|
Waiheke Local
Board
23 October
2014
|
|
1 Welcome
Deputy
Chairperson SD Brown led the meeting in prayer.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
|
9.1
|
Public
Forum - Penny Ericson, Friends of McKenzie Reserve
|
|
|
Penny Ericson, Nikki Shuck, Andy Fyfe and Ruth Foreman were
in attendance and made a presentation to the Board on behalf of Friends of
McKenzie Reserve, Waiheke Island.
A copy of the presentation has been placed
on the official copy of these minutes and is available on the Auckland
Council website.
|
|
|
Resolution number WHK/2014/258
MOVED
by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:
That the
Waiheke Local Board:
a) Thanks
Penny Ericson, Nikki Shuck, Andy Fyfe and Ruth Foreman for their attendance
and presentation.
b) Thanks
all involved with the McKenzie Reserve restoration, including council
officers Bridget Velvin and Gary Wilton in particular for their work and
commitment to the reserve community partnership.
CARRIED
|
|
|
Attachments
a Friends of McKezie Reserve
Presentation
|
|
9.2
|
Public
Forum - Erica Wells, Waiheke Junior Cricket funding appplication
|
|
|
Erica Wells was in attendance and spoke to the Board on
behalf of the Waiheke Junior Cricket, in support of their funding application
to the Waiheke Local Board Discretionary Community Funding - Round One
2014/2015.
|
|
|
Resolution number WHK/2014/259
MOVED by Chairperson PA Walden, seconded by
Member RE Ballard:
That the
Waiheke Local Board:
a)
Thanks Erica Wells for her attendance and presentation
regarding the Waiheke Junior Cricket funding application.
CARRIED
|
|
9.3
|
Public
Forum - Rose McRae Dance Academy - Surfdale Hall
|
|
|
This item was
withdrawn.
|
|
9.4
|
Roger Bryant - Significance and Engagement Policy
|
|
|
Roger Bryant
was in attendance to speak to the Board and tabled his submission on the
draft Significance and Engagement Policy.
A copy of the tabled document has been placed on the official copy
of these minutes and is available on the Auckland Council website.
|
|
|
Resolution
number WHK/2014/260
MOVED
by Chairperson PA Walden, seconded by Member RE Ballard:
That the Waiheke Local Board:
a) Thanks Roger Bryant for his attendance and
presentation regarding the Significance and Engagement Policy.
CARRIED
|
|
|
Attachments
a Feedback on draft Significance
and Engagement Policy.
|
|
9.5
|
Philip McNally - Waiheke Boating Club grant Application
|
|
|
Member BM
Treadwell joined the meeting at 4.45 pm.
|
|
|
Philip McNally and James McNally were in attendance to speak to
the Board regarding the Waiheke Boating Club grant
application.
|
|
|
Resolution
number WHK/2014/261
MOVED
by Chairperson PA Walden, seconded by Member RE Ballard:
That the Waiheke
Local Board:
a) Thanks
Philip McNally and James McNally for their attendance and presentation
regarding the Waiheke Boating Club Grant Application.
CARRIED
|
|
9.6
|
Lynton Linnett - Livingwaters Emergency Accommodation Programme
(LEAP) project
|
|
|
Lynton Linnett and
Wiremu Te Taniwha were in attendance and spoke to the Board regarding the Livingwaters
Emergency Accommodation Programme (LEAP) project.
|
|
|
Resolution
number WHK/2014/262
MOVED
by Chairperson PA Walden, seconded by Member BM Treadwell:
That the Waiheke
Local Board:
a)
Thanks Lynton Linnett and Wiremu Te Taniwha for
their attendance and presentation regarding the Livingwaters Emergency
Accommodation Programme (LEAP) project.
CARRIED
|
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
|
12
|
Waiheke Local Board Discretionary Community Funding - Round One
2014/2015
|
|
|
A late application for Waiheke Accommodation Support Fund
from Living Without Violence was tabled at the meeting.
A copy of the application has been placed on
the official copy of these minutes and is available
on the Auckland Council website.
|
|
|
Resolution number WHK/2014/263
MOVED by Chairperson PA Walden, seconded by Member RE Ballard:
That the Waiheke Local Board:
a) Agrees
to fund, part-fund or decline each application in this round of the Local
Board Discretionary Community Funding as listed in Table One below:
Table 1: Waiheke Local Board
Discretionary Community Funding Applications
|
Organisation
name
|
Funds
requested for
|
Decision
|
Amount
Approved
|
|
Blind Foundation (Royal NZ Foundation of the Blind)
|
Library services and DAISY players
|
Decline as the applicant is regional rather than local
and demonstrates less financial need than others applying.
|
-
|
|
Waiheke Boating Club Inc.
|
Safety Boat Engine Replacement
|
Towards a new engine for the club’s safety boat.
|
$5,000.00
|
|
Waiheke Community Art Gallery
|
Waiheke Art Map & Art Map listers’ exhibition
|
Decline as the applicant has recently received funding
from Auckland Council, and the fund is over-subscribed.
|
-
|
|
Waiheke Junior Cricket
|
Establish Waiheke Junior Cricket
|
Towards equipment to run Waiheke Junior Cricket.
|
$1,615.00
|
|
Waiheke Health Trust
|
Volunteer hospital escort programme
|
Decline as difficult to manage vouchers for volunteers
|
-
|
|
Waiheke Island Historical Society Inc.
|
Museum pathways and driveway
|
Refer to SLIPs – Board member Ballard to meet with the
group
|
-
|
|
Waiheke Island Council of Social Services (WICOSS)
|
Establishment of an online community directory
|
Towards the establishment of an online community
directory
|
$1,700.00
|
|
New Sports Generation Ltd
|
“Community Champion” capacity-building workshop
|
Decline as the funding is available to not-for-profit
community groups only. The group is invited to approach the local board to
discuss how this work can be supported.
|
-
|
|
The Parenting Place - AttitudeYouth Division
|
Attitude programmes in Waiheke High School 2014/15
|
Decline as other applications were from more
locally-based groups and the applicant is a regional organisation.
|
-
|
|
Organisation
name
|
Funds
requested for
|
Decision
|
Amount
Approved
|
|
The Artworks Theatre Incorporated
|
Stage curtain upgrade
|
Decline – and include within future Artworks Theatre
SLIPs proposal
|
-
|
|
Auckland Sexual Abuse HELP Foundation
|
'We Can Keep Safe’ a personal safety programme for
children and their caregivers
|
Towards “We Can Keep Safe” programme on Waiheke
|
$1,960.00
|
|
WaterSafe Auckland Inc.
|
Whanau Nui water safety programme
|
Decline as the applicant already receives significant
financial assistance from Auckland Council.
|
-
|
|
Total
|
|
$10,275.00
|
b) Agrees
to fund, part-fund or decline each application in this round of the Waiheke
Community Group Assistance Fund as listed in Table One below:
|
Organisation name
|
Funds requested for
|
Amount Requested
|
Amount Approved
|
|
Anne Audain
Charitable Trust
|
Y 'n' B (Young
and Boss) in-school and after-school multisport programmes
|
Decline
as the applicant has received funding under the Accommodation Support Fund
in this financial year.
|
-
|
|
Waiheke
Winegrowers Association
|
Waiheke Vintage
Festival
|
Decline
as the group has received funding via the events support fund in this
financial year.
|
-
|
|
Show Me Shorts
Film Festival
|
Show Me Shorts
Film Festival 2014 - Waiheke Island
|
Decline
as the application is not sufficiently aligned with the objectives of the
fund.
|
-
|
|
1st Waiheke Sea
Scouts
|
Coastguard
training and boat maintenance
|
Towards
coastguard training programmes
|
$2,240.00
|
|
Livingwaters
Emergency Accommodation Program
|
LEAP -
Livingwaters Emergency Accommodation Program
|
Towards a computer for LEAP administration
|
$1,280.00
|
|
Total
|
|
$3,520.00
|
c) Approves the late application for
Waiheke Accommodation Support Fund from Living Without Violence.
d) Considers
the applications listed in Table One and agrees to fund, part-fund or decline
each application in this round of the Waiheke Accommodation Support Fund.
|
Organisation name
|
Funds requested for
|
Amount Approved
|
|
Waiheke
Budgeting Services Trust
|
Rent at 24
Belgium St, Ostend
|
$7,000.00
|
|
Palm Beach
Progressive Association Inc
|
Rates for Palm
Beach Hall
|
$1,500.00
|
|
Livingwaters
Emergency Accommodation Program
|
Lease of units
at 4/92 The Esplanade, Surfdale
|
-
|
|
Waiheke
Spiritual Cinema Circle
|
Hireage of
Waiheke Community Cinema
|
$700.00
|
|
Anne Audain
Charitable Trust
|
Regular hire of
the Waiheke Recreation Centre
|
$4,264.00
|
|
Living Without
Violence
|
Rent at 59
Ostend Road
|
$6,536.00
|
|
Total
|
$20,000.00
|
CARRIED
|
|
|
Attachments
a Late
application from Living without Violence
|
|
13
|
Waiheke Christmas Events 2014
|
|
|
Resolution number WHK/2014/264
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) Approves
the venue change for the Oneroa Christmas Street Party to the Waiheke Library
events space.
b) Approves
Carols by the Sea to remain in its current format.
c) Allocate
up to $23,000 from the Waiheke Local Board Christmas events budget 2014/2015.
d) Approves
the Event Delivery team to contract an event coordinator to manage the
Christmas event programme.
e) Delegates the Deputy Chair Shirin Brown, to work with staff and
the events coordinator to approve the final budget and programme for the
Oneroa Christmas Street Party and the Carols by the Sea up to a budget of
$23,000.
CARRIED
|
|
14
|
Auckland Transport Report - October 2014
|
|
|
Resolution number WHK/2014/265
MOVED
by Chairperson PA Walden, seconded by Member BM Treadwell:
That the
Waiheke Local Board:
a) Receives
the Auckland Transport Report – October 2014.
b) Notes
the resolutions of the Infrastructure Committee dated 21 October 2014 in
regards to E-Cycles of Waiheke Island as follows:
“That the
Infrastructure Committee:
a) thank Chris and Darleen Hoff-Neilsen, representing E-Cycles of
Waiheke Island, for their presentation
b) fully supports the application of E-Cycles, active transport
operators being allowed suitable space at Matiatia
c) agree that the Chair seek meetings with the relevant
council-controlled organisations, Auckland Transport and Auckland Council
Property Ltd to support E-Cycles application.”
c) Fully supports the application of E-Cycles being allowed a
designated space at Matiatia and that suitable space for other active
transport operators is also addressed during the Matiatia strategic plan
investigations.
CARRIED
|
|
15
|
Rakino Island Hall relocation
|
|
|
Resolution number WHK/2014/266
MOVED
by Chairperson PA Walden, seconded by Member RE Ballard:
That the
Waiheke Local Board:
a) Approves
the re-siting of the Rakino Island Hall to prevent the threat of damage from
severe storms and high tides.
b) Approves the allocation of $66,000 from the Waiheke Local Board
Community Facilities renewal budget 2014/ 2015 for this purpose.
CARRIED
|
|
16
|
Waiheke Recreation Centre Trust 2014/2015 Operational Funding
|
|
|
Resolution
number WHK/2014/267
MOVED by Chairperson PA Walden, seconded by
Member JP Meeuwsen:
That the
Waiheke Local Board:
a) Thanks
Suzanne Dennehy for her attendance, and thanks Shamila and Suzanne for their
work with the Waiheke Recreation Centre Trust.
b) Agrees
that this report be deferred until the Waiheke Recreation Centre Trust
has met with the board and officers to discuss progress to date and future
funding.
CARRIED
|
|
17
|
World War 1 Centenary Commemorations - Waiheke
|
|
|
Resolution number WHK/2014/268
MOVED
by Chairperson PA Walden, seconded by Member RE Ballard:
That the Waiheke
Local Board:
a) Delegates
Board member Treadwell as the Waiheke Local Board representative on the WW100 Waiheke Island Get involved working group.
b) Allocates
$10,000 operational funding from the board’s 2014/2015
WW1 Centenary Commemorations budget to the WW100 Waiheke Island Get involved
working group (or an umbrella group) to deliver a programme of events for the
WW1 Centenary Commemorations on Waiheke, with final programme details and
operational budget allocation delegated to Board member Treadwell.
c) Requests
the WW100 Waiheke Island Get involved working group
report back to the board the final programme of events and recommended capital projects for the WW1 Centenary Commemorations on Waiheke.
d) Delegates
all board members to liaise with the region-wide WW1 Centenary Commemorations programme event organisers as required.
CARRIED
|
|
19
|
LTP 2015-2025 Feedback on Mayoral Proposal
|
|
|
The LTP 2015-2025 Mayoral Proposal and
the Waiheke Local Board Advocacy 2014 feedback on the Mayor’s proposal
were tabled at the meeting.
A copy of the tabled documents have been
placed on the official copy of these minutes and are available on the
Auckland Council website.
|
|
|
Resolution number WHK/2014/270
MOVED
by Chairperson PA Walden, seconded by Member RE Ballard:
That the Waiheke
Local Board:
a) Approves the board’s feedback on the LTP 2015-2025
Mayoral proposal as tabled.
CARRIED
|
|
|
Attachments
a Mayoral Proposal
b Waiheke Local Board Advocacy
2014 on Mayoral Proposal
|
|
20
|
Draft Community Facilities Network Plan
|
|
|
Resolution number WHK/2014/271
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) Delegates authority to Board Member RE Ballard to
formalise feedback on the draft Auckland Council Draft Community Facilities Network Plan, noting the deadline date of 28 November
2014.
b) Notes
proposed revised timeframes to include libraries in the Community Facilities
Network Plan and that further engagement with local boards will be undertaken
to discuss the libraries content and the final revised network plan.
CARRIED
|
|
22
|
Monthly budget update
including the 2014/2015 capital programme deferral considered by the 21
August and 24 September 2014 Finance and Performance Committee
|
|
|
Resolution number WHK/2014/273
MOVED
by Chairperson PA Walden, seconded by Member RE Ballard:
That the
Waiheke Local Board:
a) Receives
the resolutions, report and attachment from the 21 August and 24 September
2014 Finance and Performance Committee relating to the Monthly Budget Update
report which included the 2014/2015 capital programme deferral
b) Notes and
supports the recent letter to the Mayor from all 21 Local Board Chairs,
reflecting disappointment in the financial decisions as they affect local
initiatives and communities.
c) Notes the Finance and Performance Committee’s
confirmed deferred capital project list includes $302,459 2013/14 budget for
the Onetangi Sports Park pavilion extensions project.
d) Requests officers report back to the 27 November
2014 board meeting (or earlier if possible) with itemised costings of the
work programme for the Artworks old library space and the Onetangi Sports
Park pavilion extensions project to enable consideration of alternative
funding options.
CARRIED
|
|
24
|
Waiheke Local Board Workshop Record of Proceedings
|
|
|
Resolution number WHK/2014/275
MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD
Brown:
That the Waiheke Local Board
a) Receives the record of proceedings of the Waiheke Local Board
workshops held on 22 August, 27 August, 5 September,
12 September, 18 September, 26 September and 10 October 2014.
b) Notes
Deputy Chair Brown was in attendance for the 18 September 2014 workshop and
Board member Ballard 22 August was in attendance for item 2 and 3.
CARRIED
|
25 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
|
26 Procedural motion
to exclude the public
|
|
Resolution
number WHK/2014/276
MOVED by Chairperson PA Walden, seconded by Member
JP Meeuwsen:
That the
Waiheke Local Board:
a) excludes
the public from the following part(s) of the proceedings of this meeting.
The general subject of the matter to
be considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution follows.
This resolution is made in reliance
on section 48(1)(a) of the Local Government Official Information and Meetings
Act 1987 and the particular interest or interests protected by section 6 or
section 7 of that Act which would be prejudiced by the holding of the whole
or relevant part of the proceedings of the meeting in public, as follows:
C1 Council
Controlled Organisation Review, Progress Report to Local Boards
|
Reason for passing
this resolution in relation to each matter
|
Particular interest(s)
protected (where applicable)
|
Ground(s) under
section 48(1) for the passing of this resolution
|
|
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
report contains information on proposed changes that may impact the
employment of staff within the Auckland Council group..
|
s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
The text
of these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
CARRIED
|
7.25pm The public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
7.26pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
Council Controlled Organisation Review, Progress Report to Local
Boards
|
|
|
Resolution number WHK/2014/277
MOVED
by Member BM Treadwell, seconded by Member RE Ballard:
That the Waiheke Local
Board:
a)
Refers this item to the open agenda as
the reasons for confidentiality are no longer relevant as this item has been
discussed in the media.
b)
Delegates the Chair and Board member
Meeuwsen to finalise board’s feedback on the Council Controlled Organisation
Review.
CARRIED
|
7.29 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
