Agenda of Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding subcommittee

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

a) confirm the ordinary minutes of its meeting, held on Friday, 2 May 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee

14 November 2014

Community Facility Development Fund - Kaipatiki Project

File No.: CP2014/25332

Purpose

1. To update the Funding Committee on the status of the Kaipātiki Project Community Facility Development Fund grant allocation of 2012 and recommend the grant be revoked and allocated back into the 2014/15 funding round.

Executive summary

2. Kaipātiki Project Inc applied to the Community Facility Development Fund in 2012 for funding to lodge resource and planning consents for the development of a new education centre on the North Shore. The organisation sought $52,500 and was granted $15,000.

3. The project stalled while more accurate costing’s and drawings were developed. During this time a new Business Proposal was developed which saw the project grow and change considerably. The group plan to seek support from the Kaipātiki Local Board and work towards gaining landowner approval and a lease over the proposed site on Eskdale Reserve. After this stage the group will then apply for resource consent and develop a funding plan. The group then hope to reapply to the Community Facility Development Fund for funding support for the new project.

4. This process may take some time so the group have elected not to uplift their $15,000 grant in the hope to gaining further funding at a later stage.

Recommendation/s

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

a) revoke resolution DTKUF/2012/13 which allocated $15,000 to the Kaipātiki Project in 2012.

b) transfer the $15,000 to the contestable pool for the 2014-15 funding round of Community Facility Development Fund.

Comments

5. The Community Facility Development Fund is a legacy North Shore City Council fund established to support the investment in physical infrastructure via the development or creation of key community facilities that fulfilled City Plan outcomes.

6. The Kaipātiki Project Inc was successful in receiving funding through the Community Facility Development Fund in July 2012 for resource and planning consents for the development of a new Education Centre at Eskdale Reserve. The organisation sought $52,500 and was granted $15,000. The funds were not uplifted during the twelve month term of the initial funding agreement. The funding agreement for this grant was extended further on 26 June 2013 for another twelve months.

7. The project stalled while more accurate costing’s and drawings were developed. During this time a new Business Proposal was developed which saw the project grow and change considerably. The group plan to seek support from the Kaipātiki Local Board and work towards gaining landowner approval and a lease over the proposed site on Eskdale Reserve. After this stage the group will then apply for resource consent and develop a funding plan. The group then hope to reapply to the Community Facility Development Fund for funding support for the new project.

8. This process may take some time so the group have elected not to uplift their $15,000 grant in the hope to gaining further funding from the Community Facility Development Fund at a later stage.

Consideration

Local board views and implications

9. The Kaipātiki Local Board Plan recognises the role that community facilities play in building a sense of pride and belonging and the need to ensure any new facilities are well planned and utilised.

Māori impact statement

10. Participation in communities is identified as a key direction for Maori in the Maori Plan for Tamaki Makaurau. The return of the Kaipātiki Project grant will offer opportunities for other community groups to develop community cohesion through community development projects in the Northern area.

Implementation

11. The Council Financial Control department has approved the process of the return of unspent grants to the contestable Community Facility Development Fund that have not met the terms of their funding agreement.

12. Any future application from the Kaipātiki Project group will be administered by the Community Facility Development Fund advisor and be considered by the Devonport-Takapuna, Kaipātiki, Upper Harbour and East Coast Bays subdivision Local Board Funding sub-committee.

Attachments

There are no attachments for this report.

Signatories

Authors

Geraldine Wilson - Sport & Recreation Advisor

Authorisers

Ken Maplesden - Sport and Recreation Adviser

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - Manager Parks, Sports & Recreation

Eric Perry - Relationship Manager

Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee

14 November 2014

Community Facility Development Fund applications 2014/15

File No.: CP2014/25325

Purpose

1. This report outlines the 2014/2015 Community Facility Development Fund applications and recommends funding allocations.

Executive summary

2. The Community Facility Development Fund supports the development of new facilities, or the re-development of existing facilities that clearly provide benefit to a wider community. This year the fund has a total allocation of $1,129,546, including $100,000 specifically for artificial turf or rubberized courts.

3. This fund had been run by the former North Shore City Council and at the 26 September 2012 meeting, the Northern Joint Funding Committee resolved: Resolution number NJFC/2012/7

‘That the Northern Joint Funding Committee establishes two sub-committees to be named respectively Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays subdivision Local Board Funding sub-committee, and Rodney and Hibiscus Coast subdivision Local Board Funding Sub-committee, to consider and determine the funding applications and funding amount of the Legacy Rodney District and North Shore City councils; and

i) delegates to the Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays subdivision Local Board Funding sub-committee the authority to consider and determine all the North Shore City Council legacy funding applications to the …Community Facility Development Fund…'

4. A funding round of the Community Facility Development Fund was advertised and received 18 applications when the applications closed on 15 August 2014. Funding support requested was $3,201,477 with a total project value of $6,947,813.

5. A copy of the legacy North Shore City Council Community Facility Development Fund Guidelines is attached (Attachment A) along with a summary of the applicant groups’ projects (Attachment B).

Recommendation/s

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

a) Determines funding allocations for the following applications:

Applicant	Total project cost $	Amount requested $	Officer Recommendation $
Albany Junior High School	700,000	700,000	-
ATC 6th Squadron	47,786	36,210	25,000
Auckland Rowing	1,609,000	368,000	-
AUT Millennium Centre	677,888	127,888	80,000
Badminton North Harbour	65,000	40,000	40,000
Browns Bay Bowling Club	86,525	87,000	70,000
Glenfield Community Centre	195,895	195,895	-
Hobsonville Primary School	400,000	350,000	-
Milford Tennis Club	535,775	176,775	176,775
Netball North Harbour	195,892	195,892	100,000
North Harbour Volleyball	152,910	107,910	107,910
North Shore Events Centre	264,217	150,000	90,000
Raeburn House	53,472	53,472	50,000
The Mens Shed	96,850	81,850	81,850
The Scouts NZ, Mayfield Scout Group	112,586	83,112	38,011
Torbay Sailing	1,465,544	250,000	250,000
Yes Disability	37,500	37,500	20,000
Zeal	250,972	159,972	-

Comments

6. The Community Facility Development Fund is a legacy North Shore City Council fund established to support the investment in physical infrastructure via the development or creation of key community facilities that fulfilled City Plan outcomes. This report gives an overview of the level of interest in the 2014/15 funding round and asks the Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays subdivision Local Board funding sub-committee to consider projects put forward by the groups, against the areas of community benefit, meeting identified community need, business viability and demonstrated links to community outcomes.

Purpose and General Overview of the Community Facility Development Fund

7. The purpose of the facilities fund is to support community focused organizations develop facilities, whose projects and service delivery outcomes contribute to the strengthening of community wellbeing in the former North Shore City area.

8. The facilities must be located within the areas of the Devonport-Takapuna, Kaipatiki, or Upper Harbour local boards or the East Coast Bays subdivision of the Hibiscus and Bays Local Board, and must be owned either by Council or by North Shore domiciled non-profit community organisations. Proposals from not-for profit community organisations that fall into one or more of the categories listed under the title “Who is not eligible for funding” will not be considered for funding.

9. One-off major maintenance or renewal projects may be considered but, in general, costs of programmed maintenance of an ongoing nature will not be funded through the Facilities Fund. Additionally debt servicing and retrospective costs are ineligible.

10. Generally the council is a partner funder rather than a primary funder with priority for funding allocations dependent on the merit of each proposal. Priority will also be given to predominantly voluntary organizations who have limited resources to other sources of funding.

Consideration

Local board views and implications

11. This report is for a sub-committee of local boards. The former North Shore City area local boards are represented on this subcommittee.

Māori impact statement

12. Community Facility Development projects benefit all communities in the North Shore area. In particular projects that link to Council’s Auckland Plan Strategic Priorities for Maori. Priority five states Council wishes to “support sustainable development of Maori customs’, leadership, community and partnerships.”

13. The Maori Plan for Tamaki Makaurau includes key directions; “Improve Quality of Life” and “Promote Distinctive Identity”. These key directions include sections encompassing health and wellness and sport and leisure. The Community Facility Development Fund projects will contribute towards achieving these key directions. This Fund is promoted by Council’s Community, Arts, Sports Advisors and community stakeholders who have local connections to Maori community, arts and sports groups.

Implementation

Financial and Resourcing Implications

14. There are no financial implications as the budget is already available and the scheme is being operationally supported by council officers.

15. Grants to community organisations do not involve a transfer of goods and services and therefore GST is not applicable on Council grants.

Legal and Legislative Implications

16. Council will enter into funding agreements with successful applicants. The timeframe in which funding agreements will need to be entered into is adequate, 30 June 2015.

Attachments

No.	Title	Page
a View	Community Facility Development Fund Guidelines	25
b View	Application Summary Analysis	31

Signatories

Authors

Geraldine Wilson - Sport & Recreation Advisor

Authorisers

Ken Maplesden - Sport and Recreation Adviser

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - Manager Parks, Sports & Recreation

Eric Perry - Relationship Manager

Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee

14 November 2014

North Shore Heritage Fund Allocation 2014/2015

File No.: CP2014/25333

Purpose

1. This report requests that the Devonport-Takapuna, Kaipātiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding subcommittee consider the allocation of $50,000 to the North Shore Heritage Trust for the 2014/2015 financial year.

Executive summary

2. This report provides the Devonport-Takapuna, Kaipātiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding subcommittee with background information on the North Shore Heritage Trust and requests that the Funding Committee consider the allocation of $50,000 to the North Shore Heritage Trust.

3. The North Shore Heritage Trust has administrative responsibility for a community funding scheme aimed at raising public awareness and encouraging the retention of heritage in the area of the former North Shore City Council.

Recommendation

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

a) approve the allocation of $50,000 to the North Shore Heritage Trust.

Comments

4. Auckland Council considers there is a net public benefit derived from providing individuals and community groups caring for privately owned heritage features with funds towards maintenance and conservation costs. The Auckland Council Annual Plan for the 2014/2015 financial year sets aside $50,000 in funding for North Shore Heritage.

5. The current interim approach to community funding endorsed by the Regional Development and Operations Committee (RDOC) in May 2011 allocated decision-making responsibility over the North Shore Heritage Fund to the Northern Local boards. In March 2014, the Regional Strategy and Policy Committee endorsed the extension of this interim approach to community funding for the 2014/2015 financial year.

6. In May 2014 the Northern Joint Funding Committee resolved to establish two sub-committees to consider and determine the funding applications and funding amounts of the legacy Rodney District and North Shore City councils. Authority to consider and determine all North Shore City Council legacy funding applications, including allocation of North Shore Heritage Funding was delegated to the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee.

7. The North Shore Heritage Trust was established as a Charitable Trust in 2002 for the purpose of raising public awareness and encouraging the retention of North Shore’s heritage. Along with providing advice and encouragement to owners of heritage properties, the Trust administers a fund that provides grants with an average value of $5,000 towards the restoration and repair of heritage buildings. The North Shore Heritage Trust receives advice and assistance from the Auckland Council Principal Heritage Advisor North when assessing applications, and makes funding decisions using the attached assessment guidelines.

8. Grant allocation decisions are made by the North Shore Heritage Trust trustees at bimonthly meetings. The current trustees are Patricia Stafford-Bush (Chairperson), Denys Oldham, Genevieve Becroft, Carolyn O’Neil, Bruce Wilde, Jonathan Cutler and Alastair Fletcher and the current Council trustee Dianne Hale of the Devonport-Takapuna Local Board. The minimum number of Trustees is seven including one council appointed trustee, and the maximum is nine. Non-Council Trustees are appointed by the existing Trustees through a process of advertising and obtaining expressions of interest.

9. The Trust deed includes a provision for Council to provide further funding to the North Shore Heritage Trust, to provide funds to enable the trustees to carry out the charitable purposes of the Trust. Since 2002, when the Trust was established, the North Shore Heritage Trust has received annual Council funding of $50,000. Though the Trust is able to receive donations from other sponsors, it has not been successful in securing any other funding sources. To date all funds managed by the Trust have been granted by Council. Any funding not allocated in the financial year in which it was granted remains in the Trust account to be granted to future applications. The Trust currently holds a total of $86,949 in two accounts, of which $47,449 remains unallocated

10. Grants allocated by the Trust are valid for two years from the date of the funds being committed. The applicants are notified and they have two years in which to complete their project and uplift the funding. Grants are only paid out once projects have been completed and inspected by two Trustees and the Auckland Council Principal Heritage Advisor North to ensure the restorations are made to the required standards. All grants are paid by cheque requiring two signatures from the Trustees appointed as signatories to the Trust account. The Trust is audited annually after the 30th June financial year end by Audit New Zealand as required by the Auditor General of New Zealand. The Trust then provides an audited annual report and audited financial report to the Auckland Council in October.

11. Any grant funding that has been allocated to projects but is not uplifted (due to project costs being less than expected, grants expiring or projects being cancelled) goes back into the general pool of funding available to be reallocated. Any funds received by Auckland Council and not allocated within the financial year also stay within the general funding pool to be allocated in subsequent years.

12. In addition to financial support, Auckland Council currently supports the Trust through the provision of fund administration services, provision of expert heritage advice and secretarial support.

13. During the 2013/14 financial year the North Shore Heritage Trust met 6 times and considered 15 applications, two applications have been declined due to not meeting the fund criteria. In total $40,000 has been allocated out of the 2013/14 funding received, and from carried-over previous years’ funds. Further information on the actions of the North Shore Heritage Trust is provided in the attached Annual Report 2013/2014.

14. The current support from Auckland Council for the North Shore Heritage Trust is subject to change pending the adoption of the Community Grants Policy. Should the Community Grants Policy be adopted and implemented for the 2015/2016 financial year, all legacy funding schemes including the North Shore Heritage funding scheme will no longer be delivered. Community funding to support heritage outcomes would be delivered through proposed local and regional grants programmes.

Consideration

15. It is recommended that the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee approve the allocation of $50,000 to the North Shore Heritage Trust.

Local board views and implications

16. This report seeks endorsement by affected local boards.

Māori impact statement

17. The provision of community funding to support historic heritage initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities.

General

18. Finance and resourcing requirements for support of the North Shore Heritage Trust are within current heritage incentive budgets provided in the Long Term Plan.

Implementation

19. No implementation issues have been identified. The fund will be allocated in accordance with the decision of the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee.

Attachments

No.	Title	Page
a View	NSHT Annual report as at June 2014	53
b View	NSHT Form & Guidelines 2014	65

Signatories

Authors

Sonia Parra - Environmental Funding Coordinator

Fran Hayton - Environmental Funding Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

James Liddell - Senior Advisor Local Board Services

Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee

14 November 2014

Strengthening Communities Fund - Round One, 2014/2015

File No.: CP2014/26040

Purpose

1. The purpose of this report is to present the applications received for round one of the Strengthening Communities Fund – Round One, 2014-15. The Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding Subcommittee is required to fund, part-fund or decline these applications.

Executive summary

2. For the 2014-15 financial year, the subcommittee set a total community funding budget of $474,614. This is the first round for the financial year.

3. Forty-nine applications were received in this round, with a total request of $1,215,786.

Recommendation/s

That the Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee:

a) considers the applications listed in Table one and agrees to fund, part-fund or decline each application in this round.

Table one: Strengthening Communities Fund Applications – round one, 2014/2015

Organisation	Funding for	Amount requested
Action Education Inc.	Towards the facilitators fees, special guests and resources costs for the Spoken Word and Personal Development programme between November 2014 to October 2015	$ 7,120.00
Age Concern North Shore Incorporated	Towards coordinators mileage, volunteer koha, meeting expenses, Chinese translation of materials and Chinese visiting service koha between November 2014 to October 2015	$ 3,200.00
Albany CoCo Incorporated	Towards the costs of Art at Albany House, kayaking, skateboarding, wheels on Wednesday, Youth Board and Jam and Hunger Games. Also the promotion and marketing and purchase/repairs of resources for Summer Fun 2014/2015 between November 2014 to April 2015	$ 16,580.00
Arthritis Foundation of new Zealand Incorporated	Towards the salary for the North Shore educator between November 2014 to October 2015	$ 8,000.00
Auckland’s Kids Achievement Trust	Towards the salaries of the mentor coordinator and programme coordinator, costs for Project K Wilderness Adventures and Community Challenges, at Greenfield and Birkenhead Colleges and travel costs between November 2014 to June 2015	$ 21,000.00
Children's Autism Foundation	Towards office rent at Albany and telephone costs for the children’s Autism Foundation between November 2014 to November 2015	$ 8,674.00
De Paul House An Apostolate of the Auckland Catholic Diocese	Towards the salary of the community worker/ counsellor between November 2014 to October 2015	$ 10,000.00
Devonport Community House Incorporated	Towards heating, staff salaries and flyer design for the weekend play programme at Devonport Community House between May 2015 to October 2015	$ 1,600.00
Devonport Peninsula Trust	Towards the general costs and the salary for the event assistant for the Summer Fun Programme between November 2014 to April 2015	$ 2,970.00
Foundation for Youth Development	Towards costs associated with office expenses (datacom, computer expenses, insurance and office supplies) between November 2014 - October 2015	$ 5,000.00
Getin2life Youth Development Trust	Towards costs associated for logistics, health and safety compliance, administration, equipment maintenance, communications and staffing at 52 parks across the North Shore between November 2014 to October 2015	$ 84,000.00
Grandparents Raising Grandchildren Trust New Zealand	Towards the office at 22 Oretunga Road between January 2015 to December 2015	$ 3,279.00
Grandparents Raising Grandchildren Trust New Zealand	Towards costs associated for the Grandparents Raising Grandchildren Picnic at Chelsea Primary School in January 2015	$ 4,584.00
Grandparents Raising Grandchildren New Zealand	Towards the preparation, printing and delivery costs for the Grandparents Raising Grandchildren newsletter between January 2015 to December 2015	$ 1,816.00
Grandparents Raising Grandchildren New Zealand	Towards the salary of the outreach worker between January 2015 to December 2015	$ 1,816.00
Harbour Sport Trust	Towards staff salaries for the research and implementation of the cycling strategy between November 2014 to June 2015	$ 18,000.00
Health Link North Incorporated	Towards the printing and design and staff salaries for The Parents and Families Brochure between November 2014 to March 2015	$ 4,897.00
Hobsonville Point Farmers Market Society Inc.	Towards the purchase and installation of the commercial kitchen at Hobsonville Point Farmers Market building, The Landing, Hobsonville Point between November 2014 to December 2014	$ 39,969.00
Jobstr	Towards website development, maintenance, administration expenses, salaries for staff and purchase of assets for Jobstr between December 2014 to December 2015	$ 19,251.00
North Shore Canoe and Youth Club Incorporated	Towards the purchase of a Junior K4 and four paddles in December 2014	$ 4,522.00
North Shore Centres of Mutual Aid Inc. (CMA)	Towards operational costs for North Shore CMA and the purchase of equipment between November 2014 to October 2015	$ 68,923.00
North Shore Community and Social Services Inc.	Towards the salaries, office administration costs and transportation between July 2014 - June 2015	$ 40,000.00
North Shore Community Health Network Incorporated	Towards the salary of the resource and information coordinator, IT support for a directory update, newsletter production and distribution and other costs associated with the network meetings for the Community and Information Service between November 2014 to December 2015	$ 29,675.00
North Shore Pacific Wardens Trust	Towards the purchase of office equipment (desktop computer, cabinet, printing paper, office software and ink), vehicle maintenance and the purchase of bikes and helmets for the North Shore Pacific Wardens between November 2014 and November 2015	$ 4,218.00
North Shore Women's Centre	Towards the salaries/wages for the North Shore Women's Centre manager, course coordinator and receptionist from November 2014 to November 2015	$ 40,000.00
Onboard Skate NZ Incorporated	Towards the salaries for staff and coaches for programme delivery during events at QBE stadium, Active Zone, Albany, Long Bay, HBC Youth Centre, Western Reserve Skatepark, Belmont Intermediate, Devonport Community House, St Ames Hall and Hooten Reserve Skatepark between November 2014 to June 2015	$ 24,315.00
PHAB Association (Auckland) Incorporated	Towards mobility transport, salary for youth workers, volunteer expenses and administration costs for PHAB Youth and Young Adults Groups between November 2014 and June 2015	$ 80,000.00
Public Fitness and Wellbeing Trust	Funding towards hall hire in Albany, Northcote and Glenfield from November 2014 to October 2015	$ 5,000.00
Royal New Zealand Coastguard Incorporated	Towards the purchase of 150 lifejackets, 3 inflatable boats, 24 throw ropes, 3 grab bags, instructor training, certificates, 6 bailers, 6 fog horns, teaching aids, 8 dummy flares, 4 dummy EPRIBS for Hilton Brown Swim School, Takapuna and Glenfield Safe Boating programmes between November 2014 to October 2015	$ 18,143.00
Shakti Asian Women's Centre Incorporated	Towards the project coordinator’s salary, room hire, purchase of stationary, refreshments and printing of materials between January 2015 to December 2015	$ 12,661.00
Sir Peter Blake Marine Education and Recreation Board	Funding towards renovating girls and boys bathrooms at 1045 Beach Road, Long Bay, Auckland starting from November 2014	$ 285,906.00
Special Olympics North Harbour	Towards the venue hire of North Shore Events Centre, North Harbour Stadium and the Takapuna Aquatics Centre for Special Olympics North Harbour between February 2015 to November 2015	$ 4,263.00
Takapuna North Community Trust	Towards staff salaries, purchase of equipment, administration costs, vehicle costs, insurance and art tutor for the Summer Fun programme between November 2014 to April 2015	$ 30,282.00
Tennis Northern Region Incorporated	Towards the installation of the online booking system and lighting control/ gate access at the Albany Tennis Park between November 2014 to December 2014	$ 18,885.00
The Belmont Park Racquets Club Incorporated	Towards the replacement of synthetic grass for tennis courts, four to seven, in January 2015	$ 30,000.00
The Birkenhead Community Facilities Trust	Towards facilitators, catering and resourcing for Northern converge in April 2015	$ 8,740.00
The Multiple Sclerosis Society of Auckland and The North Shore Incorporated	Towards the salary for the Northern Field Worker and administration costs between November 2014 to October 2015	$ 18,443.00
The Operating Theatre Trust	Towards office rent, theatre hire, electricity, lighting hire and ticketing costs for three shows, telephone and internet charges and mail out costs between November 2014 to July 2015	$ 19,127.00
The Parenting Place - Attitude Youth Division	Towards 49 presentations at eight schools across the North Shore and the costs of 10,000 printed material between November 2014 - October 2015	$ 10,617.00
The Parenting Place Incorporated	Towards subsidies for low income participants, course and handbooks and volunteer expenses for Toolbox Parenting courses on the North Shore between November 2014 to October 2015	$ 7,790.00
The Prescott Club	Towards the salary for the coordinator, meals, taxis, entertainment for the Prescott Club at St Joseph’s Church between January 2015 to December 2015	$ 11,000.00
The Royal New Zealand Plunket Society Waitemata Area Incorporated	Towards earth works and purchase of timber for the clean-up of the rear section at 1026 Beach Road, Torbay between November 2014 to June 2015	$ 10,350.00
The Yes Disability Resource Centre Services Trust Board	Towards the salary of the strategy coordinator, administration costs, meetings, marketing and brochures, subscriptions, training and vehicle/transport for the Disability Strategy between November 2014 to June 2015	$ 65,000.00
Wellbeing Charitable Trust Board	Funding towards parenting workshops, hall hire, administration costs, social media, materials and evaluation at North Shore from November 2014 to January 2015	$ 4,800.00
Wellbeing Charitable Trust Board	Towards costs of the seminar on the day, hall hire, administration, social media, material and evaluation for the Chinese Parenting Seminars between January 2015 to June 2015	$ 5,250.00
Young Men's Christian Association of Auckland Incorporated	Funding towards the purchase and installation of new backboards and hoops at 5 Akoranga Drive, Northcote from December 2014	$ 5,885.00
Young Men's Christian Association of Auckland Incorporated	Towards costs for destination unknown, artistry, dance party venue hire and security, staff costs for 6 months, volunteer expenses and 20 youth to attend NZQA leadership and training and 20 youth to attend event management training between January 2015 to June 2015	$ 19,235.00
Zeal Education Trust	Towards the capital costs to convert a container between November 2014 to January 2016	$ 24,000.00
Zeal Education Trust	Towards the salary of a project manager and project development costs between November 2014 to January 2016.	$ 47,000.00
	Total amount requested	$1,215,786.00

Comments

4. In March 2014, the Regional Strategy and Policy Committee resolved to continue the interim community funding approach for the 2014/2015 financial year (REG/2014/36).This interim community funding approach remains in place until the adoption and implementation of the new Community Grants policy.

5. Two community funding rounds are scheduled for this financial year. This first round closed on 15 July 2014.

6. The purpose of the Strengthening Communities Fund is to support activities that align with Council’s strategic goals and to enhance or strengthen community cohesion and participation. The Strengthening Communities Fund focus is to support organisations and activities that benefit multiple local communities in the subcommittee area.

7. Grants support operational funding, one-off projects, events and small capital works up to $30,000.

8. This fund is allocated at the subcommittee’s discretion. In accordance with its fiduciary duties, the subcommittee is to act honestly, avoid conflicts of interest and act in what the subcommittee believes to be the best interests of the community.

9. Round one of the Strengthening Communities Fund closed on 15 July 2014. The fund was advertised through local community networks, local publications and on the Auckland Council website.

10. For the 2014-15 financial year, the Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding subcommittee set a total community funding budget of $474,614. None of this budget has been allocated to date.

11. Forty-nine applications were received in this round, with a total request of $1,215,786.

Consideration

Local board views and implications

12. This report seeks endorsement by affected local boards.

Māori impact statement

13. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

Implementation

14. The allocation of grants to community groups is within the adopted annual plan.

15. Following the Devonport-Takapuna, Kaipatiki, Upper Harbour and East Coast Bays Subdivision Local Board Funding subcommittee allocating funding for round one, Community Development, Arts and Culture will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Strengthening Communities Fund - Round One, 2014/15. Application Summaries	79

Signatories

Authors

Kim Hammond - Community Grants and Support Officer West

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Eric Perry - Relationship Manager

Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding Committee

14 November 2014

Chairperson	Margaret Miles, JP
Deputy Chairperson	Joseph Bergin
Members	Mike Cohen, QSM, JP
	David Cooper
	Danielle Grant
	Ann Hartley, JP
	Julia Parfitt, JP
	Lisa Whyte

Authors	Bianca Wildish - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager