Minutes of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

18 November 2014

1 Welcome

2 Apologies

There were no apologies.

Secretarial note: Apologies for absence received for Governing Body Member Denise Krum.

3 Declaration of Interest

Deputy Chair CL Makoare and Member JR Bartley declared an interest in item 8.2, deputation by Tamaki working group on youth.

4 Confirmation of Minutes

Resolution number MT/2014/221

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) confirms the ordinary minutes of its meeting, held on Tuesday, 21 October 2014, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

The Maungakiekie-Tāmaki Local Board acknowledges the work and community contribution of David Vui Talitu who recently passed away. David worked for the Tāmaki Redevelopment Company and in his short time there has been involved in a number of projects which support the community, such as Growing Financial Independence in Tāmaki, provision of early childhood education in Glenbrae school, neighbourhood workshops on clothing trucks, attending Local Board Plan Pacific forum and his work with career start. Previously he worked on the Tāmaki Transformation Programme through Housing New Zealand. David was passionate about communities and went about things in his own humble hardworking way.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation : St Georges Rowing Club

Resolution number MT/2014/222

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Mike Harrison from the St Georges Rowing Club for his attendance.

CARRIED

8.2	Deputation : Tamaki working group on youth
	Secretarial note: Deputy Chair CL Makoare and Member JR Bartley declared an interest in the deputation by Tamaki working group on youth.
	A document was tabled at the meeting and has been placed on the official minutes and is available on the Auckland Council Website as a minute attachment.
	Resolution number MT/2014/223 MOVED by Chairperson SD Randall, seconded by Member BM Graham: That the Maungakiekie-Tāmaki Local Board: a) thanks David Tucker and Sergeant Kevin Reynolds, members of the Tāmaki working group on youth for their attendance b) endorses in principle the Tāmaki youth project initiative, and requests that officers report back to the board on ways in which the board can participate and support the project. CARRIED
	Attachments a Tamaki youth project

Secretarial note: Public forum was taken at commencement of the meeting at 6.02pm

9 Public Forum

9.1	Public Forum : Mt Wellington Tennis Club
	Documents were tabled at the meeting and have been placed on the official minutes and are available on the Auckland Council Website as minute attachments
	Providing the Mt Wellington Tennis Club the opportunity to present to the Board regarding their application to the Facilities Partnership Fund.
	Resolution number MT/2014/220 MOVED by Chairperson SD Randall, seconded by Member OO Unasa: That the Maungakiekie-Tāmaki Local Board: a) thanks Neville Pegg, Development Officer and Alistair Smith, Vice President of the Mt Wellington Tennis Club, as well as Richard Takapautolo of the Pacific Wardens for their attendance to speak to this item. CARRIED
	Attachments a Mt Wellington Tennis Club progress report b Mt Wellington Tennis Club emails of support

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Seeking approval for the renewal schedule for Aquatic and Recreation facilities for 2014/15

Resolution number MT/2014/224

MOVED by Chairperson SD Randall, seconded by Member JR Bartley:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Jane Franich, Contract Relationship Advisor, for her attendance to speak to this item

b) receives the Maungakiekie-Tāmaki Local Board 2014/2015 Recreation Facilities Proposed Property Renewals report

c) approves the following property renewals projects for 2014/2015:

Replace pool plant roof	Glen Innes Pool	$16,250
Replace teaching pool pumps	Glen Innes Pool	$18,750
Full Sauna refurbishment	Onehunga War Memorial Pool	$37,500
Gut and refit water test room	Onehunga War Memorial Pool	$10,000
Outdoor pools floor refurbishment	Onehunga War Memorial Pool	$126,472
Replace DE Filters	Lagoon Pool	$82,192
Replace roof	Lagoon Pool	$112,500
Replace sand filters	Lagoon Pool	$187,500
Replace air handling units	Lagoon Pool	$128,255
Gut and refit changing rooms	Lagoon Pool	$80,000

d) delegates responsibility to Deputy Chair CL Makoare to approve any minor changes to the renewals programme as specified in c) above

e) notes that renewal funds not allocated will be carried forward for allocation to renewal works in next year’s renewals programme.

CARRIED

Tamaki Community Needs Assessment

Resolution number MT/2014/225

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Tanya Mead, Planner and Kathy O’Connor, Principal Policy Analyst, for their attendance to speak to this item

b) receives the Tāmaki Community Needs Assessment report, Attachment A (page 23 of the Agenda)

c) notes the report recommends the following initiatives in response to the findings of the needs assessment:

i) Funding for youth-focused activities at Riverside Community Centre and Dunkirk Road Activity Centre.

ii) Development of a safety action plan for the Maungakiekie-Tāmaki Local Board area.

iii) Working with Maungarei Community Christian Trust to support their proposal for a purpose built community centre in the Mt Wellington/Sylvia Park area.

iv) Investigate opportunities to co-ordinate management of the Glen Innes Community Hall with the Glen Innes Music and Arts Centre for Youth.

v) Investigate the best use of the space above the Maungakiekie-Tāmaki Local Board offices, with a particular focus on opportunities to support organisations that deliver training and employment services.

vi) The implementation of an appropriate management model for Panmure Hall that will activate the space and provide a welcoming presence.

d) notes that work is already underway to develop a safety action plan for Maungakiekie-Tāmaki Local Board area

e) notes that the board will consider in item 19 proposed funding for:

i) Youth-focused activities at Riverside Community Centre and Dunkirk Road Activity Centre.

ii) Investigating the best use of the space above the Maungakiekie-Tāmaki Local Board offices, with a particular focus on opportunities to support organisations that deliver training and employment services.

iii) The potential implementation of an appropriate management model for Panmure Hall that will activate the space and provide a welcoming presence.

f) notes that the board will consider the potential change of management model for Panmure Hall in item 14

g) requests that officers work with the board to identify opportunities to work with Maungarei Community Christian Trust to support their proposal for a purpose built community centre in the Mt Wellington/Sylvia Park area

h) requests that officers provide advice to the board on how to capitalise on the opportunity in c)-iv) above.

CARRIED

14	Panmure Hall Future Management Model
	MOVED by Chairperson SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Tanya Mead, Planner and Kathy O’Connor, Principal Policy Analyst and Kate Holst, Team Leader Community Centres, for their attendance to speak to this item. b) agrees to the Panmure Hall changing from a venue for hire model to an activated venue for hire model noting this will require budget to be allocated, and that this will be considered by the board in item 19 of this Agenda, and request that officers work with the portfolio holder to develop a work programme for the centre.
	Amendment
	MOVED by Member AB Verrall, seconded by Member BM Graham: Member AB Verrall moved an amendment to the original recommendation for item 14 b) as follows: requests that officers investigate the opportunity to combine management of Dunkirk Road Activity Centre and Panmure Community Hall, under a community centre managed by a community trust model, and report back the potential cost savings of a combined model. LOST Secretarial note: Member JR Bartley abstained from voting on the above resolution.
	Resolution number MT/2014/226 MOVED by Chairperson SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Tanya Mead, Planner and Kathy O’Connor, Principal Policy Analyst and Kate Holst, Team Leader Community Centres, for their attendance to speak to this item b) agrees to the Panmure Hall changing from a venue for hire model to an activated venue for hire model noting this will require budget to be allocated, and that this will be considered by the board in item 19 of this Agenda, and request that officers work with the portfolio holder to develop a work programme for the centre. CARRIED

Process for naming the internal spaces within the Glen Innes Music and Arts Centre for Youth

Resolution number MT/2014/227

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Kathy O’Connor, Principal Policy Analyst and Sarp Egene, Arts and Culture Business Advisor, for their attendance to speak to this item

b) endorses mana whenua iwi Ngai Tai ki Tamaki, Ngati Paoa and Ngati Whatua Orakei proposing names for the following internal spaces within the Glen Innes Music and Arts Centre for Youth, based on sites of significance for the Glen Innes and Panmure area:

i) Performance/rehearsal space on level 1.

ii) The foyer/entranceway on level 1 (incorporating what is referred to in Attachment A (page 69 of the Agenda) as hangout one, main entry, hangout two and west lobby).

iii) The wide corridor on level 1 (incorporating what is described in Attachment A, of the Agenda, as gallery and east lobby).

iv) The back stage lobby on level 1.

v) The artist workshop on level 1.

vi) The music/dance studio on level 2.

c) requests staff report back in February, with the proposed names for approval

d) endorses the use of bilingual functional names for the remaining internal spaces.

CARRIED

Draft terms of reference and expressions of interest process - Committee of the local board to govern the Glen Innes Music and Arts Centre for Youth

Resolution number MT/2014/228

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Kathy O’Connor, Principal Policy Analyst and Sarp Egene, Arts and Culture Business Advisor, for their attendance to speak to this item

b) endorses the following in relation to the Committee of the Maungakiekie-Tāmaki Local Board to govern the Glen Innes Music and Arts Centre for Youth:

i) The Terms of References for the Committee of the Maungakiekie-Tāmaki Local Board, Attachment A (page 75 of the Agenda)

ii) The dedicated mana whenua seat defaulting to a third community seat to be offered to the third ranked community candidate, in the event that mana whenua do not agree an approach and preferred candidate in time for the board’s March 2015 meeting

iii) The expressions of interest and appointment process outlined in this report

iv) The evaluation matrix outlined in this report

v) The interview panel being made up of:

1. a Relationship Manager from council’s Local Board Services team (excluding the Relationship Manager for the Maungakiekie-Tāmaki Local Board)

2. a person external to council who has experience working in the creative cultural sector, preferably with a community and/or youth development focus

3. a Maungakiekie-Tāmaki Local Board member who will not be a member of the committee

c) delegates to the chair and deputy chair the authority to choose a Maungakiekie-Tāmaki Local Board member, who will not be a committee member, to be a member of the interview panel.

CARRIED

17	Auckland Transport Monthly Update Report – November 2014
	A document was tabled at the meeting and has been placed on the official minutes and is available on the Auckland Council Website as a minute attachment.
	Resolution number MT/2014/229 MOVED by Member AB Verrall, seconded by Member JR Bartley: That the Maungakiekie-Tāmaki Local Board: a) thanks Lorna Stewart, Elected Member Relationship Manager, for her attendance to speak to this item b) receives the Auckland Transport monthly update report. CARRIED
	Attachments a Auckland Transport memorandum regarding Beachcroft Avenue

Auckland Transport Quarterly Report

Resolution number MT/2014/230

MOVED by Member AB Verrall, seconded by Member JR Bartley:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Lorna Stewart, Elected Member Relationship Manager, for her attendance to speak to this item

b) receives the Auckland Transport Quarterly Report.

CARRIED

Maungakiekie-Tāmaki Local Board Small Local Improvement Projects (SLIPs) Programme 2014/2015

Resolution number MT/2014/231

MOVED by Member JB Clark, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Vandna Kirmani, SLIPs Project Portfolio Leader, for her attendance to speak to this item

b) receives the Maungakiekie-Tāmaki Local Board 2014/2015 SLIPs funding summary programme

c) notes that due to timing issues the $106,859 Mt Wellington War Memorial Peace Walk project cannot be delivered in this financial year and so this Capex budget requires reallocation

d) notes savings of $7,200 SLIPs operational budget from the Auckland Transport Monitoring and Enforcement of Mobility Parking Spaces project to scoped projects

e) allocates the remaining $86,616 SLIPs Capex budget, noting c) above, as follows:

Project	Budget	Spokesperson
Tin Tacks Reserve concept design delivery	$30,000	Member JB Clark
Maybury Reserve storm water filter installation	$10,000	Member JR Bartley
Auckland Transport Mobility Parking signage installation	$2,000	Member JB Clark
Tamaki Estuary Walkway installation of furniture and fixed Assets	$44,616	Member JB Clark
Total	$86,616

f) allocates the remaining $114,143 SLIPs Opex budget as follows:

Project	Budget	Spokesperson
Local Alcohol Strategy and Action plan development	$15,000	Member JR Bartley
Youth initiatives plan	$6,893	Deputy Chair CL Makoare
Feasibility study for Local Board building space	$15,000	Deputy Chair CL Makoare
Additional programmes for Panmure and Fergusson Hall	$50,000	Deputy Chair CL Makoare
Additional programmes at Riverside Community Centre	$5,500	Deputy Chair CL Makoare
Additional programmes at Dunkirk Road Activity Centre	$2,750	Deputy Chair CL Makoare
Elstree North entrance to Point England Reserve	$5,000	Member JB Clark
Arthur Reserve restoration	$14,000	Member JR Bartley
Total	$114,143

g) delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances

h) allocates all savings from allocated SLIPs operational funding to the Arthur Reserve restoration project, upon approval in writing to the chair of the board

i) notes that upon approval of the above recommendations 100% of the available SLIPs capital expenditure and 100% of the available SLIPs operational expenditure would be allocated to projects.

CARRIED

Draft Community Facilities Network Plan

Resolution number MT/2014/232

MOVED by Deputy Chairperson CL Makoare, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) appreciates the opportunity to provide feedback on this plan

b) notes that the Plan is intended to deliver on a variety of Council strategies

c) recommends that the Plan include explanations of how it delivers, for example, on the Auckland Plan transformational shift of “significantly lift[ing] Maori social and economic wellbeing”

d) recommends that the Plan include a programme of work to address issues regarding community facilities that are not included in this plan, for example, how the categorisation of facilities as “destinations” or as “local” will be extended to arts and culture facilities rather than being limited to physical recreation facilities, and how the council will support non-council facilities to become part of Auckland’s wider network – see “Thriving Communities He Hapori Momoho”, the Council’s agreed community and social development action plan (page. 21)

e) recommends that the Plan clarify how it relates to the wider programme of work regarding community facilities identified in “Thriving Communities He Hapori Momoho”

f) supports the proposed outcomes for community facilities with the addition of an outcome that references the role fit-for-purpose community facilities have in supporting local economic outcomes

g) supports the overall proposed standards for community facilities whilst recommending that this section recognise that it is not always council’s role to deliver community facilities

h) supports the statements in section 3.5 Objectives, whilst noting that there needs to be an objective that focuses on ensuring facilities perform well now while continuing to consider future needs, and that there is insufficient acknowledgement that planning processes may be community-led rather than council-led

i) recommends that the proposed provision frameworks for community centres and aquatic and leisure centres need to have the detail driving provision (target populations, driving distances, minimum sizes) deleted as until community needs are understood this level of specificity cannot be justified

j) considers that the plan should include actions covering the investigation and needs assessment of the Riverside, Oranga and Sylvia Park areas

k) notes that Action 170 regarding Fergusson Hall does not reference the hall in its description of work to be undertaken

l) notes proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.

CARRIED

Secretarial note: Meeting adjourned at 8.42pm

Secretarial note: Meeting reconvened at 8.45pm

Request for feedback on the draft Local Approved Product Policy

Resolution number MT/2014/233

MOVED by Member JR Bartley, seconded by Chairperson SD Randall:

That the Maungakiekie-Tāmaki Local Board:

a) supports the draft Locally Approved Products Policy, and in particular supports:

i) The increased buffer zones around schools.

ii) The increased buffer zones around residential mental health and addiction treatment centres.

iii) The ban on selling psychoactive substances in neighbourhood centres.

b) notes the board’s concerns that the policy currently means that these products could be sold in industrial areas where there is likely to be poor monitoring and where use of these substances would be in conflict with a number of occupations in these areas and request more thought be given to how these potential outcomes could be mitigated or avoided

c) requests the opportunity to appear before the Hearings Panel in regards to this policy.

CARRIED

Record of Maungakiekie-Tāmaki Local Board Workshops October 2014

Resolution number MT/2014/234

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the record of Maungakiekie-Tāmaki Local Board:

a) receives the workshops report for September 2014.

CARRIED

Board Members' Reports

Resolution number MT/2014/235

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) receives Deputy Chair CL Makoare, Member JB Clark and BM Graham monthly report.

CARRIED

24	Chair's Report to the Maungakiekie-Tamaki Local Board
	Chairperson SD Randall did not provide a monthly report.

25	Governing Body Member's Update
	Apologies noted for Governing Body Member Denise Krum

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.50 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall