Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 15 October 2014 at 6.30pm.
Chairperson |
Catherine Farmer |
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Deputy Chairperson |
Susan Zhu |
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Members |
Derek Battersby, QSM, JP |
(until 7.05pm, item 17) |
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Ami Chand, JP |
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Ruby Manukia-Schaumkel |
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Simon Matafai |
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APOLOGIES
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Duncan Macdonald, JP |
For absence |
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ALSO PRESENT
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Cr Ross Clow |
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Julie Fairey – Chair Puketāpapa Local Board |
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Whau Local Board 15 October 2014 |
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1 Welcome
The chair opened the meeting and welcomed those present.
2 Apologies
Resolution number WH/2014/148 MOVED by Member A Chand, seconded by Deputy Chairperson s Zhu: That the Whau Local Board: a) Accepts an apology from member Duncan Macdonald for absence.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number WH/2014/149 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Confirms the ordinary minutes of its meeting, held on Wednesday, 17 September 2014, as a true and correct record. b) Confirms the minutes of the Local Board Plan Hearings - Whau, held on Wednesday, 3 September 2014, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Ward Councillor’s Update
8 Deputations
8.1 |
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Secretarial Note: James Sutherland was unable to attend the meeting, apology from him was noted. |
9 Public Forum
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Resolution number WH/2014/150 MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson s Zhu: That the Whau Local Board: a) Receives the public forum submission from Mike Brennan. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number WH/2014/151 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Receives the Whau Local Board Chairperson, Catherine Farmer’s report.
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13 |
Business Innovation & Sustainability Conference report - Member Ruby Manukia-Schaumkel |
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Resolution number WH/2014/152 MOVED by Member SPT Matafai, seconded by Deputy Chairperson s Zhu: That the Whau Local Board: a) Receives the report from Member Ruby Manukia-Schaumkel.
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14 |
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Secretarial Note: Member Ami Chad tabled his report at the meeting. A copy of the report has been placed on file copy of the minutes and can be viewed on Auckland Council website. |
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Resolution number WH/2014/153 MOVED by Member A Chand, seconded by Member SPT Matafai: That the Whau Local Board: a) Receives local board member verbal reports.
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a Member Ami Chand - Tabled report |
15 |
Local Board member attendance at the 2014 Making Good Decisions Programme - Tue 4 Nov and Wed 5 Nov 2014 |
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Resolution number WH/2014/154 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Nominates local board members Ruby Manukia-Schaumkel and Susan Zhu to attend the 2015 Making Good Decisions (MGD) programme – Foundation Course - Wed 25 February and Thu 26 February 2015. b) Approves the payment of registration fees ($1953.90 excl GST) from the Whau Local Board professional development budget. c) Agrees that any additional expenses including mileage claim for attending the 2015 Making Good Decisions (MGD) programme – Wed 25 February and Thu 26 February 2015 be provided for in line with Auckland Council's Elected Members' Expense Rules. d) Requests that following completion of the programme the local board member leads a workshop discussion with Whau local board members and provide a written report at 18 March 2015 board meeting to share learnings and insights.
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16 |
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Resolution number WH/2014/155 MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson s Zhu: That the Whau Local Board: a) Approves the cost estimate of $2 million to construct an 80m bridge that is 3.5m wide and separated from the rail bridge, as part of the New Lynn to waterview shared path. b) Confirms that the construction funding to come from it’s Local Board Transport Fund, years 2012-2013, 2013-2014, 2014-2015 and part of the 2015-2016 funding. c) Confirms its support for the development of Park and Ride capacity in Avondale, noting that: i. Kiwi Rail has now made the land adjacent to the rail line on the corner of Blockhouse Bay Road and Rosebank Road available for lease, ii. Auckland Transport will be progressing a parking study for Avondale in the next three months, iii. Auckland Transport’s draft Parking Discussion document has conducted a demand analysis and has identified Avondale as a future area to provide additional park and ride parking bays and facilities.
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Secretarial Note: Member Derek Battersby requested his vote against motions above be recorded. |
17 |
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Secretarial Note: Updated designs for the four signage elements were tabled. |
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Member DQ Battersby left the meeting at 7.05 pm. |
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Resolution number WH/2014/156 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Approves the four signage element designs so that they can be constructed on the Whau Bridge in accordance with the Signage New Lynn Gateways capital works budget. b) Thanks the staff and students of Unitec for their contribution to this project.
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a Four signage elements - Tabled designs |
18 |
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Resolution number WH/2014/157 MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai: That the Whau Local Board: a) Approves the Open Space Restoration Plan for Alan Wood Reserve b) Approves the Open Space Restoration Plan for Valonia Reserve c) Approves the design of the skatepark, basketball court, sportsfields, volleyball courts, car parks, toilets, changing rooms and other open space features embedded within these Open Space Restoration Plans, subject to any final changes or refinements being approved by the parks portfolio holder.
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19 |
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Resolution number WH/2014/158 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Agrees that the $100,000 originally planned for a play space at Valonia Reserve be allocated to the development of greenways.
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20 |
Community Waitakere - Auckland Council Shared Work Programme 2014/2015 |
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Secretarial Note: Updated copy of attachment B (Draft Community Waitakere – Auckland Council 2013/2014 Shared Work Programme) was tabled at the meeting. A copy of the document has been placed on file copy of the minutes and can be viewed on Auckland Council website. |
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Resolution number WH/2014/159 MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai: That the Whau Local Board: a) Approves the Community Waitakere-Auckland Council 2014/2015 Shared Work Programme b) Approves the release of $51,520 for the Community Waitakere-Auckland Council 2014/2015 Shared Work Programme.
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a Updated Attachment B (Draft Community Waitakere – Auckland Council 2013/2014 Shared Work Programme) |
21 |
Whau Local Board Community Group Funding - Round One 2014/2015 |
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Resolution number WH/2014/160 MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai: That the Whau Local Board: a) Agrees to the following allocation for Round One of 2014/15 Community Group funding as listed in Table 1 below: Table 1: Whau Local Board Community Funding Applications
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22 |
Renewal of community lease to The Auckland Playcentres Association Incorporated, 582 Blockhouse Bay Road, Avondale |
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Resolution number WH/2014/161 MOVED by Member R Manukia-Schaumkel, seconded by Chairperson CM Farmer: That the Whau Local Board: a) Approves the renewal of lease to The Auckland Playcentres Association Incorporated on the following terms and conditions: i) Term: 5 years commencing 1 December 2014 ii) Rent: $250.00 plus GST per annum iii) All other terms and conditions as contained in the existing lease dated 27 October 2005 excluding this right of renewal.
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23 |
Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014 |
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Resolution number WH/2014/162 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Receives the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014.
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24 |
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Resolution number WH/2014/163 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Provides the following feedback points on financial policies for the Long Term Plan 2015-2025: Rates on undeveloped sites i) Consider differentials to enable an opportunity to motivate groups to develop brownfield sites in priority growth areas.
Business Differential i) Place a moratorium through to 2020 of reduction in business differential
UAGC i) Retain as is currently applying a principle of not adversely impacting lower income households
Rates transition i) Support the immediate conclusion of transition to enable more informed debate by ratepayers
Community Sport and Heritage i) Retain the current support scheme and align to proposed community development approach
Social Housing i) Support a level of 30% of gross income or 27.5% of nett income after accommodation supplement
Street Trading Fees i) Support the three tier system with the third tier having a greater license subsidy – 50%, to more strongly support vibrant local centres
Development contributions i) The policy should enable localised discussion with large developers potentially for public private partnerships. The Development Contributions policy needs to support the provision of services immediately in response to growth pressures in brownfield areas.
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25 |
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Resolution number WH/2014/164 MOVED by Deputy Chairperson s Zhu, seconded by Member SPT Matafai: That the Whau Local Board: a) Considers the mayoral proposal and provides following feedback on the implications of the proposal: i. The Whau Local Board believes that the average rate increase should be more moderate. 2.5% will not cover maintenance of current assets or appropriate asset investment in growth. ii. The proposed cut in regionally funded environmental services community programmes is short sighted and is not in line with Mayor’s overall community development approach. iii. We are concerned that the proposed budget will result in the underfunding of park renewals, degrading our assets; forcing removal and closure of already under maintained playgrounds and in no sports field development for five years. iv. For the Whau Local Board the new local board funding approach has actually resulted in less funding being available to deliver current initiatives. The board’s approach to its draft budget has therefore been to stay at 2014/15 funding levels with no allowance for inflation for three years and to propose cuts to community contracts. v. New Lynn is facing significant growth in the very near future with an additional 1500 homes built in the special housing area. This will increase demands for open space, community and recreation facilities but also contribute significant development contributions (estimated at $6m just for open space developments). The Board notes that storm-water investment has been included but that the Council has not budgeted to develop the land set aside for open space or the needed pedestrian / roading links to links to the transport centre in line with the New Lynn Urban Plan. These projects would ensure good quality urban intensification and cannot be delivered by the private sector. Not including these items in the long term plan will limit the ability for Council to negotiate with developers as contributions are finalised. vi. The replacement of Avondale Community Centre is currently not funded in the Mayors proposal. Building assessments confirm it will fail in 3 years and will have to be closed. Avondale is growing quickly and this facility is part of the agreed Community Facility Network. $5m is required to replace the current facility and work needs to start immediately on design and consenting to enable construction through 2016. vii. There is no signal of funding for Whau leisure facilities. Whau has less access to recreation and aquatic activities than anywhere else in the urban area. The long term plan should signal when this will be addressed. viii. We support the replacement of the mobile library vehicles to ensure Kelston one of the Whau’s most deprived areas has improved access to library services. |
26 |
Local Board Feedback on the Draft Arts and Culture Strategic Action Plan (ACSAP) |
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Resolution number WH/2014/165 MOVED by Member SPT Matafai, seconded by Member A Chand: That the Whau Local Board: a) Endorses the Arts and Culture Strategic Action Plan’s proposed goals and actions and recommend that the Arts, Culture and Events Committee adopt them. b) Notes that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.
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27 |
Integrated bylaws review and implementation programme (IBRI) update – September 2014 |
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Resolution number WH/2014/166 MOVED by Member R Manukia-Schaumkel, seconded by Member A Chand: That the Whau Local Board: a) Notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.
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28 |
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Secretarial Note: It was noted that “values living wage” needs to be added under “Stronger local Businesses” heading on page 341 of agenda. |
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Resolution number WH/2014/167 MOVED by Deputy Chairperson s Zhu, seconded by Member A Chand: That the Whau Local Board: a) Agrees the areas of potential changes to the Whau Draft Local Board Plan. b) Adopts the Whau Local Board Plan c) Delegates to the Chair to approve any minor wording changes that may be necessary following adoption.
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Item 29 was taken after item 31.
30 |
Western Joint Funding Committee - Updated Terms of Reference |
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Resolution number WH/2014/168 MOVED by Member SPT Matafai, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Approves amended Terms of Reference for the Western Joint Funding Committee as attached to the agenda (Attachment A).
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31 |
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Resolution number WH/2014/169 MOVED by Member A Chand, seconded by Member SPT Matafai: That the Whau Local Board: a) Notes the referral of the following report from the Environment, Climate Change and Natural Heritage Committee:
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29 |
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Resolution number WH/2014/170 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Provides the following feedback on the draft Auckland Council Significance and Engagement Policy. i. Endorses the principle-led approach taken to the drafting the policy. ii. Agrees that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice. iii. Requests that staff make use of local boards’ extensive community engagement experience to inform the development of the guidelines.
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32 |
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Resolution number WH/2014/171 MOVED by Member A Chand, seconded by Member SPT Matafai: That the Whau Local Board: a) Confirms the records of the workshops in Attachments A - C held on the following dates: o 10 September 2014 o 17 September 2014 o 24 September 2014
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33 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number WH/2014/172 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Excludes the public from the following part(s) of the proceedings of this meeting. b) Agrees that Julie Fairey – Chair Puketāpapa Local Board be permitted to remain for Confidential Item C1:( Council Controlled Organisation Review, Progress Report to Local Boards) after the public has been excluded, because of her knowledge of the item on agenda, which will help the Whau Local Board in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows: C1 Council Controlled Organisation Review, Progress Report to Local Boards
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
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7.37pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
7.38pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
7.38 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................