Howick Local Board

OPEN MINUTES

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 10 November 2014 at 6.00pm.

present

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

APOLOGIES

ALSO PRESENT

Cr Bill Cashmore

Howick Local Board 10 November 2014

1 Welcome

The Chair opened the meeting and welcomed everyone.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number HW/2014/171

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) confirms the ordinary minutes of its meeting, held on Monday, 13 October 2014, including the confidential section, as a true and correct record subject to the following amendments to Item 19:

Resolution number HW/2014/160

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:

          That the Howick Local Board:

a)     endorses the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

b)      provides feedback on any policy provisions of specific interest or concern to the local board, for consideration during the review and finalisation of the Community Grants Policy.

          b)      c)  Indicates whether they support supports the proposal to participate in an interim ‘multi-board cluster’ with Franklin Local Board, Mangere-Otahuhu Local Board, Manurewa Local Board, Otara-Papatoetoe Local Board and Papakura Local Board to consider jointly supporting projects and activities of mutual benefit, noting that if this is agreed:

          i)   staff will work with participating local boards to agree funding priorities and terms of reference for the cluster;

          ii)  participating local boards will continue to hold their funds separately within the cluster, and can choose whether or not to allocate funds towards individual grant applications on a case-by-case basis;

          iii) additional multi-board clusters can still be explored, and will be supported wherever feasible;

          iv) the cluster is a transitional arrangement and would exist for the duration of the 2015-2016 financial year only, unless otherwise agreed by the participating local boards.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum
	Documents tabled during public forum will be filed with a hard copy of the Minutes and will be available on the Auckland Council website.
	Resolution number HW/2014/172 MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White: That the Howick Local Board thanks Norm Sutton, Ormiston Neighbourhood Support Group, Ray Bull, Mark Frewen, Howick Sailing Club, Des Topp, Howick Tourism Inc and Alan Davies, Huntington Park Residents Association for addressing the board during public forum. CARRIED
	Attachments a     Documents tabled at Public Forum

Extension of Public Forum Time

Resolution number HW/2014/173

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) agrees pursuant to standing order 3.20.8, that an extension of time of 10 minutes be granted.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Chair's Report
	Resolution number HW/2014/174 MOVED by Chairperson DA Collings, seconded by Member G Boles: That the Howick Local Board: a)      Receives the Chair’s verbal report. CARRIED

Secretarial Note: The meeting was adjourned at 6.36pm due to a fire alarm.

The meeting reconvened at 6.49pm

13	Councillor's Update
	Resolution number HW/2014/175 MOVED by Chairperson DA Collings, seconded by Member JR Donald: That the Howick Local Board: a)      Receives the verbal report from Councillor Bill Cashmore. CARRIED

14

Facility Partnership Fund 2014/2015

Resolution number HW/2014/176 MOVED by Deputy Chairperson AJ White, seconded by Member G Boles: That the Howick local Board: a) agrees to defer the application to fund Auckland Rowing Association towards the development of a Regional Watersports Centre a grant of $150,000 from the Facility Partnership Fund to a workshop. b) Agrees to defer the application to fund Howick Pakuranga Amateur Swimming and Life Saving Club to assist with the swimming pool upgrade of Howick Intermediate a grant of $21,017 from the Facility Partnership Fund to a workshop. c) Agrees to defer the application to fund Howick Pakuranga Netball Centre towards a feasibility study to explore the dedicated indoor covered courts a grant of $20,000 from the Facility Partnership Fund, pending the findings of the Howick Sports Facilities Plan. d) Agrees to defer the application to fund Howick Sailing Club towards a feasibility and site survey plans a grant of $25,500 from the Facility Partnership Fund, pending the findings of the Howick Sports Facilities Plan. e) Declines to fund Mellons Bay School Board Of Trustees towards the upgrade of the junior playground a grant of $65,000 from the Facility Partnership Fund. CARRIED

Item 17 and 18 were considered at this time.

15

Allocation of the 2014/2015 Infrastructure and Environmental Services Budget

Resolution number HW/2014/177 MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White: That the Howick Local Board: a) agrees to fund the following projects from its 2014/2015 weed management programme budget line: Project                                                                             Cost           Community awareness initiatives.          Support for landowners in removing Rhamnus           $13,186          Selective Plant control – targeting high ecological          areas and locations                                                          $10,000          Rhamnus control on Musick Point Cliff –          abseiling                                                                            $30,000 Total                                                                                $53,186 CARRIED

16	2013/2014 Environmental Work Programme -Summary of Achievements and Outcomes
	Resolution number HW/2014/178 MOVED by Deputy Chairperson AJ White, seconded by Member G Boles: That the Howick Local Board: a)      receives the 2013/2014 Environment Work Programme - Summary of Achievements and Outcomes report. CARRIED

17

Auckland Transport Update - November 2014

Resolution number HW/2014/179 MOVED by Chairperson DA Collings, seconded by Member SA Udy: That the Howick Local Board: a)      Receives the report entitled ‘Auckland Transport Update – November 2014’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South). b)      Approves the Burswood Business Area enhancements project (as shown at Attachment A) for construction, to be funded utilising $240,730 from the Local Board Transport Capital Fund towards the firm estimate of cost for the project of $344,730. CARRIED

18	Auckland Transport Quarterly Update to Local Boards For the quarter - 1 July to 30 September 2014
	Resolution number HW/2014/180 MOVED by Deputy Chairperson AJ White, seconded by Chairperson DA Collings: That the Howick Local Board: a)      Receives the Auckland Transport Quarterly Report. CARRIED

Secretarial Note:  Items 17 and 18 were taken prior to Item 15.

19	Aquatic and Recreation Facilities Revised Capex Work Programme 2014/15
	Resolution number HW/2014/181 MOVED by Chairperson DA Collings, seconded by Member SA Udy: That the Howick Local Board: a)      approves the revised 2015 aquatic and recreation facility building renewal capital work schedule. b)      approves Auckland Council Officers have delegated authority to manage the projects within the funding budget indicated in the list. CARRIED

20	Movies in Parks 2014/2015
	Resolution number HW/2014/182 MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard: That the Howick Local Board: a)      agrees to host one of the Movies in Parks events. b)      contributes $6,250 for one event to be held at Lloyd Elsmore Park, Howick on Saturday 14 February 2015, screening the movie Frozen. CARRIED

21

Draft Community Facilities Network Plan

Resolution number HW/2014/183 MOVED by Member L Schwaner, seconded by Chairperson DA Collings: That the Howick Local Board: a) supports the proposed approach outlined in the draft Community Facilities Network Plan and the inclusion of libraries into the scope. b) notes the revised timeframes to include libraries in the Community Facilities Network Plan, and that further engagement with local boards will be undertaken to deliver the plan. c) recommends that the Community Facilities Network Plan be a tool to enable and enhance relevant local board plan initiatives, and support the implementation of the Auckland Plan and related strategic action plans to deliver positive community outcomes. d) supports the proposed strategic framework, common purpose and outcomes in the draft Community Facilities Network Plan. e) supports all the objectives outlined in section 3 of the draft Community Facilities Network Plan, particularly the fourth objective to leverage and support partnerships, where there is a need for more access to facilities not owned by council e.g. school swimming pools. f) requests the profit from the successful operation of facilities should be put back into the facility. g) supports the aspiration for multi-use facilities and focus on a needs based approach as part of the provision framework in section 4, e.g. multi-use community facility, library & aquatic centre at Flat Bush. h) supports the proposed actions in the plan and considers that actions 9 and 26 should be linked as both are impacted by the Auckland Manukau Eastern Transport Initiative (AMETI) and share catchments. i) supports the overall implementation approach proposed in the plan but there is a need to ensure that the budget is confirmed for current and future projects including a contingency plan. j) supports a clinical approach to the prioritisation criteria in order to deliver effective outcomes for its communities. k) requests that a local review of its community facilities be undertaken urgently for its area as identified in the 2014 Howick Local Board Plan to address specific local issues, notwithstanding the draft Community Facilities Network Plan which addresses the regional aspiration. CARRIED

22	Significance and Engagement Policy
	Resolution number HW/2014/184 MOVED by Chairperson DA Collings, seconded by Member KL Bungard: That the Howick Local Board: a)      endorses the principle-led approach taken in the draft Auckland Council Significance and Engagement Policy. CARRIED

23	Reports Requested and Issues Raised 2013 -2016
	Resolution number HW/2014/185 MOVED by Chairperson DA Collings, seconded by Member RD Wichman: That the Howick Local Board: a)      Receives the Reports Requested and Issues Raised 2013 – 2016 schedule. CARRIED

24	Workshop Notes
	Resolution number HW/2014/186 MOVED by Deputy Chairperson AJ White, seconded by Chairperson DA Collings: That the Howick Local Board: a)      Receives the workshop notes for workshops held on 2^nd, 9^th, 16^th and 23^rd October 2014. CARRIED

25        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

C1	Council Controlled Organisation Review, Progress Report to Local Boards
	The tabled document will be filed with a hard copy of the Minutes and a copy will be available on the Auckland Council website.  A copy of the report on the confidential agenda will be attached to the Minutes and available on the Auckland Council website.
	Resolution number HW/2014/187 MOVED by Chairperson DA Collings, seconded by Member SA Udy: That the Howick Local Board: a)      agrees its informal feedback submitted on 7^th November 2014 in the tabled document and attached to these minutes. CARRIED
	Attachments a     CCO Review Howick Local Board Feedback b     Report on CCO Review
	Secretarial Note:  This item and its report  is no longer required to be under Confidential.

26        Procedural motion to exclude the public

MOVED by Chairperson DA Collings, seconded by Member L Schwaner:  

That the Howick Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C2       Special Housing Areas: Tranche 4 Deferred

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment where the making available of the information would be likely to damage the public interest. In particular, the report/presentation contains information which, if released, would potentially prejudice or disadvantage commercial activities.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

The Motion was                                                                                                                      LOST

Resolution number HW/2014/188

MOVED by Deputy Chairperson AJ White, seconded by Member L Schwaner:

That the Howick Local Board:

a)         agrees that pursuant to Standing Order 3.10.16 new information was received and the previous resolution be revoked.

CARRIED

Resolution number HW/2014/189

MOVED by Chairperson DA Collings, seconded by Member L Schwaner:

That the Howick Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C2       Special Housing Areas: Tranche 4 Deferred

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment where the making available of the information would be likely to damage the public interest. In particular, the report/presentation contains information which, if released, would potentially prejudice or disadvantage commercial activities.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

Secretarial Note:  Pursuant to Standing Order 3.15.5 Member JR Donald requested that his dissenting vote be recorded.

8pm public was excluded

8.31 pm public was readmitted

RESTATEMENTS

C2	Special Housing Areas: Tranche 4 Deferred
	Resolution number HW/2014/190 MOVED by Member L Schwaner, seconded by Member SA Udy: That the Howick Local Board: a)         agrees that the above decision and report not be restated in the open minutes. CARRIED

8.32 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................