Agenda of Hibiscus and Bays Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 15 October 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 NZTA Presentation - Northern Corridor Improvement Project

Representatives from Opus International Consultants Ltd have requested a deputation to update local board members on the northern corridor improvement project.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank the representatives from Opus International Consultants Ltd for their attendance and presentation.

8.2 Browns Bay Business Association

Mr Murray Hill the Manager of the Browns Bay Business Association will be in attendance to update the meeting on the Association.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Hill for his attendance and presentation.

8.3 Mairangi Bay Creek

Mr Graeme Lee will be in attendance to discuss the Mairangi Bay Creek.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Lee for his attendance and presentation.

8.4 Moving of Stars on Orewa Boulevard

Mr Gary Brown has requested a deputation to discuss the moving of the stars from the Orewa Boulevard.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Brown for his attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

19 November 2014

Hibiscus and Bays Local Board Discretionary Community Funding - Round One 2014/2015

File No.: CP2014/17888

Purpose

1. To present applications received for round one of the Hibiscus and Bays Local Board Community Funding Programme 2014-2015. The Hibiscus and Bays Local Board is required to fund, part-fund or decline these applications.

Executive summary

2. For the 2014-2015 financial year, the Hibiscus and Bays Local Board set a total community funding budget of $106,866. This is the first round for the financial year.

3. Thirteen applications were received in this round, with a total requested of $47,405.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) considers the applications listed in Table 1 and agrees to fund, part-fund or decline each application in this round.

Table 1: Hibiscus and Bays Local Board Community Funding Applications

Organisation	Funding for	Amount requested
Young Men's Christian Association of Auckland Incorporated	Towards the purchase of a spinal board, emergency response training and oxygen tanks and masks for Shakespeare Lodge between November 2014 to March 2015	$ 4,500.00
Chinese New Settlers Services Trust	Towards the purchase of a laptop, visual books and resources, venue hire and volunteer expenses for the Chinese New Settlers Services Trust Cultural Learning Centre in Albany between November 2014 to June 2015	$ 2,956.00
East Coast Bays Community Project Incorporated	Towards the salaries for the delivery of the East Coast Bays Community Centre between November 2014 to September 2015	$ 4,000.00
East Coast Bays Community Project Incorporated	Towards posters, invitations, postage and food for the East Coast Bays Crèche 30th anniversary between November 2014 to December 2014	$ 200.00
East Coast Bays Community Project Incorporated	Towards the salary for the Events Coordinator of the East Coast Bays Community Project Incorporated between December 2014 to June 2015	$ 5,000.00
Equestrian 4 Everyone	Towards the farrier and an equine dentist costs for between November 2014 to September 2015	$ 2,408.00
Hibiscus Coast Elderly Peoples Lunch Club	Towards the purchase of new plates for the Hibiscus Coast Elderly Peoples Lunch between November 2014 to December 2014	$ 500.00
Mainstreet Orewa Incorporated	Towards the purchase of 30 street flags for the Hibiscus Coast Highway and Florence Avenue, Orewa between November 2014 to December 2014	$ 3,268.00
Mairangi Arts Centre Trust Board	Towards the installation of new skylights in Studio Two at the Mairangi Arts Centre between November 2014 to January 2015	$ 6,620.00
North Harbour Hockey Association	Towards the purchase of hockey equipment, turf hireage, umpires workshop and coaching workshop for the Hibiscus Bays Coast Summer Small Sticks programme at Orewa College between November 2014 to December 2014	$ 1,600.00
Watersafe Auckland Incorporated	Towards rental of Stanmore Bay Swim School, advertising, certificates, swim bags, messaging tools - sunscreen, supervision, coordination and evaluation costs for the Whanau Nui programme at Stanmore Bay Swim School between December 2014 to February 2015	$ 2,232.00
The Multiple Sclerosis Society of Auckland and the North Shore Inc	Funding towards pool hire and salary costs towards the Rope Neuro Rehabilitation Physiotherapist, at Millennium Institute of Sport and Health between November 2014 to October 2015	$ 9,401.00
New Zealand Sunday School Union Incorporated (Peter Snell Youth Village)	Towards the purchase of a projector and a wood chipper for the Peter Snell Youth Village between November 2014 to December 2014	$ 4,720.00
		$ 47,405.00

Comments

4. In March 2014, the Regional Strategy and Policy Committee resolved to continue the interim community funding approach for the 2014/2015 financial year (REG/2014/36).

5. Two community funding rounds are scheduled for this financial year. This first round closed on 15 July 2014.

6. Through community grants, the local board recognises the vital role that community groups and organisations play in developing strong, sustainable communities. The Hibiscus and Bays Local Board Community Discretionary Fund aims to assist groups to provide activities, projects, programmes, initiatives and events that make a positive contribution within the local board area.

7. When reviewing applications, the local board should be guided by the following aim of the fund (these are not eligibility criteria; rather they are guidelines to help the local board when considering the merits of each proposal):

· support vibrant local communities

· ensure a wide range of community activities, project, programmes, initiatives and events are supported at a local level

· support proposals that align with the Hibiscus and Bays Local Board Plan priorities and the needs identified across the Hibiscus and Bays Local Board area

· activities must be carried out in the Hibiscus and Bays Local Board area

8. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

9. Round one of the Hibiscus and Bays Local Board Community Funding closed on 15 July 2014. The fund was advertised through local community networks, local publications and on the Auckland Council website.

10. For the 2014-2015 financial year the Hibiscus and Bays Local Board set a total community funding budget of $106,866. None of this budget has been allocated to date. If the budget is split across the two rounds for the year, the budget for this round is $53,443.

11. Thirteen applications were received in this round, with a total requested of $47,405.

Consideration

Local board views and implications

12. Local board feedback on the community funding applications was sought at a workshop with the Hibiscus and Bays Local Board.

Maori impact statement

13. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

Implementation

14. The allocation of grants to community groups is within the adopted annual plan.

15. Following the Hibiscus and Bays Local Board allocating funding for round one, Community Development, Arts and Culture will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Attachment A: Hibiscus and Bays Local Board Discretionary Community Funding - Round One 2014/2015 Application Summaries	13

Signatories

Authors

Kim Hammond - Community Grants and Support Officer West

Authorisers

Kevin Marriott – Acting Manager Community Developments Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

19 November 2014

Approval to Lease an area to Hockey Hibiscus Trust Incorporated at Metro Park East

File No.: CP2014/25753

Purpose

1. To seek land owner approval from the Hibiscus and Bays Local Board to allow the Hockey Hibiscus Trust Incorporated (the Trust) to construct one full and one half artificial hockey turf surfaces within an area to be leased to the Trust as set out in the resolution below.

2. To seek approval to enter into an agreement to lease between Auckland Council and Hockey Hibiscus Trust Incorporated for four years from 19 November 2014 for the area at Metro Park East being Part Lot 5 DP 168591 (Attachment C) for the purposes of constructing one full and one half artificial hockey turfs within the leased area. This is to enable the Trust to secure all necessary consents and funding as is required for the construction of one full and one half hockey turfs.

3. To seek approval for a community lease to the Trust to be granted on completion of the construction of the one full and one half hockey turfs.

Executive summary

4. The Trust has been planning for a number of years to construct a hockey turf on Metro Park East and has engaged the services of Cato Bolam Consultants (surveyors, planners and engineers) to scope, design and plan the base and Tigerturf works.

5. It is proposed that one full and one half hockey turf be constructed over Part Lot 5 DP 168591 at Metro Park East in accordance with the attached plans prepared by Cato Bolam Consultants dated 5 May 2014 and 14 August 2014 (Attachment A).

6. The resource consent for the earthworks was originally scheduled to be lodged at the end of October 2014 however; the consent will be lodged once the Hibiscus and Bays Local Board grants landowner approval. Subject to funding, the earthworks are scheduled to commence in early 2015 and be undertaken within the allowable earthworks season being 1 October to 30 April, annually.

7. The resource consent for the construction of the field and associated items such as fencing will be lodged once the funding has been approved for construction. The Trust estimates that it may take two years to secure the required funding.

8. The Metro Park East Management Plan as amended February 2010 contemplates the proposed construction of the hockey turf.

9. Whilst the master plan (within the Metro Park East Reserve Management Plan) illustrates the provision of space for one hockey turf (Attachment B), the Cato Bolam Consultants design provides for one full and one half hockey turf by reconfiguring the original layout. A further benefit of reconfiguring the hockey fields to the south-west increases the open space at the head of the reserve.

10. As a consequence of the above, this design constitutes a difference (in size and layout) to that as illustrated in the master plan within the Metro Park East Reserve Management Plan. The latter raised the question of whether, pursuant to the Reserves Act 1977, the above changes triggered Iwi consultation and public notification. An opinion was requested from council’s Reserves Act Specialist who concluded that the land described as being Part Lot 5 DP 168591 is held in fee simple by Auckland Council under the Local Government Act 2002 and cannot be made subject to the Reserves Act 1977 until declared by the council to be a reserve. Thus a lease could be granted to the Trust pursuant to the Local Government Act 2002 without complications.

11. The Trust wishes to:

· seek land owner approval

· enter into an agreement to lease

· a community lease with Auckland Council (council) on Part Lot 5 DP 168591 at Metro Park East (Attachment C) in accordance with the Auckland Council Community Occupancy Guidelines adopted in July 2012.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve an Agreement to Lease to Hockey Hibiscus Trust Incorporated to construct one full and one half hockey turf at Metro Park East being Part Lot 5 DP 168591 covering an area of 11,150m² as shown in yellow on the attached plan (Attachment C, dated 23 September 2013). The agreement to lease will be for a period of four years commencing 19 November 2014

b) grant landowner approval to Hockey Hibiscus Trust Incorporated for the provision of one full and one half artificial hockey turfs to be located within the leased area being Part Lot 5 DP 168591covering an area of 11,150m²as shown in yellow on the attached plan (attachment C, dated 23 September 2013), provided final detailed plans are approved by the Hibiscus and Bays Local Board

c) approve a community lease to Hockey Hibiscus Trust Incorporated to take effect once all of the conditions on the Agreement to Lease have been met including securing necessary funding, consents and developing the hockey turf to the standards required and agreed with Auckland Council on the following terms and conditions:

i) Term – 10 years, with one right of renewal for a period of 10 years

ii) Rent - $1.00 per annum if requested

iii) The Hockey Hibiscus Trust Incorporated Community Outcomes Plan be attached to the lease document (Attachment D)

iv) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Metro Park East Reserve Management Plan

d) approve the Hockey Hibiscus Trust Incorporated Community Outcomes Plan (Attachment D) for inclusion in the Agreement to Lease document in a).

Comments

12. The Hockey Hibiscus Trust Incorporated was incorporated under the Charitable Trusts Act 1957 on 16 August 2011. The purpose of the Trust is to provide facilities primarily for hockey sports clubs and groups.

13. The Trust plans to become a replica model of the North Harbour Hockey Association which is based on clubs, players and operations being under a separate entity to the owners of the facilities.

14. The Trust has been planning for a number of years to construct hockey turfs on Metro Park East and has engaged the services of Cato Bolam Consultants (surveyors, planners and engineers) to scope, design and plan the works (Attachment A).

15. In August 2013, the Trust submitted an application to council for a community lease on land at Metro Park East, being Part Lot 5 DP 168591. The Trust is aware that it needs to raise in the region of $1.5 million for the installation of the turfs comprising:

· $50k inner fencing

· $40k outer fencing

· $20k dugouts

· $9k goals

· $90k concrete pathways

· $470k turf and shock pads

· $100k ground base-work

· $400-$500k asphalt layering (depending on how current planned pre-project earthworks progress)

16. The Trust is keen to progress with raising funds though is unable to apply for significant funding until it has secured the following:

ii) Land Owner Approval in Principle

iii) An Agreement to Lease (which bridges the time between approval and completion of the turfs)

iv) Community Lease (which takes effect when the construction is completed and the hockey turfs operational).

17. Representatives for the Trust have worked closely with council staff to progress its application and plans for the proposed one full and one hockey turf. The Trust has recently submitted final plans prepared by Cato Bolam Consultants dated 5 May 2014 and 14 August 2014 (Attachment A).

18. The Trust’s proposed lease area will contain the following items:

· Synthetic Turf Surface for 1.5 hockey fields including associated items; goals, spectator fence, dugout benches and roof canopy, associated drainage and irrigations, lighting poles, etc (Attachment E shows standard hockey turf details for turf and fencing)

· An additional 9m x 9m maintenance/service area has been included on the north eastern side of the full turf. This will cater for the potential of the following; water re-use tanks, pump/maintenance shed for the fields, changing room/toilet facilities

· A fence will be constructed around the lease area which will clearly define the lease boundary for which the Trust will be responsible.

19. Council staff have negotiated and agreed a community outcomes plan with the Trust (Attachment D) which, if approved by the Hibiscus and Bays Local Board, will be appended as a schedule to the community lease.

20. Representatives of Hockey Hibiscus Trust play an active role in the Metro Park Working Group and it is hoped that hockey’s commitment to collaborative working will benefit all users of the park.

21. The proposed construction of the one full and one half turf accords with the Auckland Regional Hockey Facilities Plan which makes reference to the development of the turf at Metro Park. The heading of the section entitled Future Priorities for Harbour, state the following:

· Current shortfall is 51 hours per week and is projected to increase to 140 hours per week by 2021(assuming Kwik Stick and Small Stick training is ‘off turf’).

· Future priorities for Harbour therefore include:

o Exploring the potential of developing community hubs or community satellites to secure an additional 140 hours of turf access by 2012. Potential priority areas include Devonport, Albany and Silverdale/Hibiscus Coast

o Undertaking the detailed planning for the development of a new turf at Metro Park, Silverdale as a Community Hub site

o Explore potential of developing Rosedale Park as New Zealand Hockey Tier 1 Venue.

22. Council staff has reviewed the proposal and plans prepared by Cato Bolam indicating the layout and location of the proposed turfs as shown in Attachment A. The original location of the turf areas extended further into the head of the peninsula and would have impacted significantly on open space values. This location did not allow enough space for visibility from the western side of the turf to the east which will be particularly important when the proposed shared walkway is constructed to connect up with the existing walkway to the south and will then continue to the north and into the Metro Park east area. It was also considered that a reasonable area of open space was necessary at the top of the peninsula area to provide a more open feeling and create more space adjacent to estuary. It will also allow for people to stop and sit in this space, as well as providing a through area.

23. It is considered that the revised layout shown in Attachment A provides for the open space area around the top of the peninsula as well as providing sufficient space for locating the turfs. In addition the turf has been designed so that its sits at a similar level to the adjacent reserve to create a more seamless relationship between the two and to enable pedestrians on the shared pathway to have clear visibility into the turfs. Cross sections A and B in Attachment A show that the change between the two turfs will be less than 500mm, and Cross section C shows the walkway at the same level as the turf. It is also proposed that any further and final detailed plans are to be approved by the local board as part of the landowner approval process.

Consideration

Local board views and implications

24. The Hibiscus and Bays Facilities and Reserves Portfolio Holders were appraised of the proposal on 5 September 2014. The Hibiscus and Bays Local Board is the decision- make and can grant Landowner Approval and approve the Agreement to Lease and subsequent Community Lease.

Māori impact statement

25. There is no identified significant impact for Maori associated with the recommendations in this report. Ngati Manuhiri has been consulted during the resource consent process for which a Kaitiaki Assessment Report was prepared. The report stated that the application for resource consent would not require further involvement by Ngati Manuhiri, being satisfied that there was no cause for concern regarding that particular application.

Implementation

26. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

27. There are no cost implications for Auckland Council.

28. There are no identified legal implications to providing landowner approval, agreement to lease and community lease. Any other legal implications will be dealt with during the required consenting process.

Attachments

No.	Title	Page
a View	Plans for construction of one full and one half hockey turfs	57
b View	Master Plan Metro Park East	63
c View	Hockey Hibiscus Trust Incorporated lease area	65
d View	Hockey Hibiscus Trust Incorporated Community Outcomes Plan	67
e View	Construction detail for synthetic turf surface and fencing	69

Signatories

Authors

Karen Walby - Advisor Community Lease

Huia Kingi - Parks and Recreation Advisor North

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

19 November 2014

Renewal and variation of community lease to Silverdale and Districts Historical Society Incorporated, 15 Wainui Road, Silverdale

File No.: CP2014/24642

Purpose

1. To seek Hibiscus and Bays Local Board approval to grant a renewal and variation of community lease to Silverdale and Districts Historical Society Incorporated for part of Silverdale Reserve, 15 Wainui Road, Silverdale.

Executive summary

2. The Silverdale and Districts Historical Society Incorporated (the Society) formerly known as Wainui Historical Society (Silverdale) Incorporated has a community lease entered into with the legacy Rodney District Council for a term of 33 years commencing 1 November 1981. The community lease contains a 33-year perpetual right of renewal. The Society is exercising their first right of renewal.

3. The Society wishes to continue leasing part of Silverdale Reserve, 15 Wainui Road, Silverdale. The Society owns the buildings collectively known as Pioneer Village.

4. The Society’s current lease area of Silverdale Reserve comprises of three parcels of land. Allotment 556 Waiwera Parish is held by the Crown through Department of Conservation as a classified local purpose (community buildings) reserve and vested in Auckland Council, in trust, for that purpose and is subject to the Reserves Act 1977. Lot 1 on Deposited Plan 63376 and contained in NA21B/1421 is held in fee simple by Auckland Council and classified as a local purpose (community buildings) reserve and is subject to the Reserves Act 1977. The third parcel of land is Lot 3 on Deposited Plan 63376 contained in Part NA2A/1367 (Cancelled) and is held in fee simple by Auckland Council as a classified recreation reserve and is subject to the Reserves Act 1977. The activities of the Society are consistent with the classification of local purpose but not recreation reserve. Lot 3 on Deposited Plan 63376 comprises of 101m² and forms one of the access ways onto Silverdale Reserve.

5. Auckland Council legal advice recommends that the Society surrender its lease over Lot 3 on Deposited Plan 63376 and that this area be given to them as a maintenance area for a term of 33 years commencing 1 November 2014. By removing this area from the lease and it becoming a maintenance area avoids the cost involved in re-classifying the land. The Society agrees with the recommendations made.

6. Community groups exercising a right of renewal are asked to consider having their community lease varied to include a Community Outcomes Plan. The Association advises that they wish to continue their community lease on its current terms and conditions without a Community Outcomes Plan.

7. Council staff recommends granting a renewal of community lease to the Society for a term of 33 years on the same terms and conditions including this provision for renewal as contained in the lease dated 27 November 1981 with a variation to remove Lot 3 on Deposited Plan 63376 as a lease area and record it as a maintenance area.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the granting of a renewal of community lease to Silverdale and Districts Historical Society Incorporated for part of Silverdale Reserve, 15 Wainui Road, Silverdale being part of Allotment 556 Waiwera Parish and Lot 1 on Deposited Plan 63376 and contained in NA21B/1421 for a term of 33 years commencing 1 November 2014 as shown hatched in yellow on the site plan (Attachment A) on the following terms and conditions:

i) a variation to the renewal of lease to change the name from Wainui Historical Society (Silverdale) Incorporated to Silverdale and Districts Historical Society Incorporated

ii) the partial surrender of Wainui Historical Society (Silverdale) Incorporated lease dated 27 November 1981 to remove Lot 3 on Deposited Plan 63376 contained in Part NA2A/1367 (Cancelled) from the lease area as shown hatched in blue on the site plan (Attachment A)

iii) the area identified in a) ii) above as a maintenance area for the Silverdale & District Historical Society Incorporated to maintain for a term of 33 years commencing 1 November 2014.

b) approve all other terms and conditions as contained in the lease dated 27 November 1981 excluding the area identified in a) ii) and clause a) iii) above.

Comments

8. The Society has a community lease entered into with the legacy The Rodney District Council for a term of 33 years commencing 1 November 1981. The community lease contains a 33-year perpetual right of renewal.

9. The Society wishes to continue leasing part of Silverdale Reserve, 15 Wainui Road, Silverdale. The Society owns the buildings collectively known as Pioneer Village.

10. The Society’s current lease area of Silverdale Reserve comprises of three parcels of land. Allotment 556 Waiwera Parish is held by the Crown through Department of Conservation as a classified local purpose (community buildings) reserve and vested in Auckland Council, in trust, for that purpose and is subject to the Reserves Act 1977. Lot 1 on Deposited Plan 63376 and contained in NA21B/1421 is held in fee simple by Auckland Council and classified as a local purpose (community buildings) reserve and is subject to the Reserves Act 1977. The third parcel of land is Lot 3 on Deposited Plan 63376 contained in Part NA2A/1367 (Cancelled) and is held in fee simple by Auckland Council as a classified recreation reserve and is subject to the Reserves Act 1977. The activities of the Society are consistent with the classification of local purpose but not recreation reserve. Lot 3 on Deposited Plan 63376 comprises of 101m² and forms one of the access ways onto Silverdale Reserve.

11. Auckland Council legal advice recommends that the Society surrender its lease over Lot 3 on Deposited Plan 63376 and that this area be given to them as a maintenance area for a term of 33 years commencing 1 November 2014. By removing this area from the lease and it becoming a maintenance area avoids the cost involved in re-classifying the land. The Society agrees with the recommendations made.

12. Community groups exercising a right of renewal are asked to consider having their community lease varied to include a Community Outcomes Plan. The Society advises that they wish to continue their community lease on its current terms and conditions without a Community Outcomes Plan.

13. The Society was registered as an Incorporated Society on 1 May 1972. Its objectives are to:

· maintain and develop the Pioneer Village, Silverdale

· encourage and promote awareness of the history and development of the area. This will be done by collecting, conserving, interpreting and studying buildings, objects and records relevant to the human and natural history of this area so that we may preserve, illustrate and explain the history of the district for the benefit of the public.

· record in permanent form articles, proceedings, discoveries and results of historic research of the area and take steps to ensure the preservation of sites and places of historic interest

· to co-operate and work with or join any other Society or Societies having objectives similar to the above.

14. Pioneer Village is open every day except Tuesday during December and January and for the remainder of the year open on weekends. The average visitor numbers per month in 2013 was 317. All buildings on site form part of the historical collection. The buildings and collections in them range from 1880 to 1935 and form a time trail of the settlement and development of the district. However historical records date from the 1850’s when settlers begin taking up land.

15. The 2001 Silverdale Reserve Management Plan recognises the existing lease to the Society and recommends the granting of an extension when appropriate.

16. Council staff have sought input from relevant council departments.

Consideration

Local board views and implications

17. Council staff sought input from the Hibiscus and Bays Local Board Facilities and Reserves Committee on 11 July 2014, no objections were raised.

18. The Hibiscus and Bays Local Board is the allocated authority to approve the granting of a renewal of lease.

Māori impact statement

19. The Society has a long standing community lease on the property. It is considered the granting of a renewal of community lease will not have any adverse impact for Maori. Instead, Maori will benefit as members of the Society and users of the facility.

20. Ensuring community facilities are well maintained and accessible for all members of the community, will be of benefit to all, including Maori.

Implementation

21. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

22. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Site Plan for Silverdale & Districts Historical Society Incorporated	75

Signatories

Authors

Donna Cooper - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

19 November 2014

Auckland Transport Report Update to Hibiscus and Bays Local Board November 2014

File No.: CP2014/26006

Purpose

1. To respond to local board requests on transport-related matters and to provide information to elected members about Auckland Transport (AT) activities.

Executive summary

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) with respect to Transport Capital Fund Project 091 and in addition to the $70,000 allocated in March 2013 (HB/2013/45), confirm the allocation of an additional $70,000 for construction of a footpath with a higher than normal amenity value on Hastings Road, Mairangi Bay.

b) with respect to Project 096, safety improvements on Awaruku Road, Torbay, confirm the decision made by the Transport Portfolio LeadsPLs at the meeting on 8 October 2014 to proceed to detail design based on a rough order of cost for the work of $90,000.

c) with respect to Project 395, Okura River Road Bus Stop Hardstand Area, approve construction of an 8m long 1.5-1.8m concrete path south from the bus shelter to the metal parking area on the corner of Okura River/Vaughans Road and a 15m long 1.5-1.8m concrete path north along part length of the bus bay, not including a retaining wall, subject to the completed cost being under the $21,000 rough order of cost indicated.

d) request a rough order of cost for the relocation of the edge line on Glenvar Road, Torbay, on its approach to East Coast Road.

e) urgently identify new project proposals for the funds remaining in its Local Board Transport Capital Fund programme so that subsequent initial assessment, detailed design, consultation and statutory approvals (where required), and construction can be completed by 30 June 2016.

Comments

Cluster Workshops

3. Over the months of October and November AT is holding workshops with all local boards to look at the prioritisation of medium to large capital works projects over the next ten years and how these are prioritised within AT’s overall work programme.

4. These cluster workshops will be followed by individual local board workshops to discuss this prioritisation in detail. The individual workshops will also look more closely at projects and initiatives over the next three years across the relevant local board area, including maintenance and renewals, road safety, public transport operations, route optimisation, travel demand management and parking.

Annual Report

5. AT has published its annual report for 2014 which shows that the organisation delivered $813 million worth of projects over the period, including $408 million on roads and $122 million on public transport. Many of the projects have been in the programme for many years.

6. One of the major initiatives in the current year is the new public transport fare structure and new network, which will see buses on key routes at a minimum average of every 15 minutes, 7am to 7pm, seven days a week. AT will also be embracing new technologies to improve the customer experience, particularly in the area of public transport.

7. Further information in AT’s 2014 Annual Report and those for previous years is available at: https://at.govt.nz/about-us/reports-publications/annual-reports/.

Draft Parking Plan Consultation

8. AT received over 6,000 responses to its Draft Parking Plan consultation, its largest consultation response to date, and undertook a significant number of face to face briefings during the consultation. The document discussed the supply, management and pricing of parking and its impacts on the achievement of transport and land use outcomes. The projected growth in population, employment and economic activity in Auckland will increase competing demands on the road network, including parking. Parking is therefore a topic which affects everyone in Auckland in one way or another.

9. Feedback has been assessed and compiled into key themes on which AT staff will make draft recommendations for consideration by the AT Board. T he accepted recommendations will form a Parking Strategy for Auckland, with a set of key parking principles which will ensure that a consistent and integrated approach to parking is put in place across Auckland.

10. It is expected the strategy document will be completed early next year and implementation of key policies is expected to be phased according to a timeframe for each principle, with any changes including localised consultation from 2015 onwards.

Orewa South Bridge

11. Contractors began installing a new shared cycle path on the western side and on-road cycle lanes on the bridge south of the Orewa township on 16 October. A mid-point pedestrian refuge will also be installed immediately north of the bridge to facilitate safer crossing for pedestrians between Western Reserve and Orewa Beach Reserve.

12. 11,000 vehicles currently cross the Orewa Bridge each day and it is a crucial link on the 7.58km Te Ara Tahuna Estuary Cycleway/Walkway. A 1.7m wide footpath which is currently shared by both pedestrians and cyclists crosses the bridge and, according to the latest cycle count information, an average of 325 ride the cycleway each day, most using this facility.

13. Shared use of the existing facility is a safety concern for both the cyclists and pedestrians with pedestrians potentially being pushed onto the live carriageway and vice versa. In addition, the kerb across the bridge has a high profile which can increase the severity of an incident if a pedestrian or cyclist falls off the footpath and into the live carriageway.

14. To improve safety for both recreational and confident cyclists, and for pedestrians, AT is installing a new shared path for recreational cyclists and walkers on the north-western side of Orewa Bridge, together with an on-road cycle lane in each direction for confident cyclists. This means that, in future, recreational cyclists will not have to dismount their bikes but instead will use the shared path.

15. To improve safety for the 140 pedestrians and cyclists who cross the road at the northern end of the bridge each day, a mid-point pedestrian refuge is also being installed which will link the cycleway/walkway from Millwater/Western Reserve to Orewa Reserve (beach side).

16. Construction is expected to be completed in 8 weeks’ time, just before Christmas. During the construction works alternative arrangements are in place to facilitate safe and continued use of the bridge for motorists, walkers and cyclists.

Update on the Hibiscus and Bays LBTCF Projects

17. All local boards are being urged to urgently identify new project proposals for the LBTCF programme so that subsequent initial assessment, detailed design, consultation and statutory approvals (where required), and construction can be completed by 30 June 2016. The balance of funding not committed to projects at that time will be forfeited. The balance of the Hibiscus and Bays Local Board’s TCF to be allocated prior to 30 June 2016 is approximately $1.07m.

18. Construction of the following LBTCF projects nominated by the Hibiscus and Bays Local Board has now been completed:

· East Coast Road (vicinity of Spencer Road), Pinehill – footpath upgrade (Project 094);

· Duck Creek Road, Stillwater – new footpath (Project 097);

· Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

· 504 Beach Road, Murrays Bay – footpath upgrade (Project 099);

· 201-246 Centreway Road, Orewa – new footpath (Project 100);

· Grand Drive – Tauranga Place, Orewa – new walkway and footpath (Project 101);

· St John’s School, Mairangi Bay – new footpath (Project 229).

19. The local board has decided not to proceed further with Project 090, Access to Matakatia Scenic Reserve, Whangaparaoa, or Project 236, new footpath on Okura River Road, Okura, from 68 Okura River Road to Vaughans Road.

20. Project 091, provision of a footpath with a higher than normal amenity value on Hastings Road, Mairangi Bay, was discussed further at a meeting on 23 October 2014 with Member Cooper, a representative of the Mairangi Bay Arts Centre and staff from AT.

21. Costings for the project will now be revised based on discussions which took place at the meeting and further investigations will be undertaken with regard to the provision of a footpath within the Mairangi Bay Arts Centre car park. Affected residents and property owners will also be advised of the scope and anticipated timeframe for the work (January/February – June 2015).

22. The local board confirmed an allocation of $70,000 to this project in March 2013 (HB/2013/45). Since that time the TPLs have indicated an intention to commit a further $70,000 and this should now be confirmed.

23. Project 096, safety improvements on Awaruku Road, Torbay, was further discussed at the local board’s TPL meeting on 8 October. The TPLs indicated at the meeting that staff should proceed with the detailed design based on a rough order of costs of $90,000, which includes a contingency sum of 30%.

24. Car parking along the southern side of Duck Creek Road adjacent to Stillwater Reserve (Project 209) will be provided on completion of a new community hall on the reserve, but no later than the end January 2015 to meet the conditions of resource consent. AT staff are currently working with Auckland Council staff to determine a firm cost estimate for the work.

25. Detailed design is now proceeding on the following projects based on the rough cost estimates shown:

· Project 232 – New footpath on Whangaparaoa Road, Stanmore Bay, from Cedar Terrace to Scott Road (rough order of cost $94,000.00).

· Project 240 – Safe Crossing Point on Tavern Road, Silverdale (rough order of cost $40,000).

· Project 346 - provision of lighting on a section of Te Ara Tahuna Walkway through Western Reserve, Orewa (rough order of cost $110,000).

· Project 383 - the provision of 5 – 6 parallel car parks on the property at 8 Galbraith Green, Silverdale (revised rough order of cost $62,000).

26. Local Board staff will investigate the background behind the request for provision of a new footpath on Ferry Road, Arkles Bay (Project 233), for which a rough order of cost of $196,000 has been provided. The local board’s TPLs and AT staff will also undertake a further site visit to determine whether the project can be delivered in a cost effective way and what potential there is for further linkages and connections in the immediate area. The site visit will be arranged by local board staff during late November.

27. A rough order of costs for the following two options for Project 395, Okura River Road Bus Stop Hard Stand area, was provided to the local board’s TPLs on 25 October:

· Option 1 - an 8m long 1.5-1.8m concrete path south from the bus shelter to the metal parking area on the corner of Okura River/Vaughans Road and a 30m long 1.5-1.8m concrete path north along the full length of the bus bay, including a low retaining wall required to accommodate the 400mm high berm above the kerb. The rough order of costs for Option 1 is of $33,000.

· Option 2 - an 8m long 1.5-1.8m concrete path south from the bus shelter to the metal parking area on the corner of Okura River/Vaughans Road and a 15m long 1.5-1.8m concrete path north along part of the length of the bus bay, which would negate the need for a retaining wall. The rough order of cost for Option 2 is $21,000.

28. The local board’s TPLs have indicated a preference for Option 2. AT staff indicate that the project is relatively simple and therefore request that the local board agree to its construction at this meeting, subject to the completed cost being under the $21,000 rough order of cost indicated.

29. The local board is asked to indicate which option it prefers so that further investigation and detailed design can be undertaken.

30. The local board’s TPLs have requested a rough order of cost for the relocation of the edge line on Glenvar Road, Torbay, on its approach to East Coast Road. A temporary path was provided recently to ensure the safety of pedestrians, mostly students, making their way to the bus stop on East Coast Road, and the TPLs have indicated a desire to contribute further to the safety of pedestrians using the path by providing greater separation between vehicles and pedestrians.

Issues Update

31. The following Issues Update comprises issues raised by Elected Members and Local Board Services staff to 31 October 2014:

	Location	Issue	Status
1	Hibiscus Coast Highway, Hatfields Beach	Requests for safety improvements on Hibiscus Coast Highway, Hatfields Beach.	Local board chairperson Julia Parfitt requested the following improvements on Hibiscus Cost Highway in the Hatfields Beach area: an extension of the 50km/h speed limit by approximately 1 km to the northern end of Hatfield's Beach; pedestrian crossings opposite the public toilets on Hatfield's Reserve and on Orewa Hill; a single contiguous pedestrian/cycle route over the hill to Hatfield's Beach. On 26 August 2014 the local board's TPLs were advised that further investigation was required with respect to the request for pedestrian crossings, the results of which should be known in November 2014. On 27 August 2014 the local board's TPLs were further advised that the speed limit had been reviewed in the area north of Orewa (over the hill and through Hatfields Beach) there is a mixture of developed and undeveloped road frontages, the result of a historic approach limiting access to the highway which has resulted in many of these properties being developed with access via side streets and consolidated onto shared driveways, minimising the number of direct access points onto the highway. Consequently the area now rates as semi-rural development and the existing 70km/hr speed limit is correctly set under the rule. Roadside development, road geometry and engineering is also still consistent with a highway route and simply changing speed limit signs would not be expected to achieve lower operating speeds, as lower speed limits would not appear credible to drivers and therefore poorly complied with. Operating speeds could be reduced by substantial engineering changes but this would be expensive and require local board funding as it is unlikely to fall within AT's work programme. It should also be noted that the old highway remains the route for over dimensional loads which are unable to use the tunnels on the toll road and consequently there are limitations to the extent to which the existing road geometry could be altered. On 19 October 2014 the local board's TPLs were further advised that, with the 2014/2015 year’s programme fully committed, the request for a single, contiguous pedestrian/cycle route between the two areas will be included for consideration in the 2015/2016 programme or those programmes beyond this.
2	246A Beach Road, Campbells Bay	Concerns that street lighting in the vicinity of 246A Beach Road, Campbells Bay, is inadequate.	Cr Wayne Walker's governance support advisor asked on behalf of a Beach Road, Campbells Bay resident, that street lighting in the area be investigated as it was considered inadequate. On 14 October 2014 he was advised that the lighting meets the standards at the time it was installed by North Shore City Council and that there are currently no planned lighting upgrades in this area.
3	Ralph Eagles Place, Long Bay	Request for P30 parking on Ralph Eagles Place, Long Bay.	Local board chairperson Julia Parfitt asked that P30 parking outside Long Bay Primary School on Ralph Eagles Place, Long Bay, be investigated to allow drop-off/pick up before and after school. On 13 October 2014 the local board's TPLs were advised that AT’s Community Transport Coordinator (CTC) for Long Bay Primary School has discussed the parking changes on Ralph Eagles Place requested by the school’s principal with staff from AT's Parking Design and Road Corridor Operations Teams at length. AT's engineers are reluctant to make any changes immediately outside the school at this stage as the existing restrictions reflect those outside other primary schools where short term parking is allowed for drop off/pick up only, thus reducing congestion and improving safety before and after school. However, they have agreed to further investigate time restricted parking for school days only on the southern side of Ralph Eagles Place from where the existing NSAAT restrictions end at the corner to where they begin again closer to the head of the cul-de-sac. In the meantime, the CTC and the school have introduced several strategies to reduce the number of family car trips, thus easing the congestion at the school gate. Under consideration by Road Corridor Operations staff.
4	Montrose Terrace, Mairangi Bay	Request for safety improvements on Montrose Terrace, Mairangi Bay.	Member Cooper requested installation of 'No U turn' and 'Give Way to Pedestrians' signage in the vicinity of 1 Montrose Terrace, Mairangi Bay, to deter motorists from making u-turns at the access way and provide additional protection for pedestrians. On 15 October 2014 the local board's TPLs were advised that the 3-point turns being undertaken are not u-turns, a movement which is not illegal in this area anyway, so they are reluctant to install signage prohibiting this movement. In addition, although vehicles use this access to gain entry to the service lane and the car park, because it is a private driveway and therefore similar to many other driveways throughout the area, they will not be installing pedestrian right of way signage. They note however that the footpath has recently be replaced so that it should be clear to drivers entering and exiting the driveway, and performing 3-point turns, where the footpath is and therefore where pedestrians have the right of way.
5	Okura River Road, Okura	Request for metal to be laid at school bus stop on Okura River Road, Okura.	Local board chairprson Julia Parfitt advised on 17 September 2014 that during the recent reconstruction of Okura River Road top soil was put down and grass seeded at the school bus stop on Okura River Road at its intersection with Vaughans Road. However, with the rains this area has turned to mud so the children are walking onto the road to avoid it (the children are dropped off on the metal behind the bus stop). She asked if it was possible for metal to be put down to the side of the bus shelter to meet the other metal area. On 6 October 2014 the local board's TPLs were advised that, with the warmer weather, the reinstated berm will improve so that it will back to its original appearance soon, resulting in fewer maintenance issues than there would be if this area was metalled. The request was therefore declined.
6	Glenvar Road, Long Bay	Request for update on Glenvar Ridge Road project and clarification of scope of proposed improvements on Glenvar Road, Glenvar Ridge Road or Ashley Road	The Hibiscus and Bays Local Board received a submission to it local board plan suggesting that the upgrade of Glenvar Road to Ashley Road was being cancelled or, if the work was going to be done it was only going to be partially completed. The submitter sought reassurance that there will be no compromise of the proposed on-road and off-road cycleways along any part of Glenvar Road, Glenvar Ridge Road or Ashley Road. In the response to the local board's TPLs on 30 September it was noted that the submitter was referring to the existing Glenvar Road between Ashley Avenue and the proposed intersection with the new Glenvar Ridge Road. It was advised that the present intention is to upgrade the full length of Glenvar Road but AT is not currently progressing the design due to the need to prioritise funding to other capital projects. AT is seeking to develop a cost effective solution and, when funding allows, will be reviewing the design of Glenvar Road to make sure that cost is balanced against the need to accommodate the predicted growth in traffic volumes and address associated pedestrian and cyclist safety issues.
7	Arran Road, Browns Bay	Request for installation of NSAAT restrictions on Arran Road, Browns Bay.	Member Fitzgerald requested an investigation into the installation of NSAAT restrictions between 43 – 32 and 74 - 94 Arran Road, Browns Bay, to facilitate better manoeuvrability of passing traffic. On 13 October the local board's TPLs were advised that the feasibility of installing NSAAT restrictions had been investigated, with factors such as road width and topography, traffic flow, residents’ off-street parking and availability of neighbouring on-street parking spaces, visibility concerns, other safety concerns and crash statistics carefully considered. It was noted that these restrictions should only be implemented where a significant safety or accessibility issue has been identified, and in streets that are classified as narrow roads. Markings are already currently installed along Arran Road in areas considered necessary on bends and where visibility is limited and the road is considered to operate relatively. The request was therefore declined.
8	Noel Avenue, Orewa	Drainage on Noel Avenue, Orewa.	Local boar chairperson Julia Parfitt forwarded the concerns of a resident of Noel Avenue, Orewa, on 30 September, who was concerned about the amount of surface water during/after rain. The resident had been advised that the detention tank was under the control of Auckland Transport. On 13 October 2014 the local board's TPLs were advised that all retention tanks and underground water ways are the responsibility of AC Stormwater, not AT, so these concerns will need to be logged through Auckland Council’s customer response team.
9	Anzac Road, Browns Bay	Request for installation of NSAAT restrictions on Arran Road, Browns Bay.	Local board chairperson Julia Parfitt asked on 6 October 2014 whether NSAAT restrictions could be installed either side of the driveway between 26 and 30 Anzac Road, Browns Bay, where she believed the safety of exiting the driveway was compromised by parked cars. On 22 October 2014 the local board's TPLs were advised that the road width and topography, traffic flow, off-street parking, availability of neighbouring on-street parking spaces, visibility, other safety concerns and crash statistics had been assessed. The gap between the driveways at number 26 and 30 is approximately 22 metres which is sufficient room for up to three parked cars. On-street parking demand was observed to be very high in the area so removing on-street parking would result in a significant loss of amenity. NSAAT restrictions are rarely used in instances where visibility is restricted at a driveway, unless a significant safety issue has been identified; no significant safety issue was identified at this location. Given the effect the removal of three parking spaces would have on the local amenity, and the fact that no significant safety issue has been identified, the installation of NSAAT restrictions cannot be justified at this time.
10	Silverdale Street, Silverdale	Requests for traffic calming measures on Silverdale Street, Silverdale.	Lorraine Sampson, President, and Graham Johnston, Vice President of the Silverdale Business Association, made a presentation to the Hibiscus and Bays Local Board at its meeting on 16 October 2014 requesting improvements in Silverdale Street, Silverdale. The requests included raising the existing pedestrian crossings at 11 and 21 Silverdale Street; signs on Hibiscus Coast on Hibiscus Coast Highway south-west of Silverdale Street to advise motorists to use either Wainui Road or Millwater Parkway to access Silverdale Town Centre; a speed reduction to 30 km/h on Silverdale Street; and angle parking rather than 90’ parking at the new retail development at 1-11/44 and at 22 Silverdale Street. A request was also made for the installation of traffic signals at the intersection of Silverdale Street/Tavern Road/Hibiscus Coast Highway. The local board was reminded that the Association has been advised in the past that the feasibility study for the provision of a link between Curley Avenue and East Coast Road had short-listed signalisation of the Hibiscus Coast Highway / Silverdale / Tavern intersection and signalisation of the Hibiscus Coast Highway / Wainui Road intersection as options. One of the main conclusions of the study, which was presented to the Hibiscus and Bays Local Board on 28 August 2013, indicated that the signalisation of the Wainui Road and Hibiscus Coast Highway intersections would provide a good strategic fit and long-term benefits, but would be difficult to implement prior to the reduction of the Hibiscus Coast Highway speed limit to 60 km/h. The signalisation of Silverdale Street would provide an enhanced pedestrian and cycling environment, but would also attract large volumes of morning peak traffic through Silverdale Village, resulting in long queues on Silverdale Street. It was also established that, even with a reduction of the Hibiscus Coast Highway speed limit to 60 km/h, there could still be significant safety issues with heavy good vehicles on Hibiscus Coast Highway. The feasibility study recommended that the option to signalise the intersection be carried forward to the next stage of investigation to fully explore these issues; however, the next stage is dependent on funding availability, with the budget allocation shown in the 2016/17 LTP subject to review when it is updated in June 2015. On 25 October local board members were advised that an engineer had undertaken an initial review of the remaining requests but that further detailed investigation is required to ensure a comprehensive evaluation. This has been programmed, with an expected completion date of early March 2015.
11	Ferry/Wade River Roads, Arkles Bay	Request for hard stand area for pedestrians at the intersection of Ferry/Wade River Roads, Arkles Bay.	At the Hibiscus and Bays Local Board meeting on 16 October 2014 Member Cooper requested provision of a hard stand area for pedestrians at the intersection of Ferry and Wade River Roads, Arkles Bay, so that they could stand off- rather than on-road while waiting to cross. The area is a hairpin bend with poor visibility. Under consideration by Road Corridor Operations staff.
12	Riverside Road, Orewa	Delays in implementation of UFB in Riverside Road, Orewa.	Member Whyte advised on 17 October that Active+ Physio at 47 Riverside Road had been without broadband services for two weeks, with Chorus staff blaming the delays on the approval of resource consent to work on the footpath; however, AC Resource Consents and Major Infrastructure teams had advised that they had no outstanding consents for the area. Member Whyte and the local board's TPLs were later advised that there were three issues to address - current service poor performance; new fibre installation and AC being blamed for delaying consents. With regard to the current poor service, this is provided on the copper network and the service provider will need to investigate and find the cause. This is a different network from the fibre network currently being installed and a number of factors such as other users, distance from the exchange, etc. can impact copper performance and speeds, modem used or service selected. This can be resolved by the service provider in conjunction with Chorus as it is a service provision/continuity issue, not the responsibility of AC or AT to resolve. New fibre installation is occurring in Orewa at present, but is a totally different network that, once installed, is capable of faster speeds. This installation will have no bearing on the current service performance. The claim that AC is holding up consents is rarely the real issue. Broadband fibre build consents average 5 days, versus a target of 15 days for other consents, and any issues with repair, provisioning or maintenance usually do not require digging so can be addressed with a retrospective approval, i.e. the work is carried out then reported. This allows consents not to hold up these repairs.

Consideration

Local board views and implications

32. This report is for the Local Board’s information.

Māori impact statement

33. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

34. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

35. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Hibiscus and Bays Local Board

19 November 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/26022

Purpose

1. To inform local boards about progress on activities undertaken by Auckland Transport in the three months July – September 2014 and the planned activities anticipated to be undertaken in the three months October – December 2014.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Quarterly Update report.

Comments

Significant activities during the period under review

Key Agency Initiatives

East West Connections

2. Auckland Transport (AT) and the NZ Transport Agency have completed an indicative business case that identified a short list of options to address the transport issues in the Onehunga-Penrose area. Improvements were also identified along the proposed bus route between Mangere, Otahuhu and Sylvia Park.

3. The assessment process to narrow down potential options included the outcomes of the July/August engagement as well as assessing factors such as transport performance; consentability; constructability; natural environment; public health and cultural heritage. The short list contains a range of low to high investment options for further investigation.

4. Public consultation on these short listed options commenced in October. This included public open days and workshops.

PT Development

Otahuhu Interchange

5. A civil enabling works package has gone to market to enable construction activities in December to capitalise on the scheduled Christmas Block of Line in the rail corridor.

6. The main works package is scheduled to go to market mid-December, with tenders closing end of January and award end of February 2015. Target completion for the interchange is end of September 2015. A public open day was held in Otahuhu Town Hall, attended by 225 people including Local Board members; feedback was very positive. Hui with local mana whenua are on-going with six having been completed to date.

City Rail Link

7. Registrations of interest (ROI) by the construction industry for the Enabling Works design work for the downtown section of the City Rail Link, from Britomart through Queen, Customs and Albert Streets to Wyndham Street were received and evaluated during August.

8. Following an evaluation process, Request for Proposal documentation for two enabling works contract packages were released to the ROI respondents in late August. A series of interface meetings are scheduled with respondents prior to receipt of proposals in November whereby a tender evaluation will be undertaken to procure the preferred tenderer. A project update was provided to manu whenua groups (seven iwi represented) mainly focussing on stormwater mitigation issues.

EMU Procurement

9. There are now 27 units in NZ with 17 units in service. Manukau peak services began mid September. Electric Multiple Unit (EMU) testing on the Western line to Swanson began on 29 September. Manufacture and delivery is on programme.

PT Operations

Bus Improvements

10. An on-going programme of bus timetable adjustments, in partnership with AT service providers, continued this year to ensure published timetables more closely reflect actual bus running times. This is driving a significant improvement in bus service reliability, particularly for North Star, Go West, Waka Pacific and Metrolink Outer with implementation scheduled across the entire bus network by September 2014.

11. On-time performance across the entire bus network rose to 91.45% for September and has remained over 90% during the quarter.

12. NZ Bus operated 91.7% of its bus services on time, which is a 10% increase on the previous 12 months. Go West showed the largest improvement with an 11% increase in punctuality since December. On-time performance improved by 5% after delivering a new customer value proposition of services from 7am to 7pm, 7 days a week on 3 August in the west (Green Bay/Titirangi).

13. On time performance for the Northern Express Service also continued to operate at a very high level during August delivering 98.7% and with most of September operating at 99.4%.

Rail Improvements

14. Rail patronage for the 12 months to September 2014 was more than 11.8 million; an increase of 27% on the previous year and a new record for heavy rail in the Auckland region. Rail patronage for the first quarter 2014 was 15% above the same period in 2013.

15. Rail service punctuality was stable at 87.7% for the 12 months to September 2014; an improvement from 86.3% the previous year. This was achieved through a period of operational change to new systems following the introduction of EMUs that have presented some challenges. For the month of August 2014, punctuality was 90.5% - the first month for at least ten years that performance exceeded 90% outside holiday periods .

16. Rail station security was upgraded from May 2014 and a strategic review of rail safety, security and fare enforcement is underway.

Road Design and Development

Dominion Road

17. Construction on the cycle routes is proceeding with the project being close to 50% complete. Tenders for the main Dominion Road works have closed and evaluation is underway. The project has been expanded at the request of Watercare to include water main replacement in the three village centres.

Albany Highway

18. The contract for construction has been awarded to Fulton Hogan. Work will commence on site in November. The construction is expected to be completed early in 2017.

19. An open day will be held in October to give the local community the opportunity to meet the construction team and ask any questions they may have about the project before works begin. A communications and stakeholder management plan will be in place for the duration of the construction period.

Murphys Road

20. Construction of Flat Bush School Road and Murphys Road intersection upgrade is progressing and on track for completion by mid-December 2014. Design of the Murphy’s Road upgrade between Flat Bush School Road and Ormiston Road is on-going and programmed to finish by the end of December 2014.

AMETI

21. Construction of the new Te Horeta Road at Panmure is near complete. Pavement works and line marking were completed during the period and the final integration testing of tunnel systems is in progress. The road is scheduled to open on 2 November when critical activities on Mt Wellington Highway and at the adjacent NCI site are complete.

22. The new William Harvey Bridge footbridge is now fully operational. The upgrade of Van Damme’s Lagoon, NCI and Watercare works are ongoing.

23. Planning and design meetings were held to update Pakuranga town centre stakeholders on the design work for Pakuranga bus station and Reeves Road flyover. Feedback will assist to further develop the design.

Cycle Initiatives

24. The construction of Stage 1 (Churchill Street to Quay Street via Mahuhu Crescent and Tapora Street) was completed ahead of schedule and formally opened by the Prime Minister and the Mayor. A short safety video for cyclists has been produced http://youtu.be/fNlu7xaS2KA. Within a week it had been viewed more than 2,700 times on YouTube.

25. A survey to benchmark the number of cyclists is about to start and will be used to monitor usage. The design of Stage 2 that will make the link through to Britomart Place is progressing with the start of construction planned for early 2015.

26. A number of other cycle schemes are under construction including Portage Road (New Lynn), Swanson Rail Path and St George Street (Papatoetoe). Meanwhile the Spring Cycling Programme has commenced with a series of cycle training and safety events being held throughout the region.

Services

Public Transport ‘Give it a Go’ Scheme

27. Between Late May and the end of September AT has delivered the scheme through 18 businesses and personalised journey planning projects. Through the scheme, individuals have two weeks of commute travel.

28. Results indicate that 6 weeks after the start of the trial 52% are continuing to use public transport and after 8 weeks there is only a slight drop to 41%.

29. An evaluation survey is also undertaken as this allows participants to provide feedback on the service. There has been positive feedback, as shown in the quotes below:

· “Great idea – certainly surprised me how great public transport has become” ASB workplace survey

· “I had never taken public transport before the trial and now find that travelling by train is a lot less stressful than by road… …and thank you for offering the trial pass, you now have a passenger for life.” Health Alliance workplace survey

· “Using public transport was a lot better than I had expected. More trials like this should be done to convince others.” Sovereign workplace survey

Commute Businesses

30. Auckland Council senior management have approved the Auckland Council Travel Plan. A more detailed Action Plan is being co-developed for presentation to the Chief Planning Officer in early November for approval to proceed.

31. Commute awards recognised businesses achieving success in travel planning. The award winners have been promoted in business publications including Auckland Today. The award winners were:

· Progress on Travel Plan – AECOM

· Delivery of Commute Packages – Mahitahi Trust

· Embedding sustainable transport into company practice – MRCagney.

Route Optimisation

32. The 2013 – 2014 Route Optimisation Programme has been primarily focused around the Auckland city centre, aiming to prioritise and optimise network performance for all modes as appropriate. The Programme made use of the detailed Network Operating Plan to translate strategic intent into operational priorities, for the various modes by time of day. Being the city centre, greater emphasis was placed on public transport and pedestrian performance, the latter being particularly noticeable during the day outside of peak periods. As a whole, route optimisation covered approximately 33 km, over 110 intersections.

Variable Message Signs (VMS)

33. Eight variable message signs (VMS) programmed for the 2013-14 year are now in place.

34. The signs are due for final hand-over to the Auckland Traffic Operations Centre (ATOC) during the month of October, and will be available for use for incident management, planned events, multi-modal real time travel time information (including multi-modal travel time where relevant), and any messaging requirements.

Bus route improvements

35. The Operational Planning and Performance Teams have been assisting the Public Transport Operations team to identify and implement quick-win projects to improve the efficiency and reliability of the bus operations. Current projects include:

Route	Project Scope	Progress
Esmonde Road	Widening to extend bus lane	Resolution prepared, awaiting tree removal consent
Khyber Pass Road	Introduction of additional 90m of bus lane	Resolution prepared, awaiting Local Board approval
Khyber Pass Road	Crowhurst intersection bus priority upgrade	Resolution prepared, awaiting Local Board approval
Wellesley Street East	Bus lane pocket	Resolution prepared, awaiting Road Safety Audit sign off
Park Road	Investigation of southbound bus lane	Concept design complete, internal consultation to commerce shortly
Parnell Road	Investigation of bus lane	Concept development with consultants, due imminently

Urban KiwiRAP (International Road Assessment Programme) Update

36. A specialist engineering team completed vehicle-mounted video-mapping of 2,000 kilometres of the Auckland local road network in September as part of the Safer Journeys Urban KiwiRAP demonstration project. This project is a world first and the video footage will be analysed to establish road safety star ratings for the Auckland urban local road network that will be used to prioritise improvements on high-risk parts of the network.

Road Corridor Delivery

37. Overall operating expenditure is running ahead of budget due to the effects of the major storm event which struck Great Barrier Island in June, higher electricity costs and an increased spend on unsealed road maintenance.

38. Renewal expenditure is behind forecast but good progress has been made in making preparations for the upcoming construction season. The actual spend is consistent with the reduced level of funding now available for renewals.

Key Renewals

39. Construction of the Beach Road Cycleway was delivered by the Road Corridor Group and completed on time for the opening by the Prime Minister in August.

40. The design of the new box culvert is underway on Great Barrier Road with the intention of commencing physical works later this year. The existing steel plate was washed away in the storm event on 10 June 2014 and there is a temporary stream crossing in place until the works can be completed.

41. Chipsealing commenced in Franklin in August using Emulsion instead of cut-back bitumen. Emulsion can be sprayed in cooler weather, provides improved chip wetting and adhesion and is safer and more environmentally friendly than hot bitumen.

42. Repairs to the Maraetai Beach seawall were also completed in August. The seawall had been undermined by several major storms over the June/July period.

43. Streetlight improvements have been carried out on East Tamaki Road and on the cycle routes in the Dominion Road Corridor. The street lights in these cycle routes, located immediately to the East and West of Dominion Road, have been upgraded with LED Luminaires to improve safety.

Road Corridor Access

Corridor Access Request (CAR) Applications

44. There were 4,039 CAR applications approved during the first quarter, representing a 4.4% increase over the number of 3868 for the same period last year.

45. Monthly incremental increases of around 8% have been experienced since July with the major share of the increases being for minor works i.e. works in the footpath and berm area only.

Ultra-Fast Broadband Rollout

46. Overall forecast build starts have fallen below forecasts and the likelihood of a back ended build programme for the year has increased. Up to 30 cabinet areas appear to be at risk.

47. Currently for Year 4, 88 cabinet areas are in build, 43 are completed and 22 have moved into warranty.

Watercare Hunua 4 Bulk Watermain

48. As at the end of September 2014, 12.6 km of pipe has been laid at an average weekly rate of 48 metres and Watercare advise it is on target.

Watercare Pakuranga Rising Water Main

49. Work commenced in January on the construction of a new 0.9 metre diameter sanitary sewer rising main in the carriageway of Pakuranga Road and Lagoon Drive in the vicinity of the Panmure Bridge.

50. Progress at either end of the project site (Lagoon Drive and Pakuranga Road east of the Panmure Bridge) has been good and the positive temporary traffic management measures employed have enabled traffic to continue with only minimal delays.

Overweight Permits

51. There were 198 overweight permit applications processed in September. Of the 198 permit applications, 155 (78.3%) were processed within the target times and all applications were processed by the nominated travel start date.

52. The target timeframes for processing overweight permit applications are 3 days for KPI 2, single trip, multi travel and continuous renewal permits and 5 working days for KPI 3 continuous and area permits.

Parking and Enforcement

Parking machine replacement

53. The existing 922 Pay and Display machines installed in the greater Auckland area have reached their end of life and are due for replacement. Parking Services have conducted an on-going investigation into the developing technology associated with on-street parking. A paper has recently been prepared requesting the funding necessary for a technology upgrade and is planned to be presented to the AT Board at its November meeting.

54. The proposed new system incorporates the ‘pay by space’ mode with in-road sensors for each parking spot. Parking availability will be published on the internet. Once a parking space is occupied payment will be made at a nearby payment machine that will accept HOP cards, credit cards, text-a-park and cash. Smartphone payments will also be available with text reminders being sent when the time limit is due to expire. Additional topping up for extending parking will be available by either smartphone or at any other parking payment machine.

55. Enforcement of expired parking spaces will be managed from Parking Officers PDAs that will be able to communicate to a central system holding data on the parking status of the city’s precincts. Improved management information and remote tariff adjustments will be managed from the centralised system.

Auckland parking discussion document

56. There was significant interest in the parking discussion document, with AT receiving over 6,000 submissions. The submissions are still being analysed and themes collated. The next step will be to draw up a region-wide parking policy which will consider information from those submissions.

57. A report on key themes and possible policy responses is expected to be reported back to the AT Board in October. The detail of individual schemes will follow.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2014/2015) ending 30 September 2014 and forward works programme for the second quarter (2014/2015) ending 31 December 2014	93
b View	Travelwise Schools activities broken down by local board	109
c View	Traffic Control Committee Decisions	111
d View	Local Board Advocacy Report	113
e View	Local Board Transport Capital Fund Report	115

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Hibiscus and Bays Local Board

19 November 2014

Draft Community Facilities Network Plan

File No.: CP2014/24093

Purpose

1. To seek the Board’s feedback on the draft Community Facilities Network Plan (Attachment A) following workshops held with all local boards in August and September 2014.

Executive summary

2. In August 2014 the Regional Strategy and Policy Committee endorsed the Draft Community Facilities Network Plan (REG/2014/98) for engagement with local boards, advisory panels and key external stakeholders.

3. The purpose of the Community Facilities Network Plan (draft plan) is to guide council’s provision of community facilities for the next 10 years and beyond. The key drivers are to:

· Optimise the use and efficiency of existing facilities

· Address gaps and needs for community facilities now and into the future

· Meet demand arising from population growth and changing user expectations.

4. The scope of the draft plan includes community centres, venues for hire (community or rural halls), arts and culture facilities, aquatic and leisure facilities. The network includes facilities owned by council and facilities owned by third-parties which are supported by council and available for community use. While facilities like libraries, sport clubs, community leases, schools, churches and marae are not included in the recommendations of the network plan, these facilities will be considered in the implementation phase.

5. There are three key components of the draft plan:

· Strategic framework – specifies the outcomes council is seeking from its investment in community facilities aligned with the Auckland Plan, Local Board Plans and other strategic priorities; and articulates the council’s key objectives for future provision.

· Provision framework – guides council’s approach for future community facility provision.

· Action Plan – over 50 recommended actions to investigate areas with potential gaps in provision and to investigate existing facilities with issues affecting their performance.

6. Each action will require detailed community or sector based investigation to understand needs and determine the appropriate response. Process guidelines have been developed to ensure a consistent approach to these investigations. Local boards and the local community will be fully involved in investigation processes.

7. As council may not have the capacity to invest in all community facility projects, the draft plan also provides prioritisation criteria to help determine the priorities for investment once the investigation process determines the appropriate facility response. The ability and timeframe to implement the actions is dependent on the budget available for community facility investment in the Long-term Plan 2015-2025 (LTP).

8. Feedback on the draft plan was sought from key stakeholders including regional sports organisations, facility partners, facility managers and advisory panels. Submissions were also invited through shapeauckland.co.nz which closed on 15 September 2014. A summary of feedback is attached in Attachment B.

9. It is proposed that libraries should be included in the Community Facilities Network Plan as another key community facility that council provides, and to ensure alignment of planning and future facility provision. Libraries have undertaken similar research to understand the gaps and needs for libraries and are well placed to be included. There will need to be further communication with local boards on the libraries content. Revised timeframes to integrate libraries into the plan and to align with the LTP process are outlined in this report.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) provide feedback of the Draft Community Facilities Network Plan which will guide council’s provision of community facilities, including any specific feedback on the strategic framework, provision framework, action plan, implementation approach and prioritisation criteria.

b) note proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.

Comments

Draft Community Facilities Network Plan

10. Community facilities contribute to building strong, healthy and vibrant communities by providing space for people to connect with each other, socialise, learn skills and participate in a range of social, cultural, art and recreational activities. Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents.

11. The draft plan outlines how council will provide and invest in community facilities to respond to community needs and population growth and changes.

12. The draft plan sets out a strategic framework for community facilities to articulate why council invests in the provision of community facilities, the desired outcomes from this investment and the key objectives for future provision. This is aligned with the strategic direction and transformational shifts in the Auckland Plan, local board plans and relevant strategic action plans.

13. The proposed common purpose for community facilities is “Vibrant and welcoming places at the heart of where and how communities connect and participate”.

14. The draft plan sets out four proposed key objectives to guide and underpin the future provision of community facilities:

· Undertake robust and consistent planning to ensure future decisions on the provision of community facilities are based on clear evidence of needs and assessment of all options.

· Maintain, improve and make the best use of existing community facilities where they continue to meet community needs and investigate the future of facilities that no longer meet community needs.

· Provide flexible and multi-purpose facilities that are co-located and/or integrated with other community infrastructure.

· Look for opportunities to leverage and support partnerships.

Future Provision Framework

15. The draft plan proposes provision frameworks for each type of community facility to guide council’s approach to the provision of new facilities in the future.

Community Centres

16. The proposed provision approach for community centres is to continue to maintain and deliver community centres at the local level across the region, recognising the important role they play in meeting local community needs for spaces to deliver a wide range of community, recreation, learning, events, arts and culture activities.

Venues for hire

17. Given the wide range of providers of venues to hire, the draft plan proposes the council does not invest in any more new stand-alone venues for hire. It is proposed that bookable space is included in multi-purpose community centres (new or existing/redeveloped), guided by community needs assessments. Other options should be explored including partnerships or encouraging other organisations (such as schools, sports clubs and churches) to make bookable spaces available for community use. In some cases where venues for hire are no longer serving community needs, there may be potential to consider repurposing venues for other activities or possible divestment.

Aquatic and Leisure Facilities

18. The proposed provision framework for aquatic and leisure facilities is through a hierarchy of local, destination and regional facilities to support participation in a range of sport and recreation activities from casual play through to competitive sport. The draft plan outlines different functions and level of provision for local, destination and regional facilities.

Arts and Culture Facilities

19. At the local level, the proposed future provision will focus on enabling participation in arts and culture activity through programming in existing facilities and new multi-purpose facilities, rather than building new standalone local arts facilities. The focus will be placed on integrating arts space and programming within the existing network or in new multi-purpose facilities, repurposing existing spaces or partnering with others to provide suitable space.

20. It is recognised there is a need for some specialised arts and culture facilities that serve larger catchments. The draft plan proposes supporting a network of destination and regional arts and cultural facilities to meet sector and audience demand, which would be determined by robust investigation on a case-by-case basis. It is proposed the council would only intervene when the private sector does not and opportunities for partnerships with the wider sector including central government should be explored.

Action Plan and Implementation

21. The draft plan includes over 50 recommended actions to undertake investigations into the future provision of community facilities, focused on both existing facilities and potential areas for new facilities.

22. All recommended actions will require detailed community or sector based investigation to determine the appropriate response. It is intended that any future investment in community facilities will be determined following detailed investigation which provides clear evidence of need, options analysis and development of a robust business case. Detailed process guidelines to ensure a consistent approach to these investigations have been developed (Appendix 2 of draft plan: Community Facilities Development Guidelines). Local boards and the community would be fully involved in investigation processes.

23. As council may not have the capacity to invest in all community facility projects, the draft network plan provides prioritisation criteria to assist the governing body to determine its priorities for investment in community facilities.

24. The draft plan identifies existing community facilities which have issues impacting on their performance and ability to meet community needs. In these cases, investigation is required to understand in more detail how the facility is operating and meeting community needs, explore various options for the facility and to determine the appropriate response. There could be a variety of options including changes to facility governance, management or programming, facility redevelopment, repurposing for another activity or possible divestment.

25. For potential areas for new facilities, a similar investigation process is required to understand community needs, explore and test the feasibility of different options and assess the business case for a new facility. The outcome of this investigation may identify a non-asset solution is required such as programming, partnerships or supporting a non-council facility.

26. The actions in the draft network plan have been ranked according to the urgency of completing the investigation recognising different factors including condition issues, responding to catalysts, opportunities for rationalisation or partnerships, timing and scale of population growth and location in a spatial priority area.

27. During workshops with local boards, some inaccuracies were identified in the draft plan. Corrections have been included in the draft plan attached in Attachment A.

Stakeholder Engagement

28. The draft plan has been informed by previous feedback from communities, principally via annual customer satisfaction surveys, user surveys, catchments studies and consultation on the Auckland Plan and relevant strategic action plans.

29. Given this context, engagement on the draft plan has primarily been limited to targeted stakeholders, including council’s advisory panels, facility partners and managers and external stakeholder groups such as regional sports organisations. Additionally, the draft plan has been available for wider public comment on shapeauckland.co.nz. A summary of feedback is attached in Attachment B.

30. Most of the actions identified in the draft plan will require further investigation to determine the appropriate response. This will include detailed and localised community and/or sector based investigation/engagement and feedback from communities on different options. The public will also have the opportunity to provide feedback on the proposed level of future investment in community facilities via the LTP consultation process.

Incorporating Libraries into the Network Plan

31. Through the LTP process, the Parks, Community and Lifestyle theme has been working to address priorities and funding for activities including community facilities, recreation facilities and libraries. It has become clear there is a need for a more coordinated and aligned approach for the future planning and development of community facilities with an emphasis on multi-purpose facilities.

32. It is proposed that libraries be included in the network plan as a key community facility that council provides and to ensure alignment of planning and future facility provision. Libraries have undertaken similar research to understand the gaps and needs for future libraries and are well placed to be included. There will need to be further communication with local boards on the libraries content which means the timeframes to complete the network plan will need to be extended into 2015.

33. One advantage of extending the timeframes is alignment with the LTP process. The level of future capital investment in community facilities won’t be known until after the public consultation process on the LTP is completed in May 2015. Finalising the network plan once the LTP process is completed (or near completion) will ensure the plan can incorporate the LTP outcomes and governing body priorities for future investment in community facilities.

34. The key benefit of modifying the scope to include libraries is the alignment of planning and provision to achieve better community outcomes and greater efficiency.

35. The revised timeframe for integrating libraries into the draft plan is outlined below:

Dec	Briefing with local boards on the library research
Dec-Jan	Development of revised Community Facilities Network Plan
Feb 2015	Workshops with local boards to review the revised plan
Mar	Report to the governing body on the revised draft plan
Apr-May	Report to local boards seeking feedback on revised draft plan
July	Report to governing body seeking approval of final Community Facilities Network Plan

Consideration

Local board views and implications

36. During August and September, workshops with local boards were undertaken to present on the draft Community Facilities Network Plan, to respond to any questions and assist local boards in formulating their feedback.

37. Feedback from local boards is sought on the draft plan, particularly on the following:

· Strategic framework (section 3) including the common purpose, outcomes and objectives

· Provision frameworks (Section 4)

· Action plan (section 5)

· Implementation approach (section 6) including process guidelines and prioritisation criteria.

38. The feedback from local boards will be incorporated into a revised network plan (which includes libraries) and will be presented/reported to local boards in 2015.

Māori impact statement

39. The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate. For all community facility types Maori are represented as users. At aquatic facilities Maori make up 14% of users (compared to 9% of the population), 11% of leisure facility users and 9% of community centre users. Maori are under-represented as users compared to the Auckland population at arts and culture facilities.

40. Given the context of the network plan and the information already received through the user surveys and iwi consultation on the strategic action plans, it was not proposed to undertake any specific engagement with Maori or other facility users.

41. The broader picture of community facility provision recognises that marae and kohanga reo are important social infrastructure for Maori and the community. Officers from Te Waka Angamua are currently scoping a project to address the future provision and development of marae facilities. Opportunities for aligned provision and/or partnerships with marae facilities should be considered as potential options to meet community needs.

Implementation

42. The draft plan is an aspirational plan for the next 10 to 20 years which outlines what needs to be investigated and undertaken to deliver a network of community facilities to meet community needs. The ability and timeframe to implement the actions is dependent on the level of budget available through the council’s LTP 2015-2025.

43. Through the LTP process, the governing body will consider the amount of funding available for investment in community facilities. To deliver the network plan this will need to include both operational funding to undertake the required investigations and depending on the outcome of each investigation, capital and operational funding to implement the recommended response.

44. Once the network plan is adopted, implementation will focus on progressing the high priority actions using the implementation approach and community facilities development guidelines.

45. The draft plan lists a number of community facility projects that are already underway or were anticipated to commence construction in 2014/15. The current review of the 2014/15 capital works programme may result in the deferral of some of these projects. Once decisions have been made on deferrals, then the draft network plan will be amended to reflect this.

Attachments

No.	Title	Page
a View	Draft Community Facilities Network Plan	125
b View	Draft Community Facilities Network Plan stakeholder feedback	191
c View	Copy Hibiscus and Bays Feedback	197

Signatories

Authors

Anita Coy-Macken - Principal Policy Analyst – Central

David Shamy - Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Lesley Jenkins - Relationship Manager

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirkiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirkiri - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirkiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirkiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirkiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

No.	Title	Page
a View	Workshop Record of 24 September 2014	207
b View	Workshop Record of 8 October 2014	211
c View	Workshop Record of 22 October 2014	213
d View	Workshop Record of 29 October 2014	217
e View	Workshop Record of 5 November 2014	219

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager