Waitākere Ranges Local Board
OPEN MINUTES
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Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 23 October 2014 at 4:10pm.
Chairperson |
Sandra Coney, QSO |
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Deputy Chairperson |
Denise Yates, JP |
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Members |
Neil Henderson |
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Steve Tollestrup |
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APOLOGIES
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Saffron Toms |
For absence |
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Greg Presland |
For absence |
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Waitākere Ranges Local Board 23 October 2014 |
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The Chairperson opened the meeting and welcomed those present.
2 Apologies
Resolution number WTK/2014/172 MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA Yates: Accepts the apologies from Members Saffron Toms and Greg Presland for absence. CARRIED |
3 Declaration of Interest
Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.
Register
Board Member |
Organisation / Position |
Sandra Coney |
· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron |
Neil Henderson |
· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Weedfree Trust – Employee |
Greg Presland |
· Portage Trust – Elected Member · Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member |
Steve Tollestrup |
· Waitakere Licensing Trust – Elected Member · Community Waitakere – Trustee · West Auckland Trust Services (WATS) Board – Trustee/Director |
Saffron Toms |
NIL |
Denise Yates |
· Ecomatters Environment Trust – Deputy Chair · Keep Waitakere Beautiful Trust – Board Member · Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson · Charlotte Museum Trust – Trustee |
Member appointments
Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.
Board Member |
Organisation / Position |
Sandra Coney |
· Friends of Arataki Incorporated – Trustee |
Neil Henderson |
· Friends of Arataki Incorporated – Trustee · Living Cell Technologies Animal Ethics Committee – Member |
Saffron Toms |
· Ark in the Park – Governance Group Member |
4 Confirmation of Minutes
Resolution number WTK/2014/173 MOVED by Chairperson S Coney, seconded by Member NR Henderson: That the Waitākere Ranges Local Board: Confirm the ordinary minutes of its meeting, held on Thursday, 9 October 2014, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
The Waitakere Ranges Local Board acknowledged the passing of Elizabeth Wheeler of Te Henga. |
7 Update from Ward Councillors
Secretarial note: Apologies from Deputy Mayor Penny Hulse and Councillor Linda Cooper were noted
8 Item withdrawn
9 Item withdrawn
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
Item 12 was taken after item 14.
13 |
Local board feedback on the draft Arts and Culture Strategic Action Plan (ACSAP) |
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Resolution number WTK/2014/174 MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA Yates: That the Waitākere Ranges Local Board: a) Incorporating the feedback that was discussed at the meeting to endorse the Arts and Culture Strategic Action Plan’s proposed goals and actions and recommend that the Arts, Culture and Events Committee adopt them. b) Note that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.
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14 |
Community Waitakere - Auckland Council Shared Work Programme |
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Resolution number WTK/2014/175 MOVED by Member NR Henderson, seconded by Deputy Chairperson DA Yates: That the Waitākere Ranges Local Board: a) Approves the Community Waitakere-Auckland Council 2014/2015 Shared Work Programme b) Approves the funding of $32,520 for the Community Waitakere-Auckland Council 2014/2015 Shared Work Programme.
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Secretarial Note: Member Tollestrup declared an interest in this item and took no part in the discussion or voting on the matter. |
12 |
Auckland Transport Update Report – Waitakere Ranges Local Board |
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Resolution number WTK/2014/176 MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA Yates: That the Waitākere Ranges Local Board: a) Receives the Auckland Transport’s Report for the Waitakere Ranges Local Board b) Requests that the Waitakere Ranges Local Board be given the opportunity to comment on the draft Waitakere Ranges Design Guidelines as soon as possible.
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15 |
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Resolution number WTK/2014/177 MOVED by Member SR Tollestrup, seconded by Member NR Henderson: That the Waitākere Ranges Local Board: a) Supports the direction of the engagement part of the policy around the flexibility of input. b) Supports Council Controlled Organisations (CCOs) delivering on the intents of the engagement policy, though notes that CCOs need to be attuned to matters of local significance. c) Asks that a process be put in place to give advance warning to local boards of matters of interest that are due to be reported to the Governing Body. This will better enable local boards to engage with the Governing Body through the “Local Board Input” part of meetings. d) Recommends, in light of the recent deferral of around half of its capital expenditure programme by the Governing Body, the Significance Policy should include a threshold to address any similar circumstances in future, for example: “Any significant reduction (20 percent or more) to the total funding available for either the capital or operational programmes in an adopted Local Board Agreement will trigger a requirement to consult.“ e) Recommends that the significance policy define the phrase “a group of activity”, and that it be of a finer grain than the very high level groups used in the Long-term Plan. f) Recommends that the significance and engagement policy includes the need to consult when proposing to drop funding to an activity area where there is statutory obligation. g) Recommends that council includes in its engagement policy the aspiration that the whole of Auckland, including outer rural areas, have access to broadband services to ensure universal, cost effective access to council consultations and engagement electronically. The policy should acknowledge that this represents a cost saving for council.
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16 |
Integrated bylaws review and implementation programme (IBRI) update – September 2014 |
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Resolution number WTK/2014/178 MOVED by Deputy Chairperson DA Yates, seconded by Chairperson S Coney: That the Waitākere Ranges Local Board: a) Notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.
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17 |
Waitakere Ranges Local Board Discretionary Community Funding - Round One 2014/2015 |
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Resolution number WTK/2014/179 MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA Yates: That the Waitākere Ranges Local Board: a) Accepts the late application from Waitakere Residents and Ratepayers
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Resolution number WTK/2014/180 MOVED by Deputy Chairperson DA Yates, seconded by Member SR Tollestrup: b) Considers the applications listed in Table One and agrees to fund, part-fund or decline each application in this round. Table One: Waitakere Ranges Local Board Community Funding Applications
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Resolution number WTK/2014/181 MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA Yates: That the Waitākere Ranges Local Board: c) Notes that the Piha Community Trust has withdrawn its application. |
18 |
Waitakere Ranges Local Board submission on the draft Signage Bylaw 2014 |
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Resolution number WTK/2014/182 MOVED by Chairperson S Coney, seconded by Member SR Tollestrup: That the Waitākere Ranges Local Board: a) Endorses the submission that the local board provided on draft Signage Bylaw 2014 and submitted to the Bylaws Department at Auckland Council on Thursday, 2 October 2014, as detailed in the “Waitakere Ranges Local Board – submission on Signage Bylaw 2014” attachment.
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19 |
Western Joint Funding Committee - Updated Terms of Reference |
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Resolution number WTK/2014/183 MOVED by Deputy Chairperson DA Yates, seconded by Member NR Henderson: That the Waitākere Ranges Local Board: a) Approves amended Terms of Reference for the Western Joint Funding Committee as per Attachment A.
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20 |
Local Board member attendance at the National Animal Ethics Advisory Committee (NAEAC) |
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Resolution number WTK/2014/184 MOVED by Chairperson S Coney, seconded by Member SR Tollestrup: That the Waitākere Ranges Local Board: a) Endorses member Neil Henderson to attend the National Animal Ethics Advisory Committee workshop (NAEAC) in November 2014.
b) Agrees that travel and related expenses for attending the National Animal Ethics Advisory Committee workshop (NAEAC) be provided for in line with Auckland Council's Elected Members' Expense Rules.
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Action: Neil to provide a report back to WRLB. |
21 |
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Resolution number WTK/2014/185 MOVED by Deputy Chairperson DA Yates, seconded by Member NR Henderson: That the Waitākere Ranges Local Board: a) Receives the portfolio update from Member Greg Presland.
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22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
5.04pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
5.17pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
Council Controlled Organisation Review, Progress Report to Local Boards |
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Resolution number WTK/2014/186 MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA Yates: That the Waitakere Ranges Local Board:
Agrees that neither the report nor the resolutions be restated in the public minutes until the reason for confidentiality no longer exists. |
5.17 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................