Hibiscus and Bays Local Board
OPEN MINUTES
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Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen Road, Browns Bay on Wednesday, 19 November 2014 at 4.30pm.
Chairperson |
Julia Parfitt, JP |
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Deputy Chairperson |
Greg Sayers |
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Members |
David Cooper (until 6.00pm) |
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Janet Fitzgerald, JP |
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Gaye Harding-Kirikiri (from 4.40pm) |
Item 13 |
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Gary Holmes |
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Lovisa Rasmussen |
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Lisa Whyte (from 6.30pm) |
Item 8.1 |
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APOLOGIES
Member |
Lisa Whyte for lateness |
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ALSO PRESENT
Councillors |
Wayne Walker (from 6.40pm) |
Item 8.2 |
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John Watson (from 6.30pm) |
Item 8.1 |
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Hibiscus and Bays Local Board 19 November 2014 |
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1 Welcome
The chairperson welcomed those in attendance.
2 Apologies
Resolution number HB/2014/212 MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) accept the apology from member Whyte for lateness.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number HB/2014/213 MOVED by Deputy Chairperson AG Sayers, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 15 October 2014, including the confidential section, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
Hibiscus and Bays Local Board Discretionary Community Funding - Round One 2014/2015 |
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Kim Hammond, Community Grants and Support Officer West was in attendance.
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Resolution number HB/2014/214 MOVED by Member DR Cooper, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) agree to either fund, part-fund or decline each application in this round as detailed in the amount allocated column of Table 1: Hibiscus and Bays Local Board Community Funding Applications. Table 1: Hibiscus and Bays Local Board Community Funding Applications
b) recommend that the Mairangi Arts Centre application for the installation of new skylights be deferred until after an assessment of the building has been undertaken by Auckland Council’s property department and reported back to the local board.
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Resolution number HB/2014/215 MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper: That the Hibiscus and Bays Local Board:
a) note that the opening date for round 2 of the Discretionary Community Funding will be 1 February 2015 and the closing date will be 15 March 2015 at 5pm and request the local board I notified prior to opening so they can notify various community groups in the local board area of these dates. |
Member Harding-Kirikiri present at 4.40pm
13 |
Approval to Lease an area to Hockey Hibiscus Trust Incorporated at Metro Park East |
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Karen Walby, Community Lease Advisor was in attendance for this item.
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Resolution number HB/2014/216 MOVED by Member J Fitzgerald, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) approve an Agreement to Lease to Hockey Hibiscus Trust Incorporated to construct one full and one half hockey turf at Metro Park East being Part Lot 5 DP 168591 covering an area of 11,150m˛ as shown in yellow on the attached plan (Attachment C, dated 23 September 2013). The agreement to lease will be for a period of four years commencing 19 November 2014 b) grant landowner approval to Hockey Hibiscus Trust Incorporated for the provision of one full and one half artificial hockey turfs to be located within the leased area being Part Lot 5 DP 168591covering an area of 11,150m2 as shown in yellow on the attached plan (attachment C, dated 23 September 2013), provided final detailed plans are approved by the Hibiscus and Bays Local Board c) approve a community lease to Hockey Hibiscus Trust Incorporated to take effect once all of the conditions on the Agreement to Lease have been met including securing necessary funding, consents and developing the hockey turf to the standards required and agreed with Auckland Council on the following terms and conditions: i) Term – 10 years, with one right of renewal for a period of 10 years ii) Rent - $1.00 per annum if requested iii) The Hockey Hibiscus Trust Incorporated Community Outcomes Plan be attached to the lease document (Attachment D) iv) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Metro Park East Reserve Management Plan d) Approve the Hockey Hibiscus Trust Incorporated Community Outcomes Plan (Attachment D) for inclusion in the Agreement to Lease document in a) as the community outcomes plan only takes effect when the lease does.
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14 |
Renewal and variation of community lease to Silverdale and Districts Historical Society Incorporated, 15 Wainui Road, Silverdale |
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Donna Cooper, Community Lease Advisor and Karen Walby, Community Lease Advisor were in attendance for this item.
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Resolution number HB/2014/217 MOVED by Member GR Holmes, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board approve: a) the granting of a renewal of community lease to Silverdale and Districts Historical Society Incorporated for part of Silverdale Reserve, 15 Wainui Road, Silverdale being part of Allotment 556 Waiwera Parish and Lot 1 on Deposited Plan 63376 and contained in NA21B/1421 for a term of 33 years commencing 1 November 2014 as shown hatched in yellow on the site plan (Attachment A) on the following terms and conditions: i) a variation to the renewal of lease to change the name from Wainui Historical Society (Silverdale) Incorporated to Silverdale and Districts Historical Society Incorporated ii) the partial surrender of Wainui Historical Society (Silverdale) Incorporated lease dated 27 November 1981 to remove Lot 3 on Deposited Plan 63376 contained in Part NA2A/1367 (Cancelled) from the lease area as shown hatched in blue on the site plan (Attachment A) iii) the area identified in a) ii) above as a maintenance area for the Silverdale & District Historical Society Incorporated to maintain for a term of 33 years commencing 1 November 2014. b) all other terms and conditions as contained in the lease dated 27 November 1981 excluding the area identified in a) ii) and clause a) iii) above.
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15 |
Auckland Transport Report Update to Hibiscus and Bays Local Board November 2014 |
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Ellen Barrett, Elected Member Relationship Manager was in attendance.
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Resolution number HB/2014/218 MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper: That the Hibiscus and Bays Local Board: a) With respect to Transport Capital Fund Project 091 and in addition to the $70,000 allocated in March 2013 (HB/2013/45), confirm the allocation of an additional $70,000 for construction of a footpath with a higher than normal amenity value on Hastings Road, Mairangi Bay. b) With respect to Project 096, safety improvements on Awaruku Road, Torbay, confirm the decision made by the Transport Portfolio Leads at the meeting on 8 October 2014 to proceed to detail design based on a rough order of cost for the work of $90,000. c) With respect to Project 395, Okura River Road Bus Stop Hardstand Area, approve construction of an 8m long 1.5-1.8m concrete path south from the bus shelter to the metal parking area on the corner of Okura River/Vaughans Road and a 15m long 1.5-1.8m concrete path north along part length of the bus bay, not including a retaining wall, subject to the completed cost being under the $21,000 rough order of cost indicated. d) Request a rough order of cost for the relocation of the edge line on Glenvar Road, Torbay, on its approach to East Coast Road. e) Urgently identify new project proposals for the funds remaining in its Local Board Transport Capital Fund programme so that subsequent initial assessment, detailed design, consultation and statutory approvals (where required), and construction can be completed by 30 June 2016. |
16 |
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Ellen Barrett, Elected Member Relationship Manager was in attendance.
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Resolution number HB/2014/219 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) receive the Auckland Transport Quarterly Update report. |
17 |
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Resolution number HB/2014/220 MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) approve the proposal for council staff to undertake a survey of affected residents and landowners of properties along Beach Road Extension to confirm the extent of the problem caused by the naming of the road as Beach Road Extension and to identify possible replacement names. |
18 |
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Michelle Sanderson, Senior Local Board Advisor spoke to this item.
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Resolution number HB/2014/221 MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) approve its feedback entitled “Feedback on draft Community Facilities Network Plan from the Hibiscus and Bays Local Board” and dated 2nd October 2014 on the Draft Community Facilities Network Plan which will guide council’s provision of community facilities, including any specific feedback on the strategic framework, provision framework, action plan, implementation approach and prioritisation criteria. b) note proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.
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20 |
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Regulatory and Bylaws Committee: Member Sayers report on the Regulatory and Bylaws Committee meeting he attended on Monday, 17 November 2014 regarding the item on set netting.
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Resolution number HB/2014/222 MOVED by Chairperson JG Parfitt, seconded by Member LC Rasmussen: That the Hibiscus and Bays Local Board: a) receive the information.
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Resolution number HB/2014/223 MOVED by Deputy Chairperson AG Sayers, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) request that the chairperson write a letter to the chairman of council’s Regulatory and Bylaws Committee expressing the local board’s concerns at the lack of consideration of the local board’s views in relation to set netting issues in the local board area.
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Civil Defence and Emergency Management Committee: Member Cooper reported on a meeting of the Civil Defence and Emergency Management Committee he attended on Tuesday, 18 November 2014.
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Resolution number HB/2014/224 MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper: That the Hibiscus and Bays Local Board: a) receive the information.
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LGNZ Zone 1 Meeting: Member Fitzgerald report on the LGNZ Zone 1 meeting that she attended on 14 November 2014. Attendance at the meeting was low so next year two of the meetings will be held near Auckland Airport and one in Whangarei.
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Resolution number HB/2014/225 MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) receive the information.
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Resolution number HB/2014/226 MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper: That the Hibiscus and Bays Local Board: a) endorse the records of the workshop meetings held on 24 September 2014, 8, 22 and 29 October 2014 and 5 November 2014.
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Dinner adjournment 6.00pm – 6.30pm
Local Board Member Cooper retired from the meeting at 6.00pm to attend a Torbay Business Association Meeting (as the local board’s representative)
8 Deputations
8.1 |
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Rebekah Pokura-Ward and Jala Shekho from NZTA were in attendance to make a presentation on the Northern Corridor Improvement Project. A copy of the tabled documents has been placed on the file copy of the minutes and will be available on the Auckland Council website.
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Resolution number HB/2014/227 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) thank Rebekah Pokura-Ward and Jala Shekho for their attendance and presentation.
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a Tabled documentation |
8.2 |
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Murray Hill was in attendance to up-date the local board on the Browns Bay Business Improvement District’s performance.
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Resolution number HB/2014/228 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) thank Mr Hill for his attendance and presentation.
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8.3 |
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Graeme Lee was in attendance to speak about the sediment in the Mairangi Bay Creek. Mr Lee was advised that the local board is keen to work with Infrastructure and Environmental Services to assess the suitability of an initiative called ‘Love our Bays’ and the possibility of including the Mairangi Bay Creek in that project.
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Resolution number HB/2014/229 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) thank Mr Lee for his attendance and presentation.
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8.4 |
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Gary Brown was in attendance to speak about moving the stars in the New Zealand Walk of Fame across to the footpath on the other side of the Hibiscus Coast Highway in Orewa. Mr Brown proposed that four of the stars would be replaced on council land and the remainder on Auckland Transport land. Mr Brown was advised he could apply for a grant to assist through the Local Board Community Funding Grants. Applications for this open on 1 February 2015 and close on 15 March 2015. Mr Brown was asked to write a letter detailing all the issues and requesting permission to relocate the stars. A report could then be obtained from the parks officers. Meanwhile, Ellen Barrett, Elected Member Relationship Manager is to investigate Auckland Transport’s conditions and processes for this. A copy of the tabled documents has been placed on the file copy of the minutes and will be available on the Auckland Council website.
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Resolution number HB/2014/230 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) thank Mr Brown for his attendance and presentation.
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a Tabled presentation |
9 Public Forum
There was no public forum.
Local board member Harding-Kirikiri retired at 7.30pm
19 |
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Councillor John Watson updated the local board members on the Auckland Transport budget cuts, the set netting discussion at the Regulatory and Bylaws Meeting and the IT funding.
Councillor Wayne Walker said in a couple of weeks local residents will be advised what sort of evidence will be required to support a future ban on set netting. |
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Resolution number HB/2014/231 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) thank Councillors Walker and Watson for their update to the Hibiscus and Bays Local Board on the activities of the Governing Body.
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22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.05pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................