Minutes of Whau Local Board

Whau Local Board

15 October 2014

1 Welcome

The chair opened the meeting and welcomed those present.

2 Apologies

Resolution number WH/2014/148

MOVED by Member A Chand, seconded by Deputy Chairperson s Zhu:

That the Whau Local Board:

a) Accepts an apology from member Duncan Macdonald for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WH/2014/149

MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

a) Confirms the ordinary minutes of its meeting, held on Wednesday, 17 September 2014, as a true and correct record.

b) Confirms the minutes of the Local Board Plan Hearings - Whau, held on Wednesday, 3 September 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Ward Councillor’s Update

Whau local board received update from Councillor Ross Clow on matters being addresses by Governing Body including coverage of Council by media recently and congratulated the board on progress of greenways project (item 19 on agenda) .

8 Deputations

8.1	James Sutherland - Foundation for Youth Development
	Secretarial Note: James Sutherland was unable to attend the meeting, apology from him was noted.

9 Public Forum

Mike Brennan

Noted the amount of work going into officer’s reports and encouraged board members to dialogue on the report when they come to meetings.

Resolution number WH/2014/150

MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson s Zhu:

That the Whau Local Board:

a) Receives the public forum submission from Mike Brennan.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Whau Local Board Chairperson, Catherine Farmer's report

Resolution number WH/2014/151

MOVED by Chairperson CM Farmer, seconded by Member A Chand:

That the Whau Local Board:

a) Receives the Whau Local Board Chairperson, Catherine Farmer’s report.

CARRIED

Business Innovation & Sustainability Conference report - Member Ruby Manukia-Schaumkel

Resolution number WH/2014/152

MOVED by Member SPT Matafai, seconded by Deputy Chairperson s Zhu:

That the Whau Local Board:

a) Receives the report from Member Ruby Manukia-Schaumkel.

CARRIED

14	Local board member update reports
	Secretarial Note: Member Ami Chad tabled his report at the meeting. A copy of the report has been placed on file copy of the minutes and can be viewed on Auckland Council website.
	Resolution number WH/2014/153 MOVED by Member A Chand, seconded by Member SPT Matafai: That the Whau Local Board: a) Receives local board member verbal reports. CARRIED
	Attachments a Member Ami Chand - Tabled report

Local Board member attendance at the 2014 Making Good Decisions Programme - Tue 4 Nov and Wed 5 Nov 2014

Resolution number WH/2014/154

MOVED by Chairperson CM Farmer, seconded by Member A Chand:

That the Whau Local Board:

a) Nominates local board members Ruby Manukia-Schaumkel and Susan Zhu to attend the 2015 Making Good Decisions (MGD) programme – Foundation Course - Wed 25 February and Thu 26 February 2015.

b) Approves the payment of registration fees ($1953.90 excl GST) from the Whau Local Board professional development budget.

c) Agrees that any additional expenses including mileage claim for attending the 2015 Making Good Decisions (MGD) programme – Wed 25 February and Thu 26 February 2015 be provided for in line with Auckland Council's Elected Members' Expense Rules.

d) Requests that following completion of the programme the local board member leads a workshop discussion with Whau local board members and provide a written report at 18 March 2015 board meeting to share learnings and insights.

CARRIED

Auckland Transport Update Report – Whau Local Board

Resolution number WH/2014/155

MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson s Zhu:

That the Whau Local Board:

a) Approves the cost estimate of $2 million to construct an 80m bridge that is 3.5m wide and separated from the rail bridge, as part of the New Lynn to waterview shared path.

b) Confirms that the construction funding to come from it’s Local Board Transport Fund, years 2012-2013, 2013-2014, 2014-2015 and part of the 2015-2016 funding.

c) Confirms its support for the development of Park and Ride capacity in Avondale, noting that:

i. Kiwi Rail has now made the land adjacent to the rail line on the corner of Blockhouse Bay Road and Rosebank Road available for lease,

ii. Auckland Transport will be progressing a parking study for Avondale in the next three months,

iii. Auckland Transport’s draft Parking Discussion document has conducted a demand analysis and has identified Avondale as a future area to provide additional park and ride parking bays and facilities.

CARRIED

Secretarial Note: Member Derek Battersby requested his vote against motions above be recorded.

17	Whau Bridge Signage / New Lynn Gateways
	Secretarial Note: Updated designs for the four signage elements were tabled.
	Member DQ Battersby left the meeting at 7.05 pm.
	Resolution number WH/2014/156 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Approves the four signage element designs so that they can be constructed on the Whau Bridge in accordance with the Signage New Lynn Gateways capital works budget. b) Thanks the staff and students of Unitec for their contribution to this project. CARRIED
	Attachments a Four signage elements - Tabled designs

Waterview Connection Project - Design Approval

Resolution number WH/2014/157

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:

That the Whau Local Board:

a) Approves the Open Space Restoration Plan for Alan Wood Reserve

b) Approves the Open Space Restoration Plan for Valonia Reserve

c) Approves the design of the skatepark, basketball court, sportsfields, volleyball courts, car parks, toilets, changing rooms and other open space features embedded within these Open Space Restoration Plans, subject to any final changes or refinements being approved by the parks portfolio holder.

CARRIED

Update on SH16/20 Waterview expenditure plan

Resolution number WH/2014/158

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

a) Agrees that the $100,000 originally planned for a play space at Valonia Reserve be allocated to the development of greenways.

CARRIED

20	Community Waitakere - Auckland Council Shared Work Programme 2014/2015
	Secretarial Note: Updated copy of attachment B (Draft Community Waitakere – Auckland Council 2013/2014 Shared Work Programme) was tabled at the meeting. A copy of the document has been placed on file copy of the minutes and can be viewed on Auckland Council website.
	Resolution number WH/2014/159 MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai: That the Whau Local Board: a) Approves the Community Waitakere-Auckland Council 2014/2015 Shared Work Programme b) Approves the release of $51,520 for the Community Waitakere-Auckland Council 2014/2015 Shared Work Programme. CARRIED
	Attachments a Updated Attachment B (Draft Community Waitakere – Auckland Council 2013/2014 Shared Work Programme)

Whau Local Board Community Group Funding - Round One 2014/2015

Resolution number WH/2014/160

MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:

That the Whau Local Board:

a) Agrees to the following allocation for Round One of 2014/15 Community Group funding as listed in Table 1 below:

Table 1: Whau Local Board Community Funding Applications

Organisation	Funding for	Amount requested	Amount Allocated
Auckland Regional Migrant Services Charitable Trust	Towards the venue hire of the Lynfield Recreation and Youth Centre for the Safari Cultural Playgroup between January 2015 to June 2015	$ 3,150.00	$1,000.00
Avondale Athletics Club	Towards the purchase of new throwing equipment, track equipment and marketing flags and badges between November 2014 to April 2015	$ 3,854.00	$1,998.00
Chinese New Settlers Services Trust	Towards first aid training and the salary of the dancing tutors and coordination for the Chinese New Settlers Services Trust Cultural Learning Centre New Lynn branch between November 2014 to June 2015	$ 3,000.00	$1,300.00
Chinese New Settlers Services Trust	Towards the purchase of four mobile whiteboards, four laptops a data projector and screen, promotion, teaching textbooks and visual resources and administration costs for the Education Programme at New Lynn Community Centre between November 2014 to June 2015	$ 11,294.00	$1,000.00
Dayspring Trust	Towards the clinical supervision cost for the Secure Beginnings programme between January 2015 to May 2015	$ 5,000.00	$3,500.00
Encounter Hope Foundation	Towards the lease of 50 Rosebank Road, Avondale between November 2014 to October 2015	$ 8,000.00	$3,500.00
Father and Child Trust	Towards operational costs including telephone/internet, rent, salaries for the support workers and general manager between November 2014 to November 2015	$ 4,000.00	$0.00
Generation Ignite	Towards the purchase of outdoor bean bags, trestle tables, sports equipment, catering for the launch of Generation Ignite, catering for the Women's Refuge Breakfast, Food for the youth camping trip, and Christmas presents for youth at the Women's Refuge for the launch of Generation Ignite at the New Lynn Community Centre between December 2014 to January 2015	$ 4,490.00	$250.00
Glendene Playcentre	Towards operation costs including power, phone, water rates and lawn mowing between November 2014 to October 2015	$ 3,000.00	$0.00
Glendene Playcentre	Towards the purchase and installation of a UV filter, outdoor power point, pump and tank and materials for the Glendene Play Centre between November 2014 to January 2015.	$ 2,500.00	$1,000.00
Hannah Sport and Culture Association Incorporated	Towards one month’s rent at 44N Portage Road, New Lynn between November 2014 to December 2014	$ 2,204.00	0
Hannah Sport and Cultural Association Incorporated	Towards the purchase of chess equipment and tables between November 2014 and November 2015	$ 4,140.00	0
Pasifika Sway Trust	Towards tutor costs and fliers for Western Sway between January 2015 to November 2015	$ 5,000.00	$0.00
Royal New Zealand Coastguard Boating Education Limited	Towards the purchase of life jackets, inflatable training boat, grab bag, throw ropes, certificates, bailer, fog horn, dummy flares, teaching aid kit and instructor training for the Safe Boating programme run at Dean Greenwood Swim School in New Windsor Primary between November 2014 to November 2015	$ 6,581.00	$2,803.00
Synergy Community Trust	Towards the purchase of two new speakers for the Synergy Arts Group between November 2014 to March 2015	$ 4,899.00	0
The Diocese of Auckland - Church of the Saviour	Towards the purchase of equipment and resources from SPACE Trust NZ for the Support Parents Alongside Children's Education programme between February 2015 to November 2015	$ 2,301.00	$1,500.00
The Parenting Place Incorporated	Towards subsidies, course handbooks and volunteers expenses for the Toolbox Parenting programme between November 2014 to October 2015	$ 2,636.00	$700.00
West Auckland Community Toy Library	Towards the electricity, telephone and alarm monitoring costs for the West Auckland Toy Library between November 2014 to October 2015	$ 3,000.00	$1,400.00
		$ 79,049.00	$19,951.00

CARRIED

Renewal of community lease to The Auckland Playcentres Association Incorporated, 582 Blockhouse Bay Road, Avondale

Resolution number WH/2014/161

MOVED by Member R Manukia-Schaumkel, seconded by Chairperson CM Farmer:

That the Whau Local Board:

a) Approves the renewal of lease to The Auckland Playcentres Association Incorporated on the following terms and conditions:

i) Term: 5 years commencing 1 December 2014

ii) Rent: $250.00 plus GST per annum

iii) All other terms and conditions as contained in the existing lease dated 27 October 2005 excluding this right of renewal.

CARRIED

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014

Resolution number WH/2014/162

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

a) Receives the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014.

CARRIED

24	Financial Policies Issues for Long-term Plan 2015-2025
	Resolution number WH/2014/163 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Provides the following feedback points on financial policies for the Long Term Plan 2015-2025: *Rates on undeveloped sites* i) Consider differentials to enable an opportunity to motivate groups to develop brownfield sites in priority growth areas. *Business Differential* i) Place a moratorium through to 2020 of reduction in business differential *UAGC* i) Retain as is currently applying a principle of not adversely impacting lower income households *Rates transition* i) Support the immediate conclusion of transition to enable more informed debate by ratepayers *Community Sport and Heritage* i) Retain the current support scheme and align to proposed community development approach *Social Housing* i) Support a level of 30% of gross income or 27.5% of nett income after accommodation supplement *Street Trading Fees* i) Support the three tier system with the third tier having a greater license subsidy – 50%, to more strongly support vibrant local centres *Development contributions* i) The policy should enable localised discussion with large developers potentially for public private partnerships. The Development Contributions policy needs to support the provision of services immediately in response to growth pressures in brownfield areas. CARRIED
25	LTP 2015-2025 Feedback on mayoral proposal
	Resolution number WH/2014/164 MOVED by Deputy Chairperson s Zhu, seconded by Member SPT Matafai: That the Whau Local Board: a) Considers the mayoral proposal and provides following feedback on the implications of the proposal: i. The Whau Local Board believes that the average rate increase should be more moderate. 2.5% will not cover maintenance of current assets or appropriate asset investment in growth. ii. The proposed cut in regionally funded environmental services community programmes is short sighted and is not in line with Mayor’s overall community development approach. iii. We are concerned that the proposed budget will result in the underfunding of park renewals, degrading our assets; forcing removal and closure of already under maintained playgrounds and in no sports field development for five years. iv. For the Whau Local Board the new local board funding approach has actually resulted in less funding being available to deliver current initiatives. The board’s approach to its draft budget has therefore been to stay at 2014/15 funding levels with no allowance for inflation for three years and to propose cuts to community contracts. v. New Lynn is facing significant growth in the very near future with an additional 1500 homes built in the special housing area. This will increase demands for open space, community and recreation facilities but also contribute significant development contributions (estimated at $6m just for open space developments). The Board notes that storm-water investment has been included but that the Council has not budgeted to develop the land set aside for open space or the needed pedestrian / roading links to links to the transport centre in line with the New Lynn Urban Plan. These projects would ensure good quality urban intensification and cannot be delivered by the private sector. Not including these items in the long term plan will limit the ability for Council to negotiate with developers as contributions are finalised. vi. The replacement of Avondale Community Centre is currently not funded in the Mayors proposal. Building assessments confirm it will fail in 3 years and will have to be closed. Avondale is growing quickly and this facility is part of the agreed Community Facility Network. $5m is required to replace the current facility and work needs to start immediately on design and consenting to enable construction through 2016. vii. There is no signal of funding for Whau leisure facilities. Whau has less access to recreation and aquatic activities than anywhere else in the urban area. The long term plan should signal when this will be addressed. viii. We support the replacement of the mobile library vehicles to ensure Kelston one of the Whau’s most deprived areas has improved access to library services. CARRIED

Local Board Feedback on the Draft Arts and Culture Strategic Action Plan (ACSAP)

Resolution number WH/2014/165

MOVED by Member SPT Matafai, seconded by Member A Chand:

That the Whau Local Board:

a) Endorses the Arts and Culture Strategic Action Plan’s proposed goals and actions and recommend that the Arts, Culture and Events Committee adopt them.

b) Notes that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

CARRIED

Integrated bylaws review and implementation programme (IBRI) update – September 2014

Resolution number WH/2014/166

MOVED by Member R Manukia-Schaumkel, seconded by Member A Chand:

That the Whau Local Board:

a) Notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

CARRIED

Deliberation and Adoption of the Whau local board plan 2014

Secretarial Note: It was noted that “values living wage” needs to be added under “Stronger local Businesses” heading on page 341 of agenda.

Resolution number WH/2014/167

MOVED by Deputy Chairperson s Zhu, seconded by Member A Chand:

That the Whau Local Board:

a) Agrees the areas of potential changes to the Whau Draft Local Board Plan.

b) Adopts the Whau Local Board Plan

c) Delegates to the Chair to approve any minor wording changes that may be necessary following adoption.

CARRIED

Item 29 was taken after item 31.

Western Joint Funding Committee - Updated Terms of Reference

Resolution number WH/2014/168

MOVED by Member SPT Matafai, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

a) Approves amended Terms of Reference for the Western Joint Funding Committee as attached to the agenda (Attachment A).

CARRIED

For Information: Governing Body Reports

Resolution number WH/2014/169

MOVED by Member A Chand, seconded by Member SPT Matafai:

That the Whau Local Board:

a) Notes the referral of the following report from the Environment, Climate Change and Natural Heritage Committee:

No.	Report Title	Governing Body Committee or Forum	Meeting Date
1.	2013/2014 Safeswim Summary Report	Environment, Climate Change and Natural Heritage Committee	27 August 2014
2.	Housing Strategic Action Plan – Stage 1 – Update and Next Stage	Auckland Development Committee	11 September 2014

CARRIED

Significance and Engagement Policy

Resolution number WH/2014/170

MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

a) Provides the following feedback on the draft Auckland Council Significance and Engagement Policy.

i. Endorses the principle-led approach taken to the drafting the policy.

ii. Agrees that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice.

iii. Requests that staff make use of local boards’ extensive community engagement experience to inform the development of the guidelines.

CARRIED

Confirmation of Workshop Records: September 2014

Resolution number WH/2014/171

MOVED by Member A Chand, seconded by Member SPT Matafai:

That the Whau Local Board:

a) Confirms the records of the workshops in Attachments A - C held on the following dates:

o 10 September 2014

o 17 September 2014

o 24 September 2014

CARRIED

33 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

34 Procedural motion to exclude the public

Resolution number WH/2014/172

MOVED by Chairperson CM Farmer, seconded by Member A Chand:

That the Whau Local Board:

a) Excludes the public from the following part(s) of the proceedings of this meeting.

b) Agrees that Julie Fairey – Chair Puketāpapa Local Board be permitted to remain for Confidential Item C1:( Council Controlled Organisation Review, Progress Report to Local Boards) after the public has been excluded, because of her knowledge of the item on agenda, which will help the Whau Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Council Controlled Organisation Review, Progress Report to Local Boards

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information on proposed changes that may impact the employment of staff within the Auckland Council group..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

7.37pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

7.38pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Council Controlled Organisation Review, Progress Report to Local Boards
	c) Agrees that neither the report nor the resolutions be restated in the public minutes until the reason for confidentiality no longer exists.

7.38 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP	(until 7.05pm, item 17)
	Ami Chand, JP
	Ruby Manukia-Schaumkel
	Simon Matafai

Julie Fairey – Chair Puketāpapa Local Board