Minutes of Waitematā Local Board

Waitematā Local Board

14 October 2014

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WTM/2014/182

MOVED by Member GJ Moyle, seconded by Member DA Yates:

a) That the ordinary minutes of its meeting, held on Tuesday, 9 September 2014 and the extraordinary minutes of its meeting, held on Tuesday, 16 September 2014, including the confidential section, be accepted as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Libby McLeay , Action Grafton - Grafton Residents Association
	Resolution number WTM/2014/183 MOVED by Member CP Dempsey, seconded by Deputy Chairperson PJ Coom: a) That the petition, from the Grafton Residents Association, requesting the following: *i) The closure of Huntly Avenue near Khyber Pass at the end of the residential zone;* *ii) Additional controls to enforce the no-entry point for traffic at the corner of Carlton Gore Road and Park Avenue; and* *iii) Reduction of the speed limit throughout Grafton to 40 km/hr* be received. b) That Libby McLeay be thanked for her attendance and presentation to the Board. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Petition - Grafton Residents Association - Keep Grafton Safe for the Local Community

9.2

Public Forum - Isabella Lenihan-Ikin, Youth Advisory Panel

Resolution number WTM/2014/184

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That Isabella Lenihan-Ikin, Youth Advisor Panel and Claire Stewart, Community Development Facilitator, be thanked for their attendance and presentation to the Board.

CARRIED

9.3	Public Forum - Luke Niue (Parnell Community Committee) and Chris Hardley (Local business owner) - Gladstone Road Shops Angle Parking
	Resolution number WTM/2014/185 MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey: a) That the petition ‘Urging Auckland Transport not to change the current angled parking arrangement at the intersection of Gladstone Road and Avon Street’ be received. b) That the ‘Transport Assessment – Crash Reduction – Gladstone Road Angle Parking at Avon Street Intersection’ report be received and forwarded to Auckland Transport for their consideration. c) That Luke Niue and Chris Hardley be thanked for their attendance and presentation to the Board. CARRIED
	A copy of the tabled documents and powerpoint have been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Petition - Parnell Community Committee/Business Owners/Local Residents - Save Our Gladstone Road Shops Angle Parking b Powerpoint - Save Our Gladstone Road Shops Angle Parking c Transport Design Group - Traffic Assessment

9.4	Public Forum - Cheryl Adamson and Paul Spackman, Parnell Inc.
	Resolution number WTM/2014/186 MOVED by Member CP Dempsey, seconded by Member GJ Moyle: That Cheryl Adamson and Paul Spackman be thanked for her attendance and presentation to the Board. CARRIED
	A copy of the powerpoint presentation has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Powerpoint - Parnell Inc

9.5	Public Forum - Debbie Haysom, Cowie Street Residents Association
	Resolution number WTM/2014/187 MOVED by Chairperson S Chambers, seconded by Member RAH Thomas: That Debbie Haysom be thanked for her attendance and presentation to the Board. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Letter - Cowie Street Residents Association - Newmarket Level Crossing b Comparison of Cowie Street Bridge and Underpass Options

9.6	Public Forum - Jogyata Dallas, Dreamer of World Peace Statue’
	Resolution number WTM/2014/188 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: That Jogyata Dallas be thanked for his attendance and presentation to the Board. CARRIED

	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Jogyata Dallas - Dreamer of World Peace Statue

9.7

Public Forum - Chris Bailey and Jennifer Ward, Western Bays Residents Association

Resolution number WTM/2014/189

MOVED by Member CP Dempsey, seconded by Member DA Yates:

That Chris Bailey and Jennifer Ward be thanked for their attendance and presentation to the Board.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Councillor's Report
	Secretarial Note: Councillor Lee gave his apologies to the meeting.

Auckland Transport Update - October 2014

Resolution number WTM/2014/190

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the Auckland Transport Update – October 2014 report be received.

b) That the Waitemata Local Board:

i) Notes the proposal for Gladstone Road/Avon Street intersection.

ii) Requests Auckland Transport take a holistic approach to improving cyclist and pedestrian amenity on Gladstone Road and consider traffic calming and mitigation measures that do not require the removal of angled parking at the Gladstone Road/Avon Street Intersection.

iii) Approves a budget of $350,000.00 from the Auckland Transport capex budget, for the Waitemata Greenways Project (Route G1) In-park Route and requests Auckland Transport to work with Auckland Council to progress the project to construction, following the completion of public consultation.

c) That Priscilla Steel, Elected Member Relationship Manager, Auckland Transport, be thanked for her attendance.

CARRIED

Scope of 2014/2015 Review of the Local Dog Access Rules for Waitematā Local Board Area

Resolution number WTM/2014/191

MOVED by Member VI Tava, seconded by Member RAH Thomas:

a) That the Scope of 2014/2015 Review of the Local Dog Access Rules for Waitemata Local Board Area report be received.

b) That the Waitematā Local Board resolves to review local dog access rules in the Waitematā Local Board area as follows:

i) Review of local dog access rules in 2014/15 and the beach and foreshore access rules with specific reference to the following matters:

· the identification of possible under control off-leash at all times beaches;

· the identification of where it is appropriate to use the region wide standard summer times (10am and 5pm) and summer season (Labour Weekend to 1 March); and

· identification of marine based significant ecological areas.

ii) Review the existing dog exercise areas and assess whether or not these areas meet the new criteria for dog exercise areas.

iii) Review of “picnic” and “fitness apparatus” area dog access rules.

iv) Review of the terrestrial significant ecological areas.

c) Notes that the Parks & Open Spaces Portfolio holders, Member Vernon Tava and Board Chair Shale Chambers are delegated as Board leads on the review.

d) That Justin Walters, Policy Analyst and Toni Ferdinands, Principal Policy Analyst be thanked for their attendance.

CARRIED

Sergeant's Flat Review - 1B Ponsonby Road

Resolution number WTM/2014/192

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Sergeant’s Flat Review – 1B Ponsonby Road report be received.

b) That the Waitematā Local Board:

i) Endorses the process for choosing any new tenants for the precinct, using standardised assessment criteria as outlined in Table 1 of this report.

ii) Agrees that all existing tenants meeting these criteria be offered new standard tenancy agreements at a consistent rental rate based on the space they occupy.

iii) Allocates the 2014/2015 Art Facility capital expenditure budget of $48,538 for an upgrade of the Sergeant’s Flat.

c) That Stephen Johnson, Manager Arts and Culture, be thanked for his attendance.

CARRIED

Secretarial Note: The Chairperson with the consent of the meeting accorded Items 17, 18 and 19, at this time.

Local Board Feedback on the Draft Arts and Culture Strategic Action Plan

Resolution number WTM/2014/193

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Local Board Feedback on the Draft Arts and Culture Strategic Action Plan report be received.

b) That the Waitematā Local Board:

i) Notes the engagement with local boards on the draft Arts and Culture Strategic Action Plan through individual workshops and portfolio holder briefings.

ii) Recommends clarification for the rationale of council involvement, and explanation of council’s role versus the role of other implementation agencies before the draft Arts and Culture Strategic Action Plan is adopted.

iii) Requests that local boards be involved in the development of the implementation plan.

iv) Requests that the implementation plan details the role of local boards, where appropriate and outline when they will be engaged.

v) Endorses the proposed goals and action areas of the draft Arts and Culture Strategic Acton Plan, noting that this is a high-level document with no detail of tangible actions, aligned funding and no indication of how outcomes will be realised.

vi) Recommends greater recognition of the role of local boards and the activities being undertaken by local boards. This includes:

· Auckland Council’s role in arts and culture (page 9): to outline the role of local boards in producing arts and culture outcomes though local facilities, initiatives and programming.

· Strategic Framework section (pages 10-13): stronger alignment and recognition of the local board plans.

· Throughout all six goals: to highlight where local boards have undertaken arts and culture-related activities in the ‘what we are already doing’ sections

· Goal 1 (pages 27-29): to highlight the opportunities local boards can provide so that all Aucklanders can access and participate in arts and culture.

· Goal 2 (pages 32-33): to highlight how local boards can invest in arts and culture through events and programming, as well as advocating for new facility builds.

· Goal 3 (pages 36-38): to reflect and recognise the opportunities local boards can provide arts and culture groups through community leases, venue hire, partnering and programming.

· Goal 4 (pages 41-43): to recognise the role of local boards in place-making.

· Goal 5 (pages 46-48): to recognise the role of local boards in celebrating cultural identity by undertaking a range of local events.

· Goal 6 (pages 51-53): to highlight how local boards can contribute to a creative economy through local economic development and arts and culture facilities, initiatives and programming.

vii) Recommends that since local board feedback has not been sought in time to influence the final draft Arts and Culture Strategic Acton Plan that will be presented to the October meeting of the Arts, Culture and Events Committee, that the Chair and Community and Cultural Strategy Manager be delegated authority to make final changes based on local board feedback.

viii) Notes that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

c) That Maree Mills, Principal Strategy Analyst, be thanked for her attendance.

CARRIED

2013/2014 Environmental Work Programme – Summary of Achievements and Outcomes

Resolution number WTM/2014/194

MOVED by Member DA Yates, seconded by Member RAH Thomas:

a) That the 2013/2014 Environment Work Programme – Summary of Achievements and Outcomes report be received.

b) That Varsha Belwalkar, Relationship Advisor and Mary Stewart, Senior Biosecurity Advisor, be thanked for their attendance.

CARRIED

Allocation of 2014/2015 Infrastructure and Environmental Services Budget

Resolution number WTM/2014/195

MOVED by Member RAH Thomas, seconded by Member DA Yates:

a) That the Allocation of 2014/2015 Infrastructure and Environmental Services Budget report be received.

b) That the Waitematā Local Board transfers $19,700 from the local board’s Parks, Sport and Recreation’s Ecological Restoration 2014/15 budget towards the Infrastructure and Environmental Services’ Waipapa Stream Restoration Programme for the 2014/2015 financial year.

c) That Varsha Belwalkar, Relationship Advisor, be thanked for her attendance.

CARRIED

The order of business resumed at Item 16: Significance and Engagement Policy.

Significance and Engagement Policy

Resolution number WTM/2014/196

MOVED by Chairperson S Chambers, seconded by Member CP Dempsey:

a) That the Significance and Engagement Policy report be received.

b) The Waitemata Local Board provides the following general feedback on the draft significance and engagement policy:

· Endorses the principle-led approach taken to the drafting the policy;

· Agrees that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice; and

· Requests that staff make use of local boards’ extensive community engagement experience to inform the development of the guidelines.

c) That the Waitematā Local Board delegates to Board Chair Shale Chambers and Deputy Chairperson Pippa Coom to provide feedback on the Significance and Engagement Policy as set out in Attachment A of the report by 7 November 2014.

CARRIED

Secretarial Note: Items 17, 18 and 19 were considered after Item 15.

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014

Resolution number WTM/2014/197

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014 report be received.

CARRIED

Integrated Bylaws Review and Implementation Programme (IBRI) Update – September 2014

Resolution number WTM/2014/198

MOVED by Member VI Tava, seconded by Member RAH Thomas:

That the Integrated Bylaws Review and Implementation Programme (IBRI) Update – September 2014 report be received.

CARRIED

Draft Community Grants Policy

Resolution number WTM/2014/199

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:

a) That the Draft Community Grants Policy report be received.

b) That the Waitematā Local Board:

i) Endorses the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

ii) Supports the provisions of the local grants programme, as it provides local boards with the flexibility to establish a range of funding schemes which reflect the priorities identified in the Auckland Plan and aligned local board plan

iii) Supports the draft Community grants policy provisions which provide for a more streamlined and simpler application process.

iv) Supports the provisions for local boards to approve their local grants programme for each financial year, in accordance with the draft Community grants policy. This includes:

a. drawing upon local board plans to determine priority areas for community grants

b. the total budget available for community grants for the financial year

c. the ability to ring-fence a portion of their budget for specific purposes

d. the provision for recurring, multi-year grants

e. any additional accountability and performance measures relating to recurring, multi-year grants

f. the number of funding rounds per year

g. the mechanism for recipients to report back on how their grant benefitted the community

h. any additional exclusions

i. any thresholds for local grants.

v) Notes that the Board may from time to time to enter into multi-year funding agreements with organisations who deliver specific events that align with Waitemata Local Board’s priority outcomes. These will be delivered outside of the scope of the Community Grants Policy.

vi) Recommends that local boards have the discretion to set their own thresholds for local grants, rather than adopting the proposed ‘up to $1,000 for Fast Response Local Grants’ and ‘over $1,000 for Local Grants’ thresholds.

vii) Supports the draft Community grants policy provisions for multi-board grants, to be utilised as appropriate and at the discretion of local boards. Implementing this mechanism gives local boards the discretion to determine if existing joint funding committees will continue or not, which may mean the transitional phase as outlined in the report is not required.

viii) Supports a Regional grants programme which is focused on providing multi-year strategic relationship grants and with key groups and organisations.

ix) Supports the creation of strategic regional grant schemes which support the implementation of the Auckland Plan and related strategic action plans to achieve agreed outcomes and priorities.

x) Recommends that opportunities be sought to maximise the use of regional grants where they can support, and add value to projects, activities and programmes provided locally or across multiple local boards.

xi) Notes that in supporting the Regional grants programme, the current financial climate needs to be taken into account and requests as part of the Long-term Plan, work be undertaken to investigate the redistribution of annual contestable and recurring grant budgets held by operational departments are mapped to local boards, given their key role in community development

xii) Requests that the Governing Body ensures that the regional grants process works effectively as local boards will be unable to compensate regional grants in addition to the support provided to local and multi board activities and programmes.

xiii) Recommends that no community grants budgets that are currently administered by local boards or joint funding committees are reallocated for the purposes of implementing the Regional grants programme.

xiii) Recommends that relevant staff from the Community Development, Arts and Culture, Parks, Sport and Recreation and Infrastructure and Environmental Services report to local boards with a work programme and communications plan, including key dates and milestones to implement the new Community grants policy in preparation for the 2015 / 2016 financial year.

c) Requests that the Operations Division explore an integrated, and simple approach to administering the various grants programmes for the benefit of applicants, and also seek to locate a more efficient and effective way for all departments to work together to provide local boards with support, analysis, advice and monitoring of community grants.

d) Notes that a straightforward process, excellent communication and ensuring that potential applicants can easily find the information they require, will all be essential in delivering a successful community grants programme.

e) Supports the proposal for Waitemata Local Board to participate in an interim ‘multi-board cluster’ with Albert-Eden Local Board, Orakei Local Board, and Puketapapa Local Board, to consider jointly supporting projects and activities of mutual benefit, noting that if this is agreed:

i) staff will work with participating local boards to agree funding priorities and terms of reference for the cluster;

ii) participating local boards will continue to hold their funds separately within the cluster, and can choose whether or not to allocate funds towards individual grant applications on a case-by-case basis;

iii) additional multi-board clusters can still be explored, and will be supported wherever feasible;

iv) the cluster is a transitional arrangement and would exist for the duration of the 2015-2016 financial year only, unless otherwise agreed by the participating local boards.

CARRIED

Central Facility Partnerships Committee

Resolution number WTM/2014/200

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Central Facility Partnerships Committee report be received.

b) That the Waitematā Local Board:

I) Agrees to re-establish the Central Facility Partnerships Committee for 2014/2015 with the Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata Local Boards, to collectively administer the legacy Facility Partnerships fund.

II) Endorses the Terms of Reference 2014/2015 and Guidelines 2014/2015 for the Central Facility Partnerships Committee, which will be adopted by the Committee at its first meeting:

a. The Central Facility Partnerships Committee has a member from each of the following Local Boards: Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata.

b. The Central Facility Partnerships Committee has the authority to make funding decisions in 2014/2015 in relation to the central facility partnerships guidelines.

c. The Central Facility Partnerships Committee will appoint and may remove its own chairperson and deputy chairperson.

d. The Central Facility Partnerships Committee will meet as required. It is envisaged there will be two procedural meetings and no less than one funding decision meeting in each financial year.

e. The Central Facility Partnerships Committee has the authority to amend the Terms of Reference on the basis of a formal resolution from each participating Local Board that endorses the proposed change.

iii) Appoints Board Chair Shale Chambers as a member, and Board Member Greg Moyle as alternate, to the Central Facility Partnerships Committee with appropriate delegated authority to bind the board on decisions relating to the Central Facility Partnerships Fund made by the Committee.

iv) Notes that the next meetings of the Central Facility Partnerships Committee for 2014/2015 will be held on 3 November 2014 (workshop), 8 December 2014 (business meeting) and Stage Two 9 March 2014 (workshop) and 13 April 2014 (business meeting).

v) Notes that a draft region wide community grants policy is being developed which will help inform a review of the legacy facility partnership funding Schemes.

CARRIED

Adoption of the Waitemata Local Board Plan 2014

Resolution number WTM/2014/201

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Adoption of the Waitematā Local Board Plan 2014 report be received.

b) That the Waitematā Local Board:

i) Adopts the Waitematā Local Board Plan 2014.

ii) Delegates to the Chair to approve any minor wording changes that may be necessary following adoption.

CARRIED

Financial Policies Issues for Long-term Plan 2015-2025

Resolution number WTM/2014/202

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Financial Policies Issues for Long-term Plan 2015-2025 report be received.

b) That the Waitematā Local Board provides the following feedback on the proposed financial policies in the Mayor’s Proposal for the 2015 – 2022 Long Term Plan:

i. Requests that the impact of the rates valuation on the level of the Uniform Annual General Charge be considered and modelled.

ii. Supports a position of least change for the greatest numbers to the current Uniform Annual General Charge.

iii. Supports the continuation of a 10% cap to residential rates to achieve equity across Auckland.

iv. Supports suspending the business differential reductions for 3 years so that the burden of rates’ increases can be shared equally between residential and business rate payers.

v. Requests that the governing body publicly communicates the implications of the business differential policy on residential rates.

vi. Supports a standardisation and simplification of fees and charges in Auckland over time in an effort to promote transparency and fairness across Auckland.

vii. Requests that development contributions are made available for non-greenfield growth projects to avoid pushing costs out to later years as a result of having to retrofit facilities to meet future demand.

CARRIED

LTP 2015-2025 Feedback on Mayoral Proposal

Resolution number WTM/2014/203

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the LTP 2015-2025 Feedback on the Mayoral Proposal report be received.

b) That the Waitematā Local Board provides the following feedback on the Mayoral Proposal for the 2015-2022 Long Term Plan:

i. Supports taking a prudential judgement on a target rate increase, which enables the Council to achieve the level of investment in Waitematā that has been previously assured to our community.

ii. Requests that the city central spatial boundary is increased to include the city fringe suburbs

iii. Requests that funding of non-greenfield growth projects in the urban spatial priority areas be considered.

iv. Requests that the level of cuts to the Parks, Community and Lifestyle budget is reduced to minimise the compounded impact on the liveability of an intensified Auckland.

v. Supports a community-led approach to community development that is supported by adequate infrastructure to grow local capacity.

vi. Supports the policy of moving towards fully funded depreciation.

vii. Requests that adequate renewal funding is allocated to enable 100% delivery of the planned renewal programme.

viii. Supports the strategic shift towards public and active modes of transport.

CARRIED

Monthly Budget Update Including the 2014/2015 Capital Programme Deferral Considered by the 21 August and 24 September 2014 Finance and Performance Committee

Resolution number WTM/2014/204

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the report, resolutions, and attachment from the 21 August and 24 September 2014 Finance and Performance Committee relating to the Monthly Budget Update report which included the 2014/2015 capital programme deferral, be received.

CARRIED

Waitemata Local Board Urgent Decision - Approval of Conference Attendance - Project NZ for Member Deborah Yates (17-18 September 2014)

Resolution number WTM/2014/205

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Waitematā Local Board Urgent Decision - Approval of Conference Attendance - Project NZ for Member Deborah Yates (17-18 September 2014) report be received.

b) That the Waitematā Local Board notes the urgent decision for the approval of member Deborah Yates attendance at the Project NZ Conference from Wednesday, 17 September to Thursday, 18 September 2014 at a cost of $699.00 (exc. GST) to be funded from the FY14/15 professional development budget.

CARRIED

Waitemata Local Board Feedback on the Draft Psychoactive Substances – Locally Approved Products Policy

Resolution number WTM/2014/206

MOVED by Chairperson S Chambers, seconded by Member CP Dempsey:

That the Waitematā Local Board Feedback on the Draft Psychoactive Substances – Locally Approved Products Policy, be received.

CARRIED

Chairperson's Report

Resolution number WTM/2014/207

MOVED by Deputy Chairperson PJ Coom, seconded by Member VI Tava:

That the Chairperson’s verbal report be received.

CARRIED

Deputy Chairperson's Report

Resolution number WTM/2014/208

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Deputy Chairperson’s report be received.

CARRIED

Board Members' Reports

Resolution number WTM/2014/209

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That Board Members’ Vernon Tava, Deborah Yates, and Christopher Dempsey’s written reports be received.

b) That Board Members’ Greg Moyle and Rob Thomas’ verbal reports be received.

CARRIED

Waitemata Local Board Workshop Notes

Resolution number WTM/2014/210

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Waitematā Local Board workshop notes for the meetings held on 11, 16, 23 and 30 August 2014, be received.

CARRIED

Reports Requested/Pending

Resolution number WTM/2014/211

MOVED by Chairperson S Chambers, seconded by Member CP Dempsey:

That the Waitematā Local Board Reports Requested/Pending report be received.

CARRIED

35 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

36 Procedural Motion to Exclude the Public

Resolution number WTM/2014/212

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

That the Waitematā Local Board:

a) Excludes the public from the following parts of the proceedings of this meeting.

b) Agree that Julie Fairey, Chairperson Puketapapa Local Board, be permitted to remain for the Confidential Items C1 and C2 after the public has been excluded, because of their knowledge of Local Board matters, which will help the Waitematā Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Council Controlled Organisation Review, Progress Report to Local Boards

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information on proposed changes that may impact the employment of staff within the Auckland Council group.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 The Boroughs Project Proposal - Victoria Park

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In order to ensure the rollout and implementation of this initiative is successful, it is important that the initial planning phase remains confidential at this time. .

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

10.01 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

10.10 pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Council Controlled Organisation Review, Progress Report to Local Boards
	That the Council Controlled Organisation Review, Progress Report to Local Boards report, attachments and resolutions remain confidential until the reasons for confidentiality don’t exist.

The Boroughs Project Proposal - Victoria Park

That this report and the resolutions be approved for release into the public domain once the official media release has occurred.

10.44 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates