I hereby give notice that an ordinary meeting of the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee will be held on:

Date:                       Time: Meeting Room: Venue:	Tuesday, 14 October 2014 2.00pm Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee OPEN AGENDA

MEMBERSHIP

Chairperson	Janet Fitzgerald, JP
Deputy Chairperson	Brenda Steele
Members	Beth Houlbrooke
	Greg Sayers

(Quorum 2 members)

Raewyn Morrison

Local Board Democracy Advisor

6 October 2014

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee 14 October 2014

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Large Grants, Community Grants Fund and Small Youth Grant Fund 2014/2015 7

13        Rodney Natural Heritage Fund Allocation 2014/2015 (Round 1)                         279

14        Rodney Heritage Item Assistance Fund Allocation 2014/2015 (Round 1)          293

15        Te Awaroa Youth Club request for change of purpose to grant

This report was not available when the agenda was compiled.

16        Consideration of Extraordinary Items 

1 Welcome

2          Apologies

At the close of the agenda no apologies had been received.

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4          Confirmation of Minutes

That the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 5 June 2014, as a true and correct record.

5          Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations.  Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board.  This means that details relating to deputations can be included in the published agenda.  Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests to speak had been received.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee 14 October 2014

Large Grants, Community Grants Fund and Small Youth Grant Fund 2014/2015

File No.: CP2014/21215

Purpose

1.       The purpose of this report is to present applications received for the Large Grants, Community Grants Fund and Small Youth Grants 2014-15.  The Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee is required to fund, part-fund or decline these applications.

Executive summary

2.       For the 2014-15 financial year, the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee set a total community funding budget of $413,416, broken up into the following grants funds:

· Large Grants Fund – Community: $61,000. Council has received 26 applications requesting $633,536.

· Large Grants Fund – Recreation: $80,000. Council has received 13 applications requesting $301,828.

· Large Grants Fund – Youth: $75,000. Council has received 18 applications requesting $580,547.

· Community Grants Fund: $164,146. Council has received 22 applications requesting $107,985.

· Small Grants Fund – Youth: $33,000. Council has received six applications requesting $25,318.00.

Recommendation/s

That the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee:

a)      considers the applications listed in Table One and agrees to fund, part-fund or decline each application.

 Table One: Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee Community Funding Large Grants Fund – Community Applications

Organisation	Funding for	Amount requested
Abuse Prevention Services Incorporated	Towards costs associated with client assessments, facilitator fees and supervisors fees for the 'Living Without Violence' programme between November 2014 to November 2015	$    15,000.00
Age Concern Rodney Incorporated	Towards the salary for the Elder Abuse and Neglect Prevention Awareness coordinator between December 2014 to November 2015	$    13,000.00
Parent and Kaipara Incorporated	Towards wages, mileage, rent, telephone/internet, advertising and other costs for Parent Aid Kaipara between November 2014 to January 2014	$    15,000.00
Women's Centre Rodney	Towards the tutor fees, venue and facilities hireage, advertising and administration costs for the Computer Training Course and Career Development and Job Search Programmes between February 2015 to December 2015	$    10,000.00
Abuse Prevention Services Incorporated	Towards client assessment fees, facilitator fees, childcare worker wages, supervisor fees and coordinator’s fees for the Living Free - Women Living Free from Abuse held in Warkworth and Orewa between November 2014 to June 2015	$    10,500.00
Age Concern Rodney Incorporated	Towards the salary of a Visiting Service coordinator between December 2014 to November 2015	$      9,000.00
Art Kaipara Incorporated (Helensville Art Centre)	Towards costs for a variety of exhibitions and workshops between November 2014 to October 2015	$    11,930.00
Coast Youth Community Trust	Towards salary and expenses for the family workers between November 2014 to November 2015	$    25,000.00
Father and Child Trust	Towards the salary of the support worker and manager for the Father and Child Trust support service for fathers between November 2014 to October 2015	$    15,000.00
Helensville and District Historical Society Incorporated	Towards the costs of replacing the roof of the Historical School House at Helensville Museum in December 2014	$    72,000.00
Helensville Women and Family Centre	Funding towards travel expenses, audit fees, general expenses and contractor fees for Helensville Women and Family Centre Services from November 2014 to November 2015	$    16,956.00
Hestia Rodney Women’s Refuge	Towards the Resource and Information coordinator’s salary, IT support, directory database update and 300 printed copies of the directory for the Resource and Information Service between November 2014 to October 2015	$    35,000.00
Kia Timata Ano Trust	Towards the salary for the coordinator, design, printing, group facilitator and mileage for the Resilience and Life Skills programme between February 2015 to December 2015	$    10,000.00
Kumeu Arts Centre Incorporated	Funding towards purchase of lino for the upstairs space at the Kumeu Arts Centre in November 2014	$      6,775.00
Mahu Vision Community Trust	Towards administration, programme, consumables, salary for the community worker and hire of office and function facilities for the Pacifika Project between November 2014 to October 2015	$    20,000.00
Nga Maunga Whakahii o Kaipara Development Trust	Towards staff uniforms, kiosk furniture and equipment, communication equipment, staff wages, administration and education for the visitors hosting Kaitaki service at Muriwai Beach between November 2014 to June 2015	$    37,250.00
Ngati Whatua Nga Rima O Kaipara Charitable Trust Board	Funding towards Housing Navigator and Retrofit Project Leader salary between January 2015 to January 2016	$  131,040.00
North Shore Centres of Mutual Aid Incorporated	Towards operating expenditure, the purchase of a camera, CD player and equipment for the North Shore Centres of Mutual Aid - Hibiscus Coast programme between November 2014 to October 2015	$    22,788.00
North Shore Hospice Trust - Warkworth/Wellsford Committee	Towards kitchen fittings, construction costs, consent fees and charges, consultant fees, hospice items, furniture fixtures and fittings and landscaping at Glenmore Drive, Warkworth from February 2015 to November 2015	$    30,006.00
ParentPort North Incorporated	Towards the salary and petrol reimbursement for ParentPort North staff between November 2014 to October 2015	$    20,000.00
Raeburn House - North Shore Community Health Network Incorporated	Funding towards Resource and Information coordinator, IT support, directory database update and 300 printed copies of  the directory between November 2014 to October 2015	$    14,146.00
Springboard Community Works	Towards the purchase of a photocopier between November 2014 to August 2015	$      7,550.00
The Helensville District Health Trust Board	Towards the retrofitting of Te Whare Oranga o Parakai between November 2014 to March 2015	$    50,000.00
The Lions Club of Waimauku Charitable Trust	Towards the installation of the guard rail at Waimauku Park and Ride between November 2014 to May 2015	$    14,282.00
Rodney Neighbourhood Support Incorporated	Towards car registration, car insurance, repairs and maintenance costs, coordinator wages and the phone and internet costs for Rodney Neighbourhood Support between December 2014 to June 2015	$    11,313.00
Waimauku Playcentre	Towards the purchase and installation of a sun shade at 69 Muriwai Road, between November to December 2014	$    10,000.00
		$   633,536.00

b)      considers the applications listed in Table Two and agrees to fund, part-fund or decline each application.

Table Two: Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee Community Funding Large Grants Fund – Recreation Applications

Organisation	Funding for	Amount requested
Blue Light Ventures Incorporated	Towards the purchase of a new Santa Fe7 car for Blue Light Ventures Incorporated between November 2014 to December 2014	$  40,000.00
Leigh and Districts Ex Services and Community Club Incorporated	Towards the purchase and installation of the astro turf, upgrade of the pavilion, repair epoxy and installation of a new toilet at 9-11 Albert Street, Leigh between February 2015 to April 2015	$  32,000.00
Matakana Coast Trail Trust	Towards inventory, survey mapping and project plan for the cycling and walkway trails between November 2014 to March 2015	$  36,800.00
Matakana Community Group Incorporated	Towards the bridge engineering costs for a footbridge on the Matakana River between November 2014 to June 2015	$  50,000.00
North Harbour Hockey Association Incorporated	Towards the in-school delivery kits, in-school delivery costs and costs for the intra-school competition for Renegade Hockey between November 2014 to April 2015	$    6,160.00
Omaha Surf Lifesaving Club Incorporated	Towards the purchase of six 10'6" foam boards and six 8'10" foam boards for Junior Surf training between November 2014 to June 2015	$    9,870.00
Onboard Skate NZ Incorporated	Towards programme delivery/coaching, skateboards, safety pads, longboards paddles, wrist guards and management/governance/planning/programme/coordination/administration for the ‘Skate Safe & Scoot Safe” programme at Western Reserve, Snells Beach skate park, Helensville skate park, Riverhead School, Huapai School and Whangaparaoa School between November 2014 to June 2015	$  20,500.00
Pakiri Tennis Club Incorporated	Towards the cost to resurface the two courts at Pakiri Tennis Club between November 2014 to December 2014	$  10,000.00
Parakai School	Towards the purchase and delivery of eighteen truckloads of limestone for the Parakai bike track between January 2015 to February 2015	$  13,320.00
Warkworth and Districts Croquet Club Incorporated	Towards the purchase of a John Deere greens mower for the Croquet Club between November 2014 to December 2014	$  13,754.00
Warkworth Golf Club Incorporated	Towards the purchase and installation of a controller upgrade between November 2014 to June 2015	$    8,704.00
Wellsford Districts Sport and Recreation Collective Incorporated	Towards the coordinator’s salary and lease costs for Coast To Coast Hauiora Trust for office hire between November 2014 to October 2015	$  35,720.00
Weiti Boating Club Incorporated	Towards costs associated with repairing the Weiti Boat Club boat ramp between November 2014 to January 2015	$  25,000.00
		$  301,828.00

c)      considers the applications listed in Table Three and agrees to fund, part-fund or decline each application.

Table Three: Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee Community Funding Large Grants Fund – Youth Applications

Organisation	Funding for	Amount requested
Auckland Festival of Photography Trust	Towards monthly hosting fees, office rent, internet usage, electricity and youth participation blog coordinator for the Auckland Photo Blog between November 2014 to June 2015	$      9,400.00
Blue Light Ventures Incorporated	Towards the salary, training costs and travel for the Youth Community coordinator between November 2014 to June 2015	$    10,000.00
Blue Light Ventures Incorporated - Rodney	Towards the cost of salaries, travel and training for the Community Youth coordinator between November 2014 to June 2015	$    10,000.00
Coast Youth Trust Incorporated	Towards the salaries for two youth workers for the Coast Youth Trust Incorporated between November 2014 to October 2015.	$    50,000.00
GetIn2Life Youth Development Trust	Towards the logistics, health and safety, administration costs, equipment maintenance, communications and staffing for 20 In2it Street games/events to be run at Centennial Park, Ruatawhiri Park, Snells Beach Reserve, Orewa Beach and Stanmore Bay between November 2014 to October 2015	$    16,000.00
Hestia Rodney Women’s Refuge Incorporated	Towards the salary and mileage for staff between November 2014 to October 2015	$    35,000.00
Hibiscus Coast Youth Council Incorporated	Towards management/governance, youth training/mentoring, youth staff wages, compliance/accounting, van registration/stereo upgrade, phone/ internet, signage, cash drawer, room costs for Safe Spaces/counselling and uniforms for staff/volunteers for Youth 4 Youth 'Safe Spaces' between November 2014 to October 2015	$    45,298.00
Mahu Vision Community Trust	Towards course materials, transport of participants, volunteer expenses, venue hire, catering and contingencies expenses for the “GIRL” programme and after school programme between November 2014 to October 2015	$    14,565.00
Mahurangi College	Towards the purchase of four robotic kits and costs for a dive course and charter for the Keen and Curious programme between November 2014 to April 2015	$    15,400.00
Ngati Whatua Nga Rima O Kaipara Charitable Trust Board	Towards the salaries of two rangatahi staff, the salaries for two whanau staff, the purchase of a van and computers for the whanau rangatahi programmes between January 2015 to December 2015	$  235,560.00
Omaha Surf Lifesaving Club Incorporated	Towards the purchase of six paddle boards for the Surf Sports programme between November 2014 to May 2015	$    11,250.00
SALT Community Trust	Towards the cost of four mobile phones and contracts, rent/lease at Silverdale Rugby Club, administration costs, power, printing costs, transport and training for the youth workers the 24/7 programme at Orewa College between February 2015 to December 2015	$    31,122.00
South Kaipara Men's Trust	Towards the Kai Takawaenga youth worker contract, travel and project expenses for the Kai Takawaenga programme between January 2015 to June 2015	$    30,000.00
Te Awaroa Youth Club Trust	Towards rent at 10 Awaroa Road, Helensville, salaries for staff and running costs for Te Awaroa Youth Club between November 2014 to November 2015	$    20,000.00
Te Rito Rodney Family Violence Prevention Project	Towards facilitation, purchase of supplies and coordination and overheads for the Stand Up programme at Kaipara College, Orewa College, Mahurangi College and Rodney College between January 2014 to December 2015	$    11,650.00
The Parenting Place Incorporated	Towards the costs of 49 presentations to be run at Kaipara College, Mahurangi College, Rodney College, Kingsway College, Orewa College, Wentworth College and Whangaparaoa College and the production costs of 1450 Attitude handbooks between November 2014 to October 2015	$      7,302.00
Women's Centre - Rodney Incorporated	Towards the salary and travel for the group facilitator and three childcare workers between January 2015 to December 2015	$    12,000.00
Youthline Auckland Charitable Trust	Towards the salary of the Youthline North Shore Development Centre Manager between November 2014 to November 2015	$    16,000.00
		$  580,547.00

d)      considers the applications listed in Table Four and agrees to fund, part-fund or decline each application.

Table Four: Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee Community Grants Fund Applications

Organisation	Funding for	Amount requested:
60's - Up Movement of New Zealand Incorporated	Towards the coach travel for the monthly outings of the 60's up Torbay branch between November 2014 to June 2015	$       3,000.00
Arthritis Foundation of New Zealand Incorporated	Towards first aid training, leaders training and therapist fees for  the volunteer and support services for the Arthritis Foundation of New Zealand Incorporated between November 2014 to October 2015	$       7,000.00
Auckland Single Parent's Trust and Te Kaitiakitanga Tamaki Makaurau O Te Matua Kotahitanga	Towards posters, camp costs, website fees, stationery and administration and volunteer costs for the Single Parents – “You’re Brilliant” programme between November 2014 to October 2015	$       4,771.00
Big Buddy Mentoring Trust	Towards the purchase of an Apple 13 MacBook and an iPhone 5 64GB for the North Auckland coordinator between November 2014 to March 2015	$       2,715.00
Citizens Advice Bureau Hibiscus Coast Incorporated	Towards administration costs and the purchase of a computer for the Orewa Citizens Advice Bureau between November 2014 to June 2015	$       5,000.00
Health Link Incorporated	Towards printing costs, salary to collect and collate information, salary for proofing and designing the information and distribution costs at Health Link North premises in Orewa from November 2014 to March 2015	$       4,348.00
Hestia Rodney Women's Refuge Incorporated	Towards venue hire, facilitator fees, childcare, travel costs for participants, resources and koha for presenters for the Te Roopu Kaha Wahine support group between December 2014 to October 2015	$       7,500.00
Hibiscus Coast Senior Moments Charitable Trust	Towards transport and lunch costs for the Christmas lunch, summer lunch, mid-winter Christmas and spring lunch for the Hibiscus Coast Senior Moments Charitable Trust between December 2014 to August 2015	$       5,480.00
Home and Family Counselling Incorporated	Towards the salary of the counsellor for the Solo Mothers programme between January 2015 to April 2015	$       8,674.00
Kaukapakapa School	Towards the purchase of Mimio Teach Bars for Kaukapakapa School between November 2014 to December 2014	$       3,000.00
Kumeu Arts Centre Incorporated	Towards the purchase of a laptop for the Kumeu Arts Centre between November 2014 to December 2014	$       1,499.00
Kumeu Playcentre	Towards the purchase of Tradesafe Under Two playground set, Tradesafe storage box, Hart gymnastic flag mat, Hart gym mat and a Tradesafe toddler tunnel for Kumeu Playcentre between November 2014 to December 2014	$       4,155.00
Mahurangi West Emergency Response Group	Towards the purchase of a defibrillator, defibrillator case, AED carry case and water pump for the Building Community Reliance project between November 2014 to January 2015	$       4,511.00
Maui's & Hector's Dolphins Education/Action Incorporated	Towards the coordination for community outreach/education for the Maui's and Hector’s Dolphins Education programme between November 2014 to August 2015	$       5,000.00
North Shore Community Health Network Incorporated (Raeburn House)	Towards a project coordinator salary, Treaty training facilitator, venue hire, catering, design and promotion for Treaty training workshops in Wellsford, Warkworth and Orewa between November 2014 to June 2015	$       3,525.00
Point Wells Library	Towards the purchase of new books for the Point Wells library between November 2014 to June 2015	$       2,000.00
Rodney Aphasia Group Incorporated	Towards administration costs for the 2015 Learning Opportunities workshops/meetings between January 2015 to October 2015	$       3,000.00
The Rito Rodney Family Violence Prevention Project	Towards facilitation costs, purchase of supplies and coordination, overhead costs for the Stand Up programme at Kaipara College, Mahurangi College, Rodney College and Whangaparaoa College between January 2015 to December 2015	$       6,100.00
Warkworth and Wellsford Pipe Band Incorporated	Towards the purchase of 18 waistcoats for the Warkworth/Wellsford Pipe Band between November 2014 to January 2015	$       2,016.00
Warkworth Community Response Group	Towards the purchase of radio equipment, hi-viz clothing, electrical items and an emergency generator for the Warkworth Community Response Group between November 2014 to January 2015	$       4,031.00
Wellsford Promotions Association Incorporated	Towards repair of used 20 ft container for storage and provisions of a laptop and office suite programme at AB Industries, Hood St, Wellsford between November 2014 to June 2015	$       2,780.00
Springboard Community Works	Towards the salary of the 4U Mentoring coordinator between November 2014 to October 2015	$     17,880.00
		$   107,985.00

e)      considers the applications listed in Table Five and agrees to fund, part-fund or decline each application.

Table Five: Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee Small Grants Fund - Youth Applications

Organisation	Funding for	Amount requested
Blue Light Ventures Incorporated	Towards a fund for young people to apply for expenses to attend national and local Blue Light events/projects between November 2014 to May 2015	$      5,000.00
Coast Youth Community Trust Incorporated	Funding for accommodation, food, activities, transport, general items and speaker for the Coast Youth Community Trust 2015 between September 2014 to October 2015	$      5,000.00
South Kaipara Men's Trust	Towards promotion, project costs/activities and project facilitation for the father and son and father and daughter activities between November 2014 to April 2015	$      4,000.00
South Kaipara Youth Charitable Trust Board	Towards transport, food, Hotoritori Kauaeranga Valley Regional Park camp hireage, volunteer vouchers, hall costs, sweets, drinks and wages for staff for the “Awesome Us” challenge between November 2014 to July 2015	$      2,318.00
The Scout Association Of New Zealand	Funding for the purchase of tables, chairs and trolleys for the Orewa Sea Scout Hall between November 2014 to December 2014	$      6,000.00
Blue Light Ventures Incorporated - Rodney	Towards the purchase of a disc golf package between November 2014 to February 2015	$      3,000.00
		$    25,318.00

Comments

3.       In March 2013, the Regional Development and Operations Committee (RDOC) resolved to continue the interim community funding approach for the 2013/2014 financial year (RDO/2013/32).

4.       One community funding round is scheduled for this financial year. The round closed on 15 July 2014.

5.       The Large Grants Funds – Community, Recreation and Youth provide contestable grants to community organisations that provide a comprehensive range of services and operate within the Rodney Local Board area and the Hibiscus Coast Subdivision of the Hibiscus and Bays Local Board. The grants offer substantial levels of funding that can be used for capital costs, project funding or operational costs. 

6.       The Community Grants Scheme is designed to support and promote existing and potential social service, recreation and community organisations at the local level.

7.       The Small Grants Fund – Youth is designed to support existing youth service providers at the local level by providing support for small capital purchases or projects.

8.       This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

9.       The Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee Community Fund closed on 15 July 2014. The funds were advertised through local community networks, local media and on the Auckland Council website.

Consideration

Local board views and implications

10.     The Rodney and Hibiscus Bays Subdivision Local Board Funding Subcommittee’s feedback on the community funding applications was sought at a workshop with the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee on 14 October 2014.

Māori impact statement

11.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

Implementation

12.     The allocation of grants to community groups is within the adopted annual plan.

13.     The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
aView	Attachment A: Large Grants Fund - Community 2014/2015 Application	17
bView	Attachment B: Large Grants Fund - Recreation 2014/2015 Application Summaries	101
cView	Attachment C: Large Grants Fund - Youth 2014/2015 Application Summaries	139
dView	Attachment D: Community Grants Fund 2014/2015 Application Summaries	195
eView	Attachment E: Small Grants Fund - Youth 2014/2015 Application Summaries	261

Signatories

Authors	Kim Hammond - Community Grants and Support Officer West
Authorisers	Kevin Marriott – Acting Manager Community Development, Arts and Culture Lesley Jenkins - Relationship Manager

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee 14 October 2014

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee 14 October 2014

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee 14 October 2014

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee 14 October 2014

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee 14 October 2014

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee 14 October 2014

Rodney Natural Heritage Fund Allocation 2014/2015 (Round 1)

File No.: CP2014/21984

Purpose

1.       This report presents the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee with funding recommendations for applications received during the first funding round of the Rodney Natural Heritage Fund (RNHF).

Executive summary

2.       Auckland Council considers there is a net public benefit derived from providing individuals and community groups caring for the environmental and natural heritage with funds designated towards the restoration and conservation of Auckland’s natural resources.

3.       This report presents funding recommendations and information on the nine applications received for the RNHF within the Rodney and Hibiscus Coast Subdivision Local Board areas.

Recommendation/s

That the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee:

a)         approve the following grant allocations from the Rodney Natural Heritage Fund:

i)          Allocation of $15,000 to application RNH14_150001 from T&M Stazyk Partnership, as a contribution towards native plants.

ii)         Allocation of $10,000 to application RNH14_150003 from Manaia Properties Ltd, as a contribution towards stock-proof fencing.

iii)         Allocation of $5,245 to application RNH14_150004 from Mike Francis Wainunu Trust, as a contribution towards fencing.

iv)        Allocation of $2,038.75 to application RNH14_150005 from Peter Pearce, as a contribution towards bait stations, herbicides, lures, bait, and traps.

v)         Allocation of $6,825 to application RNH14_150006 from Brent Hawthorn, as a contribution towards fencing and potting mix.

vi)        Allocation of $2,300 to application RNH14_150007 from Forest & Bird Society, Hibiscus Coast Branch, as a contribution towards traps, bait stations, trakka tunnels and monitoring cards.

vii)       Allocation of $6,000 to application RNH14_150009 from Bruce Inwards, as a contribution towards stock-proof fencing.

viii)       Allocation of $440 to application RNH14_150010 from Redwoods Limited, as a contribution towards bait stations, traps, boxes and bait.

ix)        Allocation of $4,430 to application RNH14_150011 from Sheila Elwell, as a contribution towards fencing and native plants.

Discussion

4.       The Rodney Natural Heritage Fund (RNHF) is a legacy Rodney District Council contestable fund open to the public to support community initiatives to restore, protect and enhance the biodiversity and natural habitats within the former Rodney District for the enjoyment and benefit of current and future generations.

5.       The RNHF supports a wide cross-section of the local community and provides funding support to individuals and community groups for project which have previously included.

· pest and weed control

· restoration planting

· riparian protection

· fencing

6.       All applications to the RNHF are reviewed against fund eligibility criteria set out in the fund guidelines and then subject to a merit assessment against the following criteria.

Significance and biodiversity: The significance of the natural area and biodiversity present within it. Assessment of significance and biodiversity will consider the quality and rarity of the ecological feature; size shape and connectivity of the area, age of the vegetation present, quality, biological gradients and presence of any threatened species.

Enduring environmental outcomes: The anticipated improvement in the natural values of an area given the proposed management actions.

Legal protection: The legal status of the natural area, with preference given to proposed projects on private land which result in legal protection of the area of natural value.

Compliance with good practice: The extent to which the project reflects best practice as outlined in the Auckland Council Regional Pest Management Strategy, Auckland Regional Plan: Coastal section or various Council guidelines on the regions native plants and animals.

Funding necessity: The importance of funding to secure the future of an at risk item/place, whether the project is likely to be successfully completed, based on the activities and time frames listed in the application and whether other sources of funding are available.

Community education and partnership: The educational or scientific value of the site will be assessed, including potential for the applicant to connect with other landowners form partnerships and share knowledge.

7.       The current interim approach to community funding endorsed by the Regional Development and Operations Committee (RDOC) in May 2011 allocated decision-making responsibility over the RNHF to the Northern Local boards. In March 2014, the Regional Strategy and Policy Committee endorsed the extension of this interim approach to community funding for the 2014/2015 financial year.

8.       In May 2014 the Northern Joint Funding Committee resolved to establish two sub-committees to consider and determine the funding applications and funding amounts of the legacy Rodney District and North Shore City councils.  Authority to consider and determine all the Rodney District Council legacy funding applications, including applications to the RNHF, was delegated to the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee.

9.       RNHF grant allocation recommendations are presented to the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee twice a year.  The first funding round for the RNHF opened for applications on 17 July 2014 and closed on 22 August 2014. 

Table One. Summary of RNHF application assessment periods.

	Application cut-off date	Funding decisions expected
Funding meeting 1	22 August 2014	October – November  2014
Funding meeting 2	13 March 2015	May - June 2015

10.     The availability of environmental and natural heritage funding and information on the 2014/2015 funding rounds has been promoted through the Auckland Council website, through Auckland Council publications, press advertisements in local print media, community workshops and an email notification to community stakeholders.

Consideration

Current Applications

11.     Nine applications to the RNHF round one were received. In total $99,518.97 was requested by these applicants from an available funding pool of $70,000.

12.     All applications to the RNHF met the scope of works and eligibility criteria for funding.  Application assessments have been completed by an Auckland Council Biodiversity Advisor and grant allocation recommendations are made in line with the RNHF assessment criteria and funding policy. Detailed assessment summaries for each application are presented to the subcommittee for their consideration in a workshop session on 14 October 2014. Based on this assessment funding recommendations are presented for the subcommittee’s consideration.

13.     Based on the merit assessment of these applications it is recommended that the Rodney and Hibiscus Coast Local Board Funding Subcommittee allocate $52,278.75 to the nine applications received. Funding is recommended as a contribution towards environmental and conservation works for each project.

14.     If the recommended grant allocations are approved, $17,721.25 will remain for allocation in the next funding round.

Local Board Views

15.     This report seeks the views of affected local boards.

Maori Impact Statement

16.     The provision of community funding to support environmental and natural heritage initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.  The significance of the site to Maori and the extent to which applications recognise Maori Perspectives is considered as part of the application assessment process.

General

17.     Finance and resourcing requirements for the delivery of RNHF 2014/2015 are within current environmental incentive budgets provided in the 2014/15 annual plan. 

18.     Annually $70,000 is available for allocation through the RNHF.  In the first funding round the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee approved the allocation of $52,278.75 to nine applications leaving $17,721.25 available for allocation in the second funding round.

Implementation Issues

19.     No implementation issues have been identified. The fund will be allocated in accordance with the decision of the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee.

Attachments

No.	Title	Page
aView	RNH application assessment summary	283

Signatories

Authors	Sonia Parra – Environmental Funding Coordinator Fran Hayton – Funding and Incentives Team Manager
Authorisers	John Dragicevich - Manager Infrastructure and Environmental Services Lesley Jenkins - Relationship Manager

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee 14 October 2014

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee 14 October 2014

Rodney Heritage Item Assistance Fund Allocation 2014/2015 (Round 1)

File No.: CP2014/22350

Purpose

1.       This report presents the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee with funding recommendations for applications received during the first funding round of the Rodney Heritage Item Assistance Fund (RHIAF).

Executive summary

2.       Auckland Council considers there is a net public benefit derived from providing individuals and community groups caring for privately owned heritage features with funds towards maintenance and conservation costs.

3.       This report presents funding recommendations and information on the one application to the RHIAF received from within the Rodney and Hibiscus Coast Subdivision Local Board areas.

Recommendation/s

That the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee:

a)      approve the following grant allocations from the Rodney Heritage Item Assistance Fund:

i)        Allocation of $8,581 to application RHIA14_150001 from Heather Buttle as a contribution towards painting materials and labour.

Discussion

4.       The Rodney Heritage Item Assistance Fund (RHIAF) is a legacy Rodney District Council contestable fund which is open to the public for the purpose of conserving, restoring, and protecting valued heritage items within the former Rodney District for the enjoyment and benefit of current and future generations.

5.       The RHIAF supports a wide cross-section of the local community and provides funding support to individuals and community groups for projects which have previously included.

·    Physical works projects for heritage buildings, and archaeological sites such as fencing, painting or building work

·    Protective measures such as fencing to protect archaeological sites, earthquake strengthening or fire protection

·    Professional services e.g. research, conservation reports, conservation plans, heritage plans, conservation work specifications, management plans or supervision work

·    Maintenance of heritage trees such as pruning

6.       All applications to the RHIAF are reviewed against the fund eligibility criteria set out in the fund guidelines and are then subject to a merit assessed against the following criteria.

·    Significance: The project needs to have high heritage significance and regard will be given to whether the resource is scheduled for protection in the Auckland Council District Plan (Rodney Section). The project needs to enhance the qualities for which the heritage item is valued.

·    Funding necessity: Priority of the proposed works in the overall maintenance of the heritage values of the resource, including the necessity or urgency of the work. Consideration is given to whether alternative sources of funding are available for the proposed works, including the ability of the applicant to obtain funding from other agencies and their need for financial assistance.

·    Public access and educational value: The degree of physical or visual access or other clear public benefit such as educational value. The project relates to maintenance of the heritage resource in the public interest rather than works that are intended to provide private benefit. The project should enhance local amenity and public access to the heritage feature/site and benefit the wider community.

·    Compliance with good practice: The project meets the International Council on Monuments and Sites New Zealand Charter for the Conservation of Places of Cultural Heritage that provides recognised and standard principles for works proposed for heritage resources. The proposed project forms part of an overall plan for the restoration, conservation and/or protection of the heritage values of the resource (rather than ad-hoc work or routine maintenance).

·    Recognising Maori perspectives: Projects taking place on sites with significance to Maori or related to the care of marae artefacts and art works should be consistent with tikanga Maori and conservation techniques.

7.       The current interim approach to community funding endorsed by the Regional Development and Operations Committee (RDOC) in May 2011 allocated decision-making responsibility over the RHIAF to the Northern Local boards. In March 2014, the Regional Strategy and Policy Committee endorsed the extension of this interim approach to community funding for the 2014/2015 financial year.

8.       In May 2014 the Northern Joint Funding Committee meeting resolved to establish two sub-committees to consider and determine the funding applications and funding amounts of the legacy Rodney District and North Shore City councils.  Authority to consider and determine all the Rodney District Council legacy funding applications, including applications to the RHIAF, was delegated to the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee.

9.       RHIAF grant allocation recommendations are presented to the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee twice a year.  The first funding round for the RHIAF opened for applications on 17 July 2014 and closed on 22 August 2014. 

Table One. Summary of RHIAF application assessment periods.

	Application cut-off date	Funding decisions expected
Funding meeting 1	22 August 2014	October - November 2014
Funding meeting 2	13 March 2015	May - June 2015

10.     The availability of heritage funding and information on the 2014/2015 funding rounds has been promoted through the Auckland Council website, through Auckland Council publications, press advertisements in local print media, community workshops and an email notification to community stakeholders.

Consideration

Current Applications

11.     One application to the RHIAF round one was received. This application requested $8,581 from an available funding pool of $50,000.

12.     The application met the scope of works and eligibility criteria for funding. An application assessment has been completed by an Auckland Council Heritage Advisor and a grant allocation recommendation has been made in line with the RHIAF assessment criteria and funding policy. A detailed assessment summary for the application is presented to the subcommittee for their consideration in a workshop session on 14 October 2014. Based on this assessment funding recommendations are presented for the subcommittee’s consideration.

13.     Based on the merit assessment it is recommended that the Rodney and Hibiscus Coast Local Board Funding Subcommittee allocate $8,581 to the application received.  Funding is recommended as contributions towards painting materials and labour.

14.     If the recommended grant allocation is approved, $41,419 will remain for allocation in the next funding round.

Local Board Views

15.     This report seeks the views of affected local boards.

Maori Impact Statement

16.     The provision of community funding to support historic heritage initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.  The significance of the site to Maori and the extent to which applications recognise Maori Perspectives is considered as part of the application assessment process.

General

17.     Finance and resourcing requirements for the delivery of RHIAF 2014/2015 are within current heritage incentive budgets provided in the 2014/15 annual plan.

18.     Annually $50,000 is available for allocation through the RHIAF.  In the first funding round the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee approved allocation of $8,581 to one application leaving $41,419 available for allocation in the second funding round.

Implementation Issues  

19.     No implementation issues have been identified. The fund will be allocated in accordance with the decision of the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee.

Attachments

No.	Title	Page
aView	Rodney Heritage Item Assistance Applicant Report (Round 1)	297

Signatories

Authors	Sonia Parra – Environmental Funding Coordinator Fran Hayton – Funding and Incentives Team Manager
Authorisers	John Dragicevich - Manager Infrastructure and Environmental Services Lesley Jenkins - Relationship Manager

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee 14 October 2014