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Council
Controlled Organisations Governance and Monitoring Committee
12 November
2014
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
The Chair
accorded precedence to Item 5.2 at this stage.
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5.2
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Public Input - Penny Bright:
Statutory compliance by all Auckland Council CCOs, regarding the rights of
citizens and ratepayers to know where public rates are spent, including
details of awarded contracts with private sector contractors
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Penny Bright tabled information in support of her public
input presentation. A copy has been placed on the official minutes and is available
on the Auckland Council Website as a minutes attachment.
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Resolution number COU/2014/80
MOVED by Chairperson PA Hulse,
seconded by Cr CM Casey:
That the Council Controlled
Organisations Governance and Monitoring Committee:
a)
thank Penny Bright for her public input
presentation on the statutory compliance by
all Auckland Council CCOs, regarding the rights of citizens and ratepayers to
know where public rates are spent, including details of awarded contracts
with private sector contractors.
CARRIED
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Attachments
a 12
November 2014, CCO Governance & Monitoring Committee, Item 5.2 - Penny
Bright Tabled Information
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5.1
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Public Input - Lisa Prager:
The failure of the Supercity to deliver a more cost effective return on
investment, plus the current debt levels and the responsibility of all
Auckland Councillors in the control CCOs
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Cr AJ Anae left the meeting at 2.05
pm.
Cr AJ Anae returned to the meeting at
2.13 pm.
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Resolution number COU/2014/81
MOVED by Chairperson PA Hulse,
seconded by Cr CM Casey:
That the
Council Controlled Organisations Governance
and Monitoring Committee:
a)
thank Lisa Prager for her public input
presentation regarding the failure of the
Supercity to deliver a more cost effective return on investment, plus the
current debt levels and the responsibility of all Auckland Councillors in the
control CCOs.
CARRIED
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6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Tamaki Redevelopment Company Limited (TRC) - Annual Report (to 30
June 2014)
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Resolution number COU/2014/82
MOVED by Deputy Chairperson CM Penrose, seconded
by Cr D Quax:
That the
Council Controlled Organisations Governance and Monitoring Committee:
a) receive
the Annual report for the period 1 July 2013 to 30 June 2014 from the Tamaki
Redevelopment Company Limited
b) thank the
Chair, Brian Donnelly and Chief Executive, Deborah Lawson from the Tamaki
Redevelopment Company Limited for their attendance
c)
acknowledge Deborah Lawson’s work as Chief Executive of the
Tamaki Redevelopment Company Limited.
CARRIED
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10
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CCO Letters of Expectation
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A PowerPoint presentation was
provided.
A copy has been placed on the official minutes and is
available on the Auckland Council Website as a minutes attachment.
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Cr J Walker entered the meeting at 2.44 pm.
Cr RI Clow entered the meeting at 2.45 pm.
Cr W Walker entered the meeting at 2.58 pm.
Cr RI Clow left the meeting at 3.10 pm.
Cr RI Clow returned to the meeting at 3.15 pm.
Member G Wilcox left the meeting at 3.29 pm.
Cr RI Clow left the meeting at 3.31 pm.
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Secretarial
note: Changes to the original motion were incorporated with
agreement of the meeting.
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Resolution number COU/2014/83
MOVED
by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:
That the Council
Controlled Organisations Governance and Monitoring Committee:
a) approve the 2015/2016 Letters
of Expectation for Auckland Council Investments, Auckland
Tourism Events and Economic Development, Regional Facilities Auckland
Limited, and Waterfront Auckland
b)
approve the 2015/2016 Letter of Expectation for Auckland
Transport as per changes agreed by the committee and highlighted under
attachment B.
c)
approve the 2015/2016 Letter of Expectation for Watercare
Services Limited as per changes agreed by the committee and
highlighted under attachment C.
CARRIED
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Resolution number COU/2014/84
MOVED
by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:
That the Council
Controlled Organisations Governance and Monitoring Committee:
d)
approve the 2015/2016 Letter of Expectation for Auckland
Council Property Limited including the following addition (underlined):
i)
“We expect Auckland Council Property Limited continued support
in these areas, with particular focus on urban development, quality urban
design and the provision of affordable housing”
CARRIED
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Secretarial
note: Pursuant to Standing Order 3.15.5, Cr D Quax requested that
his dissenting vote on d) be recorded.
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Cr RI Clow returned to the meeting at 3.35 pm.
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MOVED by Cr CM Casey, seconded by Chairperson
PA Hulse:
That the Council Controlled
Organisations Governance and Monitoring Committee:
e)
approve the following addition under Issues of Importance to
the 2015/2016 Letter of Expectation for Auckland Council Investments:
i)
“We request Auckland Council Investments to use their best endeavours
to ensure the completion of a collective agreement between the Ports of
Auckland and the Maritime Union of New Zealand”
A division was called for,
voting on which was as follows:
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For
Cr AJ Anae
Cr CM Casey
Member P Clark
Cr C Darby
Chairperson PA Hulse
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Against
Cr CE Brewer
Cr RI Clow
Cr LA Cooper
Deputy Chairperson CM Penrose
Cr D Quax
Cr GS Wood
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Abstained
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The division was declared lost by 5 votes to 6.
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Member G Wilcox returned to the meeting at 3.36 pm.
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Resolution number COU/2014/85
MOVED
by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:
That the Council
Controlled Organisations Governance and Monitoring Committee:
e) authorise the Deputy Mayor
to approve the final 2015/2016 Letters of Expectation for the substantive
Council Controlled Organisations, incorporating:
i) changes agreed by this
committee
ii) changes for final decisions
agreed by this committee relating to CCOs on the draft Long-term Plan
2015-2025
iii)
editorial changes.
CARRIED
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Attachments
a 12 November 2014, CCO
Governance & Monitoring Committee, Item 10 - CCO Letters of Expectation -
PowerPoint Presentation: Letters of Expectation
b 12 November 2014, CCO
Governance & Monitoring Committee, Item 10 - CCO Letters of Expectation -
Auckland Transport Letter of Expectation as per resolution b).
c 12 November 2014, CCO Governance
& Monitoring Committee, Item 10 - CCO Letters of Expectation - Watercare
Services Limited Letter of Expectation as per resolution c).
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12
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Voting at Civic Assurance Special General Meeting
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Resolution number COU/2014/87
MOVED
by Deputy Chairperson CM Penrose, seconded by Chairperson PA Hulse:
That the Council
Controlled Organisations Governance and Monitoring Committee:
a) delegate to the Chief
Finance Officer the power to vote or direct a proxy at the Special General
Meeting of the New Zealand Local Government Insurance Corporation Limited
(trading as Civic Assurance) to be held on Friday 5 December 2014.
CARRIED
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13 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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14 Procedural
motion to exclude the public
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Resolution
number COU/2014/88
MOVED by Deputy Chairperson CM Penrose, seconded by
Cr LA Cooper:
That the
Council Controlled Organisations Governance and Monitoring Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Board
Appointments Substantive Council Controlled Organisations (CCOs)
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
report contains information regarding candidates interviewed by Auckland
Council for director vacancies on Regional Facilities Auckland and
Waterfront Auckland. This information needs to be withheld to protect the
privacy of those individuals.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Appointments
to a legacy CCO
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
report contains contains specific information about potential board
appointments for a legacy council controlled organisation (Manukau
Beautification Charitable Trust). This information needs to be withheld to
protect the privacy of the individuals.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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3.38pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.46pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Board Appointments Substantive Council Controlled Organisations
(CCOs)
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Resolution
number COU/2014/89
MOVED
by Cr RI Clow, seconded by Cr LA Cooper:
That the Council Controlled
Organisations Governance and Monitoring Committee:
d) agree that the report and attachments regarding board appointments to substantive council
controlled organisations remain confidential, and only decisions a), b) and
c) be made publicly available when the appointees have been notified.
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3.46 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisations
Governance and Monitoring Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
