Minutes of Albert-Eden Local Board

Albert-Eden Local Board

05 November 2014

1 Welcome

2 Apologies

Resolution number AE/2014/75

MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) notes the apologies from Governing Body Members Cathy Casey and Christine Fletcher for absence and accepts the apology from Member Easte for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number AE/2014/76

MOVED by Member H Arlington, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) confirms the minutes of its extraordinary meeting, held on Wednesday, 15 October 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

Secretarial Note: Member Easte entered the meeting at 3.10pm.

6 Acknowledgements

The Albert-Eden Local Board congratulates the joint winners of the inaugural Albert-Eden Cup for Leadership and Community Service at Epsom Girls Grammar School, Talore Weatherley and Chelsea Smith.

7 Petitions

7.1

Taylors Road Petition

Paul McKessar, CRS Music Management, was in attendance to present to the Board a petition on behalf of Morningside businesses.

Resolution number AE/2014/77

MOVED by Member GD Easte, seconded by Member TH Woolfield:

That the Albert-Eden Local Board:

a) thanks Paul McKessar, CRS Music Management, for his attendance and presentation.

b) requests Auckland Transport to urgently investigate the matter and report back to the Board.

CARRIED

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

10.1

Chamberlain Park Masterplan Iwi Mana Whenua Collaborative Partnership Model

The Board is requested to consider the Chamberlain Park Masterplan Iwi Mana Whenua Collaborative Partnership Model report as an item of extraordinary business under Item 25.1 of the agenda.

The report outlines a proposal by officers detailing a collaborative model between the Board, Mana Whenua and the external design consultant.

The Board is asked to resolve on the report’s recommendations during this month’s (November) business meeting. The report cannot be deferred to the next business meeting, which is scheduled for Wednesday, 3 December 2014, as this would leave insufficient time for officers to action the Board’s resolutions before the year ends.

Resolution number AE/2014/78

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) agrees to consider as an extraordinary item of business at Item 25.1 the Chamberlain Park Masterplan Iwi Mana Whenua Collaborative Partnership Model report.

CARRIED

11 Notices of Motion

11.1

Notice of Motion - Dominion Road-New North Road Intersection Proposal

Resolution number AE/2014/79

MOVED by Member GD Easte, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) receives the Notice of Motion – Dominion Road – New North Road Intersection Proposal.

b) notes that:

i. The existing grade-separated intersection of Dominion Road and New North Road is redundant as it was designed as an interchange for a long cancelled motorway.

ii. Suggestions have been made that the bleak environment of the existing structure should be replaced with a more human-scale and pedestrian-friendly design.

iii. The existing structure with its sweeping ramps at each corner occupies at least two hectares more land than would be required for a conventional at-grade intersection.

iv. Adjoining commercial properties have current land valuations in the range of $948 to $1,781 per square metre so this land is conservatively worth at least $20 million and probably substantially more.

v. Dominion Road has an existing grade-separated crossing of the North Western Railway line – unlike Porters Avenue some 200 metres East of Dominion Road and George Street 200 metres to the West, which both have level crossings.

vi. The Porters Avenue level crossing needs to be resolved soon by closure or grade-separation as the Central Rail Link (CRL) project requires the existing two lines at this point to become four, significantly increasing the risk of accidents for motorists and pedestrians.

vii. Grade separation of the Porters Avenue crossing would require a bridge six metres above the tracks with approach ramps some 80 metres long to the north and south, flanked by slip lanes serving properties that would otherwise lose their road access and become land-locked.

viii. Although an optimistic 2004 report suggested that this might be achieved for as little as $3.28 million, more recent investigations suggest a range of the order of $15-20 million including land purchase as well as construction costs.

ix. In addition to the potential income from sale of surplus land there is an opportunity to divert the substantial funding otherwise required for grade separation of the Porters Avenue level-crossing to fund demolition of the Dominion Road-New North Road interchange and its replacement with a signalised at-grade intersection.

c) requests Auckland Transport to investigate the feasibility of replacing the grade-separated intersection of Dominion Road and New North Road with a signalised at-grade intersection.

d) should this proposal be progressed, the Board requests Auckland Transport to collaborate with other parts of the Council organisation, including the two affected Local Boards, Planners and Parks officers, to ensure that adjoining land no longer needed for roads is appropriately developed, including consideration of amenity and park uses.

e) draws this proposal to the attention of the Waitemata Local Board and Ludo Campbell-Reid, Auckland Council’s Urban Design Champion.

CARRIED

Secretarial Note: Item 25.1 was heard at this point.

Auckland Transport Monthly Update Report – November 2014

Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number AE/2014/80

MOVED by Member TH Woolfield, seconded by Member GD Easte:

That the Albert-Eden Local Board:

a) receives the Auckland Transport Monthly Update Report – November 2014 report.

b) thanks Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, for his attendance.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number AE/2014/81

MOVED by Member TH Woolfield, seconded by Member GD Easte:

That the Albert-Eden Local Board:

a) receives the Auckland Transport Quarterly Update to Local Boards report.

b) thanks Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, for his attendance.

CARRIED

Endorsement of the Draft Newton and Eden Terrace Plan for public engagement

Hannah Thompson - Planner, Gurv Singh - Planner, and Hamish Scott - Planner, were in attendance to speak to this report.

Resolution number AE/2014/82

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) approves the draft Newton and Eden Terrace Plan for community engagement.

b) authorises Board Chair Haynes and Board Member Easte to approve minor amendments to the draft Newton and Eden Terrace Plan prior to the commencement of community engagement.

c) notes that the draft Newton and Eden Terrace Plan will be considered by the Waitemata Local Board at their 11 November 2014 local board meeting for approval to go out for community engagement. Waitemata Local Board Members Dempsey and Thomas will be given authority to approve minor amendments (if any) to the draft Newton and Eden Terrace Plan prior to the commencement of community engagement.

d) notes that Board Chair Haynes will work with Waitemata Local Board Member Dempsey to finalise the “forward” for the draft Newton and Eden Terrace Plan prior to 11 November 2014.

e) thanks Hannah Thompson - Planner, Gurv Singh - Planner, and Hamish Scott - Planner, for their attendance.

CARRIED

Draft Community Facilities Network Plan

Resolution number AE/2014/83

MOVED by Member MJ Watson, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) appreciates the opportunity to provide feedback on the Draft Community Facilities Network Plan.

b) notes that the Plan is intended to deliver on a variety of Council strategies, including Local Board Plans.

c) recommends that the Plan include explanations of how it delivers, for example, on the Auckland Plan transformational shift of “significantly lift[ing] Maori social and economic wellbeing”.

d) recommends that the Plan include a programme of work to address issues regarding community facilities that are not included in this plan, for example:

i. how the categorisation of facilities as “destinations” or as “local” will be extended to arts and culture facilities rather than being limited to physical recreation facilities.

ii. how the council will support non-council facilities to become part of Auckland’s wider network – see “Thriving Communities He Hapori Momoho”, the Council’s agreed community and social development action plan (p. 21).

e) welcomes the inclusion of libraries in the scope of the Plan and supports an approach to integrate or co-locate libraries with other community infrastructure.

f) recommends that war memorial facilities be included in the facilities network.

g) recommends that the Plan clarify how it relates to the wider programme of work regarding community facilities identified in “Thriving Communities He Hapori Momoho”.

h) supports the proposed outcomes for community facilities with the addition of an outcome that references the role fit-for-purpose community facilities have in supporting local economic outcomes.

i) supports the overall proposed standards for community facilities and recommends that this section recognise that it is not always Council’s role to deliver community facilities.

j) supports the objectives for community facilities (as stated on section 3.5 of the Plan) and recommends the addition of an objective to ensure facilities perform well now while continuing to consider future needs.

k) recommends stronger acknowledgement that planning processes may be community-led rather than council-led.

l) recommends that the proposed provision framework for facilities be driven by community needs. Until community needs are understood, the Board recommends that the detail driving provision (catchments, relation to population growth, driving distances, minimum sizes) be deleted as this level of specificity cannot be justified.

m) acknowledges the important role that council venues for hire play in the network of community facilities across the region.

n) reviews whether the impact of new hire charges has led to underperformance of venues prior to any consideration for those facilities for rationalising or repurposing.

o) questions the appropriateness of a region-wide approach to facilities provision as a similar level of provision might not be achievable in rural, sub-urban and urban areas due to differing population density

p) recommends that the prioritisation criteria be amended to recognise:

i. community needs.

ii. the contribution a community centre and library makes to local boards’ objective of stronger villages and town centres.

iii. the importance of public transport access and links to transport nodes.

q) recommends that Community Development, Arts and Culture (CDAC) assumes a brokerage role for non-council owned venues for hire in order to maximise the use of these facilities and mitigate the needs to council funding for facilities

r) requests that the Point Chevalier Community Centre is included in the Plan under “investigate existing facilities” as it is not fit for purpose and does not meet community needs.

s) requests that the Sandringham Community Centre is included in the Plan under “investigate existing facilities” as it is not fit for purpose and does not meet community needs.

t) recommends that the Plan reference the need for a community facilities in Waterview as identified in the Waterview Precinct Plan.

u) requests that the Aquatic Catchment for “Western Corridor Mt Albert Aquatic” be redrawn and shifted east to Greenlane to acknowledge the significant gap in local aquatic facilities (3-5km catchments) (this is shown on the “Aquatic and Leisure Facilities Proposed Actions” Map).

CARRIED

Significance and Engagement Policy

Resolution number AE/2014/84

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) endorses the principle-led approach taken to the drafting the Significance and Engagement Policy.

b) requests that two statements be added under the principles on page 10:

i) “Be pro-active to maximise participation from all parts of the community in an effort to ensure that the feedback received is broadly representative of the community’s views”.

ii) “Commit to on-going investigation of innovative ways to increase awareness of council business (including that of local boards) and of innovative ways to engage with communities”.

c) requests that a reference to community-led approach be explicitly made in the policy.

d) requests that the policy be applicable across the Auckland Council family, including to the council-controlled organisations.

e) agrees that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice.

f) requests that the guidelines provide practical examples of good and bad practices.

g) requests that staff make use of local boards’ extensive community engagement experience to inform the development of the guidelines.

CARRIED

Council Controlled Organisation Review, Progress Report to Local Boards

Resolution number AE/2014/85

MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) supports in principle the proposal to create a new council controlled organisation (CCO) that would replace both Auckland Council Property Limited and Auckland Waterfront Development Agency Limited and take on additional responsibilities to drive the delivery of the development and urban improvement goals of the Auckland Plan.

b) recommends that in the further investigation of and development of this proposal that the governing body:

i. ensures that local boards remain significantly engaged in the development of their local board areas.

ii. ensures that local communities have an effective voice in the shape and future of their community throughout the life of the developments.

iii. ensures investment in community facilities and open space and other social priorities are accorded as much importance as hard infrastructure planning and delivery.

iv. ensures the need to progress development at pace does not override the need to protect Auckland’s built heritage and natural environment.

c) notes that local economic development is integral to and inextricable from the work of local boards and that local boards need to retain a high level of accountability over this work.

d) recommends that local economic development is retained within Auckland Council.

e) requests that Auckland Tourism, Events and Economic Development (ATEED) gives stronger consideration to the impacts on local communities and to the local board’s views when selecting major events, their time and location.

f) requests that the role of local boards in place-making and decision-making at the local level is recognised in all documents relating to accountability and direction setting.

g) requests that the accountability framework be improved in order that:

i. local board priorities are fully considered and accorded real weight in the prioritisation process as reflected in the Statements Of Intent.

ii. council controlled organisations are made accountable for delivering on local board priorities.

h) supports Auckland Council assuming stronger accountability over Ports of Auckland Limited and recommends that Ports of Auckland Limited becomes a council controlled organisation.

i) requests a comprehensive review of the working relations between Auckland Transport, the Governing Body and Local Boards, including consideration of bringing Auckland Transport into Auckland Council.

j) reiterates its view that strategy is properly the province of the Auckland Council and that council controlled organisations should be required to deliver on the strategies agreed by the Council.

k) requests that the governing body amend the policy to allow elected members to be appointed to the boards of council controlled organisations, with a minimum of one elected member on each council controlled organisation board.

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5, Member Corrick, Member Langton and Member Woolfield requested that their dissenting votes against resolution h) be recorded.

Local Board Feedback on the Draft Arts and Culture Strategic Action Plan

Resolution number AE/2014/86

MOVED by Member H Arlington, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) endorses the Arts and Culture Strategic Action Plan’s proposed goals and actions subject to the following changes and recommend that the Arts, Culture and Events Committee adopt them:

i. in appendix B under ‘Organisation or Entity Types’ the document refers to both Auckland Council and local boards as if they are different entities and this should be amended to refer to Auckland Council only.

ii. that local boards be acknowledged throughout the document for their key role in the use of art in placemaking, heritage and memory, and celebrating cultural diversity and their support of and investment in local artists and local community art programmes.

b) notes that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

CARRIED

Integrated bylaws review and implementation programme (IBRI) update – September 2014

Resolution number AE/2014/87

MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

CARRIED

20	Governing Body Members' update
	There were no Governing Body Members’ updates

Chairperson's Report

Resolution number AE/2014/88

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) receives the Albert-Eden Local Board Chair’s Report for the period 2 October 2014 to 31 October 2014.

b) gifts the Phoenix Rising sculpture to the Great Barrier Island Local Board with its best wishes for the reconstruction efforts underway to repair storm damage.

c) requests the Governing Body rescind the 2011 decision to subdivide and sell the land at 16A Belvedere Road, Epsom, so that the entire site can be combined with the Mount St John Reserve and more of the maunga be preserved from building coverage.

d) appoints Board Member Helga Arlington to liaise with the Seniors Advisory Panel of Auckland Council.

CARRIED

22	Board Members' Reports
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Resolution number AE/2014/89 MOVED by Chairperson PD Haynes, seconded by Member TH Woolfield: That the Albert-Eden Local Board: a) receives Member Watson’s Board Member Report. b) receives Member Arlington’s tabled Board Member Report. c) receives Members Corrick, Langton and Woolfield’s verbal Board Members’ Reports. CARRIED
	Attachments a Local Board Member Arlington - November 2014 report

Reports Requested/Pending

Resolution number AE/2014/90

MOVED by Chairperson PD Haynes, seconded by Member TH Woolfield:

a) That the list of reports requested/pending be received.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2014/91

MOVED by Member MJ Watson, seconded by Chairperson PD Haynes:

a) That the Albert-Eden Local Board workshop notes for the workshops held on the 8, 15 and 22 October 2014 be received.

CARRIED

25 Consideration of Extraordinary Items

25.1	Chamberlain Park Masterplan Iwi Mana Whenua Collaborative Partnership Model
	Rebecca Eng, Principal Policy Analyst, was in attendance to speak to this report.
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Resolution number AE/2014/92 MOVED by Chairperson PD Haynes, seconded by Member H Arlington: That the Albert-Eden Local Board: a) approves the allocation of up to $15,000 to support an Iwi Mana Whenua Collaborative Partnership Model as part of the delivery of the Chamberlain Park Masterplan if Iwi request this approach. b) thanks Rebecca Eng, Principal Policy Analyst, for her attendance. CARRIED
	Attachments a Chamberlain Park Masterplan Iwi Mana Whenua Report b Chamberlain Park Iwi Mana Whenua Collaborative Partnership Model

5.27 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte	Entered the meeting at 3.10pm
	Rachel Langton
	Margi Watson
	Tim Woolfield

Governing Body Member	Cathy Casey
Governing Body Member	Christine Fletcher