Minutes of Civil Defence and Emergency Management Group Committee

Civil Defence and Emergency Management Group Committee

OPEN MINUTES

Minutes of an ordinary meeting of the Civil Defence and Emergency Management Group Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 18 November 2014 at 10:00am.

present

Chairperson	Sharon Stewart, QSM
Members	Cr Alf Filipaina
	Cr Calum Penrose
	Cr Sir John Walker, KNZM, CBE
	Member Karen Wilson
	Cr George Wood, CNZM

APOLOGIES

	Mayor Len Brown, JP	For absence on council business
	Deputy Mayor Penny Hulse	For absence on council business
	Cr Bill Cashmore	For absence
	Cr Denise Krum	For absence
	Member David Taipari	For absence

ALSO PRESENT

	Cr Cathy Casey
	Cr John Watson
	Cr Wayne Walker	Until 11.27pm

IN ATTENDANCE

Mr Ross Henry	New Zealand Police
Mr Larry Cocker	New Zealand Fire
Mr Graham Ferguson	Order of John
Mr Justin Rawiri	Auckland District Health Board
Dr Simon Baker	Auckland District Health Board
Mr John Titmus	Ministry of Civil Defence & Emergency Management
MR Mark Te Kani	Royal New Zealand Navy
Ms Susan Robertson	Middlemore Hospital
Sir Martin Wevers	EQC, Earthquake Commission
Mr Richard Smith	EQC, Earthquake Commission
Mr Ian Simpson	EQC, Earthquake Commission
Ms Mary Jane Daly	EQC, Earthquake Commission

Civil Defence and Emergency Management Group Committee

18 November 2014

1 Apologies

Resolution number CIV/2014/23

MOVED by Cr GS Wood, seconded by Cr AM Filipaina:

That the Civil Defence and Emergency Management Group Committee:

a) accept the apologies from Mayor Brown, Deputy Mayor Hulse for absence on council business, Councillors Cashmore and Krum and Member David Taipari for absence and Councillor John Walker for lateness.

CARRIED

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number CIV/2014/24

MOVED by Chairperson SL Stewart, seconded by Cr GS Wood:

That the Civil Defence and Emergency Management Group Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 19 August 2014 and the extraordinary minutes of its meeting, held on Thursday, 11 September 2014, as true and correct records.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Presentation by Auckland District Health Board on Ebola
	Dr Simon Baker and Mr Justin Rawiri from the Auckland District Health Board presented a power point presentation in support of this item. A copy of the presentation is attached to the official copy of these minutes and is available on the Auckland Council website as minutes attachment.
	Resolution number CIV/2014/25 MOVED by Chairperson SL Stewart, seconded by Cr GS Wood: That the Civil Defence and Emergency Management Group Committee: a) receive the presentation on the Ebola outbreak by Dr Simon Baker, Medical Officer of Health and Mr Justin Rawiri, Manager Emergency Management Service, Auckland District Health Board. CARRIED

	Attachments a 18 November 2014, Civil Defence and Emergency Management Group Committee - Item 9 Presentation by Auckland District Health Board on Ebola

Feedback and corrective actions from Monitoring and Evaluation

Resolution number CIV/2014/26

MOVED by Chairperson SL Stewart, seconded by Cr GS Wood:

That the Civil Defence and Emergency Management Group Committee:

a) receive this summary of the feedback and corrective actions and the attached Capability Assessment Report 2.0

b) agree that a report be presented to the committee on the capability to manage medium to large scale emergencies across the Auckland region be furnished early in 2015.

CARRIED

Update on the request for critical engineering lifelines to use bus lane access

Resolution number CIV/2014/27

MOVED by Cr GS Wood, seconded by Cr AM Filipaina:

That the Civil Defence and Emergency Management Group Committee:

a) receive the update on the request for critical engineering lifeline to use bus lane access.

CARRIED

Civil Defence & Emergency Management Work Programme Update

Resolution number CIV/2014/28

MOVED by Cr GS Wood, seconded by Cr AM Filipaina:

That the Civil Defence and Emergency Management Group Committee:

a) receive the update on the Auckland Civil Defence & Emergency Management team’s work programme.

CARRIED

Update on the Auckland Rural Fire work programme

Resolution number CIV/2014/29

MOVED by Cr GS Wood, seconded by Member Wilson:

That the Civil Defence and Emergency Management Group Committee:

a) receive the update on the Auckland Rural Fire work programme.

CARRIED

Update on the Harbour Master work programme

Resolution number CIV/2014/30

MOVED by Cr GS Wood, seconded by Member Wilson:

That the Civil Defence and Emergency Management Group Committee:

a) receive the update on the Harbour Master work programme.

CARRIED

Update on Ministry of Civil Defence and Emergency Management's work programme

Resolution number CIV/2014/31

MOVED by Chairperson SL Stewart, seconded by Cr GS Wood:

That the Civil Defence and Emergency Management Group Committee:

a) receive the update on the Ministry of Civil Defence & Emergency Management’s work programme.

CARRIED

Secretarial note: The meeting agreed that Item 17 be considered at this point.

Auckland CDEM Alternate Recovery Manager and Welfare Manager appointments

Resolution number CIV/2014/32

MOVED by Chairperson SL Stewart, seconded by Member Wilson:

That the Civil Defence and Emergency Management Group Committee:

a) confirm David Middleton as Alternate CDEM Recovery Manager

b) confirm Catherine Gilhooly as CDEM Welfare Manager.

CARRIED

Verbal update on EQC activities

Sir Maarten Wevers, Chairman EQC, CEO Ian Simpson, Science and Education Manager, Richard Smith and EQC Commissioner Mary Jane Daly were present for this item.

Resolution number CIV/2014/33

MOVED by Chairperson SL Stewart, seconded by Cr GS Wood:

That the Civil Defence and Emergency Management Group Committee:

a) receive the verbal update on the Earthquake Commission’s activities.

b) thank Sir Maarten Wevers, Chairman EQC, CEO Mr Ian Simpson, Science and Education Manager, Mr Richard Smith and EQC Commissioner Ms Mary Jane Daly for their attendance.

CARRIED

18 Consideration of Extraordinary Items

There were no extraordinary items.

12.04 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Civil Defence and Emergency Management Group Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................