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Ngāti
Whātua Ōrākei Reserves Board
10 November
2014
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
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Secretarial note: The
minutes were confirmed after confidential item C1 and once the public were
re-admitted.
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Resolution number NGA/2014/2
MOVED by Ms S Hawke, seconded by Mr K Parkinson:
That the
Ngāti Whātua Ōrākei Reserves Board:
a)
confirm the minutes of its meeting held
on 1 September 2014 as a true and correct record of proceedings
CARRIED
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4 Matters arising from the previous minutes
There were no
matters arising from the previous minutes.
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5
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Ngāti Whātua Ōrākei Reserves Board Financial
Plan 2015-25
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Resolution number NGA/2014/3
MOVED
by Ms S Hawke, seconded by Deputy Chairperson CE Brewer:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) adopt the Ngāti
Whātua Ōrākei Reserves Board Financial Plan 2015-25
b) request Auckland Council
protect existing capital funding in the 2012-22 Long Term Plan for Ngāti
Whātua Ōrākei Reserves Board ($877,316)
c) request
Auckland Council bridge the operational and capital works funding gap as
detailed in the Ngāti Whātua Ōrākei
Reserves Board Financial Plan 2015-25 noting that the additional operational
funding is essential for activities of the reserves board to continue at
their current levels
d) request that board members
receive the revised 10-year opex and capex budgets prior to the 18 December 2014
adoption of the draft Long-term Plan by the Governing Body.
CARRIED
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Secretarial
Note: Pursuant to Standing Order 3.15.4, Member K Parkinson abstained
from voting.
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7
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St Heliers Bay Pony Club
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Resolution number NGA/2014/5
MOVED
by Mr K Parkinson, seconded by Ms S Hawke:
That the Ngāti
Whātua Ōrākei Reserves Board:
a)
agree to extend the length of tenure for the St Heliers
Bay Pony Club on the basis of:
i)
one year’s licence term with right of renewal for two
further periods of one year each (one plus one plus one) from mid-2015
to mid-2018
ii)
a 14% discount on the current licence fee which reflects the
recent 14% reduction in grazing area
iii)
the recovery of the outstanding licencing fees include a
deduction to reimburse the costs of recent fencing ($6547.00 plus GST) carried
out by the St Heliers Bay Pony Club.
CARRIED
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8
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Ōkahu Bay Planting Plan
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Resolution number NGA/2014/6
MOVED
by Cr LA Cooper, seconded by Mr K Parkinson:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) endorse
the planting plan to restore a section of the sand dunes and mitigate
stormwater impacts on Ōkahu Bay
b)request
Auckland Transport investigate and install an appropriate filtration
treatment device, possibly a tetra trap, to the open stormwater drainage in
the eastern end of Ōkahu Bay, Tamaki Drive.
CARRIED
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9
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Waitangi Day Event 2015
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Secretarial note: This item was considered in the
confidential section of the meeting.
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10
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2015 Meeting Dates
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Resolution number NGA/2014/7
MOVED
by Deputy Chairperson CE Brewer, seconded by Ms S Hawke:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) approve the proposed dates,
conditional on the confirmation of the schedule of meetings by the Auckland
Council Governing Body as follows:
i) Monday 16
February 2015, 5:00pm at Ōrākei Marae
ii) Monday 18
May 2015, 5:00pm at 135 Albert Street, Auckland Central
iii) Monday 10
August 2015, 5:00pm at Ōrākei Marae
iv) Monday
9 November 2015, 5:00pm at 135 Albert Street, Auckland Central.
CARRIED
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11 Procedural
motion to exclude the public
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Resolution
number NGA/2014/8
MOVED by Cr LA Cooper, seconded by Mr K Parkinson:
That the
Ngāti Whātua Ōrākei Reserves Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Waitangi
Day Event
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(i) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be
supplied.
In particular, the
report contains information on event artists where negotiations are still
ongoing..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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7.00pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
7.24pm The
public was re-admitted.
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12
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General business
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Member S Hawke noted the Taumata had discussed the issue of the
closure of the current urupa and creation of a new urupa elsewhere on the
Whenua. The relocation of the urupa was signalled as a priority in the master
plan. The reserves board asked staff to bring a report back to the next
meeting, including information on the lifespan remaining at the current site
and the logistics, requirements and possible locations for a new site.
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restatementS
It was resolved
while the public was excluded:
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C1
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Waitangi Day Event
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That the Ngāti
Whātua Ōrākei Reserves Board agree that the decisions,
report and attachments regarding ‘Waitangi Day Event’, not be re-stated in
the open section of the minutes.
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7.28 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ngāti Whātua
Ōrākei Reserves Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
