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Waitākere
Ranges Local Board
23 October
2014
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
At its meeting on 28 November 2013, the
Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record
any possible conflicts of interest in a register.
Register
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata
District Health Board – Elected Member
· Women’s Health Action
Trust – Patron
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Neil Henderson
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· Portage Trust – Elected
Member
· West Auckland Trust
Services (WATS) Board – Trustee/Director
· Weedfree Trust – Employee
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Greg Presland
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· Portage Trust – Elected
Member
· Lopdell House Development
Trust – Trustee
· Titirangi Residents &
Ratepayers Group – Committee Member
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Steve Tollestrup
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·
Waitakere
Licensing Trust – Elected Member
· Community Waitakere – Trustee
· West Auckland Trust
Services (WATS) Board – Trustee/Director
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Saffron Toms
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NIL
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Denise Yates
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· Ecomatters Environment
Trust – Deputy Chair
· Keep Waitakere Beautiful
Trust – Board Member
· Huia-Cornwallis
Ratepayers & Residents Association – Co-chairperson
· Charlotte Museum Trust – Trustee
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Member
appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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· Friends of Arataki
Incorporated – Trustee
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Neil Henderson
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· Friends of Arataki
Incorporated – Trustee
· Living Cell Technologies
Animal Ethics Committee – Member
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Saffron Toms
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· Ark in the Park – Governance
Group Member
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4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
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The Waitakere Ranges Local Board
acknowledged the passing of Elizabeth Wheeler of Te Henga.
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7 Update from Ward
Councillors
Secretarial
note: Apologies from Deputy Mayor Penny Hulse and Councillor Linda Cooper were
noted
8 Item withdrawn
9 Item withdrawn
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
Item 12 was
taken after item 14.
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13
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Local board feedback on the draft Arts and Culture Strategic
Action Plan (ACSAP)
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Resolution
number WTK/2014/174
MOVED by Chairperson S Coney, seconded by Deputy
Chairperson DA Yates:
That the
Waitākere Ranges Local Board:
a) Incorporating
the feedback that was discussed at the meeting to endorse the Arts and
Culture Strategic Action Plan’s proposed goals and actions and recommend that
the Arts, Culture and Events Committee adopt them.
b) Note that further work on the implementation section will be
undertaken with local boards from November 2014 to February 2015.
CARRIED
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14
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Community Waitakere - Auckland Council Shared Work Programme
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Resolution number WTK/2014/175
MOVED
by Member NR Henderson, seconded by Deputy Chairperson DA Yates:
That the
Waitākere Ranges Local Board:
a) Approves
the Community Waitakere-Auckland Council 2014/2015 Shared Work Programme
b) Approves the funding of $32,520 for the Community
Waitakere-Auckland Council 2014/2015 Shared Work Programme.
CARRIED
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Secretarial Note: Member Tollestrup declared an interest
in this item and took no part in the discussion or voting on the matter.
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12
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Auckland
Transport Update Report – Waitakere Ranges Local Board
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Resolution number WTK/2014/176
MOVED
by Chairperson S Coney, seconded by Deputy Chairperson DA Yates:
That the
Waitākere Ranges Local Board:
a)
Receives the Auckland Transport’s Report for the Waitakere Ranges Local Board
b)
Requests that the Waitakere Ranges
Local Board be given the opportunity to comment on the draft Waitakere Ranges
Design Guidelines as soon as possible.
CARRIED
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15
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Significance and Engagement Policy
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Resolution
number WTK/2014/177
MOVED by Member SR Tollestrup, seconded by
Member NR Henderson:
That the
Waitākere Ranges Local Board:
a) Supports
the direction of the engagement part of the policy around the flexibility of
input.
b) Supports
Council Controlled Organisations (CCOs) delivering on the intents of the
engagement policy, though notes that CCOs need to be attuned to matters of
local significance.
c) Asks
that a process be put in place to give advance warning to local boards of
matters of interest that are due to be reported to the Governing Body. This
will better enable local boards to engage with the Governing Body through the
“Local Board Input” part of meetings.
d) Recommends,
in light of the recent deferral of around half of its capital expenditure
programme by the Governing Body, the Significance Policy should include a
threshold to address any similar circumstances in future, for example:
“Any significant reduction (20
percent or more) to the total funding available for either the capital or
operational programmes in an adopted Local Board Agreement will trigger a
requirement to consult.“
e) Recommends
that the significance policy define the phrase “a group of activity”, and
that it be of a finer grain than the very high level groups used in the
Long-term Plan.
f) Recommends
that the significance and engagement policy includes the need to consult
when proposing to drop funding to an activity area where there is statutory
obligation.
g) Recommends
that council includes in its engagement policy the aspiration that the whole
of Auckland, including outer rural areas, have access to broadband services
to ensure universal, cost effective access to council consultations and
engagement electronically. The policy should acknowledge that this represents
a cost saving for council.
CARRIED
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17
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Waitakere Ranges Local Board Discretionary Community Funding -
Round One 2014/2015
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Resolution number WTK/2014/179
MOVED
by Chairperson S Coney, seconded by Deputy Chairperson DA Yates:
That the Waitākere
Ranges Local Board:
a) Accepts the
late application from Waitakere Residents and Ratepayers
CARRIED
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Resolution number WTK/2014/180
MOVED by Deputy Chairperson DA Yates, seconded by Member SR
Tollestrup:
b) Considers
the applications listed in Table One and agrees to fund, part-fund or decline
each application in this round.
Table One: Waitakere Ranges Local
Board Community Funding Applications
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Organisation
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Funding for
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Amount requested
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Amount allocated
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First Precinct,
Albionvale Road
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Towards the purchase of mulch, fertilizer and herbicide
for the Albionvale Road Community Green Space redevelopment between
November 2014 to June 2015
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$ 3,003.00
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$1,000
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Glen Eden
Community House Incorporated
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Towards the purchase of first aid supplies and
training, including staff wages, and advertising in the Western Leader for
the Glen Eden Community House between November 2014 to June 2015
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$ 2,854.00
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$700
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Glen Eden
Community House Incorporated
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Towards costs associated with getting the Glen Eden
Community House Incorporated accounts audited between November 2014 to
January 2015
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$ 1,725.00
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0
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Henderson Valley
School
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Towards the purchase of carving tools for the Henderson
Valley School gateway project between November 2014 to December 2015
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$ 2,700.00
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$2,000
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OnBoard Skate NZ
Incorporated
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Towards coaching costs, staff planning, training and
development, purchase of safety equipment and operating costs to run 'Safe
Skate' sessions at Kaurilands Primary and Titirangi Primary between
November 2014 to March 2015
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$ 4,400.00
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$2,000
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Piha Community
Library Trust
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Towards re-roofing the Piha Community Trust Library
between January 2015 to July 2015
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$ 3,000.00
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Application
withdrawn
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Ranui-Swanson-Waitakere
Community Patrol
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Towards costs for volunteers to attend first aid
training between November 2014 to February 2015
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$ 1,040.00
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$500
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The Titirangi
Community House Society Incorporated
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Funding for the design and implementation of a new
website for Titirangi Community House between November 2014 to January 2015
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$ 1,380.00
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$1,000
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The Waitakere
Ranges Protection Society Incorporated
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Towards the salary for the Heritage Area Coordinator
between November 2014 to October 2015
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$ 5,000.00
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0
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VisionWest
Community Trust
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Towards the purchase of food for the VisionWest
Community Trust food bank between November 2014 to October 2015
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$ 3,000.00
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0
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Watersafe
Auckland Incorporated
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Towards the hireage of the Waterhole Swim School,
advertising costs including flyers, certificates and the purchase of
swimming bags for the Whanau Nui programme between December 2014 to March
2015
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$ 2,653.00
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0
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Waitakere
R&R
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Funding towards the Community Halloween Hooley family
event aimed at keeping young children safe from any dangers associated with
street walking and door knocking for Halloween. Notes that the funding is
not to be spent on sweets.
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$500.00
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$300.00
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$ 31,255.00
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$7,500
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CARRIED
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Resolution number WTK/2014/181
MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA
Yates:
That the
Waitākere Ranges Local Board:
c) Notes that the Piha
Community Trust has withdrawn its application.
CARRIED
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18
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Waitakere Ranges Local Board submission on the draft Signage Bylaw
2014
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Resolution number WTK/2014/182
MOVED
by Chairperson S Coney, seconded by Member SR Tollestrup:
That the Waitākere
Ranges Local Board:
a) Endorses
the submission that the local board provided on draft Signage Bylaw 2014 and
submitted to the Bylaws Department at Auckland Council on Thursday, 2 October
2014, as detailed in the “Waitakere Ranges Local Board – submission on
Signage Bylaw 2014” attachment.
CARRIED
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20
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Local Board member attendance at the National Animal Ethics
Advisory Committee (NAEAC)
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Resolution number WTK/2014/184
MOVED
by Chairperson S Coney, seconded by Member SR Tollestrup:
That the Waitākere Ranges Local Board:
a)
Endorses member Neil Henderson to attend the National Animal
Ethics Advisory Committee workshop (NAEAC) in November 2014.
b) Agrees that travel and related expenses for attending the
National Animal Ethics Advisory Committee workshop (NAEAC) be provided for in
line with Auckland Council's Elected Members' Expense Rules.
CARRIED
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Action: Neil to provide a report back to WRLB.
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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23 Procedural
motion to exclude the public
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That the Waitākere Ranges Local
Board:
a) exclude the
public from the following part(s) of the proceedings of this meeting.
b) agree that
<<ENTER NAME, TITLE OF PERSON>> be permitted to remain for
Confidential Item <<CONFIDENTIAL ITEM NO.>>:<<ITEM
TITLE>> after the public has been excluded, because of their knowledge
of <<SPECIFY>>, which will help the Waitākere Ranges Local
Board in its decision-making.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Council
Controlled Organisation Review, Progress Report to Local Boards
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(a) - The withholding of the
information is necessary to protect the privacy of natural persons,
including that of a deceased person.
In particular, the report contains
information on proposed changes that may impact the employment of staff
within the Auckland Council group..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
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5.04pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.17pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
5.17 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
