Agenda of Māngere-ŌtāhuhuLocal Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 15 October 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests to speak had been received.

8.1 Deputation - Respect our Community Campaign (ROCC)

Purpose

Emily Worman, Jasmine Kovach and members from the Respect our Community Campaign, would like to talk to the local board regarding the intersection plans for SH20A and Kirkbride Road in Māngere.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Emily Worman, Jasmine Kovach and members from the Respect our Community Campaign for their attendance and presentation.

8.2 Deputation - The Peace Foundation - Auckland City of Peace

Purpose

Raewyn Bhana, Peace Foundation Vice President, would like to update the local board on the Auckland City for Peace initiatives and how the local board and community can be actively engaged.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Raewyn Bhana for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Sir Douglas Bader Intermediate School

Purpose

1. Ian Tagg, Deputy Principal, and school councillors would like to present to the local board their findings on the rubbish problem outside their school and seek consideration of installing permanent rubbish bins outside the school.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Ian Tagg and school councillors for their attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Māngere-Ōtāhuhu Local Board

19 November 2014

2014/2015 Proposed Environment Work Programme

File No.: CP2014/23564

Purpose

1. To agree the work programme for the Māngere-Ōtāhuhu Local Board (the board) budget line for Environmental Initiatives, including Manukau Harbour.

Executive summary

2. The board has allocated $132,340 in its 2014/2015 Local Board Agreement (LBA) for Environmental Initiatives, including Manukau Harbour. At its August 2014 meeting, the board agreed to fund its share (to the value of $8,500) of the Manukau Harbour Forum work programme costs from its Environmental Initiatives budget (resolution number MO/2014/178).

3. This report proposes a work programme for the remaining $123,840 of that budget.

Recommendations

That the Māngere-Ōtāhuhu Local Board:

a) Receive the 2014/2015 Proposed Environment Work Programme report.

b) Notes that the board’s contribution of $8,500 to the Manukau Harbour Forum work programme will be funded from the Environmental Initiatives, including Manukau Harbour budget line.

c) Agrees to fund the following projects from its 2014/2015 Environmental Initiatives, including Manukau Harbour budget line.

Project	Cost
Phase Two Industry Pollution Prevention Project	$24,000
Water Sensitive Design, including kaitiakitanga projects	$20,000
Wai Care	$35,000
Pukaki Crater Restoration	$20,000
Otuataua Stonefields – Māwhai Protection	$15,000
Otuataua Stonefields – Pest Control	$8,500
Total	$122,500

Comments

4. The board has allocated $132,340 in its 2014/2015 LBA to Environmental Initiatives, including Manukau Harbour. At its August 2014 meeting, the board agreed to fund its share (to the value of $8,500) of the Manukau Harbour Forum work programme costs from this budget line (resolution number MO/2014/178). This leaves a total of $123,840 of the Environmental Initiatives budget unallocated.

5. In previous years, the Environmental Initiatives budget has been known as the joint Manukau Harbour restoration initiatives budget. The change in budget name this financial year provides greater scope in developing a proposed environment work programme, while retaining a focus on projects that improve the Manukau Harbour.

6. Table 1 below provides an overview of recommended projects supporting the remaining Environmental Initiatives budget line.

Project	Objective	Cost
Phase Two Industry Pollution Prevention Programme	· To undertake a further pollution prevention programme in the Airport Oaks area, focusing on spill response training and to follow up sites visited as part of stage one.	$24,000
Water Sensitive Design, including Kaitiakitanga Projects	· To install water sensitive design features at Te Puea Marae.	$20,000
Wai Care	· To undertake riparian restoration along the Harania Creek · To engage schools and young people in caring for their local streams · To monitor streams for e.coli and hydrocarbons	$35,000
Otuataua Stonefields – Māwhai Protection	· To enable fencing of this threatened plant and to support the establishment of new populations	$15,000
Otuataua Stonefields – Pest Control	· To undertake a review of the current pest animal management plan, and to implement any required changes.	$8,500
Pukaki Crater Restoration	· To undertake restoration, particularly weed control.	$20,000
	Total	$122,500

Table 1: Proposed Environment Work Programme

7. Paragraphs 8 to 28 below provide further information on the proposed projects to be funded from the board’s environmental initiatives budget line.

Phase 2 Industry Pollution Prevention Programme ($24,000)

8. As part of its 2013/2014 environment work programme, the board funded an initial pollution prevention blitz targeting businesses in the Airport Oaks area. This programme was particularly successful in providing businesses with advice and information on how to manage their sites to prevent spills. The board has requested that Phase 2 of the Industry Pollution Prevention Programme (IPPP) move beyond passive advice to provide more tangible training opportunities for businesses in the Oruarangi Awa catchment.

9. As such, the proposed phase 2 IPPP has been designed to include the following elements:

· partnering with insurance companies and the body representing the customs and freightforwarding industry ;

· revisiting and pursue solutions to 43 unresolved issues from phase 1;

· development of Oruarangi-tailored spill training material;

· development of template spill response procedure;

· delivery of spill training and set up spill procedure at 20 sites; and

· subsidies for drain blocking technology for rapid spill response at up to 15 sites.

10. A more detailed project plan is appended as Attachment A.

11. During the phase one IPPP, some businesses expressed interest in learning more about the cultural significance of the Oruarangi to local iwi. It is anticipated that regional funding will be available to support the costs of this part of the phase 2 IPPP.

Water Sensitive Design ($20,000)

12. Water sensitive design initiatives aim to educate householders and business about the impact of stormwater from residential and industrial properties on receiving environments, such as the Mangere Inlet. Water sensitive design is a development approach that utilises natural systems and processes for the onsite management of erosion and stormwater.

13. Water sensitive design projects seek to retro-fit homes, community facilities or other buildings to incorporate low impact design features which are aimed at managing the impact of stormwater on-site.

14. Examples of installed devices could include disconnected downpipes (to increase bioretention of stormwater on site), rain collection tanks (to encourage reuse of rainwater and provide a reduction in runoff) or rain gardens, permeable paving or swales (for onsite water quality treatment or reduced stormwater flow from impervious surfaces like roof tops, driveways or walkways).

15. Although water quality issues are a greater risk from industrial and commercial sources than from residential, the growth planned for Māngere-Ōtāhuhu still warrants a focus on residential stormwater management initiatives, be it as a secondary or complimentary measure to projects targeting industrial or commercial activities.

16. The Maungakiekie-Tāmaki Local Board funded a household-based water sensitive design pilot in their local board area during the 2013/2014 financial year. However, it is recommended that a marae based pilot project be trialed in the Māngere-Ōtāhuhu Local Board area in order to increase visibility of the project beyond individual homes.

17. It is recommended that the board allocate $20,000 to Te Puea Marae to support the incorporation of water sensitive design features into the marae’s renovation process. It has been suggested that a combination of treatment and harvest or reuse devices (which feed into their developing rongoa garden area) would be appropriate for the marae.

Wai Care ($35,000)

18. The board has funded Wai Care to deliver community-based restoration projects along the Tararata and Harania Creeks for the past two financial years. This Wai Care programme has enabled young people to be involved in their community through weeding and planting along local streams.

19. It is recommended that the board continue to fund a Wai Care programme in the board area focusing on continuing restoration work along the Harania Creek, and engaging with schools and young people in learning about, and caring for, their local waterways. As Watercare are planning to undertake physical works in Blackbridge Reserve during 2014/2015, it is not proposed to undertake riparian restoration along the Tararata Stream in Blackbridge Reserve this financial year.

20. Water quality monitoring is undertaken as part of most Wai Care programmes. However, in 2014/2015 it is proposed that this monitoring also include testing for e.coli and hydrocarbons in up to four streams. This additional monitoring costs up to $5,000.

21. Regional funding also supports Wai Care activity in the board area.

Otuataua Stonefields – Māwhai and lava forest protection through fencing ($15,000)

22. Māwhai (Sicyos australis) is a threatened plant in the Auckland region. One of the few places it is known to be present is the Otuataua Stonefields Historic Reserve. The proposal is to expand the existing enclosure to support a much larger population.

23. Lava forest is a regionally rare ecosystem type in Auckland. Two fragments of lava forest exist within the Otuataua Stonefields, which constitutes a large proportion of the remaining lava forest in Auckland. At present the southern fragment is not securely fenced, and can be accessed by grazing stock periodically. The proposal is to fence this southern patch of lava forest to protect it from stock browse. Fencing of this site could also create additional habitat for the māwhai plant.

Otuataua Stonefields – Pest Control ($8,500)

24. The Otuataua Stonefields were identified as restoration priority in the Local Parks prioritisation report^{^[1]} due to the presence of threatened species and ecosystems. To further enhance and protect the natural heritage values, a review of the current animal pest control regime is recommended. It is proposed that the review is part-funded at a cost of $3,500 which will be supplemented by technical expertise from Environmental Services staff.

25. Subject to the outcome of the above pest animal control review, it is recommended that the current pest animal management programme be expanded. Increased pest control will provide a more intensive, targeted approach to enhancing habitats and protecting indigenous fauna and flora at the site. The additional pest control will cost $5,000. This work would require ongoing funding.

Pukaki Crater ($20,000)

26. It is recommended that the board allocate funding of up to $20,000 to commence restoration work on the Pukaki Crater. Restoration will include some weed control and planting, as well as fencing around the base of the crater to protect new plantings from stock incursion.

27. Control of weeds will be mainly through the application of chemical herbicides. However, some weeds will be controlled via a cut and paste method so that roots will remain in place to mitigate erosion while new planting is established.

Regional and Multi-Board Projects

28. The Manukau Harbour Forum (MHF) was re-established on 24 February 2014, with representatives from the nine local boards bordering the Manukau Harbour. The MHF adopted a proposed work programme for 2013 to 2015 at their July 2014 meeting, with member boards asked to provide funding of $8,500 for the first year of the work programme at their August 2014 meetings. At the time of writing, one board had yet to agree funding for the work programme.

29. The work programme consists of the following programmes.

1.1 Communications plan for the forum

1.4 Manukau Harbour Flagship Programme

2.2.2 Annual Manukau Harbour research hui

2.2.3 Six month targeted symposiums

30. The Infrastructure and Environmental Services (I&ES) department continues to support the MHF through coordination of the work programme, and technical advice where required.

31. The Stormwater unit within I&ES are currently undertaking consultation on the network discharge consent for the Manukau Harbour. This consent will set the rules as to the management of discharges from the stormwater network into the Manukau Harbour, and as such will inform the prioritisation of regional funding for future capital projects.

32. A report on the network discharge consent was presented to the board at its September 2014 meeting. A summary of feedback from all local boards on the NDC will be provided to the board when available.

Waste Minimisation

33. Council has a contract with the Mangere East Family Services Centre to employ two part-time facilitators to engage with Mangere and Otahuhu residents and communities in getting prepared for the new waste changes. They have been engaged in facilitating awareness raising sessions and upskilling local residents as waste champions.

34. A very successful skill share session was held at Papatuanuku Marae in July where waste champions from across the south shared their passion and enthusiasm for waste minimisation. Nine residents from Mangere were also trained to work alongside Council’s Waste Wise Advisors on a door knocking campaign in Mangere as part of the Recycle Right Campaign.

35. In Mangere Bridge, Council has a contract with Friends of Ambury Farm, through the Residents and Ratepayers Association. The group has been holding wastewise workshops, preserving workshops and composting workshops. They have set up a soft plastic collection at the Sunday market where the plastic is collected and recycled by a group called Rematerialise.

Consideration

Local board views and implications

36. In acknowledging the need to improve the quality of the Manukau Harbour and environs, the Board included a budget line for Environmental Initiatives, including Manukau Harbour in its 2014/2015 LBA. This key initiative aligns with the board’s vision statement of ‘We value protecting our heritage and natural environments’ included in its Local Board Plan.

37. The draft Māngere-Ōtāhuhu Local Board Plan also includes reference to the importance of protecting the natural environment. The draft plan also notes the board’s interest in promoting waste minimisation projects in the community.

38. This proposed work programme has been developed in consultation with the board’s environment portfolio holders. A workshop with the board to discuss the draft work programme was held in October 2014.

Māori impact statement

39. In 2013/2014, the board funded a number of projects that recognised the role of iwi in environmental management. As noted in paragraph 17 above, it is recommended the board continue to support iwi and marae in Māngere-Ōtāhuhu to participate in the protection of the natural environment.

40. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

41. Environmental projects, particularly ecological restoration projects, often require ongoing funding. The board has not included specific funding for restoration projects beyond the 2014/2015 financial year. Local parks do not have flexibility within their current contracts to support ongoing maintenance of restored areas.

42. There are no other implementation issues arising from this report. Regular reporting on project implementation and milestones will be through the quarterly report from the Infrastructure and Environmental Services department, or as required.

Attachments

No.	Title	Page
a View	Phase 2 Industry Pollution Prevention Programme - Detailed Project Plan	17

Signatories

Authors

Emma Joyce – Relationship Advisor

Tessa Chilala – Environmental Programmes Advisor

Authorisers

Gael Ogilvie – Environmental Services Manager

Craig Mcilroy – Acting Infrastructure and Environmental Services Manager

Carol McKenzie-Rex – Relationship Manager

Māngere-Ōtāhuhu Local Board

19 November 2014

Grant of new community lease at Massey Homestead, 337R Massey Road, Mangere East

File No.: CP2014/24747

Purpose

1. This report seeks approval from the Mangere-Otahuhu Local Board of a preferred candidate for the community lease of the ground floor of Massey Homestead and to grant a new lease over the facility.

Executive summary

2. Massey Homestead is a historical two storey house that was the original family homestead in the area. It has four rooms on the ground floor available for lease, shared kitchen and bathrooms and four rooms on the first floor presently leased to Te Aho Tapu Trust, a counselling and support services provider. The ground floor rooms are suitable for office space and to run small programmes. The building has in the past been used as an Arts hub and there was discussion with council staff and local board members in 2013 about it being used for arts related work again, and for a group that will bring more visitors and vibrancy to the facility from the local community and surrounding area. A site plan of the available lease space is Attachment A.

3. Massey Homestead is located at 337R Massey Road, Mangere East upon land held in fee simple by Auckland Council as an unclassified recreation reserve and subject to the Reserves Act 1977. A community lease for this land would need to be publicly notified under this Act. There is currently no budget within council for public notification and we would ask the Local Board to consider covering the cost of this notice of approximately $500.00 to allow a lease approved to progress.

4. A community lease was granted to 167 Heritage Society for the ground floor of Massey Homestead from 1 October 2010 to 30 September 2013. Following the termination of the lease the vacancy was advertised in the Manukau Courier. The advertisement was also circulated through networks and the council website. Community groups registered on the community lease waiting list were also canvassed.

5. A total of six community groups applied or were considered from the waiting list. Subsequently three applications were withdrawn as the premises did not fully suit needs. Three groups were considered by council staff from community facilities and property operations for assessment against the following criteria:

· Eligibility, legal identity, primary purpose, open membership

· History and financial viability

· Best fit with the building configuration and size; extent and type of use; collaborative initiatives

· Alignment of programmes and services with the Local Board Plan and Auckland Plan

Each group gave a presentation to council staff and members of the Local Board in July 2014.

6. It is assessed that each of the groups would be a suitable tenant for the building and that each brings its own strengths and meets different needs. This report recommends that Tufuga: Creative Hand, Mind and Spirit Charitable Trust is the preferred candidate as they would fit well with the current users of the building, have an arts focus, are able to ensure use of the building by the wider community and have an identified need for a stable base. However each group would be suitable. It is recommended the Mangere-Otahuhu Local Board approves a new community lease for the ground floor of Massey Homestead for a period of five years with one further five-year right of renewal. A community outcomes plan would be negotiated with the lessee, approved by the local board community facilities portfolio holders and attached to the lease document.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approves a new community lease to Tufuga: Creative Hand, Mind and Spirit Charitable Trust to tenant the ground floor rooms of Massey Homestead, 337R Massey Road, Mangere on the following terms and conditions.

i) Term - 5 years commencing 19 February 2015 with one 5-year right of renewal

ii) Rent - $1.00 per annum plus GST if requested

iii) An operational charge for shared utilities based on the square metre measurement of the leased space

iv) A community outcomes plan to be approved by the Mangere-Otahuhu Local Board community facilities portfolio holders and attached as a schedule to the lease document

v) Other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012

b) approves the public notification of the new lease as required by the Reserves Act 1977 and that it will meet costs associated with the public notification. This is estimated at approximately $500.00 for the notice.

Comments

7. Following the expiry and subsequent termination of the community lease to 167 Heritage Society in late 2013 the lease vacancy for the ground floor at Massey Homestead, 337R Massey Road, Mangere East was advertised in the Manukau Courier, the council website and through networks. Applicants on the Auckland Council community lease waiting list were also canvassed. The facility was open for viewing by interested applicants.

8. Six community groups applied for a lease over the facility or were considered from the waiting list. Subsequently one group, Mangere Budgeting Service withdrew their application as they assessed the premises would not fully meet their growing needs. Two groups whose applications came from the waiting list, New Vision Trust and Niue Tau Matua, were withdrawn as they were looking for a hall or rooms suitable for children’s playgroups.

9. Three applications were considered by council staff from community facilities and property operations for assessment against the following criteria:

· Eligibility, legal identity, primary purpose, open membership

· History and financial viability

· Best fit with the building configuration and size; extent and type of community use, collaborative initiatives

· Need for the services provided in the area, services of complementary nature to those already in place

· Possibility of a return to an Arts focus, or a service that will bring more local people into the Homestead building and grounds

· Ability of the group to manage the rooms as community space able to be used by a wider range of people

· Alignment of programmes and services with the Local Board Plan and the Auckland Plan.

Each group gave a presentation to council staff and members of the Local Board in July 2014 to provide further assessment against the eligibility criteria.

10. The applicant groups:

1. Ohomairangi Trust

Ohomairangi Trust has been incorporated since 2000 and is registered as a charity. The Trust operates an early intervention service for children with special needs and their whanau. Their services include parent education, child advocacy, psychology, speech and language therapy, social work and whanau outreach. The key beneficiaries of their service are children and young people and their families and they work with a diverse range of cultures.

The Trust currently operates from premises in Manukau where they pay market rent, this is unstainable for a charity in the long term and their premises is on the market which gives them uncertainty. The Trust have been shortlisted, to the final two, for another Council premise in the past. The Trust employs full time and part time clinical, education, social work and support staff, many from the Mangere area and services families in the area.

If successful Ohomairangi Trust would use Massey Homestead as an office base for their activities, reception area, meeting place for their team and community networks, community based assessment centre and therapy space. They are also happy to work with other community groups to hire out space required for meetings and sessions and to have art, music, craft, therapy, language and cultural classes.

It is assessed that Ohomairangi Trust is a well organised community service provider that would have the capacity to fully utlilise the space and manage the use by other groups.

2. Tufuga: Creative Hands, Mind and Spirit Charitable Trust

Tufuga: Creative Hand, Mind and Spirit Charitable Trust has been incorporated since 2004. The Trust’s stated purpose is to enable social inclusion for people living with a mental illness to be able to express themselves using art. They provide art classes, art therapy, exhibitions and strive to create a sense of fellowship and belonging through art. The key beneficiaries of their service are adults living with a mental illness and they work with a diverse range of cultures.

To date the Trust have operated their programmes from community premises in Papatoetoe, Otara and Mangere they hire on a weekly basis. This is difficult as they cannot establish a firm location, find storage for their art equipment or build their programme to the extent they would like to. They are committed to finding a more permanent base and to increasing the reach of their programme to people in need.

If successful Tufuga Trust would use Massey Homestead as a base to run art classes and art therapy, an office area, exhibition space for recipients of the services to display their art, art space for resident artists, gallery, to create art in the gardens, for community events and poetry evenings. They are also happy to work with other community groups to hire out space required for meetings and classes.

It is assessed that Tufuga: Creative Hand, Mind and Spirit Charitable Trust provides a service in keeping with the art and community service focus for the homestead and is a group in need of a more permanent base.

3. Vaka Manu’kau Niue Community Trust

Vaka Manu’kau Niue Community Trust has been incorporated since 2002 and is registered as a charity. The Trust’s primary purpose is to co-ordinate activities and groups that promote Niuean culture, language, crafts, art, dance and theatre. They provide a community hub and direction and support for various community groups including the Ukufakina Maunakai-Mau womens craft group, Kila Kokonut Krew theatre group, Tau Fuata Niue cultural dance group and the Nuie Fine Arts Group. They interact with up to 150 members at a time with key beneficiaries being children, young people, adults and the elderly, working with not only Niuean people but other cultures.

The Trust currently operates groups from private homes and occasional hired community space. They are looking for a leased space from which they can run their groups and programmes and continue to build on their support of Niuean language, art and culture. In the future they wish to build a community and sporting hub in the area but premises are required now in order to continue and build their work.

If successful Vaka Manu’kau Niue Community Trust would use Massey Homestead as meeting space for youth and elders groups, handcraft classes (diverse cultures), exhibitions, carving and weaving workshops, performing arts training and performances (including outdoors). They are also happy to work with other community groups to hire out space required for meetings and sessions.

It is assessed that Vaka Manu’kau Niue Community Trust are experienced with co-ordinating an array of groups, are in need of a base for their work and would bring a local arts focus and vibrancy to the homestead.

11. Application assessments:

Weighting for Massey Homestead, 337R Massey Road, Mangere East
	Weight	Ohomairangi Trust	Tufuga Arts Trust	Vaka Manu’kau
Eligibility
Volunteer / non profit	5%	4%	5%	5%
Open membership / users	5%	5%	5%	5%
Group Details
History / establishment of group	5%	5%	5%	5%
Trust / Incorporated Society	5%	5%	5%	5%
Financial stability - accounts, funding	5%	5%	4%	3%
Ability to pay outgoings	5%	5%	4%	3%
Member / client sustainability	5%	5%	5%	5%
Best Fit
Suitability of space for group - building, size, configuration	5%	4%	5%	4%
Extent of usage	5%	5%	3%	5%
Ability to share / collaborate	5%	4%	5%	5%
Level of access by public / engagement	5%	5%	5%	5%
Ability to manage rooms for use by community / local area	5%	5%	5%	5%
Purpose:
Suitability of Programmes	5%	5%	5%	4%
Programmes complementary to those already in place	5%	5%	5%	4%
Programmes bring an arts focus	5%	2%	5%	5%
Programmes bring a community service focus	5%	5%	5%	5%
Alignment with Local Board Plan	10%	10%	10%	10%
Alignment with Auckland Plan	10%	10%	10%	10%
	100%	94%	96%	93%

12. Each group proposing to tenant the building has individual strengths in their favour that support their application. Ultimately the decision can be made on what is assessed as being the greatest need / benefit for the area.

13. Massey Homestead is a historical two storey house that was the original family homestead in the area. It has four rooms on the ground floor available for lease, shared kitchen and bathrooms and four rooms on the first floor that are presently leased to Te Aho Tapu Trust, a counselling and support services provider. Te Aho Tapu are pleased to work in conjunction with any successful group and it is of advantage to choose a group whose service is of a complementary nature to what is already provided.

14. The ground floor rooms at Massey Homestead are suitable for office space and to run small programmes. The building has in the past been used as an Arts hub and there was discussion with council staff and local board members in 2013 about it being used for arts related work again, and for a group that will bring more visitors and vibrancy to the facility from the local community and surrounding area. The local Business Association has also made submissions to Council in its desire to see the grounds and building used more by the local community.

15. Massey Homestead is located at 337R Massey Road, Mangere East upon land held in fee simple by Auckland Council as an unclassified recreation reserve and subject to the Reserves Act 1977. A new community lease for this land would need to be publicly notified under section 119 of the Act. This requires notification and a one month time period in which submissions on a proposed lease can be lodged.

16. Costs are incurred in a publicly notified process. The initial costs are limited to advertising a public notice in the print media and the Local Board is asked to meet these costs. There is no allocated budget within Council to undertake this work at present and this is a way to move matters forward until this situation can be resolved. The approximate cost of an advertisement would be $500.

17. This report recommends that the Mangere-Otahuhu Local Board approves a new lessee for the ground floor of Massey Homestead and grants a lease for a period of five years with one further five-year right of renewal. A community outcomes plan would be negotiated with the lessee, approved by the local board community facilities portfolio holders and attached to the lease document. It is assessed that each of the groups could be a suitable tenant for the building and that each brings its own strengths and meets different needs. This report recommends that Tufuga: Creative Hand, Mind and Spirit Charitable Trust is the preferred candidate as they would fit well with the current users of the building, have an arts focus, are able to ensure use of the building by the wider community and have an identified need for a stable base. However each group would be suitable.

18. In accordance with the Auckland Council Community Occupancy Guidelines 2012 the recommended rent is $1.00 per annum if requested. As this is a shared premise there is an operational charge for shared utilities based on the square metre measurement of the leased space. This covers a percentage of the charges for water, power, insurance and maintenance per annum based on the amount of space leased. The ground floor rooms occupy 85.43 m² and this is charged on a cost recovery basis of $25 per m² bringing the annual charge to approximately $2136. Common areas or shared spaces are not charged for.

Consideration

Local board views and implications

19. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sports and community facilities.

20. The applicant groups gave a presentation to three Local Board members and two Council staff so suitability for the premises and outcomes that align with the Local Board plan could be assessed. Following the presentations Vaka Manu’kau Niue Community Trust was considered to be a preferred group for the tenancy by the members present. Each group would be a suitable tenant and ultimately the decision can be made on what is assessed as being the greatest need / benefit for the area.

21. The process for the vacancy has been discussed at Local Board portfolio holders meetings. This report provides a summary of information of the applicants for the vacancy for the board’s discussion and decision.

22. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Māori impact statement

23. The local board’s support of community leases ensures benefits to the local community, which includes Māori.

Implementation

24. Costs involved in the preparation of the new lease documentation will be borne by Auckland Council. Costs are incurred for public notification of new leases on reserves. The initial costs are limited to approximately $500.00 for placing a public notice in the print media and the Local Board is asked to meet these costs in order to move the lease matter forward.

Attachments

No.	Title	Page
a View	Ground Floor Massey Homestead Lease Site Plan	25

Signatories

Authors

Christine Benson - Advisor Community Lease

Authorisers

Carol McKenzie-Rex - Relationship Manager

Graham Bodman - Manager - Community Development, Arts and Culture

Māngere-Ōtāhuhu Local Board

19 November 2014

Facility Partnership Fund 2014/2015

File No.: CP2014/23470

Purpose

1. The purpose of this report is to advise the Māngere-Ōtāhuhu Local Board of the facility partnership applications received and to consider the recommendation for the 2014/2015 funding allocations.

Executive summary

2. The purpose of the facility partnership funding is to assist with the development of accessible multi-use community facilities with an emphasis on maximising use, increased community participation and to support community groups to leverage funds from other funding organisations.

3. The facility partnership fund provides financial support to not-for-profit organisations undertaking asset development work with a total project value over $50,000 or a feasibility study up to $50,000 for a facility upgrade or development.

4. The funding available for Māngere-Ōtāhuhu Local Board is $256,755.

5. Fourteen funding enquiries resulted in four facility partnership funding applications received and considered at the Māngere-Ōtāhuhu Local Board workshop held on 1 October 2014. The funding requested totalled $256,513.

6. The facility partnership fund is operational expenditure and cannot be rolled over into the next financial year.

7. The applications were assessed and recommendations based on the established criteria under the facility partnership fund guidelines.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board considers the applications listed below and agrees to fund, part fund or decline each application in this round:

Applicant	Funds required for	Total cost of the project	Approval / Decline
Auckland Rowing Association	Towards the development of a Regional Watersports Centre	1,939m	125,000
Bridge Park Tennis Club	Towards a feasibility study to identify the best facility options	25,500	25,500
Onehunga Mangere United Sports Club	To install a new disabled lift	60,600	60,600
Otahuhu Softball Sports Club	Towards four new dugouts, back fencing, storage container and small storage shed	45,413	45,413
Totals		$2,070,513m	$256,513

Comments

8. Four applications have been received for the facility partnership fund in the Māngere-Ōtāhuhu Local Board area and are being considered in this report. Details of the community group applications follow:

i) Auckland Rowing Association in partnership with Auckland Region Outrigger Canoe Association and Canoe Racing New Zealand.

The applicant requests $125,000 towards the development of a Regional Watersports Centre on the Tamaki River at Highbrook, East Tamaki.

Relevant background to the project:

· This is a regional project and all local boards have been approached excluding Papakura and Rodney because they do not have access to the facility partnership fund. To date the Central Facility Partnership Funding Committee has committed $400,000 to this project. This committee is made of Maungakiekie Tamaki; Orakei; Puketapapa; Albert Eden; Waitemata; Great Barrier and Waiheke local boards.

· The facility will have a high profile due to its location within the Highbrook Business Park.

· In terms of the Highbrook Park Trust Deed the Highbrook Reserve land will be vested to Auckland Council’s Parks in August 2015.

· Highbrook Park Trust land falls within the boundaries of both Howick and Ōtara Papatoetoe Local Boards.

· The Auckland Rowing Association is aware that Nga Hau Maiangi, the organisation representing the combined interests of Auckland Rowing Club (not to be confused with the Association) and the four Waka Ama Clubs based at Ian Shaw Park are in the process of upgrading their water access and improving storage at Ian Shaw Park, Mt Wellington. This work is intended to relieve localised capacity issues at Ian Shaw Park.

· Both of projects will complement each other and support the future creation a 2,000 meter course on the Tamaki River.

· A comprehensive resource consent application for the proposed new watersports centre has recently begun pre-lodgment process with Auckland Council

Registered organisation/s, make up of groups, membership numbers:

· Auckland Rowing Association was incorporated on 13 December 1968.

· Auckland Rowing Association membership for the 2013/2014 season is 1,190.

· Auckland Region Outrigger Canoe Association membership for the 2013/2014 season is 1,091.

· Canoe Racing New Zealand membership nationally is approximately 800 with 400 coming from the Auckland region.

Group capability:

This appears to be a well organised and professional organisation.

Detail description:

· Concept design and resource consent funding secured; Stage 1 Site Works, retaining hardstands and boat ramp. A concept design has been completed and funding to undertake the resource consent secured (the total cost of this stage is approximately $1,939,000).

· Stage 2 Water Access, pontoons and Stage 3 building works is not included in the total cost of this project. The approximate cost for Stages 2 and 3 is $4,475m.

· Auckland Council has been working in partnership with this organisation since 2013 to progress this project.

Project need:

· The Auckland Regional Physical Activity and Sports Strategy (ARPASS) report on the Tamaki River and the Auckland Regional Paddling and Rowing Facilities Studies (2007 and 2008) supports the potential to develop a regional watersports centre on Digby Point, Highbrook.

Project outcomes/benefits:

· The Auckland Rowing Association represents the interests of the sport of rowing in the Auckland Region. It is the aim of the Association to increase participation in rowing and to improve the performance and experience of those participants.

· The intention of the project is to open up water access to the Tamaki River to the south and eastern parts of the city which will lead to increased participation and promote youth activity.

· The watersports centre will be a training and competition venue for local Māngere-Ōtāhuhu waka ama groups; Manukau Outrigger Canoe Club; Te Paerangi Waka Ama Inc.; Tui Tonga Canoe Club and Portage Crossing who are affiliated to Auckland Region Outrigger Canoe Association.

· Stage 1 provides water access which benefits the wider communities of the southern region and is not specific to Auckland Association members.

· The completed Stage 1 project will give immediate community benefits through better accessibility to the boat ramp and Tamaki River.

Strategic alignment:

· The project is in accordance with the previous Councils’ sponsored ARPASS report which identified the regional need for the proposed facility.

· The project provides an ideal environment for a wide range of water sports and retaining access to our waterways. (Auckland Plan, Chapter 5, 336 refers)

· Develop training hubs that co-locate high performance training centres with community sports venues. (Sport and Recreation Strategic Action Plan 9.3 refers)

Operational sustainability:

· Goodman New Zealand and the Highbrook Park Trust are partners to this project who are both well established and respected organisations with recognized successes.

· Auckland Rowing Association is a long standing regional sporting association since 1968.

· A comprehensive resource consent application to Auckland Council is imminent with funding support from Goodman New Zealand for the proposed new water sports centre.

Any risks:

· As this is a regional facility all local boards are being approached for funding assistance except Papakura and Rodney which do not have facility partnership funding.

· A risk could be a lack of support from other local boards.

· The failure to raise additional support from other philanthropic organisations.

· Failure to receive resource consent. This can be mitigated by making this grant subject to obtaining resource consent.

The applicant is aware that a successful grant does not constitute any regulatory approval, or land owner approval which will be required in the future.

Project budget/financials:

Total Project Cost – Stage 1	$1,939m
Confirmed funding - Auckland Council Central Facilities Partnership Fund 2013/14 - Pub Charity	$400,000 $141,950
Organisation contribution	$330,000
Amount requested	$125,000

Recommendation:

To fund $125,000 towards this regionally funded facility which will be a valuable asset for the southern local community.

ii) Bridge Park Tennis Club

The applicant requests $25,500 towards a feasibility study to identify the best facility options for the Mangere Bridge based tennis club to enable them to prepare for future growth. Instead of making substantial upgrades to the existing, original club house, the club wishes to develop a building that has the following features; adequate shower and toilet facilities; outdoor viewing space; indoor space and upgraded kitchen.

Relevant background to the project:

· The Bridge Park Tennis Club received $50,512.50 in 2003 under the legacy community facilities partnership scheme to resurface courts with astroturf, install a drain and renovate fencing.

· Through the feasibility study the club wants to address the clubroom restrictions as they wish to cater for the growing needs of the wider Mangere community.

· The current building was moved onto the Mangere Bridge site in the late 1970’s from Onehunga where the club was originally based. It currently remains in its original state.

· Bridge Park Tennis Club run one of the largest Breakaway Holiday Programmes in the southern region and caters for up to 100 children and runs a childrens/youth Hot Shots programme to over 400 children in three Mangere Schools.

Registered organisation/s, make up of groups, membership numbers:

· Bridge Park Tennis club was incorporated on 22 October 2010. The club was formerly known as Manukau Rovers Tennis Club and was closely associated with Manukau Rovers Rugby Club until the early 1990’s when the club changed its name.

· The current membership is 165; this is a 50% increase from 2013. The membership is made up of 40 NZ European; 25 Maori; 65 Pacific Island; 25 Asian and 10 other.

· The club has a growing number of Korean members and hosts the annual Auckland Korean Tennis Tournament which attracts 100 players and have regular social bookings.

Group capability:

· This is a well-established club in the Mangere Bridge community and has been operating for the last 80 years.

· The growth in membership reflects well on the club’s organisational capability and indicates a likelihood of future sustainability.

Detail description:

· The feasibility study will include a needs assessment; to identify the current and potential facility users; type of use required; number of people that will use the facility; time facility will be used; usage fees; commercial viability options; management and governance options and concept design.

· Auckland Council staff will be part of the scoping of the feasibility study.

Project need:

The club has identified the need to do an in-depth feasibility study because of their

growing membership numbers, the age of the current clubrooms, the facilities not being fit for purpose and the changing member profile of the club.

Project outcomes/benefits:

· The club is particularly interested in how they can create revenue through the rent of the tennis courts.

· The feasibility study will canvas interest from other sports clubs around the potential to rent the ‘astro turf’ tennis courts for all season practice.

· Create opportunities for the wider community to use the clubrooms through developing an engaging space.

· The club envisages that this will be an integrated site and the facilities will enhance one another.

· The club has contacted both existing clubs and is aiming to work in partnership with these groups. It is important that a potential new building provides benefits for the wider community and works in harmony with the existing scouts and bowling clubs.

Strategic alignment:

· Ensure recreation and sport facilities keep up with the needs of a growing population. (Auckland Plan, Chapter 5, Directive 5.3 refers)

· Actively collaborate and partner to maximize joint resources and build the capability of recreation and sport organisations. (Auckland Plan, Chapter 5, Directive 5.4 refers)

· Promote Auckland’s recreational and sporting culture and encourage and nurture sporting talent and excellence. (Auckland Plan, Chapter 5, Directive 5.3 refers)

· Tennis Auckland support this funding application and recognise that the club has been proactive in providing tennis opportunities to students at local primary schools and offering programmes to junior players during the holiday period.

Operational sustainability:

Not necessary for a feasibility study however the club wishes to include sustainable options as part of the scope of the study.

Any risks:

· Some minor risks were identified by the club and they have mitigation strategies for these i.e. consultant runs over budget; under resourced and over committed committee members and community clubs and organisation are not available to participate in the need analysis.

· Proposed commercial activity may be restricted by legislation and/or the current lease.

The applicant is aware that a successful grant does not constitute any regulatory, or land owner approval which may be required in the future. The Bridge Park Tennis Club lease does not come under the Maunga Authority.

Project budget/financials:

Total Project Cost	$25,500
Organisation contribution	Nil
Amount requested	$25,500

Recommendation:

To support this funding application for $25,500 for a feasibility study into the future facility needs of the Bridge Park Tennis Club.

iii) Onehunga Mangere United Sports Club Inc.

The applicant requests $60,600 to install a new disability lift in the Onehunga Mangere United Sports Clubrooms.

Relevant background to the project:

This is a long standing multi-sport club which is an example of two different sporting codes being soccer and softball working together to achieve excellent results.

Registered organisation/s, membership numbers

· The Onehunga Mangere United Sports Club was originally incorporated on 23 February 1960.

· The combined membership is approximately 900.

Group capability:

The group have recently undertaken minor building upgrades to improve their clubrooms including repairs and painting of the roof; repair the gutters, down pipes; repair the rear fire escape and main canteen doors; fit a safety barrier at the top of the stairs; install new hand rails; install new flooring; internal and external painting.

Detail description:

The project is to install a new platform passenger lift, rated for 5 persons.

Project need:

· The clubrooms are severely limited in their footprint size due to the public car park surrounding the building and there is no disabled access to the first floor of the building. The club change rooms and public toilets are located on the ground floor.

· One member of the club is wheelchair bound due to a recent motor vehicle accident and he is an active member within the club as a soccer coach but cannot access the first floor.

Project outcomes/benefits:

· The project will benefit all disabled and elderly people who are unable to access the first floor where functions and formalities are held.

· Improved facility for maximum usage to meet demand.

· Make the facility more accessible for use by other community organisations.

Strategic alignment:

· Persons with disabilities participate in a wide range of recreational and sporting activities at all levels, from beginners through to elite standard. We will ensure that disabled people can engage in programmes which are inclusive: we will remove barriers to their participation. Recreation facilities will be accessible, and all people will feel welcome and included (Auckland Plan, Chapter 5, 344 refers)

· Recreation is a great way for different ethnicities or social groups, disabled people and older people to be less isolated and to build relationships within their communities (Auckland Plan, Chapter 5, 346 refers)

Operational sustainability:

The club is financially steady and has been operating since 1960.

Any risks:

There are no known risks for this project.

The applicant is aware that a successful grant does not constitute any regulatory, or land owner approval and community lease which will be required. The lease and public open spaces specialist teams have been notified and will proceed with these processes if the funding is approval.

The Maunga Authority team have been notified of this project. The recommendation for funding will be conditional upon Maunga Authority approval and it is not expected to be an issue because of the low significance of the building project.

Project budget/financials:

Total Project Cost	$60,600
Organisation contribution	Nil
Amount requested	$60,600

Recommendation:

To support funding $60,600 for the installation of a disability lift to meet the needs of disabled and elderly people using the Onehunga Mangere United Sports Clubrooms conditional upon Maunga Authority approval.

iv) Otahuhu Softball Sports Club Inc.

The applicant requests $45,413 towards four new dugouts, back fencing, storage container and a small storage shed.

Relevant background to the project:

· In September 2013 the Mangere Otahuhu local board supported the club with funding $106,740 towards upgrading and the reconfiguration of two softball diamonds to competition standard on Sturges Park.

· The club recently secured funding from Auckland Softball for $9,650 for out fencing to enclose the diamonds which is part of the specifications necessary to hold national tournaments.

· Registered organisation/s, membership numbers:

· The Otahuhu Softball Sports Club was incorporated on 15 August 2005.

· The membership is based on the 2013 figure of approximately 450 but registrations are underway at this time and the club is expecting that figure to rise this season.

Group capability:

This is a well-run club which has a good working relationship with the local south parks team.

Detail description:

Four new dugouts and seats; back fencing; 20 ft. storage container and single storage shed with 1 x garage door.

Project need:

The club have been gifted a small tractor to enable them to carry out the maintenance requirements and need to store the tractor and other vital equipment.

Project outcomes/benefits:

· Improved Auckland Council owned park assets and completed diamonds project.

· NZ Softball has offered the club the opportunity to host the NZ National Under 19 Softball Tournament in January 2015. This tournament would be hugely beneficial to not only the club but to the local community and it would be essential to have the facilities to cater for these types of opportunities. The club is also hosting the Premier Women’s Tournament at the end of February 2015.

· Ability for club to continue to grow and attract new members, tournaments and profile for itself

Strategic alignment:

· Quality public open space is a critical component for healthy lifestyles in an urban environment (see Chapter 10: Urban Auckland). By thinking differently, we can protect and expand on the use of public space. For example, the use of new technologies, such as artificial turf, can improve the usability of sports grounds. (Auckland Plan, Chapter 5, 350 refers)

· Ensure recreation and sport facilities keep up with the needs of a growing population. (Auckland Plan, Chapter 5, Directive 5.3)

· Restore Sturges Park (Mangere Otahuhu Local Board Plan refers)

Working sustainability:

The club have recently achieved the Counties Manukau Sports Club Smart accreditation which highlights effective methods for running club management and governance.

Any risks:

The lack of funding to complete the wider redevelopment of the competitive playing diamonds.

The applicant is aware that a successful grant does not constitute any regulatory approval, land owner approval or community lease which will be required. The lease and public open spaces specialist teams have been notified and will proceed with these processes if the funding is approved.

The Local Sports Park south team support the proposed placement of the dug outs, the container and shed and will be part of the land owner approval process.

Sturges Park is a volcanic cone but does not come under the Maunga Authority for any additional approvals.

Project budget/financials:

Total Project Cost	$45,413
Organisation contribution	Nil
Amount requested	$45,413

Recommendation:

To support the funding application for $45,413 towards new dugouts, back fencing, storage container and a small storage shed conditional upon land owner approval.

Consideration

Local board views and implications

9. A workshop was held with the Local Board on 1 October 2014 to discuss the funding applications. The recommendations in this report fall within the Local Board’s delegated authority.

10. The on-going timing and implementation of the facility partnership fund will be subject to budget considerations as part of the Long Term plan 2015-2025 process

11. The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Māori impact statement

12. The facility partnership fund assists with the development of accessible multi-use community facilities to increase community participation, including the potential to increased community participation for Māori. No particular negative implications for Māori community or Māori stakeholders have been identified as arising from this report. Given the demographic make-up of the local board area and the nature of the some projects for which funding is requested it is likely some Māori will benefit from these.

Implementation

13. A standard Council funding agreement will be developed for any successful applicants and progress towards agreed project outcomes monitored throughout the project.

Attachments

There are no attachments for this report.

Signatories

Authors

Kim Squire - Sports and Recreation Advisor

Authorisers

Ken Maplesden - Sport and Recreation Adviser

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - Manager Parks, Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 November 2014

The Auckland Teaching Gardens Trust

File No.: CP2014/24963

Purpose

1. To seek endorsement from the Mangere Otahuhu Local Board that the Auckland Teaching Garden Trust will deliver the Teaching Garden Programme.

2. To seek approval for funding of the Auckland Teaching Garden Trust so that it can employ mentors and also provide an on-site educational programme for imparting gardening skills to support meeting the Auckland Council vision of healthy communities.

3. To seek approval to start the process for granting a licence to occupy the site for the purpose of a teaching garden to the Auckland Teaching Garden Trust.

Executive summary

4. The Teaching Garden is a legacy programme begun under the Manukau City Council and continued under the Auckland Council.

5. The programme is currently funded from Local and Sports Parks South Opex funds allocated by the Board.

6. The Auckland Teaching Garden Trust which was formed by the mentors of the teaching gardens has been registered with the assistance of the Legal Services team and Parks staff who have worked with the mentors. (The Trust deed is attached to this report).

7. There is a need to put in place a Service and Funding Agreement for this year and subsequently the next three years to give stability and support for the Auckland Teaching Garden Trust to provide this programme.

8. Approval is being sought from the Mangere Otahuhu Local Board to fund $30,000 per annum for this programme, based on the Trust providing to the Manager Local and Sports Park south an annual business plan in June and a midterm report of achievements against the goals established for the year.

9. The following years grant will be subject to receiving a draft annual report and a subsequent audited financial statement of accounts. (The Funding Agreement to be executed is attached to this report).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Endorses the Auckland Teaching Gardens Trust to provide this programme at the Old School Reserve.

b) Receives this report and approves the funding of $30,000 per annum for the provision of a teaching gardens programme at the site by the Auckland Teaching Garden Trust from the operations budget of Local and Sports Parks.

c) Approves that this take effect from 3^rd of January, 2015 and so the amount of funds allocated for the service funding in the first year will be $15,000 and thereafter maintained at $30,000 per year for a period of three years when this agreement will be reviewed.

d) Seek the Parks officers to follow the process to progress a licence to occupy this site by the Auckland Teaching Garden Trust who will be required to follow all such conditions and consents required for management of the site.

Comments

10. The Teaching Garden programme has continued onwards from the legacy Manukau City Council into the new Auckland Council.

11. The programme has been funded from Local and Sports Parks South operation funds allocated by the local board.

12. This has enabled the programme to put in place two mentors for each teaching garden and also to supply all materials and services to enable the sites to deliver the objectives initially established.

13. The legacy council had a different structure with a larger number of Park Rangers available to support the mentors. Within the current structure of Local and Sports Parks it has been identified that, while the staff resources were available to meet immediate needs, it does not allow for sustainable on-site assistance.

14. Therefore it was decided to pursue the establishment of the Auckland Teaching Garden Trust to enable the mentors to seek external funding and external expertise to continue to provide this programme and grow it.

15. The Auckland Teaching Garden Trust has been registered with the assistance of the Legal Services team who supported Parks staff and worked with the mentors.

16. There is a need to put in place a Service and Funding Agreement for the next three years to give stability and support for the Auckland Teaching Garden Trust to provide this programme. Approval is being sought from the Mangere Otahuhu Local Board to fund $30,000 per annum for this programme based on the Trust providing to the Manager Local and Sports Park South an annual business plan in June and a midterm report of achievements against the goals established for the year. The following years grant will be subject to receiving a draft annual report and subsequent audited financial statement of accounts.

17. Site Information:

Location	Legal Description	Ownership	Reserve Classification	Procedure to follow to grant lease or licence	Special clauses to be inserted in lease or licence
Old School Reserve Teaching Garden, 299 Kirkbride Road, Mangere	Part Lot 1 DP 204827 - NA133B/236	Auckland Council in fee simple under the Local Government Act 2002	Nil	Lease or licence could be granted under the Local Government Act	Any structures constructed at this site will be approved by council staff by providing prior permission.

Location

Legal Description

Ownership

Reserve Classification

Procedure to follow to grant lease or licence

Special clauses to be inserted in lease or licence

Old School Reserve Teaching Garden, 299 Kirkbride Road, Mangere

Part Lot 1 DP 204827 - NA133B/236

Auckland Council in fee simple under the Local Government Act 2002

Nil

Lease or licence could be granted under the Local Government Act

Any structures constructed at this site will be approved by council staff by providing prior permission.

18. The security of the sites will be provided by a licence to occupy and will be administered by Local and Sports Parks South.

19. Procedure for grant of licence pursuant to Section 74(2):

i. Firstly, a parks officer should look at the situation and decide whether to recommend the grant of a licence for gardening or other similar purposes.

ii. Parks will then recommend to the appropriate local board to resolve to notify its intention to grant a licence for a teaching garden in one or more newspapers circulating in the Council’s district, and calling for objections in writing.

iii. Consultation with iwi in accordance with Part 3B of the Conservation Act 1987 must be undertaken in respect of Reserves Act lands.

iv. In the notice it must provide at least one month from the date of publication for the public to make any submissions in relation to the proposal. If the time period for receipt of submissions falls within the period 10 December to 10 January, then the date shall be 10 February).

20. As part of reporting The Auckland Garden Trust will provide in the reports the following information:-

· Number of plots per garden site

· Average number of participants per plot

· % of plots occupied per garden site

· Number of new participants for the season

· Number of participants starting a garden at home

· Ethnicity of participants

· Number and type of events held at the gardens

Consideration

Local board views and implications

21. The Māngere-Ōtāhuhu Local Board’s goal is to make Auckland ‘the world’s most liveable city’ at a local level. We will deliver local projects that meet the needs of our communities.

22. The Teaching Garden Programme is currently funded by the Mangere-Otahuhu Local Board as part of the Opex funding with Local and Sports Parks South.

Māori impact statement

23. The site mentors are of Maori descent and incorporate tikanga practices in the curriculum.

Implementation

24. The project will be implemented by the Specialist and Programmes team of the Local and Sports Parks South and progress will be reported to the Parks portfolio representatives.

Attachments

No.	Title	Page
a View	The Draft Funding Agreement	41
b View	The Auckland Garden Trust Deed and Registration	51

Signatories

Authors

Biran Singh - Team Leader Specialists and Programmes - Local and Sports Parks South

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 November 2014

Auckland Transport Monthly Update Report - November 2014

File No.: CP2014/26466

Purpose

1. This report provides an update on local transport matters over the last month for the Mangere-Otahuhu Local Board (MOLB).

Executive summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Mangere-Otahuhu Local Board.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board receives the Auckland Transport Monthly Update Report – November 2014.

Comments

Reporting Back on Resolutions

3. Resolution Number: MO/2014/176

a) Requests that the removal of the fencing in the Mangere Town Centre car park, near the Citizen’s Advice Bureau is resolved.

4. On 20 October 2014 the Auckland Transport’s Manager Property (who is responsible for

the overall management of the car park) met with representatives of the MOLB and discussed the situation with the fence and the car park spaces.

5. The Property Team committed to getting this issue resolved and are working with Council to confirm details of the original consent that was issued by the legacy Council. A meeting is also being organised with the property owner that erected the fence to discuss their position. At the time this report was written the date for this meeting had not been confirmed.

6. The Manager of Property Team discussed the Local Board and CAB car parks and is planning to re-organise and refurbish them.

Discussion

Auckland Transport Work Programme

7. Auckland Transport aims to provide an annual work programme to all Local Boards, generally in August each year. This year the process has been slowed down by the requirement to for Council to review its Long Term Plan. Auckland Transport is working through the budget process in the following steps:

· On 15 October 2014 Southern Local Boards were briefed by Auckland Transport’s Chief Executive about the proposed budget and the prioritisation process undertaken by Auckland Transport to develop its work programme;

· Two key projects were identified that were of concern for the MOLB the Mangere Town Centre and Otahuhu Town Centre bus interchanges (not the Otahuhu bus and rail interchange which is still funded to start next year);

· On 15 October 2014 at the monthly meeting MOLB resolved to request that a higher priority be given to public transport in the prioritisation process;

· On 22 October 2014 Auckland Transport’s Relationship Manager discussed the Chief Executive’s briefing at an MOLB workshop;

· In late October 2014 Auckland Council’s Governing Body and Auckland Transport’s Board confirmed budgets and at this time Mangere Town Centre and Otahuhu Town Centre bus interchanges have been re-prioritised and their funding pushed out to post 2021;

· The MOLB is supportive of these projects and it is suggested that the Board’s position is clearly expressed by resolution at the December 2014 meeting; and

· On 26 November 2014 a workshop is scheduled with the MOLB to further discuss the budget focussing at the local level.

East - West Study

8. The East - West Study is a project to analyse transport routes between SH20 and SH1 and develop solutions for managing an anticipated increase in road freight of 60%, through that corridor in the next 30 years. In particular, the objective will be to permit better connectivity for the industrial areas of Onehunga-Southdown, East Tamaki-Highbrook, the Airport, Wiri and southern Mt Wellington.

9. This year the project has been focussed on two key areas:

· Freight movements east-west via Onehunga; and

· Public transport linkages to and from Slyvia Park, Otahuhu, Mangere and the Airport.

10. Consultation regarding these two key areas finished recently. During October a large number of letters were sent out and eight workshops held in the local community. This is one more than originally reported. Another workshop was requested by community members living on Panama Road.

11. October’s consultation also included a range of key stakeholders both from the community, business associations and from other sectors of government.

12. Now that consultation is finished and feedback has been received the project team have started analyzing the information collected. The options will be considered again taking into account the feedback and a preferred option identified. At the end of this period the project team will brief the MOLB on their findings. The earliest date for this information to be available is December 2014 but it may take longer depending on the amount of feedback received.

Future Streets

13. ‘Future Streets’ is a safety and ‘liveability’ programme that involves redesigning and modifying residential streets to reduce the number of heavy vehicles, slow traffic down and improve walking and cycling routes. Auckland Transport is intending to run the first trial of the ’Future Streets’ programme in Mangere.

14. Both the New Zealand Transport Agency and the MOLB have agreed to help fund the project and Auckland Transport will finalise its commitment at the completion of the Long Term Plan process.

15. The project team is aiming to start building the physical infrastructure in summer 2014 / 15 and the ‘Future Streets’ project is progressing according to plan.

16. The design team is working hard to confirm details of the projects and community consultation started on 7 November 2014. The consultation will run for two weeks until 21 November 2014. The consultation period is shorter than normal because of the large amount of community engagement carried out by the ‘Future Streets’ team over the last year.

17. In late November or early December 2014 the project team would like to discuss the project with the MOLB and a workshop slot has been requested.

18. Details of engagement with the MOLB over this project are included in Attachment A.

New Public Transport Campaign “Get On Board with Jerome”

19. In October Auckland Transport launched a major campaign for public transport featuring All Black and Blues rugby player Jerome Kaino.

20. The theme of the campaign is ‘Get on board with Jerome’. In the campaign Jerome Kaino will demonstrate how easy it is to use public transport and the AT HOP card. Jerome Kaino will be acting as an Ambassador for Auckland Transport, with a particular focus on public transport. The campaign includes a number of ‘how to’ videos hosted by Jerome Kaino. The videos are:

· How to use the HOP card;

· How to buy and top up your HOP card;

· Using the Journey Planner to get around Auckland; and

· A general update on PT developments.

21. The videos are on a special ‘Get on Board with Jerome’ web page and the campaign will be promoted on radio Radio is the main promotional media for the campaign and Auckland Transport will primarily use MaiFM and Flava FM.

22. This campaign is all about making it easier to use the AT HOP card and more attractive to commuters, particularly in areas that currently do not have a high rate of public transport use. The campaign will run throughout November.

Public Transport Use Grows

23. Aucklanders made 12 million rail passenger trips in the past year. This represents increasing use of Auckland’s network and is the first time that Aucklanders have made more trips by rail than Wellingtonians.

24. Aucklanders are using public transport more than ever as improvements to services make it a more attractive option. The numbers using trains are impressive. Last March Auckland reached 11 million passengers per annum and now seven months later the city has reached 12 million train trips a year.

25. It should be noted that when Britomart Transport Centre opened in 2003, just 2.5 million trips were made on trains each year.

26. Auckland Transport forecasts that numbers will continue to grow as the ageing diesel fleet is phased out and that by the middle of next year with only electric trains in service, there will be even better reliability, capacity and train travel that is even more pleasant for Aucklanders.

Otahuhu Bus and Rail Interchange Upgrade

27. The Otahuhu Bus and Rail Interchange is being re-developed and upgraded.

28. The project is moving forwards and ‘enabling’ works are planned to start on 23 November 2014. ‘Enabling’ works are things that need to be done to allow the main project to start and include demolishing the ramp from the Titi St over bridge to the platform and piling the foundations for the rest of the new station. This work will progress through Christmas taking advantage of the holiday period to complete work in the rail corridor.

29. The main part of the station upgrade is planned to start by the middle of 2015 and the completion date is still the end of 2015.

30. Details of engagement with the MOLB over this project are included in Attachment A.

Mangere-Otahuhu Local Board Transport Capital Fund

31. Mangere-Otahuhu Local Board has a total pool of approx. $1,971,770 available in this electoral term to spend on transport projects.

32. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related; Is in the ‘road corridor’ or is part of a recognized cycle route that crosses a park; and

· Does not compromise the efficiency of the road network.

33. In its first electoral term the Mangere-Otahuhu Local Board requested a number of projects and the progress of these projects is summarised in Attachment B.

34. So far in this electoral term the Mangere-Otahuhu Local Board has identified six projects and these are also identified in Attachment B.

35. The largest was the commitment of funding to the ‘Future Streets’ project in Mangere Town Centre. Public consultation for this project started on 7 November 2014 and works are still scheduled for delivery in early 2015.

Issues

36. A list of specific transport issues that the MOLB has asked Auckland Transport to investigate is included as Attachment C.

Attachments

No.	Title	Page
a View	Auckland Transport Summary of Engagement	97
b View	Auckland Transport Capital Projects	101
c View	Auckland Transport Issues Report	109

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 November 2014

Summary of Engagement with Mangere-Otahuhu Local Board on Projects

Project	Description of Engagement Activities with Mangere-Otahuhu Local Board	Notes
Waddon-Windrush	1. November 2013 – Auckland Transport reported that there was a possibility that the new Regional Land Transport Programme would not include Waddon-Windrush. 2. Late 2013 –early 2014 – Auckland Transport staff work with a variety of agencies to look at other options and identify the opportunity to use the ‘Future Streets’ project to analyse the problem differently. 3. 10 February 2014 - The Mangere-Otahuhu Local Board’s Transport representatives met with the leader of the Future Streets Project and discuss this project’s ideas for improving safety from crime in this area 4. 20 February 2014 – Possible options starting to be identified were reported verbally and discussed with Mangere-Otahuhu Local Board members during the Local Board’s bus tour of the area. 5. 27 February 2014 – Auckland Transport officers and elected members met to discuss the project and confirmed the Local Board’s priorities and looked at possible options that can be developed by Auckland Transport. 6. Late February 2014 - The ‘Future Streets’ team and Auckland Transport officers started developing options for how to re-model this area to reduce the amount of criminal activity; and encourage walking and cycling. 7. 11 March 2014 – Transport Representatives met with the ‘Future Streets’ project team and work shopped a range of options. 8. 31 March 2014 – All Mangere-Otahuhu Local Board members were emailed a copy of an options paper produced by the ‘Future Streets’ project team that described four possible options for the area. 9. April Mangere-Otahuhu Local Board Meeting – The options paper was attached to the monthly transport report. 10. 7 May 2014 – The options contained in the options paper were work-shopped with the Mangere-Otahuhu Local Board members. 11. 21 May 2014 – The Mangere-Otahuhu Local Board resolved to request an investigation by Auckland Transport about the feasibility of using the Local Board’s Transport Capital Funds to deliver the project. 12. 16 July 2014 – Rough Order of Cost of $ 173,366 reported back to MOLB. 13. 13 August 2014 – Mangere-Otahuhu Local Board workshop to discuss ‘Future Streets’ included this project in the discussion. 14. 22 October 2014 – Public consultation information circulated to the Transport Portfolio represetatives and signed off on 31 October 2014. 15. 7 November 2014 – Public consultation mail out posted to local residents 16. 7-21 November 2014 – Public consultation period (for Waddon-Windrush works and ‘Future Streets’ package)..	At this point the Mangere-Otahuhu Local Board has identified a preferred option – building an enhanced walking/cycling route. Auckland Transport is investigating this option wlong with the ‘Future Streets’ package. Consultation will take place at the same time and a Final Cost for Waddon-Windrush will be provided ASAP.
Long Term Plan	1. March/April 2014 Local Board Meetings – Workshop opportunities for all Local Boards advertised in Auckland Transport’s Monthly Update Report. 2. 14 April 2014 Local Board Southern Cluster Work Shop – This work shop was attended by the Transport Representatives and by another Local Board Member. 3. 15 October 2014 –All Southern Local Boards were breifed by Auckland Transport’s Chief Executive, 4. 26 November 2014 – A meeting is scheduled to discuss Auckland Transport’s proposed work programme.	Formal consultation on the Transport component of Auckland Council’s Long Term Plan, and on Auckland Transport’s Regional Land Transport Programme, will take place in January and February 2015. Currently initial consultation is taking place with Local Boards.
East-West Study	1. 22 August 2012 - An initial workshop was attended by representatives of the Mangere- Otahuhu Local Board. 2. After this workshop the Mangere-Otahuhu Local Board made a written submission to the project team. 3. 20 February 2013 - A workshop was conducted with representatives from all affected Local Boards, including the Mangere-Otahuhu Local Board. 4. After this workshop another written submission was provided by the Mangere-Otahuhu Local Board. 5. 20 June 2013 - A briefing was held between the Project Team and Mangere-Otahuhu Local Board representatives. 6. 24 June 2013 - A workshop was conducted with all affected Local Boards including Mangere-Otahuhu. 7. 17 July 2013 - The Project Team met with the whole Mangere-Otahuhu Local Board and discussed proposed options, outlined the reasoning behind the options and discussed this information with the Board Members 8. 28 August 2013 - The Project Team came to the Mangere-Otahuhu Local Board regular workshop and discussed the Board’s concerns about the options that were presented. (N.B. details of the discussion were reported to the September 2013 Mangere-Otahuhu Local Board meeting) 9. 2 September 2013 - Local Boards that are in the affected area met together and discussed their opinions of the options presented to date provided ideas for other options that could be considered by the Project Team. 10. 7 November 2013 – Auckland Transport officers met with the ‘Respect Our Community’ advocacy group. 11. 11 November 2013 – The local MP Sua William Sio was briefed of the project and invited the Mangere-Otahuhu Local Board Chair to the meeting. 12. 4 December 2013 – The I East-West project team met with the full Mangere-Otahuhu Local Board and discussed progress and the planned future development of the project. 13. 13 March 2014 – All Local Board’s effected by the project were invited to another work shop. Both Mangere-Otahuhu Local Board Transport representatives attended. 14. Late July 2014 – Public consultation period planned. 15. 26 Juy 2014 – Public open day conducted in Mangere Bridge. 16. 2 August 2014 – Public open day conducted in the Mangere Town Centre. 17. October 2014 - Period of public consultation was undertaken that included a series of public open days and workshops as follows: · 11 October community open day at Onehunga Primary School Hall · 16 October community open day at Otahuhu College Sports Pavillion · 19 October community open day at Te Papapa Squash Club · 20 October community work shop at Te Papapa Squash Club · 21 October community work shop at Pearce Street Hall · 22 October community workshop at Te Papapa Squash Club · 23 October community workshop at Otahuhu College Sports Pavillion 18. 30 October another extra community workshop held at the request of the community.	In October 2014 lots of consultation took place and it is planned that the Transport Portfolio Leaders will be briefed on 17 November 2014. When the information from the consultation is collated and reviewed the team will brief the full MOLB probably in December 2014 or early 2015..
Future Streets	17. 3 April 2013 - The ‘Future Streets’ Project Team met with the Mangere-Otahuhu Local Board for an initial briefing on the project. 18. 21 April 2013 - The ‘Future Streets’ Project Team met with the Transport Portfolio Leads and the Chair and discussed the details of the project. The Project Team asked for assistance engaging with the local community and the Transport Portfolio Leads have provided a list of key local people and organisations that they believe the team should involve in planning this project. 19. 3 July 2013 - The Project Team briefed whole Mangere-Otahuhu Local Board on progress on. 20. 22 January 2014 - The project team briefed the Local Board on progress. 21. 23 January 2014 – Community participatory workshop 22. 10 February 2014 – Catch up with the Mangere-Otahuhu Local Board Transport representatives 23. 27 February 2014 – Met with the Mangere-Otahuhu Local Board Transport representatives to discuss Waddon-Windrush 24. 11 March 2014 – Catch up with the Mangere-Otahuhu Local Board Transport representatives. 25. 16 July 2014 – Community participatory workshop. 26. 16 July 2014 – Projects reported to the Managere-Otahuhu Local Board that can be considered for funding through the Local Board’s Transport Capital Fund. 27. 13 August 2104 – Mangere-Otahuhu Local Board workshop to discuss using Local Board Transport Capital to support this project. 28. 22 October 2014 – Public consultation information circulated to the Transport Portfolio represetatives and signed off on 31 October 2014. 29. 7 November 2014 – Public consultation mail out posted to local residents. 30. 7-21 November 2014 – Public consultation period.	The objective is to start building the physical infra-structure in summer 2014 / 15 and at this time the project is progressing according to plan.
Otahuhu Rail/Bus Interchange	1. 6 March 2013 – The Project Team met with the Mangere-Otahuhu Local Board for an initial briefing. 2. 7 October 2013 – The Project Team met with the Mangere-Otahuhu Local Board’s Transport Representatives for a briefing and work shop. 3. 6 December 2013 – The Project Team held a public open day that was attended by representatives of the Mangere-Otahuhu Local Board. 4. 13 May 2014 – Mangere Otahuhu Local Board Chair briefed on progress, and plans for Pasifika consultation. 5. 14 May 2014 – Mangere-Otahuhu Local Board briefed on progress and plans. 6. 16 July 2014 – Meeting with Otahuhu Business Association. Called by HWM and involved discussing local concerns about the new inter-change. 7. 15/16 August 2014 – Public open days held in Otahuhu. 8.
SMART Study	1. August 2014 – Catch up meeting scheduled between the Transport Portfolio Leaders and Auckland Transport.	Currently this project is moving slowly and there has been little of significance to report.

Māngere-Ōtāhuhu Local Board

19 November 2014

Summary of Mangere-Otahuhu Local Board Transport Capital Fund Projects

2013-16 Electoral Term

Projects Submitted

Description

Current Status

Mangere –East Town Centre Traffic Calming

The aim of this project is to improve ease of access to the Mangere-East Town Centre for people on foot.

At the April 2014 Mangere- Otahuhu Local Board meeting the Board resolved to request a Rough Order of Cost for this project.

Auckland Transport reported back with a Rough Order of Cost in June 2014 and the Mangere-Otahuhu

Detailed design is complete and a Final Cost of $ 30,000 has been provided.

The Mangere-Otahuhu Local Board has authorised expenditure of $ 30,000 to complete this project and plans are currently being completed and contractors organised.

Waddon-Windrush Walk/Cycleway

The walkway is narrow, poorly lit and has become a high crime area and widening the walkway is seen as a solution that will make the area safer with regards to crime.

The Mangere-Otahuhu Local Board has decided to use its Local Board Transport Capital Fund to deliver the project.

Auckland Transport has reported back a Rough Order of Cost for the project of approx. $ 173,366

The project will include widening the pathway, improving lighting and re-devloping the area in the manner illustrated to make more attractive and safer from crime.

Detailed design is underway and between 7-21 November 2014 the project team will consult with the local community.

The aim being that by December 2014 a finalised plan can be presented back to the Mangere-Othahuhu Local Board.

Future Streets Walking and Cycling Circuit Windrush-Mascot

Constructing a iconic fitroute that runs from Windrush Close to Mascot Road.

Auckland Transport has provided a Rough Order of $ 346,000 for delivery of this project.

At the Mangere-Otahuhu Local Board’s 17 September 2014 meeting the Board authorized Auckland Transport to complete design and immediately start construction providing the project’s Final Cost was within the Rough Order of Cost provided.

Detailed design is underway and between 7-21 November 2014 the project team will consult with the local community.

The aim being that by December 2014 a finalised plan can be presented back to the Mangere-Othahuhu Local Board.

Future Streets Walking and Cycling Route Mascot Road

Constructing a walking and cycling route that runs along Mascot Road from it’s intersection with Windrush Close to Waddon Road.

It includes significant work on Mascot Road to improve walking and cycling and pedestrian safety on Mascot Road. Propsoed modifications include:

· Better crosssings linking the Wananga with the town centre;

· Protected on road cycle lanes; and

· Intersections designed to slow traffic and make them safer for pedestrians and cyclists.

Auckland Transport has provide a Rough Order of $1,180,000 for delivery of this project

Detailed design is underway and between 7-21 November 2014 the project team will consult with the local community.

The aim being that by December 2014 a finalised plan can be presented back to the Mangere-Othahuhu Local Board.

Station Rd (from Mason Ave to Great Sth Rd)

The overall aim is to upgrade this section of Station Road in accordance with urban design recommendations from the Otahuhu Linkages & Public Realm Initiative and to make it fit with work that is currently funded on the road.

This would include mproved footpaths with modern attractiove street furnitureand there is the opportunity to provide cycle lanes as well.

The reconfiguration will link with other work that is planned on Station Road and will improve the carriageway and general traffic management.

This project has been investigated and was not supported by the Mangere-Otahuhu Local Board.

Mason Ave / Station Rd Carpark – Pedestrian Link

Develop a footpath link from Mason Ave & Station Rd through the car park

This will provide better access and a natural pathway from Station Road to the the Mason Ave pedestrian crossing and the new upgraded recreatiosn centre.

The proposal also include high standards of lighting, lots of decorative planting and other landscape improvements.

Another key feature will be signage directing people using the walkway to areas of interest like the recreations centre and bus stops.

Auckland Transport has provide a Rough Order of $ 200,000 for delivery of this project.

Funds ‘carried over’ from the previous electoral term: $ 418,508

Three years LBTCF allocations of $ 517,754 per annum: $ 1,553,262

Total LBTCF funds available for allocation this electoral term: $ 1,971,770

Mangere-East Town Centre Traffic Calming $ 30,000

Waddon-Windrush Walking and Cycling Route $ 173,366

Future Streets Walking and Cycling Circuit Windrush-Mascot $ 346,000

Future Streets Walking and Cycling Route Mascot Road $ 1,180,000

LBTCF fund potentially committed as at 15 October 2014 $ 1,729,000

2010-13 Electoral Term

Projects Submitted	Description	Current Status
Improving Bus Stops	The Mangere-Otahuhu Local Board has identified 18 bus stops that will improve by building shelters at them. The Board authorised $308,000 from the Local Board Transport Capital Fund.	At this time only the upgrade of the stop at 3 Church Street remains to be completed. The plan for this bus shelter has a number of issues that needed to be checked and the shelter is now being consulted with effected residents. This process is currently underway.
Bader Drive, Idlewild Road Intersection	This project involves re-developing the Bader Drive, Idlewild Road intersection to make it safer.	This intersection has now been modified to make it safer and allow better traffic flow.
Improving Speed Limit Signage on Favona Road, Mahunga Drive, Coronation Road and Walmsley Road		This project has been completed and the signs have been installed.
Otahuhu Main Street Poles and Luminaires	This project involves upgrading the lighting in the Otahuhu Town Centre.	This project has been completed and the new light poles and lights installed.
Improving Signage from SH1 and SH20 to the Mangere and Otahuhu Town Centres	This project involves funding the installation of information signs that direct drivers from the motorway to the Otahuhu Town Centre. At the August Mangere-Otahuhu Local Board meeting release of $75,000 from the Local Board’s Transport Capital Fund was authorised.	This project has been completed.
Mangere Town Centre Bus Stop	This proposed project involves the Mangere-Otahuhu Local Board paying for development of a concept plan for this site as prelude to potentially financing a redevelopment of this facility.	The bus stop has been cleaned up and re-painted. Using Local Board Transport Capital Funds to support this project has been investigated and was not able to be supported. The decision in September 2014 to allocate the majority of the available funds to ‘Future Streets’ and upgrading the Otahuhu Car Park means that there is no money available for allocation to this project.
Commitments made in the previous electoral term: Bus Shelter Upgrades $ 308,000 Otahuhu Lighting Upgrade $ 160,000 Signs in Mahunga Drive $ 2,000 Bader/Idlewild Intersection Remodelling $ 72,000 Directional Signage SH 1 – Otahuhu and SH 20 – Mangere Town Centre $ 75,000 Total committed (or spent) in the last electoral term $ 617,000

Projects Investigated but Not Able to be Delivered

Projects Submitted	Description	Current Status
Massey Road Pedestrian Over-bridge	This project involves building a pedestrian over bridge on Massey Road in the Mangere East Town Centre.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting.
Bus stop at the rear of the Mangere Town Centre	This project involves establishing a parking area for the courtesy bus that stops at the Mangere-Town Centre.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting. Auckland Transport delivered the bus stop in April 2014
Traffic calming in Harania Avenue, Dewhurst Road and Massey Road		Investigated and reported back on at the April 2013 Mangere-Otahuhu Local Board meeting.
Bader Drive / Orly Road Roundabout	This project involves re-developing the Bader Drive, Orly Road intersection to make it efficient.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting.
Signalisation of the Favona Road and Harania Road Intersection	The Mangere-Otahuhu Local Board has already requested that speed calming measures be investigated on Harania Road. This request was turned down because of the effect on public transport of speed bumps or other traffic calming measures. The Board is still concerned about speed and safety in this road and would like signalisation of the Favona/Harania Intersection investigated.	This project has been investigated and the results were reported back at the April 2014 Mangere-Otahuhu Local Board Meeting. The Auckland Transport was asked to re-investigate the request for a signals at this intersection. Auckland Transport’s senior engineer met with the Chair and another elected member onsite and the project and its implications were discussed in detail. The engineer discussed Auckland Transport’s concnerns about signals making the turn out of Harania eaiser and therefore ‘rat –running’ through the street more attractive. A result of the conversation was that in order to to improve driver visibility at the intersection Auckland Transport proposes to install additional parking restrictions (shown in the map below). Traffic calming in Harania Road was also re-assessed but the road’s importance as a bus route means that putting in humps or other traffic calming devices would effect public transport so is not an appropriate solution.

Māngere-Ōtāhuhu Local Board

19 November 2014

Auckland Transport - Quarterly Update to Local Boards - 1 July to 30 September 2014

File No.: CP2014/26475

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months July – September 2014 and the planned activities anticipated to be undertaken in the three months October – December 2014.

2. Attachments include:

· A – Auckland Transport activities

· B – Travelwise Schools activities

· C – Decisions of the Traffic Control Committee

· D – Report against local board advocacy issues

· E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the Auckland Transport Quarterly Report.

Comments

Significant activities during the period under review

Key Agency Initiatives

East West Connections

3. Auckland Transport (AT) and the NZ Transport Agency have completed an indicative business case that identified a short list of options to address the transport issues in the Onehunga-Penrose area. Improvements were also identified along the proposed bus route between Mangere, Otahuhu and Sylvia Park.

4. The assessment process to narrow down potential options included the outcomes of the July/August engagement as well as assessing factors such as transport performance; consentability; constructability; natural environment; public health and cultural heritage. The short list contains a range of low to high investment options for further investigation.

5. Public consultation on these short listed options commenced in October. This included public open days and workshops.

PT Development

Otahuhu Interchange

6. A civil enabling works package has gone to market to enable construction activities in December to capitalise on the scheduled Christmas Block of Line in the rail corridor.

7. The main works package is scheduled to go to market mid-December, with tenders closing end of January and award end of February 2015. Target completion for the interchange is end of September 2015. A public open day was held in Otahuhu Town Hall, attended by 225 people including Local Board members; feedback was very positive. Hui with local mana whenua are on-going with six having been completed to date.

City Rail Link

8. Registrations of interest (ROI) by the construction industry for the Enabling Works design work for the downtown section of the City Rail Link, from Britomart through Queen, Customs and Albert Streets to Wyndham Street were received and evaluated during August.

9. Following an evaluation process, Request for Proposal documentation for two enabling works contract packages were released to the ROI respondents in late August. A series of interface meetings are scheduled with respondents prior to receipt of proposals in November whereby a tender evaluation will be undertaken to procure the preferred tenderer. A project update was provided to manu whenua groups (seven iwi represented) mainly focussing on stormwater mitigation issues.

Electric Multiple Unit Procurement

10. There are now 27 units in NZ with 17 units in service. Manukau peak services began mid September. Electric Multiple Unit (EMU) testing on the Western line to Swanson began on 29 September. Manufacture and delivery is on programme.

PT Operations

Bus Improvements

11. An on-going programme of bus timetable adjustments, in partnership with AT service providers, continued this year to ensure published timetables more closely reflect actual bus running times. This is driving a significant improvement in bus service reliability, particularly for North Star, Go West, Waka Pacific and Metrolink Outer with implementation scheduled across the entire bus network by September 2014.

12. On-time performance across the entire bus network rose to 91.45% for September and has remained over 90% during the quarter.

13. NZ Bus operated 91.7% of its bus services on time, which is a 10% increase on the previous 12 months. Go West showed the largest improvement with an 11% increase in punctuality since December. On-time performance improved by 5% after delivering a new customer value proposition of services from 7am to 7pm, 7 days a week on 3 August in the west (Green Bay/Titirangi).

14. On time performance for the Northern Express Service also continued to operate at a very high level during August delivering 98.7% and with most of September operating at 99.4%.

Rail Improvements

15. Rail patronage for the 12 months to September 2014 was more than 11.8 million; an increase of 27% on the previous year and a new record for heavy rail in the Auckland region. Rail patronage for the first quarter 2014 was 15% above the same period in 2013.

16. Rail service punctuality was stable at 87.7% for the 12 months to September 2014; an improvement from 86.3% the previous year. This was achieved through a period of operational change to new systems following the introduction of EMUs that have presented some challenges. For the month of August 2014, punctuality was 90.5% - the first month for at least ten years that performance exceeded 90% outside holiday periods .

17. Rail station security was upgraded from May 2014 and a strategic review of rail safety, security and fare enforcement is underway.

Road Design and Development

Dominion Road

18. Construction on the cycle routes is proceeding with the project being close to 50% complete. Tenders for the main Dominion Road works have closed and evaluation is underway. The project has been expanded at the request of Watercare to include water main replacement in the three village centres.

Albany Highway

19. The contract for construction has been awarded to Fulton Hogan. Work will commence on site in November. The construction is expected to be completed early in 2017.

20. An open day will be held in October to give the local community the opportunity to meet the construction team and ask any questions they may have about the project before works begin. A communications and stakeholder management plan will be in place for the duration of the construction period.

Murphys Road

21. Construction of Flat Bush School Road and Murphys Road intersection upgrade is progressing and on track for completion by mid-December 2014. Design of the Murphy’s Road upgrade between Flat Bush School Road and Ormiston Road is on-going and programmed to finish by the end of December 2014.

AMETI

22. Construction of the new Te Horeta Road at Panmure is near complete. Pavement works and line marking were completed during the period and the final integration testing of tunnel systems is in progress. The road is scheduled to open on 2 November when critical activities on Mt Wellington Highway and at the adjacent NCI site are complete.

23. The new William Harvey Bridge footbridge is now fully operational. The upgrade of Van Damme’s Lagoon, NCI and Watercare works are ongoing.

24. Planning and design meetings were held to update Pakuranga town centre stakeholders on the design work for Pakuranga bus station and Reeves Road flyover. Feedback will assist to further develop the design.

Cycle Initiatives

25. The construction of Stage 1 of the Beach Road Cycle Route (Churchill Street to Quay Street via Mahuhu Crescent and Tapora Street) was completed ahead of schedule and formally opened by the Prime Minister and the Mayor. A short safety video for cyclists has been produced http://youtu.be/fNlu7xaS2KA. Within a week it had been viewed more than 2,700 times on YouTube.

26. A survey to benchmark the number of cyclists is about to start and will be used to monitor usage. The design of Stage 2 that will make the link through to Britomart Place is progressing with the start of construction planned for early 2015.

27. A number of other cycle schemes are under construction including Portage Road (New Lynn), Swanson Rail Path and St George Street (Papatoetoe). Meanwhile the Spring Cycling Programme has commenced with a series of cycle training and safety events being held throughout the region.

Services

Public Transport ‘Give it a Go’ Scheme

28. Between late May and the end of September AT has delivered the scheme through 18 businesses and personalised journey planning projects. Through the scheme, individuals have two weeks of commute travel.

29. Results indicate that 6 weeks after the start of the trial 52% are continuing to use public transport and after 8 weeks there is only a slight drop to 41%.

30. An evaluation survey is also undertaken as this allows participants to provide feedback on the service. There has been positive feedback, as shown in the quotes below:

· “Great idea – certainly surprised me how great public transport has become” ASB workplace survey

· “I had never taken public transport before the trial and now find that travelling by train is a lot less stressful than by road… …and thank you for offering the trial pass, you now have a passenger for life.” Health Alliance workplace survey

· “Using public transport was a lot better than I had expected. More trials like this should be done to convince others.” Sovereign workplace survey

Commute Businesses

31. Auckland Council senior management have approved the Auckland Council Travel Plan. A more detailed Action Plan is being co-developed for presentation to the Chief Planning Officer in early November for approval to proceed.

32. Commute awards recognised businesses achieving success in travel planning. The award winners have been promoted in business publications including Auckland Today. The award winners were:

· Progress on Travel Plan – AECOM

· Delivery of Commute Packages – Mahitahi Trust

· Embedding sustainable transport into company practice – MRCagney.

Route Optimisation

33. The 2013 – 2014 Route Optimisation Programme has been primarily focused around the Auckland city centre, aiming to prioritise and optimise network performance for all modes as appropriate. The Programme made use of the detailed Network Operating Plan to translate strategic intent into operational priorities, for the various modes by time of day. Being the city centre, greater emphasis was placed on public transport and pedestrian performance, the latter being particularly noticeable during the day outside of peak periods. As a whole, route optimisation covered approximately 33 km, over 110 intersections.

Variable Message Signs (VMS)

34. Eight variable message signs (VMS) programmed for the 2013-14 year are now in place.

35. The signs are due for final hand-over to the Auckland Traffic Operations Centre (ATOC) during the month of October, and will be available for use for incident management, planned events, multi-modal real time travel time information (including multi-modal travel time where relevant), and any messaging requirements.

Bus route improvements

36. The Operational Planning and Performance Teams have been assisting the Public Transport Operations team to identify and implement quick-win projects to improve the efficiency and reliability of the bus operations. Current projects include:

Route	Project Scope	Progress
Esmonde Road	Widening to extend bus lane	Resolution prepared, awaiting tree removal consent
Khyber Pass Road	Introduction of additional 90m of bus lane	Resolution prepared, awaiting Local Board approval
Khyber Pass Road	Crowhurst intersection bus priority upgrade	Resolution prepared, awaiting Local Board approval
Wellesley Street East	Bus lane pocket	Resolution prepared, awaiting Road Safety Audit sign off
Park Road	Investigation of southbound bus lane	Concept design complete, internal consultation to commerce shortly
Parnell Road	Investigation of bus lane	Concept development with consultants, due imminently

Urban KiwiRAP (International Road Assessment Programme) Update

37. A specialist engineering team completed vehicle-mounted video-mapping of 2,000 kilometres of the Auckland local road network in September as part of the Safer Journeys Urban KiwiRAP demonstration project. This project is a world first and the video footage will be analysed to establish road safety star ratings for the Auckland urban local road network that will be used to prioritise improvements on high-risk parts of the network.

Road Corridor Delivery

38. Overall operating expenditure is running ahead of budget due to the effects of the major storm event which struck Great Barrier Island in June, higher electricity costs and an increased spend on unsealed road maintenance.

39. Renewal expenditure is behind forecast but good progress has been made in making preparations for the upcoming construction season. The actual spend is consistent with the reduced level of funding now available for renewals.

Key Renewals

40. Construction of the Beach Road Cycleway was delivered by the Road Corridor Group and completed on time for the opening by the Prime Minister in August.

41. The design of the new box culvert is underway on Great Barrier Road with the intention of commencing physical works later this year. The existing steel plate was washed away in the storm event on 10 June 2014 and there is a temporary stream crossing in place until the works can be completed.

42. Chipsealing commenced in Franklin in August using Emulsion instead of cut-back bitumen. Emulsion can be sprayed in cooler weather, provides improved chip wetting and adhesion and is safer and more environmentally friendly than hot bitumen.

43. Repairs to the Maraetai Beach seawall were also completed in August. The seawall had been undermined by several major storms over the June/July period.

44. Streetlight improvements have been carried out on East Tamaki Road and on the cycle routes in the Dominion Road Corridor. The street lights in these cycle routes, located immediately to the East and West of Dominion Road, have been upgraded with LED Luminaires to improve safety.

Road Corridor Access

Corridor Access Request (CAR) Applications

45. There were 4,039 CAR applications approved during the first quarter, representing a 4.4% increase over the number of 3868 for the same period last year.

46. Monthly incremental increases of around 8% have been experienced since July with the major share of the increases being for minor works i.e. works in the footpath and berm area only.

Ultra-Fast Broadband Rollout

47. Overall forecast build starts have fallen below forecasts and the likelihood of a back ended build programme for the year has increased. Up to 30 cabinet areas appear to be at risk.

48. Currently for Year 4, 88 cabinet areas are in build, 43 are completed and 22 have moved into warranty.

Watercare Hunua 4 Bulk Watermain

49. As at the end of September 2014, 12.6 km of pipe has been laid at an average weekly rate of 48 metres and Watercare advise it is on target.

Watercare Pakuranga Rising Water Main

50. Work commenced in January on the construction of a new 0.9 metre diameter sanitary sewer rising main in the carriageway of Pakuranga Road and Lagoon Drive in the vicinity of the Panmure Bridge.

51. Progress at either end of the project site (Lagoon Drive and Pakuranga Road east of the Panmure Bridge) has been good and the positive temporary traffic management measures employed have enabled traffic to continue with only minimal delays.

Overweight Permits

52. There were 198 overweight permit applications processed in September. Of the 198 permit applications, 155 (78.3%) were processed within the target times and all applications were processed by the nominated travel start date.

53. The target timeframes for processing overweight permit applications are 3 days for KPI 2, single trip, multi travel and continuous renewal permits and 5 working days for KPI 3 continuous and area permits.

Parking and Enforcement

Parking machine replacement

54. The existing 922 Pay and Display machines installed in the greater Auckland area have reached their end of life and are due for replacement. Parking Services have conducted an on-going investigation into the developing technology associated with on-street parking. A paper has recently been prepared requesting the funding necessary for a technology upgrade and is planned to be presented to the AT Board at its November meeting.

55. The proposed new system incorporates the ‘pay by space’ mode with in-road sensors for each parking spot. Parking availability will be published on the internet. Once a parking space is occupied payment will be made at a nearby payment machine that will accept HOP cards, credit cards, text-a-park and cash. Smartphone payments will also be available with text reminders being sent when the time limit is due to expire. Additional topping up for extending parking will be available by either smartphone or at any other parking payment machine.

56. Enforcement of expired parking spaces will be managed from Parking Officers PDAs that will be able to communicate to a central system holding data on the parking status of the city’s precincts. Improved management information and remote tariff adjustments will be managed from the centralised system.

Auckland parking discussion document

57. There was significant interest in the parking discussion document, with AT receiving over 6,000 submissions. The submissions are still being analysed and themes collated. The next step will be to draw up a region-wide parking policy which will consider information from those submissions.

58. A report on key themes and possible policy responses was reported back to the AT Board in October. The detail of individual schemes will follow.

Attachments

No.	Title	Page
a View	Auckland Transport Activities	117
b View	Travelwise Schools Activities	131
c View	Decisions of the Traffic Control Committee	133
d View	Report against Local Board Advocacy Issues	135
e View	Report on the status of the Local Board's projects under the Local Board Transport Capital Fund	137

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 November 2014

Mangere-Otahuhu SLIPs Funding 2015 Programme

File No.: CP2014/26209

Purpose

1. The purpose of this report is to recommend projects for budget approval from the Small Local Improvement Projects (SLIPs) fund for the 2014/15 financial year.

Executive summary

2. For this 2014/15 financial year, the Mangere-Otahuhu Local Board had $420,400 capital expenditure (capex), including deferrals from the 2013, 2014 financial years, and $134,499 operational expenditure (opex) available as SLIPs funding.

3. To date, the Mangere-Otahuhu Local Board has allocated $333,230 capex, so this leaves a balance of $87,170 to be allocated. In addition, the Mangere-Otahuhu Local Board has allocated $28,230 opex, so this leaves a balance of $106,769 to be allocated (see Appendix A).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Allocates funds for the following SLIPs projects and nominates a local board representative to act as spokesperson for the proposals:

Project Title	Financial Year	Operational Expenditure (OPEX)	Capital Expenditure (CAPEX)
David Lange Park: Court Line Marking (see Appendix B)	2015		$1,000
Sir Douglas Bader Intermediate School: Line marking of the Volleyball Court Purchase of hoops for the Basketball Court and Netball Court (see Appendix B)	2015	$2,000
Criterion Lane: Concept Plan and Developed Design Plan (see Appendix B)	2015	$35,280
Otahuhu Cemetery Luke Street Enhance the presentation of the RSA Memorial Monument and Entrance to the cemetery (see Appendix B)	2015		13,000
Seaside Park Playground Physical works for development of the Playground (see Appendix B)	2015		$30,000
Total for Y2014/2015		$37,280	$44,000

b) Delegates authority to the nominated Local Board Member to provide guidance and advice to the Asset Development Business Support (South) for their allocated proposals, and enables the local board member and the Chair (jointly) to make minor amendments to funding allocations where a variation to the project scope is needed due to unforeseen circumstances.

Comments

4. Small Local Improvement Project (SLIPs) are a legacy activity of the Auckland City. The funding is for projects that deliver local community benefits. SLIPs funding provides an opportunity for the community to engage with their elected representatives and see the outcome of their funding decisions in a relatively short timeframe. Anyone can submit a SLIPs proposal – a Local Board Member, member of the public and council staff. The main criteria are that the proposal must provide a benefit to the local community and the Local Board will make the decision on whether or not to proceed with a project proposal.

5. SLIPs provide the Local Board with an opportunity to fund and provide solutions to their local communities, which align with Local Board plan aspirations.

6. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and Auckland Council policies.

Consideration

Māori impact statement

7. Iwi will be advised of any projects that may have significance to them and will be consulted with accordingly.

Implementation

8. Communities are impacted by SLIPs projects and the projects often provide an opportunity for staff and elected representatives to engage with the communities on their specific needs.

1. Attachments

No.	Title	Page
a View	Budget Appendix A	145
b View	Supporting Data Appendix B	147

Signatories

Authors

Banita Wallabh - Project Coordinator

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 November 2014

Draft Community Facilities Network Plan

File No.: CP2014/25075

Purpose

1. To seek the Board’s feedback on the draft Community Facilities Network Plan (Attachment A) following workshops held with all local boards in August and September 2014.

Executive summary

2. In August 2014 the Regional Strategy and Policy Committee endorsed the Draft Community Facilities Network Plan (REG/2014/98) for engagement with local boards, advisory panels and key external stakeholders.

3. The purpose of the Community Facilities Network Plan (draft plan) is to guide council’s provision of community facilities for the next 10 years and beyond. The key drivers are to:

· Optimise the use and efficiency of existing facilities

· Address gaps and needs for community facilities now and into the future

· Meet demand arising from population growth and changing user expectations.

4. The scope of the draft plan includes community centres, venues for hire (community or rural halls), arts and culture facilities, aquatic and leisure facilities. The network includes facilities owned by council and facilities owned by third-parties which are supported by council and available for community use. While facilities like libraries, sport clubs, community leases, schools, churches and marae are not included in the recommendations of the network plan, these facilities will be considered in the implementation phase.

5. There are three key components of the draft plan:

· Strategic framework – specifies the outcomes council is seeking from its investment in community facilities aligned with the Auckland Plan, Local Board Plans and other strategic priorities; and articulates the council’s key objectives for future provision.

· Provision framework – guides council’s approach for future community facility provision.

· Action Plan – over 50 recommended actions to investigate areas with potential gaps in provision and to investigate existing facilities with issues affecting their performance.

6. Each action will require detailed community or sector based investigation to understand needs and determine the appropriate response. Process guidelines have been developed to ensure a consistent approach to these investigations. Local boards and the local community will be fully involved in investigation processes.

7. As council may not have the capacity to invest in all community facility projects, the draft plan also provides prioritisation criteria to help determine the priorities for investment once the investigation process determines the appropriate facility response. The ability and timeframe to implement the actions is dependent on the budget available for community facility investment in the Long-term Plan 2015-2025 (LTP).

8. Feedback on the draft plan was sought from key stakeholders including regional sports organisations, facility partners, facility managers and advisory panels. Submissions were also invited through shapeauckland.co.nz which closed on 15 September 2014. A summary of feedback is attached in Attachment B.

9. It is proposed that libraries should be included in the Community Facilities Network Plan as another key community facility that council provides, and to ensure alignment of planning and future facility provision. Libraries have undertaken similar research to understand the gaps and needs for libraries and are well placed to be included. There will need to be further communication with local boards on the libraries content. Revised timeframes to integrate libraries into the plan and to align with the LTP process are outlined in this report.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Provide feedback on the Draft Community Facilities Network Plan which will guide council’s provision of community facilities, including any specific feedback on the strategic framework, provision framework, action plan, implementation approach and prioritisation criteria.

b) Notes proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.

Comments

Draft Community Facilities Network Plan

10. Community facilities contribute to building strong, healthy and vibrant communities by providing space for people to connect with each other, socialise, learn skills and participate in a range of social, cultural, art and recreational activities. Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents.

11. The draft plan outlines how council will provide and invest in community facilities to respond to community needs and population growth and changes.

12. The draft plan sets out a strategic framework for community facilities to articulate why council invests in the provision of community facilities, the desired outcomes from this investment and the key objectives for future provision. This is aligned with the strategic direction and transformational shifts in the Auckland Plan, local board plans and relevant strategic action plans.

13. The proposed common purpose for community facilities is “Vibrant and welcoming places at the heart of where and how communities connect and participate”.

14. The draft plan sets out four proposed key objectives to guide and underpin the future provision of community facilities:

· Undertake robust and consistent planning to ensure future decisions on the provision of community facilities are based on clear evidence of needs and assessment of all options.

· Maintain, improve and make the best use of existing community facilities where they continue to meet community needs and investigate the future of facilities that no longer meet community needs.

· Provide flexible and multi-purpose facilities that are co-located and/or integrated with other community infrastructure.

· Look for opportunities to leverage and support partnerships.

Future Provision Framework

15. The draft plan proposes provision frameworks for each type of community facility to guide council’s approach to the provision of new facilities in the future.

Community Centres

16. The proposed provision approach for community centres is to continue to maintain and deliver community centres at the local level across the region, recognising the important role they play in meeting local community needs for spaces to deliver a wide range of community, recreation, learning, events, arts and culture activities.

Venues for hire

17. Given the wide range of providers of venues to hire, the draft plan proposes the council does not invest in any more new stand-alone venues for hire. It is proposed that bookable space is included in multi-purpose community centres (new or existing/redeveloped), guided by community needs assessments. Other options should be explored including partnerships or encouraging other organisations (such as schools, sports clubs and churches) to make bookable spaces available for community use. In some cases where venues for hire are no longer serving community needs, there may be potential to consider repurposing venues for other activities or possible divestment.

Aquatic and Leisure Facilities

18. The proposed provision framework for aquatic and leisure facilities is through a hierarchy of local, destination and regional facilities to support participation in a range of sport and recreation activities from casual play through to competitive sport. The draft plan outlines different functions and level of provision for local, destination and regional facilities.

Arts and Culture Facilities

19. At the local level, the proposed future provision will focus on enabling participation in arts and culture activity through programming in existing facilities and new multi-purpose facilities, rather than building new standalone local arts facilities. The focus will be placed on integrating arts space and programming within the existing network or in new multi-purpose facilities, repurposing existing spaces or partnering with others to provide suitable space.

20. It is recognised there is a need for some specialised arts and culture facilities that serve larger catchments. The draft plan proposes supporting a network of destination and regional arts and cultural facilities to meet sector and audience demand, which would be determined by robust investigation on a case-by-case basis. It is proposed the council would only intervene when the private sector does not and opportunities for partnerships with the wider sector including central government should be explored.

Action Plan and Implementation

21. The draft plan includes over 50 recommended actions to undertake investigations into the future provision of community facilities, focused on both existing facilities and potential areas for new facilities.

22. All recommended actions will require detailed community or sector based investigation to determine the appropriate response. It is intended that any future investment in community facilities will be determined following detailed investigation which provides clear evidence of need, options analysis and development of a robust business case. Detailed process guidelines to ensure a consistent approach to these investigations have been developed (Appendix 2 of draft plan: Community Facilities Development Guidelines). Local boards and the community would be fully involved in investigation processes.

23. As council may not have the capacity to invest in all community facility projects, the draft network plan provides prioritisation criteria to assist the governing body to determine its priorities for investment in community facilities.

24. The draft plan identifies existing community facilities which have issues impacting on their performance and ability to meet community needs. In these cases, investigation is required to understand in more detail how the facility is operating and meeting community needs, explore various options for the facility and to determine the appropriate response. There could be a variety of options including changes to facility governance, management or programming, facility redevelopment, repurposing for another activity or possible divestment.

25. For potential areas for new facilities, a similar investigation process is required to understand community needs, explore and test the feasibility of different options and assess the business case for a new facility. The outcome of this investigation may identify a non-asset solution is required such as programming, partnerships or supporting a non-council facility.

26. The actions in the draft network plan have been ranked according to the urgency of completing the investigation recognising different factors including condition issues, responding to catalysts, opportunities for rationalisation or partnerships, timing and scale of population growth and location in a spatial priority area.

27. During workshops with local boards, some inaccuracies were identified in the draft plan. Corrections have been included in the draft plan attached in Attachment A.

Stakeholder Engagement

28. The draft plan has been informed by previous feedback from communities, principally via annual customer satisfaction surveys, user surveys, catchments studies and consultation on the Auckland Plan and relevant strategic action plans.

29. Given this context, engagement on the draft plan has primarily been limited to targeted stakeholders, including council’s advisory panels, facility partners and managers and external stakeholder groups such as regional sports organisations. Additionally, the draft plan has been available for wider public comment on shapeauckland.co.nz. A summary of feedback is attached in Attachment B.

30. Most of the actions identified in the draft plan will require further investigation to determine the appropriate response. This will include detailed and localised community and/or sector based investigation/engagement and feedback from communities on different options. The public will also have the opportunity to provide feedback on the proposed level of future investment in community facilities via the LTP consultation process.

Incorporating Libraries into the Network Plan

31. Through the LTP process, the Parks, Community and Lifestyle theme has been working to address priorities and funding for activities including community facilities, recreation facilities and libraries. It has become clear there is a need for a more coordinated and aligned approach for the future planning and development of community facilities with an emphasis on multi-purpose facilities.

32. It is proposed that libraries be included in the network plan as a key community facility that council provides and to ensure alignment of planning and future facility provision. Libraries have undertaken similar research to understand the gaps and needs for future libraries and are well placed to be included. There will need to be further communication with local boards on the libraries content which means the timeframes to complete the network plan will need to be extended into 2015.

33. One advantage of extending the timeframes is alignment with the LTP process. The level of future capital investment in community facilities won’t be known until after the public consultation process on the LTP is completed in May 2015. Finalising the network plan once the LTP process is completed (or near completion) will ensure the plan can incorporate the LTP outcomes and governing body priorities for future investment in community facilities.

34. The key benefit of modifying the scope to include libraries is the alignment of planning and provision to achieve better community outcomes and greater efficiency.

35. The revised timeframe for integrating libraries into the draft plan is outlined below:

Dec	Briefing with local boards on the library research
Dec-Jan	Development of revised Community Facilities Network Plan
Feb 2015	Workshops with local boards to review the revised plan
Mar	Report to the governing body on the revised draft plan
Apr-May	Report to local boards seeking feedback on revised draft plan
July	Report to governing body seeking approval of final Community Facilities Network Plan

Consideration

Local board views and implications

36. During August and September, workshops with local boards were undertaken to present on the draft Community Facilities Network Plan, to respond to any questions and assist local boards in formulating their feedback.

37. Feedback from local boards is sought on the draft plan, particularly on the following:

· Strategic framework (section 3) including the common purpose, outcomes and objectives

· Provision frameworks (Section 4)

· Action plan (section 5)

· Implementation approach (section 6) including process guidelines and prioritisation criteria.

38. The feedback from local boards will be incorporated into a revised network plan (which includes libraries) and will be presented/reported to local boards in 2015.

Māori impact statement

39. The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate. For all community facility types Maori are represented as users. At aquatic facilities Maori make up 14% of users (compared to 9% of the population), 11% of leisure facility users and 9% of community centre users. Maori are under-represented as users compared to the Auckland population at arts and culture facilities.

40. Given the context of the network plan and the information already received through the user surveys and iwi consultation on the strategic action plans, it was not proposed to undertake any specific engagement with Maori or other facility users.

41. The broader picture of community facility provision recognises that marae and kohanga reo are important social infrastructure for Maori and the community. Officers from Te Waka Angamua are currently scoping a project to address the future provision and development of marae facilities. Opportunities for aligned provision and/or partnerships with marae facilities should be considered as potential options to meet community needs.

Implementation

42. The draft plan is an aspirational plan for the next 10 to 20 years which outlines what needs to be investigated and undertaken to deliver a network of community facilities to meet community needs. The ability and timeframe to implement the actions is dependent on the level of budget available through the council’s LTP 2015-2025.

43. Through the LTP process, the governing body will consider the amount of funding available for investment in community facilities. To deliver the network plan this will need to include both operational funding to undertake the required investigations and depending on the outcome of each investigation, capital and operational funding to implement the recommended response.

44. Once the network plan is adopted, implementation will focus on progressing the high priority actions using the implementation approach and community facilities development guidelines.

45. The draft plan lists a number of community facility projects that are already underway or were anticipated to commence construction in 2014/15. The current review of the 2014/15 capital works programme may result in the deferral of some of these projects. Once decisions have been made on deferrals, then the draft network plan will be amended to reflect this.

Attachments

No.	Title	Page
a View	Draft Community Facilities Network Plan (Under Separate Cover)
b View	Draft Community Facilities Network Plan stakeholder feedback (Under Separate Cover)

Signatories

Authors

Anita Coy-Macken - Principal Policy Analyst – Central

David Shamy - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 November 2014

Government regulations for distribution of grants derived from Class 4 (pokie) gambling

File No.: CP2014/22575

Purpose

1. To provide the board with an opportunity to respond to a recent decision of the Regional Strategy and Policy Committee in regard to the distribution, within Auckland, of grant funding derived from class 4 (pokie) gambling.

Executive summary

2. The Minister of Internal Affairs recently acquired the power to make new regulations specifying the amount of class 4 grants money that must be returned to the area from which it came, and to set out how areas will be identified and defined for that purpose.

3. A report was presented to the Regional Strategy and Policy Committee (RS&PC) on 7 August 2014, presenting the findings of a gambling working party established by minute REG/2013/10.

4. The RS&PC endorsed the working party’s proposal to define areas within Auckland, and agreed that the chair write to the Minister of Internal Affairs, advocating for the areas defined by the working party and a rate of return of 80% across all areas.

5. The Māngere-Ōtāhuhu Local Board had a workshop meeting on 24 September to review the information presented to the Committee and discuss other options for reducing or preventing gambling harm in it area.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Note the Regional Strategy and Policy Committee’s advocacy position on areas for the distribution of class 4 (pokie) grants, including an 80% rate of return to each area

b) State its own position on the proposed areas and rates of return.

c) Consider writing to the Minister of Internal Affairs regarding the use of regulations to reduce or prevent gambling harm.

d) Consider working with the other local boards in the Southern Initiative area to develop and promote a common approach and joint communication to the Minister.

Background

6. In 2012 Auckland Council made a submission to the commerce select committee on the Gambling (Gambling Harm Reduction) Amendment Bill (also known as the “Flavell Bill”). A core purpose of the Flavell Bill was to address a perception that Māori and Pasifika communities are “…disproportionately targeted and often severely harmed” by electronic gaming machines. Among other things, the bill sought to:

“…return at least 80% of (the) funds generated by gamblers’ losses on local pokie machines back into the charitable organisations that are meeting priority needs in the same local authority area as the venue and within the same local authority ward, local board subdivision, or community board area.”

7. The bill was enacted on 13 September 2013 as the Gambling (Gambling Harm Reduction) Amendment Act. The final legislation did not specify a rate of return or define the areas into which class 4 grants funding must be returned. Instead it provided the Minister of Internal Affairs with new powers to make regulations for those purposes.

8. On 5 December 2013, the Regional Strategy and Policy Committee (RS&PC) established a working party to develop council responses to government proposals to reform the class 4 gambling sector. The working party’s role included developing a definition of areas and rates of local return for Auckland, in anticipation that the Minister may seek further input on this matter

9. The working party developed a proposal to define areas within Auckland whereby a proportion of grants derived from the proceeds of class 4 gambling in those areas would be returned to them. A copy of the area map is attached as Appendix A.

10. Officers subsequently developed an analysis of the distribution of pokie grant funding among local board areas in Auckland. A summary of the analysis is attached as Appendix B.

11. The analysis shows that in 2012 the Māngere-Ōtāhuhu Local Board area received an estimated 22% of the available grant money that had been generated in the area, or approximately $800,000 in grants out of more than $6.5 million of estimated grants funding generated by non-club class 4 (pokie) venues in the local board area over that period.

12. A report to RS&PC on 7 August 2014, presented the findings of the gambling working party.The committee endorsed the working party’s proposal to define areas within Auckland, as presented in Appendix A, and agreed that the chair write to the Minister of Internal Affairs, advocating for the areas defined by the working party and a rate of return of 80% across all areas. That letter was sent a few weeks prior to the recent general election.

13. All local boards have the opportunity to receive a workshop and/or a business report on these matters. A workshop was held with the Māngere-Ōtāhuhu Local Board on 24 September 2014 to discuss the RS&PC report and the working party’s findings. Wider options for addressing gambling harm were discussed and, as a result, that board requested a report so that it could make formal resolutions on those matters.

14. The Minister has not yet finalised the regulations and so there may still be an opportunity for the Māngere-Ōtāhuhu Local Board to further influence a decision, by writing to the Minister about the application of regulations – either by itself or in a joint approach with other local boards in the Southern Initiative area.

Other Regulatory Powers

15. The Minister’s powers to regulate the class 4 (pokie) gambling sector are set out in sections 114, 313 and 314 of the Gambling Act. They include the ability to:

· Prescribe the maximum number of gaming machines that may be operated in New Zealand or any area within New Zealand.

· Prescribe requirements for the design, layout, and furnishing of a class 4 venue.

· Declare a venue or class of venue as suitable or unsuitable to be a class 4 venue.

· Regulate the intensity of gambling that may be conducted at a specified venue, by specified means (although not by regulating the hours of operation of a venue)

· Provide for any other matters related to harm prevention or minimisation that are contemplated by, or necessary for giving full effect to, the Act.

· Apply such regulations to specified venues or classes of venue (the term “classes” usually differentiates club venues, which apply funding for their own members’ benefit, and non-club venues which distribute funding to community and sporting groups).

16. The board may also want to write to the Minister in regard to the use of these other regulatory powers, to prevent or reduce gambling harm in the Māngere-Ōtāhuhu Local Board area or, in agreement with other local boards, the Southern Initiative area as a whole.

Māori impact statement

17. Problem gambling is more prevalent in Māori, Pasifika and low-income population groups than others. Class 4 (pokie) venues tend to be clustered in areas, where these population groups are concentrated, including the Southern Initiative area.

Attachments

No.	Title	Page
a View	Appendix A: map of proposed areas agreed by Auckland Council	165
b View	Appendix B: comparison of pokie revenues to grants - all local boards.	167

Signatories

Authors

David Hay - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Carol McKenzie-Rex - Relationship Manager

Comments

Background

7. On the 20 May 2014 the IHP provided an update to the Unitary Plan Committee on progress made on the establishment of the office and scheduling of hearings. The report included an update on structure and staff appointments, premises for the IHP, Hearing Procedures document, IHP website and hearing timetable.

Establishment of the Independent Hearings Panel

Premises for the IHP

8. The IHP and support team moved into level 15, Tower 1, 205 Queen Street at the end of June 2014. Level 16 has been used for mediation, expert conferencing, staff meetings and hearings. These rooms have been successfully set up, tested and are meeting expectations

9. Given that 130 people can be accommodated on level 16 (to meet fire safety requirements) off site venues will be required for some hearings. Off-site venues will include Aotea Centre and other council venues.

10. Staff appointments

As the committee will be aware, council staff were appointed in the first quarter of this year to support the IHP for the duration of the process. More recently, 15 mediators and facilitators have been appointed to assist the Independent Hearings Panel during the pre-hearing phase to clearly identify the issues and agreements reached on a particular hearing topic. This will reduce the time and cost of the hearings. The mediators and facilitators are now underway with mediation and expert conferencing sessions.

11. In addition, two planners have been seconded and a planning technician will be seconded to help out with data management of submissions.

12. The IHP staffing levels will continue to be monitored to ensure against unnecessary delays to the hearings schedule. All staffing levels are currently being managed within allocated budgets.

Hearing Progress

Hearing schedule

13. The hearing schedule has been developed as an outcome of workshops with the Panel and staff in July. The schedule was made available on the aupihp website in August. It includes dates for pre-hearing meetings, mediation, expert conferencing and hearings up until the end of February 2015.

14. The order of the hearing of submissions will be from the general to the specific. Hearings start on the Regional Policy Statement followed by more detailed topics such as Auckland-wide provisions, overlays and zones. The place-based provisions (e.g. precincts), rezoning requests and designations will be heard last.

15. The schedule is updated on a regular basis. Submitters are being advised of the need to refer to the website for the most up to date schedule. Times and venues will be added to the schedule as they become available.

16. The IHP has been receiving a large number of memorandums of counsel from lawyers and planners requesting the schedule to be amended to allow for more hearing time, changes to the order of hearing topics or the enablement of submitters to speak to all of their PAUP matters in one single appearance. The position of the IHP is that no changes will be made to the schedule unless absolutely necessary. To address the matters raised within the memoranda and explain the Panel’s position a judicial conference is being held on 3 October 2014.

Commencement of hearings

17. Prior to hearings commencing, the IHP support staff have been establishing a transparent process to enable the hearing of submissions to run according to schedule. This has involved having regular process meetings with the support team and the Panel and creating a number of templates to support the process (e.g. Parties and Issues Report, notification letters, process diagrams and checklists).

18. Hearing of submissions have commenced with the first hearing being 002 E-plan and Miscellaneous on 25 September 2014. This hearing dealt with submissions generally seeking outcomes outside of the scope of what the PAUP contains.

19. By the end of October the IHP will have completed all the pre-hearing meetings for Regional Policy Statement, including some overlay hearing topics (033 General Coastal Marine zone and activities, 034 Coastal zones and 035 Air Quality). Between November 2014 and February 2015 hearings, mediation and expert conferencing will be held for these hearing topics. The IHP planning team have completed the Parties and Issues reports to support these hearings.

20. The next tranche of pre-hearing meetings in January will cover overlays, the City Centre zone, Future Urban zone and Auckland wide provisions. The IHP planners are currently working on the Parties and Issues reports for these. These will be completed by the end of November to allow sufficient time for pre-hearing notification letters to be sent out in December.

Hearing Procedures Document

21. A Hearing Procedures document has been developed by the IHP to provide direction to all those participating in the hearing process on the overall principles and procedures that will apply, and the role of support staff and Auckland Council. This document is currently being updated as a result of Panel directions to combine the expert conferencing and amend evidence exchange timetables.

22. A number of procedural minutes have also been released to address late submissions, speaking time at hearings, evidence exchange and directions for council to advise the Panel of its approach to managing the large number of site specific submissions on the Rural Urban Boundary, the schedules, precincts and rezonings.

Website

23. Since May 2014 the website has been updated to include the following information for submitters:

- Updated factsheets, including translations in Samoan, Tongan, Maori, Korean and Chinese.

- Procedural Minutes

- Biographies for mediators and facilitators

- Judicial conferences

- Hearing schedule

- All the hearing topics have been loaded. As relevant documents become available for public viewing pertaining to a particular hearing topic these are uploaded by the hearing administration team.

24. The website is continuously being updated with information relating to hearings and the hearing process, and submitters are being advised of the need to refer to the website for the most up to date information.

25. By the end of October the website will provide a one-stop-shop option for submitters on the proposed Unitary Plan to schedule their attendance, upload evidence and receive information about the process in a self-service manner. This function will replace existing manual processes that would otherwise struggle to cope with the scale and complexity of requests to attend hearings, scheduling hearings and emailing reminders and notices on top of the cost to print and post the material.

Evaluation by the Ministry for the Environment

26. The MfE will be undertaking an evaluation to assess the effectiveness of the hearings process in relation to the central goals of better decision making, opportunities for submitter involvement, timeliness and efficiencies of process.

27. A terms of reference document between the IHP, Auckland Council and the MfE (the partner agencies) for the evaluation of the Proposed Auckland Unitary Plan hearings process is being developed.

Consideration

Local board views and implications

28. The view of local boards are able to be represented by the attendance of all local board chairs at the Unitary Plan Committee.

Māori impact statement

29. It is considered that there are no specific impacts on Maori arising from any decisions made by the Unitary Plan Committee in response to this report.

Implementation

30. The Panel and the IHP support team will continue to work accordingly to the hearing schedule. The delivery of the hearings and the support to the Panel is being delivered within existing allocated budgets.

Māngere-Ōtāhuhu Local Board

19 November 2014

Date of meeting	Resolution Number	Summary of Item	Resolution	Position or Department Responsible	Target Date/update
10/07/2013 + 21 May 2014	MO/2013/424 & MO201493/94	Mangere Town Centre Canopy Project	d) Requests that officers initiate a dialogue with shop owners and the Mangere Town Centre BID regarding the roof repairs and drainage in association with and simultaneously with this project. Updated 21 May 2014 b) Note the options for addressing the flooding issues associated with private roofs, guttering, spouting and down pipes of the buildings surrounding the public square is limited to voluntary remediation and in some cases regulatory action which would be unlikely to mean works were completed simultaneously with the canopy project. c) Receive the detailed design and indicative costs for the canopy prepared by Qdesignz. d) Note that at least an additional $750,000 (indicative cost) as well as consequential operational budget (yet to be costed) is required to fund the canopy element of the project as per the Board’s preferred design option. e) Review the scope and design of the canopy in close consultation with the Māngere Town Centre Business Association and continue to commit existing Māngere-Ōtāhuhu budget to this project and ask officers to consider phasing, compiling an investment proposal as part of the long term plan and exploring other funding options and partners to complete the project. f) Endorse the provision of the additional public toilets within the proposed Māngere Town Centre Bus Interchange project to be funded and delivered by Auckland Transport in June 2015, and reallocate existing budget for the public toilets to the canopy.	Maureen Shelton, Nicola Mochrie, Dean Williams	Reported to the Board 21 May 2014. A further report will come back to the board at a later date. Workshop on 5 November.
16-Apr-14	MO/2014/71	Local Board Decisions for 2014/2015 Annual Plan - Mangere Canopy	i) Agrees a balanced budget for 2014/2015 and outer years for the Annual Plan 2014/2015 that reflect the allocation of decision-making, with the proviso that the local board receives expert financial and implementation advice on the Mangere Town Centre Canopy project to deliver it’s desired outcomes in a lateral, innovative and cost-effective way.	Lydia Sosene, Kennth Tuai, Rina Tagore	Workshop on 5 November with financial officer attending
10-Jul	MO/2013/437	Community Art Space in Otahuhu Scoping Study Report	b) Notes that staff from Community Policy and Planning will report on a proposed programme of planning and the indicative budget required to investigate the needs and feasibility of an arts facility and events for Otahuhu.	Rhoda Fowler	Report due early 2015
14-Aug	MO/2013/459	Niu Fiafiamau Group	b) Refers the accommodation requests of the Niue Fiafiamau Group to council’s Community Facilities and Community Development Facilitators to review and report-back to the Local board.	David Mose, Tipi Arthur, Ayr Jones	Reported to the Board on 15 October. Nuie Fiafiamau Group are on this waiting list for Mangere-Otahuhu and Otara-Papatoetoe as requested by the group to the CLA staff.
		Massey Homestead & Otahuhu Town Hall upstairs leases		David Mose, Christine Benson	. • Massey Homestead The report is being finalised for CDAC review at present to be tabled for the November business meeting • Otahuhu Town Hall upstairs lease The vacancy will be advertised and a list of applicants will be presented to the board for selection early next year.
13-Sep	Workshop	Nga Tapuwae Community Centre	The Board discussed the Buckland Road Preferred Options. The board supports looking at efficient traffic flows in the area. This proposal is in the early stages and further scoping information will be coming to the board early next year.	Brya Taylor	This project is being considered by Auckland Transport
20-Nov	MO/2013/530	Mangere Bridge Art Group	b) Requests a prompt report-back from officers on the hire increases for the Mangere Bridge Art Group and the maintenance and condition of the Mangere Bridge War Memorial Hall.	Kat Teirney, Brya Taylor, Peter Matvos	Fees and Charges were workshoped 26 February and reported to the board. Awaiting information on the condition of the Mangere Bridge War Memorial Hall
4/12/2014 + 21052014	MO/2013/558 + MO/2014/92	Mangere Town Centre Library Temporary Mural Project	b) Requests officers report back to the Mangere-Otahuhu Local Board on options and alternatives on the future use and placement of the temporary mural after three months following the installation. Updated 21 May 2014 - That the Māngere-Ōtāhuhu Local Board requests that officers investigate retaining the mural and how it can be protected and report the options back to the local board.	Leilani Unasa, James Pinker, Amiri Pula-Taylor	Reported in May 2014. A further report will be coming to the board TBA
29/01/2014 = 21 May 2014	MO/2014/3 + MO/2014/91	Mangere Arts Centre - Public Programming	b) Refer public forum concerns about the Mangere Arts Centre to the Manager of Arts, for consideration and report-back to the Board. Updated 21 May 2014 - a) Approve a Māngere Arts Centre - Ngā Tohu o Uenuku strategic workshop for Māngere’s arts and culture key stakeholders. b) Approve the scoping of an annual commission for temporary artwork for the Māngere Arts Centre - Ngā Tohu o Uenuku. c) Delegate authority to the relevant Māngere-Ōtāhuhu Local Board portfolio holders to work with staff to progress a strategic workshop as well as the scoping of an annual commission. d) Agree that the relevant portfolio holders will be provided with progress updates on a monthly basis and more frequently when needed and regular report backs to the Māngere-Ōtāhuhu Local Board.	Leilani Unasa,	Portfolio Holders will be updated on a regular basis
19-Feb-14	MO/2014/17	Submission Draft Local Board Plan 2014/2017	c) That the Mangere-Otahuhu Local Board requests suspends the presentation from Roger Fowler or his submission on the proposed one year trial of free public transport for all routes in the Mangere-Otahuhu area until further information has been received	Ben Stallworthy	TBA
19-Feb-14	MO/2014/21	MOana-Nui-A-Kiwa Outdoor Pool Upgrade Developed Design	c) Notes that the proposed development of stage 3, which included the future new plant room, associated filtration services and its relative priority, will be considered as part of the citywide Community Facilities Network Plan, the progress of which will be reported to the board later in 2014.	Phillipa Knox	Late in 2014
19-Mar-14	MO/2014/35	Request to Lease 37 and 39 Winthrop Way, Mangere East	That the Taeaofou I Puaseisei Preschool Trust presentation be referred to officers in Parks, Sports, Recreation and Community Policy/Planning for assessment and report back to the Local Board.	Allan Christensen, - cc Malcolm Page, Sophie Bell, Teena Abbey	Memo was attached to reports pending in July. Another report will be coming back to the board.
19-Mar-14	MO/2014/40	Makaurau Marae Placement with Auckland Council	That the Māngere-Ōtāhuhu Local Board congratulates Makaurau Marae and Council Officers for their innovation on this project and invites Community Development, Arts and Culture and Environmental Services Unit to present the Haere Whakamua project.	Emma Joyce, Tessa Chilala, Shane Ta'ata	A report will be presented to the board when the project is complete.
16-Apr-14	MO/2014/60	House at 161 Robertson Road Mangere	That the Māngere-Ōtāhuhu Local Board: a) Request that the local board’s preference for the future of the house at 161 Robertson Road, Mangere, be given due regard when the issue is considered by the Finance and Performance Committee for decision regarding this non-service asset. b) Requests that officers from Community Policy and Planning, Financial Planning and the Environmental Strategy and Policy (Heritage) prepare a preliminary business case for the historic homestead, including consideration of locating a suitable business and providing a lease of sufficient duration that would allow for restoration by the lessee and a commercially sustainable venture.	Manoj Ragupathy, Ross Tucker, Bryan Pooley, Leitita McColl, Marian Webb, Richard Bland (Heritage)	Memo attached to the September Report. A memo from ACPL has gone to Parks requesting further information and a report will be presented to the Board in December or Early 2015.
16/04/2014 20 Aug 14	MO/2014/65 MO/2014/176	Auckland Transport Monthly Report	b) Requests that Auckland Transport investigate calming traffic in Mangere East Town Centre to improve pedestrian access across Massey Road and report back on the potential cost and whether or not the project is technically feasible. e) Requests that Auckland Transport report Windrush-Waddon project options to the May 2014 meeting for local board decision. f) Requests that Auckland Transport sorts out the Bader Drive/Idlewild intersection which has not been improved in terms of making it safer or enabling better traffic flow. c) Requests that the removal of the fencing in the Mangere Town Centre car park, near the Citizen’s Advice Bureau is resolved.	Ben Stallworthy	Windrush-Waddon option was reported in the 21 May meeting.
16-Apr-14	MO/2014/67	Financial Planning for Extreme Weather Events	c) Note that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.	Jane Aickin, Martin Van Jaarsveld, Malcolm Page, Grant Jennings	Apr-15
21-May-14	MO/2014/81	Otahuhu JP Service Desk/Office Space	b) That the Māngere-Ōtāhuhu Local Board refers the future location and space concerns of the Ōtāhuhu JP Service to the relevant council officers to consider and report back with proposed solutions.	David Mose, Ayr Jones	The CAB has been allocated space in the Otahuhu Recreation Precinct.
21-May-14	MO/2014/89	Waddon Road and Windrush Close	c) Requests a separate report for final decision-making on Waddon Road and Windrush Close.	Ben Stallworthy	TBA
18-Jun-14	MO/2014/130	Community Facilities Provision in Mangere	c) Notes that the results of the needs analysis will be reported to the Māngere-Ōtāhuhu Local Board, which will determine whether or not a feasibility study is required.	Sally McComb	Report due February 2015
18-Jun-14	MO/2014/132	MOLB Community Development, Arts and Culture Work Programme 2014/2015	h) requests officers to report back on the effectiveness of the Community Development, Arts and Culture work programme, in delivering on the local board plan, with a particular focus on grants and contestable funding outcomes.	Lisa Traill, Leora Hirsh	TBA
20/08/2014 & 15 October	MO/2014/171	Quarterly Performance Report - Swimming pool statistics comparative analysis and marketing of free entry for children and adults	b) Requests further analysis and reporting on annual swimming pool patronage and promotion of free entry for all at Moana Nui A Kiwa pool.	Rob McGee	Community Policy and Planning are doing the evaluation of the free swimming policy and a indepth evaluation using the catchment data, visitor data and customer insights. Report due early 2015
17-Sep-14	MO/2014/189	Pacific Arts Association International Symposium March 2016	b) That the Māngere-Ōtāhuhu Local Board refer the partnership proposal for the Auckland War Memorial Museum Pacific Arts Association International Symposium March 2016 to the Arts, Culture and Events Committee and arts and culture policy officers, for further scoping and costing, with a report-back to the Local Board.	Naomi Singer, Olivia Taouna	Officers have meet with the Auckland Museum staff and will update the portfolio holders. A report is still pending.
15-Oct-14		Mangere Mountain land transfers and follow-up report to the governing body		Rob Cairs	Report to the Governing Body
15-Oct-14	MO/2014/213	MIT Pasifika Centre	b) That the Mangere-Otahuhu Local Board supports the Pasifika Centre Project in principle and refers the project to the Mayor's office and relevant governing body Committees and central government for consideration and feedback.	Cathy Kenkel, Crispin Franklin	The Mayor has been extensively briefed on this project and is overall supportive in principle but, equally, is conscious of the funding constraints of MIT, Central Government and Auckland Council.
15-Oct-14	MO/2014/222	Aquatics and Recreation Facilities	c) Requests officers to provide a report updating the Board on progress including any incidents (such as the fire at Moana Nui A Kiwa Lesiure Centre) and follow up actions undertaken.	Rob McGee, Samuel Fowler	A report will be on the November/December business meeting.
15-Oct-14	MO/2014/224	7 Piki Thompson Way, Otahuhu	b) Requests clarification of the status and the timeline for divestment for 7 Piki Thompson Way, Otahuhu	Letitia McColl, Nigel Hewitson Team Leader Disposals	TBA

Māngere-Ōtāhuhu Local Board

19 November 2014

Mangere-Otahuhu Local Board

Workshop Programme

Date of Workshop: Wednesday 8 October 2014

Time: 1.00pm to 4.00pm

Venue: Mangere-Otahuhu Local Board Office

Present: Carrol Elliott, Walter Togiamua (from 2.20pm), Christine O’Brien, Peter Skelton, Tasi Lauese, Janette McKain (Democracy Advisor), Rina Tagore (Senior Advisor), Kenneth Tuai (Advisor), Carol McKenzie-Rex (Relationship Manager)

Apologies: Lydia Sosene, Nick Bakulich

· Peter Skelton opened the meeting in prayer

Time	Proposed Item	Presenter	Purpose

1.00 - 1.30pm

Economic Development Work Programme

Janet Schofield, Shirley Samuels, Luo Lei

The Board had a power point presentation and discussed the Economic Development Work Programme and discussion on the support for Business Associations - Mangere Bridge and Mangere East.

A workshop will be held in February 2015 with a report coming to a business meeting in June 2015.

1.30 - 2.15pm

Special Housing in Mangere-Otahuhu Area

Richard Davison, Rob Bates

The Board discussed the Special Housing areas in the Mangere-Otahuhu area.

2.15 to 2.45pm

Exploring opportunities to extend relationships with Maori and how input might be made into local decision-making

Wayne Knox, Independent Maori Statutory Board (IMSB), Roger Jolley, Te Waka Angamua, Thomas Murray, Local Board Engagement Advisor, Carol McKenzie-Rex, Local Board Relationship Manager

The Board had a presentation and discussion on the pilot project to explore strengthening relationships between local boards and Maori, and how Maori might be able to offer valuable input into local board decision making processes. A focus group has been formed from Maori organisations and mana whenua.

Role of the focus group is to discuss and consider options to:

· Provide opportunities for Maori to contribute to local board decision making

· Foster the development of Maori capacity to contribution to local decision making

· To discuss issues, barriers and opportunities relevant to maori contribution to local decision making.

· To identify good practice.

2.45 - 3.15pm

Auckland Council Significance and Engagement Policy

Kenneth Aiolupotea (Head of Market Research and Engagement)

To Board had a power point presentation and the board gave feedback to the policy.

A workshop will be held on 22 October on input into an engagement strategy which will provide direction to all departments involved in the delivery of the Local Board Plan. This workshop will review the board’s previous engagement and discuss future engagement objectives.

• Review of policy feedback, decision-making, adoption: Nov 2014

• Updated guidelines launched – Jan 2015

Sizing Engagement:

Small

The audience is very localised or relatively small in number or very targeted.

They are easy to access and the issue or decision is relatively straight forward.

Medium

The audience is fairly broad or diverse, some segments are not easy to access. The issue is not straightforward or top of mind and there are strong views already known and being promoted by different stakeholder groups. For example, Area plans, Strategic Action Plans

Large

The audience affected is large and diverse and the issue is of wide importance to the region. Significant financial investment will be required. There is significant media or political interest in the outcome. A range of engagement channels are required. This is core, overarching, touches every part of council / community. It is high profile. Align with council core priorities. For example, Auckland Plan, Long Term Plan.

Matching methods to size:

Small	Localised promotion, for example through display boards and local media. Targeted engagement with the affected audience where appropriate. Promotion through e-newsletters and social media. Information online and through local libraries and service centres. Surveys and open days may also be appropriate.
Medium	Targeted engagement with the affected audience, online engagement which may include a survey and social media. Information available through libraries and service centres. Promotion through e-newsletters, the local media or through the council’s newsletter, Our Auckland.
Large	Large scale publicity and promotion. Could have informal engagement / discussion phase plus formal phase of consultation. Consideration of different cultural styles and needs for engagement. Likely to include a range of events and significant online activities. Promotion through the council’s newsletter, Our Auckland and through e-newsletters.

3.15 - 4.00pm

2014 Hire Fee Framework Implementation

Terrena Griffiths

The Board discussed the responses to queries and complaints since the time the new fees and charges policy was implemented.

Māngere-Ōtāhuhu Local Board

19 November 2014

Mangere-Otahuhu Local Board members portfolio update

File No.: CP2014/25909

Purpose

1. This report provides an opportunity at the business meeting for portfolio holders to update the full Māngere-Ōtāhuhu Local Board on any significant activities over the last month.

Executive Summary

2. The portfolio leads and alternates for Māngere-Ōtāhuhu Local Board are as follows:

Portfolio	Lead	Alternate
Local planning, policy and governance: regulatory, bylaws and compliance	Lydia Sosene	Carrol Elliott
Arts, Culture and Events	Leau Peter Skelton	Tafafuna'i Tasi Lauese
Community Services	Walter Togiamua	Tafafuna'i Tasi Lauese
Libraries	Christine O'Brien	Nick Bakulich
Youth Development	Christine O'Brien	Nick Bakulich
Recreation Services	Walter Togiamua	Nick Bakulich
Parks and Reserves	Tafafuna'i Tasi Lauese	Nick Bakulich
Natural Environment	Carrol Elliott	Walter Togiamua
Built Environment, Heritage and Housing	Carrol Elliott	Lydia Sosene
Economic Development, Street Environment and Town Centres	Christine O'Brien	Leau Peter Skelton
Transport and Infrastructure	Lydia Sosene	Carrol Elliott
Civil Defence and Emergency Management	Nick Bakulich	Lydia Sosene

3. At the commencement of this electoral term, the reasons for having local board portfolio-holders was workshopped with the Māngere-Ōtāhuhu Local Board and it was generally agreed that the objectives of local board portfolio holders are to:

· Provide clear steering of the relevant work programme

· Lift detailed discussion out of local board meetings and workshops

· Ensure key decisions go before the full local board

· Reduce or avoid delays in project delivery

· Enable local board members to apply their time and energy with enthusiasm and interest

· Ensure clear communications within the local board and between the local board and officers

· Maintain strong, connected relationships between the local board and its communities

· Maintain mutual trust

4. The Māngere-Ōtāhuhu Local Board also workshopped what the role or job description of a portfolio holder might be, and some examples of how local board members might perform their role as a portfolio holder are outlined below:

Portfolio role	Examples of actions by portfolio holder
Undertaking roles specified in officer delegation protocols	· Landowner consents; and proposed asset renewal works: The portfolio-holder can either decide the issue or ask officers to refer it to the full local board for a decision · Providing feedback on resource consent applications
Sharing the workload between local board members	· Speaking at external meetings on local board matters e.g. at sports clubs – to gather their views, and represent the views of the local board · Supporting the Chair and other local board members in speaking to governing body committees or at public meetings on portfolio topics · Keeping alternate portfolio-holders informed, so they can assist the portfolio-holder where needed
Gathering knowledge	· Receiving officer progress updates on projects already agreed by the local board, noting that work programmes are approved by the full local board · Engaging and maintaining relationships with stakeholders · Reading background reports relevant to the portfolio
Acting as a sounding-board and advising officers	· Meeting with officers to give the local board view of issues · Where there is no known local board view, the portfolio-holder gathers the views of all local board members and formulates the local board position. (Contentious issues are best referred to a local board workshop) · Helping to shape details of departmental annual work programmes before presentation to the local board, to secure local board plan outcomes · Commenting on proposed design details and other issues arising from local board projects · Enabling officers to test possible local board interest in a proposal · Helping officers to define preferred options or approaches before reporting to the local board · Encouraging officers, especially through difficult decisions
Monitoring action against the Local Board Plan	· Asking officers for progress updates · Advising officers and local board when projects need response or attention
Leading local board projects as a convenor of the relevant steering group or working party	Various, but currently include: · Aorere Park Joint Steering Group · Manukau Harbour Forum · Youth Connections project
Providing regular updates on portfolio activity to the local board	· At board business meetings: portfolio-holders can report back at this agenda item · Portfolio-holders lead board discussion on officer reports relevant to their portfolio · Emails to all local board members, when information needs to be timely

Recommendation/s

That the verbal or written reports from the portfolio members be received.

Attachments

There are no attachments for this report.

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers

[1] “Ecological restoration priorities of Local Parks within the Mangere-Otahuhu local board area”, Nov 2013, Auckland Council unpublished report.

Issue Title	Description	Action
Oruarangi Speed Limit	The Mangere-Otahuhu Local Board has requested that the speed limit on Oruarangi Road be lowered from 100kmph to 80kmph. This is to improve pedestrian safety.	After discussion with NZ Police and New Zealand Transport Agency, Auckland Transport committed to conducting speed counts to find out the current speeds on the road. The counts are counts are finished and the will be more inter-agency working group has recommend a reduction in the speed limit the next step is that the recommendation will be reviewed by Aucklancd Transports Traffic Control Committtee in late November 2014.
Fencing in the Mangere Town Centre car park near the CAB.	A chain-link fence in this area creates an obstruction and has become an area from rubbish dumping.	This issue still continues to be worked on by Auckland Transport. On 20 October 2014 the Auckland Transport’s Manager Property (who is responsible for the overall management of the car park) met with representatives of the Mangere-Othauhu Local Board and discussed the situation with the fence and the car park spaces. The Property Team committed to getting this issue resolved and are working with Council toconfirm details of the original consent that was issued by the legacy Council. A meeting is also being organised with the property owner that erected the fence to discuss their position. At the time this report was written the date for this meeting had not been confirmed.
Changing the layout the car parks at the rear of the Mangere Library	It has been pointed out that when the fence is removed at the rear of the Mangere Library the opportunity exists to remodel the parking in this area so there is more and safer parking in the area,	On 20 October 2014 the Auckland Transport’s Manager Property (who is responsible for the overall management of the car park) met with representatives of the Mangere-Othauhu Local Board and discussed the situation with the fence and the car park spaces. The Manager of Property Team discussed the Local Board and CAB car parks and is planning to re-organise and refurbish them.
‘No Parking’ signs and markings at the rear of the Local Board Office	It has been requested that the ‘No Parking’ signage at the rear of the Local Board office is upgraded to make it more visible.	On 20 October 2014 the Auckland Transport’s Manager Property (who is responsible for the overall management of the car park) met with representatives of the Mangere-Othauhu Local Board and discussed the situation with the fence and the car park spaces. The Manager of Property Team discussed the Local Board and CAB car parks and is planning to re-organise and refurbish them.
Finger signs directing people to the Mangere-Otahuhu Local Board Office.	Members have requested that signs directing people tthe Local Board Office be installed in Mangere Town Centre.	The contractors have been asked to install these signs so they should be installed in the next few weeks.

UNI/2014/30,	Auckland Unitary Plan Independant Hearings Panel - Update on progress
FILE REF	CP2014/22970
AGENDA ITEM NO.	9

1.30 – 1.45pm	Local Board Plan	Kenneth Tuai, Rina Tagore, Faithe Smith	The Board discussed the photos and wording for the Local Board Plan. The Board suggested that they include some projects that have been completed or in progress.
1.45 - 2.30pm	Design Framework for the Otahuhu Linkages (Town Centre)	Nicola Mochrie, Joseph Beeson, Joshua Hyland (AT), Jeremy Pellow	To Board had a power point presentation on the design framework for the Otahuhu Linkages (Town Centre). Linkages Streetscape works Budget $520k (including design costs) Delivery June 2015 Requires commencement on site early 2015 Requires developed & detailed design 2014 Proposing parallel process framework & streetscape design Likely focus Mason Ave – add value to Recreation Precinct, pedestrian access through car park, new bus stops. Open information day between Mid October to Mid November. A report will be presented to the Board at the October business meeting.
2.30 - 3.00pm	Facility Partnership Fund	Kim Squire	To Board discussed the facility partnership fund applications. Onehunga Mangere United Sports Club funding grant will be subject to Maunga Authority approval. A report will be presented to the Board at the October business meeting.
3.00 - 3.30pm	2014/2015 Environment and Manukau Harbour Work Programme Discussion	Emma Joyce, Tessa Chilala	To Board discussed the environment budget. A report will be presented to the Board at the November business meeting.
3.30 – 4.45pm	Long Term Plan Phase 3 Budget	Rina Tagore, Kenneth Tuai, Faithe Smith, Carol McKenzie-Rex	The Board reviewed the proposed budgets and their LDI allocations.

1.00 - 1.30pm	Mangere-Otahuhu Open Space Network Plan	Lisa Miers, Chris Fourie	The Board had a power point presentation on the an outline of the process, and how the board can be involved, including the integration with other council plans. Officers will meet with the Parks Portfolio leaders and will come back to a workshop in February.
1.30 - 2.00pm	Mangere Mountain Education Centre	Josie Meuli, Biran Singh, Hemi Dale Chair of the Mangere Mountain Education Trust	The Board had a presentation on the Mangere Mountain Education Centre and presented their Annual Audited Report.
2.00 - 2.30pm	Auckland Transport Local Board Budget	Ben Stallworthy	To Board had a presentation and discussion on the current Council budget for transport projects in the south. Another workshop is scheduled for November.
2.30 - 3.00pm	Local Board Plan	Kenneth Tuai, Rina Tagore, Thomas Murray	Under production and will be presented to the Board when finalised.
3.00 – 3.15pm	Mangere-Otahuhu Local Board Mangroves	Neil Munro	· Of the six sites (nos. 2,9,10,11, 4 and 5), resource consent are expected to be put in for the four that are ‘non-notified’ (sites – 2, 9, 10, 11) before Christmas 2014. · The other two sites (no 4 and 5) will be notified consents · Board will need to consider overall budget implications as a next step · Preparatory work for resource consent application has taken time.
3.15 -4.00	Local Board engagement strategy	Thomas Murray, Laura Bromby and Tash Osborne	Officers gathered input into an engagement strategy which will provide direction to all departments involved in the delivery of the Local Board Plan. The Board reviewed the boards previous engagement and discuss future engagement objectives.

Chairperson	Lydia Sosene
Deputy Chairperson	Carrol Elliott, JP
Members	Nick Bakulich
	Tafafuna'i Tasi Lauese, JP
	Christine O'Brien
	Leau Peter Skelton
	Walter Togiamua

Authors	Phill Reid - Unitary Plan Integration Manager
Authorisers	Penny Pirrit - Regional & Local Planning Manager