Minutes of Devonport-Takapuna Local Board

Devonport-Takapuna Local Board

18 November 2014

1 Welcome

2 Apologies

Resolution number DT/2014/286

MOVED by Chairperson MA Cohen, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) accept the apology from Member Allison Roe for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number DT/2014/287

MOVED by Member JRK O'Connor, seconded by Chairperson MA Cohen:

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 14 October 2014, as a true and correct record, noting the amendment of item 7.1, the word ‘pen’ is to be amended to ‘open’.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Ben Sanders, Leighton Watson, Hye-Won Suh, Finn Lowery, Tenale Hatton and Dannie Cullen

Member JM Bergin acknowledged Ben Sanders for winning the AIMES Supreme Award 2014. Ben's first book was a number one New Zealand fiction bestseller for five consecutive weeks, remaining in the top ten for two months. His published books, ‘The Fallen’ was named on the Listener Magazine's top 100 books of 2010 and ‘By Any Means’ reached number three on the fiction bestseller list.

Member JM Bergin also acknowledged other recipients of the AIMES Awards 2014:

Arts Award: Ben Sanders
IT, Innovation & Science Award: Leighton Watson
Music Award: Hye-Won Suh
Education Award: Finn Lowery
Sport Award: Teneale Hatton
Service to the Community Award: Dannie Cullen

Resolution number DT/2014/288

MOVED by Deputy Chairperson JM Bergin, seconded by Chairperson MA Cohen:

That the Devonport-Takapuna Local Board:

a) congratulate the recipients of awards at the AIMES Awards 2014.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Malcolm McLean and Fiona Downes – Castor Bay / Beach Road Intersection
	Malcolm McLean and Fiona Downes, Castor Bay Ratepayers and Residents Association, were in attendance to present to the Devonport-Takapuna Local Board. A document entitled “Castor Bay- Beach Road Intersection” was tabled. A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2014/289 MOVED by Member G Gillon, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the public forum from Malcolm McLean and Fiona Downes regarding the Castor Bay Road and Beach Road intersection and pedestrian crossing. b) thank Malcolm McLean and Fiona Downes for their attendance and presentation. CARRIED
	Attachments a Malcolm McLean and Fiona Downes – Castor Bay- Beach Road Intersection

9.2	Kevin Blackford –Seaview, Commodore Parry, Heathcote Roads
	Kevin Blackford, was in attendance to present to the Devonport-Takapuna Local Board. A document entitled “Seaview, Commodore Parry, Heathcote Roads” was tabled. A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2014/290 MOVED by Chairperson MA Cohen, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the public forum from Kevin Blackford regarding his support for the re-allocation of the Auckland Transport Local Board Capital Fund to the Wairau Creek bridge. b) thank Kevin Blackford for his attendance and presentation. CARRIED
	Attachments a Seaview, Commodore Parry, Heathcote Roads

9.3	Susan Revell – Auckland Transport Wairau Creek Bridge
	Susan Revell, was in attendance to present to the Devonport-Takapuna Local Board. A document entitled “Wairau Creek Bridge” was tabled. A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2014/291 MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a) receive the public forum from Susan Revell regarding her support for the re-allocation of the Auckland Transport Local Board Capital Fund to the Wairau Creek bridge. b) thank Susan Revell for her attendance and presentation CARRIED
	Attachments a Susan Revell – Wairau Creek Bridge

9.4	John Ryan - Proposed Takapuna Centre Plan
	John Ryan, was in attendance to present to the Devonport-Takapuna Local Board. A document entitled “ John Ryan - Comments on the Proposed Takapuna Centre Plan” was tabled at the meeting. A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2014/292 MOVED by Chairperson MA Cohen, seconded by Member G Gillon: That the Devonport-Takapuna Local Board: a) receive the public forum comments from John Ryan. b) Thank John Ryan for his attendance and presentation. CARRIED
	Attachments a John Ryan - Comments on the Proposed Takapuna Centre Plan

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial Note: Item 12 was taken after item 19.

Auckland Transport Update on Issues Raised in October 2014 for the Devonport Takapuna Local Board

Marilyn Nicholls, Elected Member Relationship Manager, was in attendance to speak to the report.

Resolution number DT/2014/293

MOVED by Chairperson MA Cohen, seconded by Member G Gillon:

That the Devonport-Takapuna Local Board:

a) receive the Auckland Transport Issues Update Report to the Devonport Takapuna Local Board.

b) note that Auckland Transport is aware of the board’s desire to fund the Wairau Creek bridge from the Auckland Transport Local Board Capital Fund.

c) ask Auckland Transport officers to liaise with Auckland Council Parks officers to discuss the gap in funding needed to progress the Wairau Creek Bridge, so that the funding required (approximately $800,000) is clearly understood and the gap between the budget available and the total project cost is identified.

d) ask Auckland Transport to meet the funding gap for the proposed Wairau Creek bridge through the Auckland Transport Local Board Capital Fund so that the project can be progressed with urgency.

e) ask that if the final Long Term Plan does not support progressing the Wairau Creek Bridge, the Auckland Transport Local Board Capital Fund budget committed to complete the Wairau Creek bridge will be released to other projects.

f) defer prioritisation of the recommended Auckland Transport Local Board Capital Fund project list until the December meeting, when it will be known whether the Wairau Creek bridge project can be funded.

g) ask the Wairau Creek bridge project officers to report to the board as soon as possible to provide a detailed update on the capital and operating cost of the proposed Wairau Creek bridge.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Marilyn Nicholls, Elected Member Relationship Manager, was in attendance to speak to the report.

Resolution number DT/2014/294

MOVED by Member DP Hale, seconded by Member G Gillon:

That the Devonport-Takapuna Local Board:

a) receive the Auckland Transport Quarterly Update to Local Boards report.

b) ask officers to investigate ways of ensuring the public is aware of their rights regarding the undergrounding of fibre to the home, including reinstatement of the roading asset by Chorus.

c) ask that a meeting be arranged between the local board and Chorus officials to make the board’s concerns known to Chorus.

CARRIED

Proposed Takapuna Centre Plan

Warren Maclennan, Manager Planning North and West, and Dave Sanders, Team Leader Planning, were in attendance to speak to the report.

Resolution number DT/2014/295

MOVED by Chairperson MA Cohen, seconded by Member JRK O'Connor:

That the Devonport-Takapuna Local Board:

a) endorse the ‘Takapuna Centre Plan: Implementing the Takapuna Strategic Framework’ and recommend to the Auckland Development Committee that the plan be approved for publication with the following amendments:

CARRIED

Resolution number DT/2014/296

MOVED by Chairperson MA Cohen, seconded by Member JRK O'Connor:

i. That more weight is given to the words in the Takapuna Centre Plan, rather than the graphics, especially relating to the Anzac Quarter and the provision of good quality public space thereby enabling civic events like Anzac Day, catering for up to 10,000 people and markets like the current Sunday market to occur.

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5 Members Joseph Bergin and Dianne Hale requested that their dissenting vote be recorded.

Resolution number DT/2014/297

MOVED by Chairperson MA Cohen, seconded by Member JRK O'Connor:

ii. Encourage underground carparking and other carparking options (aiming for 400 rather than the current 270+) to support Hurstmere Road becoming a shared and/or pedestrian only open space and the possibility of a portion of The Strand becoming a pedestrian only open space.

A division was called for, voting on which was as follows:

For

Chairperson MA Cohen

Member G Gillon

Member JRK O'Connor

Against

Deputy Chairperson JM Bergin

Member DP Hale

Abstained

The motion was declared carried by 3 votes to 2.

CARRIED

Resolution number DT/2014/298

MOVED by Chairperson MA Cohen, seconded by Member JRK O'Connor:

iii. Ensure the built scale, especially in the Anzac Quarter, does not undermine the quality of usable public open space with particular note given to reducing shadowing, but enhancing sunshine, shade and shelter throughout the year.

CARRIED

Resolution number DT/2014/299

MOVED by Chairperson MA Cohen, seconded by Member JRK O'Connor:

b) ask officers to come back to the board in future to enable that board to have input into the design brief for the what is currently the Anzac Street carpark and consult with the community before the Anzac Street carpark or any part thereof is sold into the private sector.

c) request that funds raised by any sales of land or airspace and Development Contributions are used to progress the Takapuna Strategic Framework and developing Takapuna as a desirable, people friendly Metro Centre, including the provision of open space.

d) delegate approval of any edits to the Proposed Takapuna Centre Plan arising from the meeting to the Chairperson and Deputy Chairperson before being reported to the Auckland Development Committee and come back to the board for information.

CARRIED

MOVED by Deputy Chairperson JM Bergin, seconded by Chairperson MA Cohen:

That the Devonport-Takapuna Local Board:

e) thank officers, in particular Dave Sanders, Team Leader Planning, for their work on the proposed Takapuna Centre Plan.

13	Final Devonport-Takapuna Area Plan
	Ross Moffatt, Principal Planner, was in attendance to speak to the report.
	Resolution number DT/2014/300 MOVED by Member G Gillon, seconded by Member JRK O'Connor: a) remove the public transport link across Upper Shoal Bay from the map on p.69 to conform with the statement in paragraph 24 of the main report. b) ask officers to include a reference for carparking provisions in Belmont and Hauraki Corner. c) ask officers to check that the upgrade to Clarence Street is in the local board plan and to include it in the area plan if it is missing. d) delegate approval of any other minor edits to the final Area Plan arising from the meeting to the Chairperson and Deputy Chairperson before being reported to the Auckland Development Committee. e) subject to the above changes, endorse the final Devonport-Takapuna Area Plan (Attachment A) and recommend to the Auckland Development Committee that it be adopted. CARRIED
	Resolution number DT/2014/301 MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin: That the Devonport-Takapuna Local Board: f) thank officers, in particular Ross Moffatt, for all of their hard work on the Devonport-Takapuna Area plan. CARRIED

14	Time-lapse cameras at beaches for reviewing dog access rules
	Paul Wilson, Principal Policy Analyst and Toni Ferdinands, Principal Policy Analyst, were in attendance to speak to the report. A PowerPoint presentation entitled “Dog Access Review DTLB” was presented. A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2014/302 MOVED by Member DP Hale, seconded by Deputy Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a) approve the use of time-lapse cameras to gather evidence of beach activities on Takapuna Beach to enable and inform the upcoming review of local dog access rules and contribute to the review of the Auckland Council Policy on Dogs 2012 in 2016 / 2017. CARRIED
	Resolution number DT/2014/303 MOVED by Member DP Hale, seconded by Deputy Chairperson JM Bergin: b) request the manager animal management to patrol in Shoal Bay to protect wildlife from off-leash dogs. c) request the manager biodiversity to consider a temporary prohibition of dogs in Shoal Bay to better protect wildlife. CARRIED
	Attachments a Dog Access Review DTLB

15	Draft Community Facilities Network Plan
	Haley Scovell, Local Board Advisor, and Chris Dee, Senior Local Board Advisor, were in attendance to speak to the report. A document entitled ‘Devonport-Takapuna Local Board Feedback to the Community Facilities Network Plan – November 2014’ was tabled. A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2014/304 MOVED by Chairperson MA Cohen, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) adopt the tabled document as amended entitled ‘Devonport-Takapuna Local Board Feedback to the Community Facilities Network Plan – November 2014’ as the feedback on the Draft Community Facilities Network Plan. b) note proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan. c) ask officers to arrange a meeting with the Shore Exhibition Centre Trust to discuss the future of the centre in light of the current direction of the Long Term Plan. CARRIED
	Attachments a Devonport-Takapuna Local Board Feedback to the Community Facilities Network Plan – November 2014

Request for feedback on the draft Local Approved Product Policy

Resolution number DT/2014/305

MOVED by Member DP Hale, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) endorse the draft Local Approved Product Policy with the exception of the buffer around schools with year 6 and younger students.

b) ask that the officers consider boundary changes around schools with year 6 and younger students being extended to 500m on the basis:

i. that young people are impressionable and the close proximity of the retailers normailses the activity.

ii. that young people are influenced by their older siblings.

CARRIED

17	Proposed discretionary projects for 2014/15 financial year
	Paul Duffy, Parks Advisor, was in attendance to speak to the report. Two documents entitled ‘Parks and Reserves Project Update’ and ‘Indicated project list for the Devonport-Takapuna Local Board – 2014-2015’ were tabled. A copy of the tabled documents has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2014/306 MOVED by Chairperson MA Cohen, seconded by Member G Gillon: That the Devonport-Takapuna Local Board: a) approve the list of projects in the amended tabled document entitled ‘Indicated project list for the Devonport-Takapuna Local Board – 2014-2015’ in principle, subject to further information and a formal funding application for each project coming before the board at future business meetings. b) progress landscaping on Takapuna Point in collaboration with the Devonport RSA, local schools, DOC and other key parties. CARRIED
	Attachments a Parks and Reserves Project Update b Indicated project list for the Devonport-Takapuna Local Board - 2014-2015

Extension of Meeting Time

Resolution number DT/2014/307

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

a) That the Devonport-Takapuna Local Board agree pursuant to standing order 3.3.7, that an extension of time until 11.00pm be granted.

CARRIED

Secretarial Note: Item 18 was taken after item 12 and item 19 was taken after item 18.

Council Controlled Organisation Review, Progress Report to Local Boards

Resolution number DT/2014/308

MOVED by Member DP Hale, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) confirm the feedback in Attachment A on the Council Controlled Organisation Review.

CARRIED

21	Ward Councillors Update
	There were no Ward Councillors updates.

22	Board Members' reports
	There were no Board Members reports.

23	Chairperson's reports
	A document entitled ‘Chair’s Report’ was tabled. A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2014/309 MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a) receive the Chairperson’s verbal and tabled report. CARRIED
	Attachments a Chair's Report

Record of Briefing/Community Forum - 28 October 2014 and 4 November 2014

Resolution number DT/2014/310

MOVED by Member DP Hale, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) receive the Records of the Briefing and Community Forum held on 28 October 2014 and 4 November 2014.

CARRIED

Summary of Actions and Reports Requested/Pending - October 2014

Resolution number DT/2014/311

MOVED by Member DP Hale, seconded by Chairperson MA Cohen:

That the Devonport-Takapuna Local Board:

a) receive the Summary of Actions and Reports Requested/Pending – October 2014 report.

CARRIED

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number DT/2014/312

MOVED by Member DP Hale, seconded by Member G Gillon:

That the Devonport-Takapuna Local Board:

a) receive the applications by:

i) 7 Kowhai Street, Takapuna

ii) 27 Regent Street, Narrow Neck

iii) 1A Brown Street, Hauraki

iv) 10C Sunnynook Road, Sunnynook

b) grant the 7 Kowhai Street, Takapuna, application with the condition that clause (a-k) is met at all times; that the spa pool remain in the same location as on the day of inspection, and is granted to current owner.

c) grant the 27 Regent Street, Narrow Neck, application with the condition that clause (a-k) is met at all times; that the pot plant is moved 1.2m away from the spa, that the spa pool remain in the same location as on the day of inspection, and is granted to current owner.

d) grant the 1A Brown Street, Hauraki, application with the condition that clause (a-k) is met at all times; that the shrubs are kept pruned so as not to support toddle climbing, that the spa pool remain in the same location as on the day of inspection, and is granted to current owner.

e) grant the 10C Sunnynook Road, Sunnynook, application with the condition that clause (a-k) is met at all times; that the spa pool remain in the same location as on the day of inspection, and is granted to current owner.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.53 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Mike Cohen, QSM, JP
Deputy Chairperson	Joseph Bergin
Members	Dr Grant Gillon
	Dianne Hale, QSO, JP
	Jan O'Connor

Councillor	Cr Chris Darby	[6.00pm, item 1; until 8.51pm, item 12]
Youth Representative	Ian Lim