura Local Board recommends clarification for the rationale of council involvement, and an explanation of council’s role versus the role of other implementation agencies before the draft Arts and Culture Strategic Action Plan is adopted. e) That the Papakura Local Board requests that local boards be involved in the development of the implementation plan. f) That the Papakura Local Board requests that the implementation plan details the role of local boards, where appropriate and outline when they will be engaged. Feedback on proposed goals and action areas g) That the Papakura Local Board endorses the proposed goals and action areas of the draft Arts and Culture Strategic Acton Plan, noting that this is a high-level document with no detail of tangible actions, aligned funding and no clear indication of how outcomes will be realised. h) That the Papakura Local Board recommends greater recognition of the role of local boards and the activities being undertaken by local boards. This includes: i) Auckland Council’s role in arts and culture (page 9): to outline the role of local boards in producing arts and culture outcomes though local facilities, initiatives and programming. ii) Strategic Framework section (pages 10-13): stronger alignment and recognition of the local board plans. iii) throughout all six goals: to highlight where local boards have undertaken arts and culture-related activities in the ‘what we are already doing’ sections iv) Goal 1 (pages 27-29): to highlight the opportunities local boards can provide so that all Aucklander’s can access and participate in arts and culture. v) Goal 2 (pages 32-33): to highlight how local boards can invest in arts and culture through events and programming, as well as advocating for new facility builds. vi) Goal 3 (pages 36-38): to reflect and recognise the opportunities local boards can provide arts and culture groups through community leases, venue hire, partnering and programming. vii) Goal 4 (pages 41-43): to recognise the role of local boards in place-making. viii) Goal 5 (pages 46-48): to recognise the role of local boards in celebrating cultural identity by undertaking a range of local events. ix) Goal 6 (pages 51-53): to highlight how local boards can contribute to a creative economy through local economic development and arts and culture facilities, initiatives and programming. i) That the Papakura Local Board recommends that since local board feedback has not been sought in time to influence the final draft Arts and Culture Strategic Action Plan that will be presented to the October meeting of the Arts, Culture and Events Committee, the Chair and Community and Cultural Strategy Manager be delegated authority to make final changes based on local board feedback. |
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24 |
Papakura Local Board Long Term Plan 2015-2025 Feedback on Mayoral Proposal |
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Resolution number PPK/2014/195 MOVED by Member SR Britnell, seconded by Member DG Purdy: That the Papakura Local Board delegates authority to the Papakura Local Board Chairman and Deputy Chair to provide feedback on the Mayor’s Proposal at such meetings as appropriate including the local board’s discussion with the Governing Body. |
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Resolution number PPK/2014/196 MOVED by Deputy Chairperson MV Turner, seconded by Member SR Britnell: a) That the Papakura Local Board adopts the 2015 Papakura Local Board Plan. b) That the Papakura Local Board delegates the Chairman to approve any minor wording changes that may be necessary following adoption. |
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26 |
For Information: Reports referred to the Papakura Local Board |
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Resolution number PPK/2014/197 MOVED by Deputy Chairperson MV Turner, seconded by Member SR Britnell: That the Papakura Local Board notes the following reports referred for information from the Governing Body committee meetings or forums:
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a Memo regarding report from Finance and Performance Committee |
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27 |
Papakura Local Board Achievements Register 2013-2016 Electoral Term |
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Resolution number PPK/2014/198 MOVED by Member KJ Winn, seconded by Member DG Purdy: That the Papakura Local Board receives the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term”. |
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28 |
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Resolution number PPK/2014/199 MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board receives the report entitled “reports requested – pending issues” by the Democracy Advisor. |
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Resolution number PPK/2014/200 MOVED by Member SR Britnell, seconded by Member KJ Winn: That the Papakura Local Board receives the workshop notes for the meetings held 10 September and 24 September 2014. |
30 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
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Resolution number PPK/2014/201 MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board excludes the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows: C1 Council Controlled Organisation Review, Progress Report to Local Boards
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6.19pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
6.21pm The public was re-admitted.
restatementS
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C1 |
Council Controlled Organisation Review, Progress Report to Local Boards |
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It was resolved while the public was excluded that there would be no restatements of the report or resolutions. |
6.22 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................