Waiheke Local Board
OPEN MINUTES
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Minutes of a meeting of the Waiheke Local Board held in the Oneroa Bowling Club, 100 Oceanview Road , Alison Park , Waiheke on Thursday, 23 October 2014 at 4.15 pm.
Chairperson |
Paul Walden |
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Deputy Chairperson |
Shirin Brown |
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Members |
Becs Ballard |
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John Meeuwsen |
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Beatle Treadwell |
From 4.45pm, Item 9.5 |
Waiheke Local Board 23 October 2014 |
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1 Welcome
Deputy Chairperson SD Brown led the meeting in prayer.
2 Apologies
Resolution number WHK/2014/256 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Accepts the apology from Member BM Treadwell for lateness.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number WHK/2014/257 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Confirms the ordinary minutes of its meeting, held on Thursday, 9 October 2014, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
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Penny Ericson, Nikki Shuck, Andy Fyfe and Ruth Foreman were in attendance and made a presentation to the Board on behalf of Friends of McKenzie Reserve, Waiheke Island. A copy of the presentation has been placed on the official copy of these minutes and is available on the Auckland Council website. |
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Resolution number WHK/2014/258 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown: That the Waiheke Local Board: a) Thanks Penny Ericson, Nikki Shuck, Andy Fyfe and Ruth Foreman for their attendance and presentation. b) Thanks all involved with the McKenzie Reserve restoration, including council officers Bridget Velvin and Gary Wilton in particular for their work and commitment to the reserve community partnership.
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a Friends of McKezie Reserve Presentation |
9.2 |
Public Forum - Erica Wells, Waiheke Junior Cricket funding appplication |
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Erica Wells was in attendance and spoke to the Board on behalf of the Waiheke Junior Cricket, in support of their funding application to the Waiheke Local Board Discretionary Community Funding - Round One 2014/2015. |
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Resolution number WHK/2014/259 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Thanks Erica Wells for her attendance and presentation regarding the Waiheke Junior Cricket funding application.
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9.3 |
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9.4 |
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Roger Bryant was in attendance to speak to the Board and tabled his submission on the draft Significance and Engagement Policy. A copy of the tabled document has been placed on the official copy of these minutes and is available on the Auckland Council website. |
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Resolution number WHK/2014/260 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Thanks Roger Bryant for his attendance and presentation regarding the Significance and Engagement Policy. |
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a Feedback on draft Significance and Engagement Policy. |
9.5 |
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Member BM Treadwell joined the meeting at 4.45 pm. |
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Philip McNally and James McNally were in attendance to speak to the Board regarding the Waiheke Boating Club grant application. |
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Resolution number WHK/2014/261 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Thanks Philip McNally and James McNally for their attendance and presentation regarding the Waiheke Boating Club Grant Application.
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9.6 |
Lynton Linnett - Livingwaters Emergency Accommodation Programme (LEAP) project |
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Lynton Linnett and Wiremu Te Taniwha were in attendance and spoke to the Board regarding the Livingwaters Emergency Accommodation Programme (LEAP) project. |
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Resolution number WHK/2014/262 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) Thanks Lynton Linnett and Wiremu Te Taniwha for their attendance and presentation regarding the Livingwaters Emergency Accommodation Programme (LEAP) project. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
Waiheke Local Board Discretionary Community Funding - Round One 2014/2015 |
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A late application for Waiheke Accommodation Support Fund from Living Without Violence was tabled at the meeting. A copy of the application has been placed on the official copy of these minutes and is available on the Auckland Council website. |
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Resolution number WHK/2014/263 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Agrees to fund, part-fund or decline each application in this round of the Local Board Discretionary Community Funding as listed in Table One below: Table 1: Waiheke Local Board Discretionary Community Funding Applications
b) Agrees to fund, part-fund or decline each application in this round of the Waiheke Community Group Assistance Fund as listed in Table One below:
c) Approves the late application for Waiheke Accommodation Support Fund from Living Without Violence.
d) Considers the applications listed in Table One and agrees to fund, part-fund or decline each application in this round of the Waiheke Accommodation Support Fund.
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a Late application from Living without Violence |
13 |
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Resolution number WHK/2014/264 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Approves the venue change for the Oneroa Christmas Street Party to the Waiheke Library events space. b) Approves Carols by the Sea to remain in its current format. c) Allocate up to $23,000 from the Waiheke Local Board Christmas events budget 2014/2015. d) Approves the Event Delivery team to contract an event coordinator to manage the Christmas event programme. e) Delegates the Deputy Chair Shirin Brown, to work with staff and the events coordinator to approve the final budget and programme for the Oneroa Christmas Street Party and the Carols by the Sea up to a budget of $23,000.
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Resolution number WHK/2014/265 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) Receives the Auckland Transport Report – October 2014. b) Notes the resolutions of the Infrastructure Committee dated 21 October 2014 in regards to E-Cycles of Waiheke Island as follows: “That the Infrastructure Committee: a) thank Chris and Darleen Hoff-Neilsen, representing E-Cycles of Waiheke Island, for their presentation b) fully supports the application of E-Cycles, active transport operators being allowed suitable space at Matiatia c) agree that the Chair seek meetings with the relevant council-controlled organisations, Auckland Transport and Auckland Council Property Ltd to support E-Cycles application.” c) Fully supports the application of E-Cycles being allowed a designated space at Matiatia and that suitable space for other active transport operators is also addressed during the Matiatia strategic plan investigations. |
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Resolution number WHK/2014/266 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Approves the re-siting of the Rakino Island Hall to prevent the threat of damage from severe storms and high tides. b) Approves the allocation of $66,000 from the Waiheke Local Board Community Facilities renewal budget 2014/ 2015 for this purpose.
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Waiheke Recreation Centre Trust 2014/2015 Operational Funding |
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Resolution number WHK/2014/267 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Thanks Suzanne Dennehy for her attendance, and thanks Shamila and Suzanne for their work with the Waiheke Recreation Centre Trust. b) Agrees that this report be deferred until the Waiheke Recreation Centre Trust has met with the board and officers to discuss progress to date and future funding.
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Resolution number WHK/2014/268 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Delegates Board member Treadwell as the Waiheke Local Board representative on the WW100 Waiheke Island Get involved working group. b) Allocates $10,000 operational funding from the board’s 2014/2015 WW1 Centenary Commemorations budget to the WW100 Waiheke Island Get involved working group (or an umbrella group) to deliver a programme of events for the WW1 Centenary Commemorations on Waiheke, with final programme details and operational budget allocation delegated to Board member Treadwell. c) Requests the WW100 Waiheke Island Get involved working group report back to the board the final programme of events and recommended capital projects for the WW1 Centenary Commemorations on Waiheke. d) Delegates all board members to liaise with the region-wide WW1 Centenary Commemorations programme event organisers as required.
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Waiheke Local Board feedback on the draft Allocation of Decision-Making Review |
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Resolution number WHK/2014/269 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Delegates to the Chair to finalise feedback on the draft Allocation of Decision-Making Review.
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19 |
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The LTP 2015-2025 Mayoral Proposal and the Waiheke Local Board Advocacy 2014 feedback on the Mayor’s proposal were tabled at the meeting.
A copy of the tabled documents have been placed on the official copy of these minutes and are available on the Auckland Council website. |
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Resolution number WHK/2014/270 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Approves the board’s feedback on the LTP 2015-2025 Mayoral proposal as tabled.
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a Mayoral Proposal b Waiheke Local Board Advocacy 2014 on Mayoral Proposal |
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Resolution number WHK/2014/271 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Delegates authority to Board Member RE Ballard to formalise feedback on the draft Auckland Council Draft Community Facilities Network Plan, noting the deadline date of 28 November 2014. b) Notes proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.
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Resolution number WHK/2014/272 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the draft Auckland Council Significance and Engagement Policy.
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22 |
Monthly budget update including the 2014/2015 capital programme deferral considered by the 21 August and 24 September 2014 Finance and Performance Committee |
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Resolution number WHK/2014/273 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the resolutions, report and attachment from the 21 August and 24 September 2014 Finance and Performance Committee relating to the Monthly Budget Update report which included the 2014/2015 capital programme deferral b) Notes and supports the recent letter to the Mayor from all 21 Local Board Chairs, reflecting disappointment in the financial decisions as they affect local initiatives and communities. c) Notes the Finance and Performance Committee’s confirmed deferred capital project list includes $302,459 2013/14 budget for the Onetangi Sports Park pavilion extensions project. d) Requests officers report back to the 27 November 2014 board meeting (or earlier if possible) with itemised costings of the work programme for the Artworks old library space and the Onetangi Sports Park pavilion extensions project to enable consideration of alternative funding options.
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Integrated Bylaws Review and Implementation Programme (IBRI) Update – September 2014 |
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Resolution number WHK/2014/274 MOVED by Member JP Meeuwsen, seconded by Chairperson PA Walden: That the Waitemata Local Board:
a) Notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.
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Resolution number WHK/2014/275 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown: That the Waiheke Local Board a) Receives the record of proceedings of the Waiheke Local Board workshops held on 22 August, 27 August, 5 September, 12 September, 18 September, 26 September and 10 October 2014. b) Notes Deputy Chair Brown was in attendance for the 18 September 2014 workshop and Board member Ballard 22 August was in attendance for item 2 and 3. |
25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
26 Procedural motion to exclude the public |
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Resolution number WHK/2014/276 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) excludes the public from the following part(s) of the proceedings of this meeting. The general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows: C1 Council Controlled Organisation Review, Progress Report to Local Boards
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
7.25pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
7.26pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
Council Controlled Organisation Review, Progress Report to Local Boards |
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Resolution number WHK/2014/277 MOVED by Member BM Treadwell, seconded by Member RE Ballard: That the Waiheke Local Board: a) Refers this item to the open agenda as the reasons for confidentiality are no longer relevant as this item has been discussed in the media. b) Delegates the Chair and Board member Meeuwsen to finalise board’s feedback on the Council Controlled Organisation Review. CARRIED |
7.29 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................