Minutes of Kaipātiki Local Board

Kaipātiki Local Board

12 November 2014

1 Welcome

2 Apologies

Resolution number KT/2014/216

MOVED by Member G Gillon, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) accept the apology from Member John Gillon for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2014/217

MOVED by Member L Waugh, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 8 October 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 8 October 2014
	The open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday, 8 October 2014 are attached at Item 12 of the agenda, and were confirmed under item 4 of the agenda.

13	Monthly Local Board Services Report - October 2014
	Sarah Broad, Senior Local Board Advisor, Adi James, Parks Advisor, Sarah Jones, Project Manager and Kris MacPherson, Project Manager, were in attendance to speak to the report. Four documents entitled ‘Birkenhead War Memorial Toilets’, ‘Birkenhead War Memorial Park Public Convenience: Options and Costs’, ‘Marlborough Park Play Equipment’, and ‘Kaipātiki Local Board Feedback - Onewa Road T3 Lane’ were tabled. A copy of the tabled documents has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.
	Secretarial Note: a) and b) were voted on prior to and separate from c), d) and e).
	Resolution number KT/2014/218 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) defer decision-making of the implementation of the three pieces of play equipment at Marlborough Park detailed in Attachment A, pending the investigation of the Youth Facility which will be presented to the board in December. b) provide the following feedback on the Auckland Transport Onewa Road T3 Lane project, specifically on the consultation approach and on some specific details relating to the project itself: Consultation approach i. The board request that Auckland Transport (AT) actively communicates the status of the project, both via the proposed information letter to the full catchment of residents and businesses, as well as via press coverage or preferably a press advertisement. ii. The board has some specific suggested changes to the information letter (attached). In summary the board supports clear communication which provides information on proposed timelines for the project and follows up on the original consultation. iii. The board support distributing the information letter (for the full catchment of residents and businesses on the project in general) and the consultation letter (for directly affected residents and businesses on the extension of the dual lane) at the same time and cross referencing/linking between the two letters where appropriate. iv. The board request receiving a final copy of the information and consultation materials prior to distribution to ensure minor errors in maps have been resolved and the wording of the letters reflects the feedback provided. Project specific feedback v. The board overall support the Onewa Road T3 lane (and extension) project but have some specific concerns in relation to parts of the scheme. vi. This is the first opportunity for the board to provide this level of feedback given that the previous design concepts presented to the board at earlier workshops were not finalised and differ in some respects to those designs which have most recently been presented to the board. vii. The board note that there is a disconnect between this project and the proposed Northcote Safe Cycle Route project, particularly in relation to cycle connectivity. The board request that if this cannot be dealt with as part of the Onewa Road T3 lane project due to time constraints that this is addressed as part of the Northcote Safe Cycle Route project. viii. The board remain concerned about the impact of the loss of early evening parking for the businesses located immediately to the east of Seaview Avenue and immediately to the east of Wernham Place. ix. The impact on these businesses has been an ongoing concern of both the previous Birkenhead Northcote Community Board and the previous and current Kaipātiki Local Board. In response to this concern, and concerns raised by the affected businesses, Auckland Transport has previously undertaken to provide reasonable mitigation for the loss of parking. The board understand that there remains an expectation from the businesses that this reasonable mitigation is delivered and is of the opinion that the proposed solution is not appropriate. x. The board therefore request that the proposed solution of providing 15 minute parking on the western side of Seaview Avenue and Wernham Place is revisited xi. The board understand that providing indented or angle parking will create an additional cost for the project, whilst moving the parking to the eastern side of those side roads may be at a greater distance from the businesses. The board would like to better understand the consideration given to these alternatives (in particular the option to utilise the existing berm for indented or angle parking), the associated costs for these solutions and the overall justification for the approach taken given the importance of early evening parking to the economic viability of these businesses xii. The board note that they do not see any additional costs associated with a more appropriate solution as being appropriately met by the Local Board Capital Discretionary Fund. xiii. The board note that the information (including the final designs) were provided to the board on the day of the workshop at which this topic was discussed (22 October 2014) despite requests from staff that information is provided five working days in advance of the workshop. Providing information of this nature ‘on the day’ is not acceptable and does not provide the board with the opportunity to review the information in detail to enable considered and constructive queries and discussion with Auckland Transport. CARRIED
	Secretarial Note: Pursuant to Standing Order 3.15.5 Member Grant Gillon requested that his dissenting vote against resolution b) above be recorded.
	Member John Gillon entered the meeting at 9.13am.
	Resolution number KT/2014/219 MOVED by Chairperson K McIntyre, seconded by Member D Grant: c) receive the tabled documents entitled ‘Birkenhead War Memorial Toilets’ and ‘Birkenhead War Memorial Park Public Convenience: Options and Costs’ d) approve option three (fully re-model existing toilet) for the Birkenhead War Memorial Park Public Convenience Project, noting that the approved budget for the project is $250,000 and that the estimated cost for option three is $177,000. e) instruct officers that any savings achieved through completion of option three as referenced in resolution d) above, be earmarked for additional enhancements to the playground and surrounding area within Birkenhead War Memorial Park (estimated to be $73,000). CARRIED
	Attachments a Birkenhead War Memorial Toilets b Birkenhead War Memorial Park Public Convenience: Options and Costs c Marlborough Park Play Equipment d Kaipātiki Local Board Feedback - Onewa Road T3 Lane

New community lease, The Norman King Building, 2 Norman King Square, Northcote

Maureen Buchanan, Community Lease Advisor, and Carol Ryan, Raeburn House Manager, were in attendance to speak to the report.

Resolution number KT/2014/220

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) approve the surrender of the existing lease held by North Shore Community Health Voice Incorporated (Raeburn House) for the office on the western wing of the first floor of the Norman King Building effective from 31 December 2014.

b) grant a new lease of the entire first floor premises at the Norman King Building to North Shore Community Health Voice Incorporated on the following terms and conditions;

i. Term – five years with one right of renewal for five years from 1 January 2015.

ii. Rent - $1.00 per annum plus GST.

iii. Operational charge $25/m² per annum plus GST.

iv. All other terms and conditions in accordance with Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Auckland Transport Update on Issues Raised in October 2014 for the Kaipātiki Local Board

Marilyn Nicholls, Elected Member Relationship Manager, was in attendance to speak to the report.

MOVED by Member R Hills, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) request that Auckland Transport progress the following projects using the Auckland Transport Local Board Discretionary Capital Fund:

i. enhancement at Moore Street and Monarch Park Entrance in collaboration with parks – estimated cost $135,000

ii. Wairau Valley to Tristram Avenue shared path (as a link into the Croftfield Lane stormwater development) – estimated cost $300,000

iii. concept design for improvements to Birkdale Road shops street environment – estimated cost $7,000.

iv. concept design for walking and cycleway between Birkenhead Town Centre and Glenfield Town Centre (Birkenhead Avenue to 450 Glenfield Road) – estimated cost $45,000, and authorise transport portfolio holders to approve any increase in cost/scope and report back to the board.

v. concept design for walking and cycleway between the Beach Haven Ferry and Glenfield Town Centre, primarily along Kaipātiki Road – estimated cost $25,000.

b) request that Auckland Transport put the following projects on hold:

i. all Queen Street treatments pending the outcome of the further work underway on the Northcote Safe Cycle Route.

ii. Hinemoa Street proposals – pending the development of the new bus network and any implications this or other modifications to the route may have for Hinemoa Street.

iii. Sylvan Avenue traffic calming – noting that traffic speeds will be monitored following the recent minor works undertaken by AT. The board may revisit this project dependent on the effect of the recent improvements and note that the Chair will write to the police to request enhanced traffic enforcement monitoring in this locality.

iv. Raleigh Road walking and cycleway – noting that this may be a more appropriate project to progress once the Northcote Safe Cycle Route has been developed and pending the development of the new bus network which may have implications for this route.

v. Northern Motorway walking and cycleway – noting that the NZTA are planning to develop a cycleway between Esmonde Road and Constellation Drive in 2019/2020. The board note that its preference would be for any walking and cycleway along the Northern Motorway corridor to be located on the Western side, and request further information on the potential effect of the project on Smiths Bush.

c) confirm that the following project will not proceed:

i. Park Hill/Berne Place/Roseberry Avenue – noting that the cost estimate for a small scale scheme is $110,000 and a whole route scheme is $180,000. The board note that AT has assessed that there is no evidence to support the development of such a scheme and given the significant cost involved do not view this as a priority at this time. The board note that the letter referenced at b(iii) will also include this location.

ii. painted refuges at Rangatira Road Shops – estimated cost $60,000.

d) request that the Warehouse Way parking project is re-scoped to include a clearway (Monday-Friday 9am-5pm) to replace the current no-stopping lines. This scheme would achieve the outcome of parking availability at weekends and could be reviewed until such time as there is increased demand on this route (following development of any walking and cycling routes in this area).

e) request that AT scope a project to mitigate parking for the businesses located to the east of Seaview Avenue and Wernham Place off Onewa Road, which includes the implementation of the Onewa Road Westbound T3 lane and the associated loss of parking. This project should consider appropriate angle or indented parking at both locations.

f) request that AT extend the scope of the 450 Glenfield Road planting project to include any other streetscape improvements to Glenfield Road and Bentley Avenue (within Glenfield Town Centre) including planting and street furniture where appropriate and within budget.

MOVED by Member J Gillon, seconded by Member L Pigg:

Member John Gillon proposed an amendment by way of replacement.

b) request that Auckland Transport put the following projects on hold:

v. Northern Motorway walking and cycleway – noting that the NZTA are planning to develop a cycleway between Esmonde Road and Constellation Drive in 2019/2020. The board note that its preference would be for any walking and cycleway along the Northern Motorway corridor to be located on the Western side, and request that no reserve including Smiths Bush Scenic Reserve is encroached upon as part of any cycleway development.

A division was called for, voting on which was as follows:

For

Member G Gillon

Member J Gillon

Member L Pigg

Against

Member D Grant

Deputy Chairperson A Hartley

Member R Hills

Chairperson K McIntyre

Member L Waugh

Abstained

The division was declared lost by 3 votes to 5. LOST

The Chairperson put the substantive motion.

Resolution number KT/2014/221

MOVED by Member R Hills, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) request that Auckland Transport progress the following projects using the Auckland Transport Local Board Discretionary Capital Fund:

i. enhancement at Moore Street and Monarch Park Entrance in collaboration with parks – estimated cost $135,000

ii. Wairau Valley to Tristram Avenue shared path (as a link into the Croftfield Lane stormwater development) – estimated cost $300,000

iii. concept design for improvements to Birkdale Road shops street environment – estimated cost $7,000.

iv. concept design for walking and cycleway between Birkenhead Town Centre and Glenfield Town Centre (Birkenhead Avenue to 450 Glenfield Road) – estimated cost $45,000, and authorise transport portfolio holders to approve any increase in cost/scope and report back to the board.

v. concept design for walking and cycleway between the Beach Haven Ferry and Glenfield Town Centre, primarily along Kaipātiki Road – estimated cost $25,000.

b) request that Auckland Transport put the following projects on hold:

i. all Queen Street treatments pending the outcome of the further work underway on the Northcote Safe Cycle Route.

ii. Hinemoa Street proposals – pending the development of the new bus network and any implications this or other modifications to the route may have for Hinemoa Street.

c) confirm that the following projects will not proceed:

ii. painted refuges at Rangatira Road Shops – estimated cost $60,000.

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5 Members Lorene Pigg, John Gillon and Grant Gillon, requested that their dissenting vote be recorded against resolutions b(iii) and c(i) above.

Auckland Transport Quarterly Update to Local Boards

Marilyn Nicholls, Elected Member Relationship Manager, was in attendance to speak to the report.

MOVED by Member R Hills, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) provide the following feedback to Auckland Transport on the prioritisation of their forward capital programme following the cluster workshop session on 4 November, noting that this feedback may be updated following the board’s workshop with AT scheduled for 19 November:

i. AT’s prioritisation model should weight public transport as a priority. The board note that it is not yet known what capital projects may be required to deliver on the new public transport network for the Kaipātiki area but will advocate once this is developed for the appropriate infrastructure to be put in place to enable the network to deliver the intended benefits.

ii. the development of a ferry terminal and associated ferry service at Island Bay should be included as a project for prioritisation.

iii. the upgrade of transport infrastructure at Birkenhead Town Centre and Glenfield Town Centre as the higher priority should be included as projects for prioritisation. These projects were previously in the long term plan and were pushed out as part of AT’s 2012-2022 RLTP. These projects remain priorities for the board.

iv. the upgrade of Chivalry Road/Sunnybrae Road should be included as a project for prioritisation.

v. the Northcote Safe Cycle Route should be included as a project (although the board note that this is already in the planning stages),

vi. further investigation is required to connect to the Northcote Safe Cycle Route through the Onewa / Lake Road / Queen Street intersection and to connect to the shared cycleway on the westbound T3 lane on Onewa Road.

vii. the Birkenhead – Glenfield cycleway should be included as a project for prioritisation.

viii. the projects listed in the prioritisation model as ‘regional’ need to be detailed further to indicate specific locations.

ix. an improved understanding of maintenance and renewal work to be undertaken in the Kaipātiki area is requested as a means to better understanding the potential priorities for capital development. The board note that it perceives the quality of maintenance in the Kaipātiki area (particularly paving) as historically not being delivered to the same standard as elsewhere on the North Shore.

b) request an update on progress on securing the site for the additional bus shelter on Glenfield Road.

Secretarial Note: The meeting was adjourned at 11.00am and reconvened at 11.18am.

MOVED by Member J Gillon, seconded by Member L Pigg:

Member John Gillon proposed an amendment by way of addition.

c) limit support for the City Rail Link to the enabling works, due to the proposed detrimental impacts on the Kaipatiki Community caused by:

i. the negative flow-on ramifications on local board budgets, projects and front-line services,

ii. the proposed imposition of motorway tolls to pay for transport projects left unfunded.

d) note that the board’s position could be revisited once the board has received clear details of the actual impacts the City Rail Link has on the Kaipatiki Local Board area in the future, including any opportunity costs that may arise which could have an impact on projects and services delivered locally.

A division was called for, voting on which was as follows:

For

Member G Gillon

Member J Gillon

Member D Grant

Chairperson K McIntyre

Member L Pigg

Against

Deputy Chairperson A Hartley

Member R Hills

Member L Waugh

Abstained

The division was declared carried by 5 votes to 3. carried

Resolution number KT/2014/222

MOVED by Member G Gillon, seconded by Member L Pigg:

Member Grant Gillon moved an amendment by way of addition.

e) request that the matters and information referred to in resolution d) above, be formally reported to the board as part of a formal board meeting open to the public.

CARRIED

The Chairperson put the substantive motion.

Resolution number KT/2014/223

MOVED by Chairperson K McIntyre, seconded by Member J Gillon:

That the Kaipātiki Local Board:

ii. the development of a ferry terminal and associated ferry service at Island Bay should be included as a project for prioritisation.

iii. the upgrade of transport infrastructure at Birkenhead Town Centre and Glenfield Town Centre as the higher priority should be included as projects for prioritisation. These projects were previously in the long term plan and were pushed out as part of AT’s 2012-2022 RLTP. These projects remain priorities for the board.

iv. the upgrade of Chivalry Road/Sunnybrae Road should be included as a project for prioritisation.

v. the Northcote Safe Cycle Route should be included as a project (although the board note that this is already in the planning stages),

vi. further investigation is required to connect to the Northcote Safe Cycle Route through the Onewa / Lake Road / Queen Street intersection and to connect to the shared cycleway on the westbound T3 lane on Onewa Road.

vii. the Birkenhead – Glenfield cycleway should be included as a project for prioritisation.

viii. the projects listed in the prioritisation model as ‘regional’ need to be detailed further to indicate specific locations.

ix. an improved understanding of maintenance and renewal work to be undertaken in the Kaipātiki area is requested as a means to better understanding the potential priorities for capital development. The board note that it perceives the quality of maintenance in the Kaipātiki area (particularly paving) as historically not being delivered to the same standard as elsewhere on the North Shore.

b) request an update on progress on securing the site for the additional bus shelter on Glenfield Road.

c) limit support for the City Rail Link to the enabling works, due to the proposed detrimental impacts on the Kaipatiki Community caused by:

i. the negative flow-on ramifications on local board budgets, projects and front-line services,

ii. the proposed imposition of motorway tolls to pay for transport projects left unfunded.

e) request the matters and information referred to in resolution d) above, be formally reported to the board as part of a formal board meeting open to the public.

CARRIED

17	Council Controlled Organisation Review, Progress Report to Local Boards
	A copy of Attachment A has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number KT/2014/224 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: a) confirm the feedback in Attachment A on the Council Controlled Organisation Review. CARRIED
	Attachments a Council Controlled Organisation Review, Progress Report to Local Boards - Attachment A

Significance and Engagement Policy

Resolution number KT/2014/225

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) overall support the draft Significance and Engagement Policy and provide the following specific feedback:

b) support the overall intent of the policy in that it enables a flexible approach to engagement. The board has been working in this way for a number of years and therefore support the use of methodologies and approaches which reach out to our communities and build ongoing relationships.

c) support the definition of strategic assets as outlined and listed in the draft policy.

d) note that in delivering the engagement principles at 4.1 of the draft policy that:

i. Auckland Council should be mindful of not over-consulting with our communities. Consultation should always be targeted, purposeful and of value and not duplicate previous consultation undertaken. Every effort should be made to ensure that feedback gathered from previous consultations is shared and utilized rather than repeating or duplicating consultation exercises or topics.

ii. the feedback loop should always be closed with our communities. The board believe that communities should understand how their feedback has been used and what will happen next for true meaningful engagement to take place.

iii. the definition of ‘communities’ is beginning to change from geographically based communities to also include wider communities of interest. Understanding this diversity of communities is key to enabling effective engagement.

iv. use of technology should be maximised to make ‘getting involved’ accessible and engaging, but not at the expense of replacing traditional methods of engagement such as face to face meetings, letter box drops etc.

CARRIED

Draft Community Facilities Network Plan

Resolution number KT/2014/226

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) delegate providing feedback on the Draft Community Facilities Network Plan to a working party of Chairperson Kay McIntyre, Deputy Chairperson Ann Hartley, Member Danielle Grant and Member Lorene Pigg by the deadline of 28 November.

b) note proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.

CARRIED

Generic Reports received for information - October 2014

Resolution number KT/2014/227

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) receive the Generic Reports received for information – October 2014 report. The report references:

· Auckland Unitary Plan Independent Hearings Panel - Update on progress from the Auckland Unitary Plan Committee.

CARRIED

Secretarial Note: Item 21 was taken after item 24.

Governing Body Members' Update

Councillor Chris Darby and Councillor George Wood were in attendance to give a verbal update.

Resolution number KT/2014/228

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) receive the verbal updates from Cr Chris Darby and Cr George Wood.

CARRIED

Workshop Records - Kaipātiki Local Board Workshops, Wednesday, 15 October 2014 and Wednesday, 22 October 2014

Resolution number KT/2014/229

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receive the records for the Kaipātiki Local Board Workshops held on Wednesday, 15 October 2014 and Wednesday, 22 October 2014.

CARRIED

Record of Kaipatiki Local Board Portfolio Briefings held in October 2014

Resolution number KT/2014/230

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) receive the record of Kaipātiki Local Board Portfolio Briefings held in October 2014.

CARRIED

Members' Reports

Resolution number KT/2014/231

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) receive the verbal update from Member John Gillon regarding the confusion over access to houses at the end of Kauri Road.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.19 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon	[from 9.13am, item 13]
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh

Councillors	Cr Chris Darby	[from 9.25am, item 13; until 12.12pm, item 22]
	Cr George Wood	[from 10.28am, item 16; until 12.12pm, item 22]