Budget Committee

OPEN MINUTES

Minutes of a meeting of the Budget Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 18 November 2014 at 1.30 pm.

present

Chairperson	Mayor Len Brown, JP
Deputy Chairperson	Cr Penny Webster
Members	Cr Cameron Brewer
	Cr Dr Cathy Casey
	Cr Ross Clow
	Cr Linda Cooper, JP
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Hon Christine Fletcher, QSO	Until 4.18 pm, item 13
	Deputy Mayor Penny Hulse	From 1.43 pm, item 11
	Cr Mike Lee	From 1.35 pm, item 11
	Cr Calum Penrose
	Member Josie Smith
	Cr Sir John Walker, KNZM, CBE	From 2.23 pm, item 11
	Cr Wayne Walker
	Cr John Watson
	Cr George Wood, CNZM

APOLOGIES

Cr Bill Cashmore	For absence
Cr Denise Krum	For absence
Cr Dick Quax	For absence
Member David Taipari	For absence
Member John Tamihere	For absence

Budget Committee 18 November 2014

1          Apologies

Resolution number BUD/2014/60

MOVED by Chairperson LCM Brown, seconded by Cr CM Penrose:

That the Budget Committee:

a) accept the apologies from Cr B Cashmore, Cr D Krum, Cr D Quax, Member DE Taipari and Member J Tamihere for absence.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number BUD/2014/61

MOVED by Chairperson LCM Brown, seconded by Cr CM Penrose:

That the Budget Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 5 November and Thursday, 6 November 2014,  as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

Precedence of Business

Resolution number BUD/2014/62

MOVED by Chairperson LCM Brown, seconded by Cr CE Fletcher:

That the Budget Committee:

a) agree that item 11 Rates transition management option be accorded precedence at this time.

CARRIED

11

Rates transition management option

Cr ME Lee entered the meeting at 1.35 pm.

Deputy Mayor PA Hulse entered the meeting at 1.43 pm.

Cr JG Walker entered  the meeting at 2.23 pm.

Cr RI Clow left the meeting at 2.46 pm.

Cr RI Clow returned to the meeting at 2.57 pm.

MOVED by Chairperson LCM Brown, seconded by Deputy Chairperson MP Webster:

That for the purposes of developing the draft Long-term Plan 2015-2025 for consultation, the Budget Committee:

a) agree not to adopt a rates transition management policy (Option 1).

MOVED by Cr CM Casey, seconded by Cr ME Lee an amendment by replacement to the original recommendation as follows:

a)         agree to request an urgent legislative change to allow Option 4 [increases capped at 10% and decreases capped at -2.1%] to be adopted.

A division was called for, voting on which was as follows:

For Cr CE Brewer Cr CM Casey Cr C Darby Cr CE Fletcher Cr ME Lee Cr WD Walker Cr J Watson Cr GS Wood

Against Chairperson LCM Brown Cr RI Clow Cr LA Cooper Cr AM Filipaina Cr PA Hulse Cr CM Penrose Member J Smith Cr JG Walker Deputy Chairperson MP Webster

Abstained

The amendment was declared lost by 8 votes to 9.

MOVED by Cr CE Brewer, seconded by Cr CE Fletcher an amendment by replacement to the original recommendation as follows:

a)         agree to adopt Option 3: Remission for residential increases above 20% for 2015/2016 only and option 1 (no transition from 2016/2017).

A division was called for, voting on which was as follows:

For Cr CE Brewer Cr CM Casey Cr LA Cooper Cr C Darby Cr CE Fletcher Cr ME Lee Cr WD Walker Cr GS Wood

Against Chairperson LCM Brown Cr RI Clow Cr AM Filipaina Cr PA Hulse Cr CM Penrose Member J Smith Cr JG Walker Cr J Watson Deputy Chairperson MP Webster

Abstained

The amendment was declared lost by 8 votes to 9.

Resolution number BUD/2014/63

MOVED by Chairperson LCM Brown, seconded by Deputy Chairperson MP Webster the following substantive motion:

That for the purposes of developing the draft Long-term Plan 2015-2025 for consultation, the Budget Committee:

a)      agree not to adopt a rates transition management policy (Option 1).

A division was called for, voting on which was as follows:

For Chairperson LCM Brown Cr RI Clow Cr AM Filipaina Cr PA Hulse Cr CM Penrose Member J Smith Cr JG Walker Cr WD Walker Cr J Watson Deputy Chairperson MP Webster

Against Cr CE Brewer Cr CM Casey Cr LA Cooper Cr C Darby Cr CE Fletcher Cr ME Lee Cr GS Wood

Abstained

The motion was declared carried by 10 votes to 7.

CARRIED

9	Solid Waste targeted rates and fees 2015/2016 and Waste Management and Minimisation funding through transition
	Resolution number BUD/2014/64 MOVED by Cr LA Cooper, seconded by Cr CM Penrose: That for the purposes of developing the draft Long-term Plan 2015-2025 for consultation, the Budget Committee adopt the proposed changes to solid waste services funding set out below: a)   the indicative targeted rates for waste services, including the pre-booked, on-property inorganic collection in the former council areas for the 2015/2016 year as set out below: i.    Auckland and Manukau $242^[1] (adjusted as appropriate in Auckland to provide for the rates where a ratepayer has opted out of either or both of refuse and recycling services) [[1] The Auckland & Manukau targeted rate is likely to be in the range of $240 to $245, and may fall by around $10 over time per property dependant on decisions around gulf islands subsidies, and the ability of certain property types to opt out of service provision.] ii.   North Shore and Waitakere $80 iii.  Rodney $90 iv.  Franklin and Papakura $100 (adjusted as appropriate in rural Franklin where a ratepayer does not receive a recycling service). b) to phase out the subsidy for solid waste services for Hauraki Gulf Island in equal steps over three years c)   a targeted rate for the provision of solid waste services, including the pre-booked, on-property inorganic collection for the Hauraki Gulf Islands of $418 for 2015/2016 d)   the introduction of user charges, billed to the property owner, for refuse for the former Auckland and Manukau City areas be gradually introduced from 2016/2017 financial year. CARRIED
	Secretarial Note:         Pursuant to Standing Order 3.15.5, Councillors Brewer and Lee requested their dissenting votes against resolutions b) and c) be recorded and Councillors Casey, Darby and W Walker requested their dissenting votes against resolutions a)-d) be recorded.
	Resolution number BUD/2014/65 MOVED by Cr CM Penrose, seconded by Cr C Darby: That the Budget Committee: a) agree that item 9: Solid Waste targeted rates and fees 2015/2016 and Waste Management and Minimisation funding through transition lies on the table, and discussion continues after item 10: Solid Waste: Inorganic Collection Service methodology and funding: Long Term Plan 2015-2025. CARRIED

10

Solid Waste: Inorganic Collection Service methodology and funding: Long Term Plan 2015-2025.

MOVED by Cr CM Penrose, seconded by Cr AM Filipaina:

That for the purposes of developing the draft Long-term Plan 2015-2025 for consultation, the Budget Committee adopt the proposed changes to the inorganic collection service methodology and funding as set out below:

a)    the introduction of an annual standard pre-booked on property inorganic collection  service

b)    the proposed targeted rates for Solid Waste services include the cost of an annual regional, pre-booked, on-property inorganic collection commencing 1 July 2015.

MOVED by Cr C Darby, seconded by Cr LA Cooper an amendment to the original recommendation as follows:

a) The introduction of a standard pre-booked, biennial on property inorganic collection service.

b) The proposed targeted rates for Solid Waste services include the cost of a regional, pre- booked, biennial on-property inorganic collection commencing 1 July 2015.

A division was called for, voting on which was as follows:

For Cr CE Brewer Cr LA Cooper Cr C Darby Cr CE Fletcher Cr PA Hulse Cr ME Lee Deputy Chairperson MP Webster

Against Chairperson LCM Brown Cr CM Casey Cr RI Clow Cr AM Filipaina Cr CM Penrose Member J Smith Cr JG Walker Cr WD Walker Cr J Watson Cr GS Wood

Abstained

The amendment was declared lost by 7 votes to 10.

Resolution number BUD/2014/66

MOVED by Cr CM Penrose, seconded by Cr AM Filipaina the following substantive motion:

That for the purposes of developing the draft Long-term Plan 2015-2025 for consultation, the Budget Committee adopt the proposed changes to the inorganic collection service methodology and funding as set out below:

a)    the introduction of an annual standard pre-booked on property inorganic collection  service

b)    the proposed targeted rates for Solid Waste services include the cost of an annual regional, pre-booked, on-property inorganic collection commencing 1 July 2015.

A division was called for, voting on which was as follows:

For Chairperson LCM Brown Cr RI Clow Cr LA Cooper Cr AM Filipaina Cr PA Hulse Cr CM Penrose Member J Smith Cr JG Walker Cr GS Wood

Against Cr CE Brewer Cr CM Casey Cr C Darby Cr CE Fletcher Cr ME Lee Cr WD Walker Cr J Watson Deputy Chairperson MP Webster

Abstained

The motion was declared carried by 9 votes to 8.

CARRIED

Secretarial Note:                  Discussion on Item 9 - Solid Waste targeted rates and fees 2015/2016 and Waste Management and Minimisation funding through transition continued at this point.

12	Rates Remission and Postponements
	This item has been withdrawn.

Cr CE Fletcher left the meeting at 4.18 pm.

13	Performance measures and targets
	Staff tabled a further document with amendments to performance measures contained within the report. A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
	Resolution number BUD/2014/67 MOVED by Cr GS Wood, seconded by Cr CM Penrose: That the Budget Committee for the purpose of developing the draft Long-term Plan 2015-2025 for consultation: a) agree the revised set of levels of service statements, performance measures and targets, including amendments tabled for each group of activity (with the exception of Transport which will be agreed at the 27 November Governing Body Committee) b) note the local indicative targets, which will be considered by local boards in November/December and will form part of the supporting material for consultation adopted by the Governing Body on 18 December 2014. CARRIED
	Attachments a     Amendments to performance measures

14	Significance and Engagement Policy
	Staff tabled a replacement for page 96 in the agenda and a revised version of Attachment B of the report. Copies of the tabled documents have been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment.
	Resolution number BUD/2014/68 MOVED by Cr C Darby, seconded by Cr GS Wood: That the Budget Committee: a)      receive the feedback report on the draft Significance and Engagement Policy and approve the revisions made as a result of that feedback b)      note that not all local board feedback has been received but will be included as part of the report to the Governing Body c)      authorise the Chairperson and the lead officer to be able to make minor changes to the policy based on analysis of further local board input or minor amendments d)      recommend that the Governing Body adopt the Significance and Engagement Policy (as amended). CARRIED
	Attachments a     Page 96 - He mihi b     Revised version of Attachment B

15        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.32 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Budget Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

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