Agenda of Puketāpapa Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 30 October 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

9.1 Public Forum - OnBoard Skate Inc

Purpose

1. Steve Hodges, CEO of OnBoard Skate Inc will be in attendance to deliver a brief presentation about his organisation and the services (skateboard and scooter programmes and events) that they provide to schools and local communities and the value that these activities have provided to children and youth in the community.

Recommendation/s

That the Puketāpapa Local Board:

a) thank Steve Hodges, CEO of OnBoard Skate Inc, for his presentation on the organisations services and activities.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Puketāpapa Local Board

27 November 2014

Report Name: Board member report – Michael Wood

28 September – 27 November 2014

Portfolio: Parks, Open Spaces, and Heritage

Significant points from monthly Board workshops and briefings

Participated in Board workshops (1 October, 8 October, 15 October, 5 November, 12 November, 19 November)

Attended Board business meetings (28 September, 9 October, 30 October)

Attended Agenda Run-through meetings (24 October & 21 November)

Attended monthly catch-up with Board Chair (7 November)

Attended meeting with Local Board engagement advisor to discuss upcoming engagement priorities (24 October)

Portfolio activities:

Parks & Open Spaces:

Attended portfolio meeting to discuss options for film fees in Council parks – 29 September

Attended monthly Parks meeting with Board Parks Advisor on 3 October. Major issues discussed included:

· Keith Hay Park upgrade and budget issues

· Monte Cecilia Park signage project

· Fearon Park/Harold Long Reserve project planning

· Lynfield Reserve project

Attended regular meetings with Oakley Creek project team to discuss planning and consultation issues – 3 October & 7 November

Met with Council officers to discuss Puketapapa parks renewal programme 0n 9 October. Progress is satisfactory and I have inspected the newly opened Manukau Domain track on 10 November.

Planned and attended informal opening event for new Keith Hay Park improvements – 11 October.

With David Holm, attended Manukau Harbour Forum hui with iwi. A range of issues discussed including the Forum’s purpose and work programme – 13 October.

Ongoing engagement with Council officers about Fearon Park/Harold Long Reserve upgrade project and site meeting with iwi on 17 October.

Organised and attended informal opening event for new playground at West Reserve, co-hosted by Hillsborough Playcentre – 18 October.

Attended meeting with Council officers to discuss co-ordination of various Manukau Foreshore projects over the coming year and to commence development of an integrated delivery timeline – 31 October.

Attended Keith Hay Park User group and discussed a range of issues, particularly safety issues arising from the upgrade – 4 November

Attended monthly Parks meeting with Board Parks Advisor on 7 November. Major issues discussed included:

· Keith Hay Park safety issues

· Manuakau Foreshore projects

· Monte Cecilia signage project

· Fearon Park/Harold Long Reserve upgrade

Attended Hillsborough Playcentre 60^th anniversary celebrations at West Reserve – 9 November

Attended opening of Lovelock track – 9 November

With Board member David Holm attended Manukau Harbour Forum meeting. Major topic discussed was allocation of the Forum’s funding to workplan priorities. These will be a communications plan, a series of flagship site visits, and a research hui – 10 November.

Met with local resident at Turner Reserve to discuss ideas for astronomical features in the park for local children – 11 November.

Met with local residents and Council officers to discuss Cape Horn Rd pine tree removal programme and resident’s concerns about the removal method – 11 November.

Attended meeting to discuss Waikowhai landfill remediation project – 17 November

Met with Council officers to discuss Monte Cecilia dog access review process – 20 November.

Attended Highland Games at Three Kings Reserve – 22 November.

Ongoing liaison with officers and community members about Hillsborough Cemetery volunteer project, with volunteer day held on 22 November.

Heritage:

Helped to co-ordinate, and then participated in Hillsborough Cemetery Heritage Tour as part of Auckland Heritage Festival – 28 September

Helped to co-ordinate, and then participated in Puketapapa State Housing Walk and Talk as part of Auckland Heritage Festival – 4 October

Ongoing liaison with Council officers and community members about the future of heritage property at 143 White Swan Rd and the current demolition consent. Spoke on this issue to Auckland Council Heritage Panel on 18 November.

Any other issues

Collected for Arthritis New Zealand in Three Kings – 27 September

Attended meeting to discuss Fletchers SHA proposal for Three Kings – 3 October

Attended meeting to discuss and receive advice about the proposed Fletchers private plan change for the Three Kings site – 31 October.

Attended meeting with Council officers to discuss issues relating to Pah Homestead – 3 November.

Attended meeting with officers to discuss Liston Village social housing project – 6 November.

Attended local citizenship ceremony – 26 November.

Recommendation/s

1) Recommendation about Monte Cecilia house removals – precise wording pending.

Signatories

Author

Board Member Wood

Puketāpapa Local Board

27 November 2014

Puketapapa Local Board Small Local Improvement Projects (SLIPs) Programme 2014-2015

File No.: CP2014/25519

Purpose

1. This report provides an overview of the Puketāpapa Local Board 2014/2015 Small Local Improvement Projects (SLIPs) programme and recommends projects for rescinding approval and deferment.

Executive summary

2. The Puketāpapa Local Board has $119,635 SLIPs operational funding (Opex) to allocate in the 2014/2015 financial year. At the time of this report, $119,635 SLIPs operational expenditure has been approved totalling 100% of the total available budget.

3. The Puketāpapa Local Board has $921,000 Local Board Discretionary capital (Capex) funding available in the 2014/2015 financial year.

4. Of this, $782,920 capital expenditure has been allocated to projects in previous years and carried forward. The Puketāpapa Local Board has allocated a further $437,000 capital funding towards new projects in financial year 2014/2015.

5. The Puketāpapa Local Board Local Board Discretionary capital (Capex) funding has been over allocated by $298,920.

6. Approval is being sought in this report to rescind allocated budget by $298,920, with the recommendation that:

The following projects are put on hold until an alternative funding source has been confirmed:

1	Keith Hay Park Cycleway lighting	$100,000 SLIPs Capex
2	Mt Roskill Gateway Signage (Corten Steel Artwork)	$22,040 SLIPs Capex
3	Manukau Foreshore Network Plan	$80,000 SLIPs Capex
4	Baseball Facilities at War Memorial Park	$85,000 SLIPs Capex

The Lynfield Reserve Cycleway Project - stage 3 allocated budget is reduced by $11,870 SLIPs Capex as savings against the project delivery.

7. Approval of the recommendations in this report will allocate 100% of the available SLIPs capital expenditure in the financial year and 100% of the available SLIPs operational expenditure.

8. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion prior to 30th June 2015.

9. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end.

10. Budgets for projects funded from 2014/2015 SLIPs capital expenditure and SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

Recommendation/s

That the Puketāpapa Local Board:

a) acknowledge receipt of the Puketāpapa Local Board 2014/2015 SLIPs funding programme summary

b) delegate authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances

c) rescind the resolution to allocate $100,000 capital funding towards the Keith Hay Park cycleway lighting project and put the project on hold

d) rescind the resolution to allocate $22,040 capital funding towards the Mt Roskill Gateway Signage (Corten Steel Artwork) project and put the project on hold

e) rescind the resolution to allocate $80,000 capital funding towards the implementation of the Manukau Foreshore Network Plan and put the project on hold

f) rescind the resolution to allocate $85,000 capital funding towards the implementation of the Baseball Facilities at War Memorial Park and put the project on hold

g) rescind the resolution allocate $115,000 SLIPs Capital budget from financial year 2015-2016, to be utilised in financial year towards the Baseball Facilities at War Memorial Park from and put the project on hold

h) acknowledge savings of $11,870 from the Lynfield Reserve Cycleway Project

i) notes that upon approval of the above recommendations 100% of the available SLIPs capital expenditure and 100% of the available SLIPs operational expenditure would be allocated to projects.

Comments

11. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

12. Funding for the proposed projects within this report will come from the Puketāpapa Local Board’s discretionary Capex budget. After allocating budget to all the projects listed in this report and elsewhere, the Puketāpapa Local Board have allocated 100% of the available Local Board Discretionary capital expenditure and 100% of the available SLIPs operational expenditure.

13. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Consideration

Local board views and implications

14. This report canvasses the views of the Puketāpapa Local Board.

15. The recommendations contained within this report fall within the Local Boards allocated authority.

Māori impact statement

16. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

17. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion between prior to 30th June 2015.

18. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end.

19. Budgets for projects funded from 2014/2015 SLIPs capital expenditure and SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

20. The ability to spend/deliver outcomes is dependent on the availability of experienced staff or consultant project management resource.

Attachments

No.	Title	Page
a View	SLIPs (Small Local Improvement Projects) Funding Programme 2014/2015 dated 20/10/2104	37

Signatories

Authors

Vandna Kirmani - SLIPs Project Portfolio Leader

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

27 November 2014

Auckland Transport Report for November 2014

File No.: CP2014/26892

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area since the last report.

Executive Summary

2. The Transport Portfolio Lead briefing on transport matters in the Puketapapa area took place on 19 November. General transport matters in the Local Board area were discussed and reported back on.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the report.

b) does not select the Richardson Road cycleway for funding under the Auckland Transport Capital Fund.

c) confirm the Sandringham Road cycleway as its highest priority for delivery.

d) confirm/does not confirm the project “Duncumb Street Greenway” proceed to detailed design with the basic cycleway as described to a budget of $170,000.

e) agree/does not agree to add the widening of the path through Fearon Park to the Duncumbe Street greenway proposal to a budget of $190,000.

f) agree/does not agree to fund the Parau Street/Duke Street safety project to $25,000.

g) agree/does not agree to fund an improvement to the bus shelter facility at the corner of Mt Albert and Mt Eden Roads to a budget of (to be tabled).

h) agree/does not agree to proceed to detailed design for the Keith Hay Park lighting project, nominating a budget of (to be tabled).

i) agree/does not agree to the installation of a shared path for the Lynfield Reserve to a maximum of $85,000.

Reporting Back

Consultation Report

3. There were no proposed roading changes forwarded to the Local Board for comment in the past month.

Local Board Capital Projects

4. Updates on the current projects being progressed by Auckland Transport on Puketapapa Local Board behalf are detailed below.

Mt Albert Road Pedestrian Crossing Facility

5. This project is still going through resolution processes however a start is anticipated in late October or early November.

Rough Order of Cost requests

6. Auckland Transport has received various resolutions of the Puketapapa Local Board requesting rough order of costs for various proposals for use of the transport capital fund. Feedback from these requests is noted below.

Sandringham Road Cycle Route

7. At the October Local Board meeting, the Local Board resolved to :

· move forward to discussions with the local community on the broad concept of the Sandringham Road Extension to Wesley Community Centre cycle link to gauge community support through its engagement advisor.

· allocate $25,000 from the Transport Capital Fund for investigation of the Sandringham Road cycle link, from Ernie Pinches Drive across SH 20 to the Wesley Community Centre and War Memorial Park following successful consultation on the draft concept.

8. Auckland Transport has provided the Puketapapa Local Board engagement advisor with a map of the affected area which includes potential road changes and some information regarding the proposal.

10. If the discussions are positive and the Local Board wishes to move forward with the project, Auckland Transport will be pleased to include this in the capital programme. As cycling infrastructure programmers are complex to plan and deliver, a confirmation of the project from the Local Board as soon as possible would be helpful so more detailed design can begin.

Richardson Road Cycle Proposed Improvement (August request)

9. A rough order of costs was requested at the August Local Board meeting for cycle improvements along Richardson Road (south) along the north side of the road from Hay Park School to Hillsborough Road and across Hillsborough Road to continue the greenway to the cemetery. This was submitted to Auckland Transport for a rough order of costs in late August.

10. Auckland Transport has reviewed the proposal. An initial assessment raises concerns that extending the greenway along Richardson Road at this stage may be premature until further network development in this area has been clarified and undertaken.

11. An off-road shared path would continue the same standard of cycle route as users would experience on the remainder of the greenway that is developing (shared paths and quiet roads). However, a shared path is not considered to be a safe option due to the number of driveways which cross the footpath in combination with the great steepness of some of those driveways and the Richardson Road hill, and the speed that downhill cyclists would be travelling.

12. On-road cycle facilities were considered, but these would not be of the same standard as the remainder of the route. As an on-road cycle route would require considerable loss of parking along the road, and in view of the deterrent effect that the steepness of the road may well have on recreational and child cyclist numbers using this connection, its sparse usage may be a concern, post-implementation.

13. Auckland Transport would not recommend any cycle treatment between Oakdale Road and Hillsborough Road at this stage as there is a pinch point here with shops on both sides of the road and a high demand for parking which was demonstrated when AT consulted on a pedestrian facility in this location. The present layout of the road which divides into a free left turn to Hillsborough Road and a right turn from Alex Boyd Link also makes the application of cycling facilities here very difficult without property purchase.

14. Providing a safe crossing point on Hillsborough Road would also be extremely problematic and not recommended until there are paths on the other side to connect too. AT are aware of that AC’s Parks Department need to find an appropriate access point into and through Hillsborough Reserve and cemetery, taking into account the sensitivities over the cemetery and the extreme steepness of grades in the reserve, this project may be best left until onwards connections are established.

Duncumb Street /Fearon Park Proposed Cycle Improvement (August request)

16. A rough order of costs was requested for a cycle path from the northern entrance of Fearon Park, west along Fearon Avenue to Duncumb Street, north along the full length of Duncumb Street to Kings Road. This link is one of the northern “accesses” to the Puketapapa Greenway network southwards toward the Manukau Harbour or eastwards to Big King Reserve, Three Kings, Royal Oak and extensions to other board areas. The meandering route followed by the greenway in Duncumb Street would suit low speed, novice riders such as young families, rather than being suitable for speedier access to destinations.

Linkages

17. The scheme connects with Fearon Park and the Harold Long Reserve recreation areas, for which Auckland Council Parks Department have prepared recreational improvement plans. The scheme also links with the Dominion Road eastern alternative cycle route on Parau Street.

Extent of Scheme

18. The crossings of Fearon Avenue, Duke Street, Princes Avenue and King Street are all over quiet and lightly trafficked routes for which minimal intervention would be required. Improved low kerbs and markings to better denote the entrances may be sufficient. The roundabout on Duke Street/Parau Street intersection would probably avoid the need for any speed reduction device near the cycle crossing.

19. For replacing the existing narrow path with a 3m shared path, replacing the dropped kerbs, installing additional lighting (should this be necessary) and retaining access to the garages served from the existing paths, but excluding through traffic, a rough order of costs is estimated at $170,000.

20. This provides a 3m shared path but excludes environmental enhancement.

Fearon Park

21. Fearon Park has been identified by Auckland Council for improvement of its sports areas. At present funding is not available for this improvement. If the Local Board decided to provide the shared path element of the park upgrade, to extend the proposed project and avoid the Duncumb Street shared path from being an isolated feature, a rough order of costs for the shared path through the park is estimated as $190,000. This does not allow for any additional lighting in Fearon Park.

22. AT asks the Local Board to indicate if they wish to take forward both elements of this scheme and then Auckland Transport will then come back to the Local Board with a more firm estimate of costs.

Parau Road/Duke Street (October 2014 request)

23. This initiative was suggested by bus operators who have difficulty completing the left hand turn from Parau Street into Duke Street at the roundabout. Buses are mounting the side islands provided to aid pedestrians, causing concern. A kerb cut back here would improve safety for pedestrians and improve bus operations.

24. Auckland Transport has considered the costs for this project and estimates that $25,000 be allocated from the Local Board’s transport capital fund if it wishes to support this initiative.

Bus Shelter Improvements Three Kings Plaza area (October request)

25. The bus shelter in this location has been described as inadequate. This location will become of increasing importance with the roll out of the new bus network for those passengers changing direction and services at this stop.

26. AT advises that this area will be become a neighbourhood interchange under the new bus network. As AT is moving toward a new modular design for bus shelters, it is possible to improve the facility here and also add to in the future, if necessary. It is anticipated that a rough order of costs will be able to be provided at the November meeting for the Local Board’s consideration.

Bus Shelter – Hillsborough Road - Monte Cecilia (October request)

27. The Local Board has asked Auckland Transport to consider whether a decorative design for the bus shelter on the western side of Hillsborough Road would be covered by the Local Board’s transport capital fund. The purpose of the design would be to highlight the connection between Hillsborough Road, Monte Cecilia Park and the art gallery.

28. Auckland Transport advises that the design work of the themed bus shelters is the most expensive component with estimates of $10,000 to $15,000 for this work. To print and attach the designs is in the $2,000 to $4,000 range, depending on the size of the shelter. Other local boards with themed bus shelters have commissioned designs that reflect aspects of an area and designs that can be replicated on multiple shelters.

29. To design, print and affix a design to the bus shelter on the west side of Hillsborough Road, the Local Board would need to allocate $20,000.

Keith Hay Park Cycleway Lighting (October request).

30. The Keith Hay Park cycleway provides linkages through the park and to other cycle routes and is part of the Local Board greenways initiatives.

31. Auckland Transport has been requested by the Local Board to consider whether lighting the path could be funded through the Local Board’s Transport Capital Fund and to provide cost estimates.

32. Auckland Transport advises that lighting of cycleways through Parks “where there is a clear benefit in terms of supporting alternative means of transport” is expected to comply with the criteria for the transport capital fund.

33. AT confirms that the Keith Hay Park lighting project will comply with the fund criteria, and is working to provide a rough order of costs for the Local Board’s consideration for tabling at its November meeting.

34. Auckland Transport notes that Auckland Council Parks will be required to agree to take on ownership and maintenance costs of the asset, prior to the project proceeding.

Lynfield Reserve Cycleway (October request)

35. This project consists of an objective to provide a shared path through Lynfield Reserve rather than a lighting project as reported to the Local Board in October.

36. Auckland Transport has considered whether this path could be funded through the Local Board’s transport capital fund and is able to fund this work, if selected by the Local Board

37. Although the shared path can be provided through the transport capital fund, Auckland Council Parks will also be required to take on ownership and maintenance costs of the pathway.

38. Auckland Transport estimates that, if this project is selected, that the Local Board consider allocating a total of $85,000 toward this initiative.

Mt Roskill Safe Routes Scheme

39. Auckland Transport has received notice of the resolution of Puketapapa Local Board confirming its support for the completion of the design of the Mt Roskill Safe Routes scheme as planned and acknowledging the loss of parking associated with the scheme.

40. Puketapapa Local Board has also requested Auckland Transport to investigate if any mitigation for parking loss can be provided on the southern side of Somerset Road to cater for the needs of the users of the Mt Roskill Grammar School artificial playing surface.

41. At the time of writing, an internal meeting was being set up to discuss the matter.

Dominion Road Improvement Project

42. Tenders for the main corridor works closed in late August. Tenders have been evaluated but a decision on the award of the contract had not been made at the time of writing.

43. A report is being prepared for the December Board meeting of Auckland Transport seeking confirmation of funding for the project. If this is confirmed, a tender is likely to be awarded.

Parallel Cycle Routes

44. The work on the cycle route is progressing well. At the time of writing, the project was on track to have most of the major works around schools completed by the end of the holidays. However adverse weather could delay completion of work in the John Moore reserve.

45. The completion date for the parallel cycle route project is anticipated to be December 2014 and a special opening for the cycleway and bridge is expected in February 2015 when the schools return after the Christmas holiday break.

The New Footpath Programme

46. Auckland Transport is unable to progress a programme of new footpaths in 2014/15 due to budgetary constraints and a high volume of other schemes going to construction. It is hoped to restart the programme in 2015/16, subject to funding becoming available through the Long Term Plan.

47. It the interim, it is acknowledged that there are a large number of outstanding requests from members of the public and local boards for new footpaths. Attached is a listing of footpath requests previously assessed by AT for design and construction. These schemes have already gone through a prioritisation process with a focus around connecting up with the existing network and linking to key destinations.

48. The Board may wish to consider funding design and construction of some schemes in its area, using the Local Board Transport Capital Fund.

49. In order to advance any schemes that the Board wishes to financially support, it is desirable that decisions should be made as soon as possible.

Board	From Public(P), Local Board Request (L) or Both (B)	Street	Start	End	Length (m)	Width (m)	High level Estimate
Puketapapa	P	Gilletta Road	No. 28	No. 32	62	1.8	$20,375.68
Puketapapa	P	Goodall Street	No 51	Hillsborough Road	417	1.8	$137,042.88

Farrelly Avenue

50. Speed and vehicle monitoring for Farrelly Avenue has been delayed due to the school holiday period in October. The results of the monitoring will be reported to the Local Board once they become available.

Auckland Transport News

Auckland’s 2014 Summer Cycling Campaign

51. Auckland Transport won the Cycle Friendly Awards 2014 Best Cycling Promotion for its Cyclings the Go Summer Programme 2014 at the 2WALKandCYCLE 2014 Conference in Nelson, recently.

52. The Cycling's the Go Summer Programme delivered 73 events during February and March this year including the inaugural Ciclovia on Quay, guided bike rides, cycle training courses and local events for families.

53. Auckland Transport’s two-pronged strategy of building cycleways and encouraging people to cycle is gaining momentum and it’s pleased to be acknowledged by the Cycling Advocates Network (CAN).

54. More than 900 adults learned to cycle safely at Cycling’s the Go cycle training courses during the 2013/14 spring and summer period. In additional to more than 9000 children trained at school through the Bike Safe programme.

Upgrade to white light for Auckland roads

55. Auckland Transport will replace 44,000 high pressure sodium (golden yellow light) street lights with energy efficient light emitting diodes (LED) luminaires in what will be New Zealand’s most ambitious LED replacement programme to date. Auckland Transport owns more than 100,000 street lights, approximately one third of the country’s total lighting stock.

56. The first phase of the programme will be rolled out over five years and see nearly half of the regions street lights change from golden yellow light to white light. Auckland Transport estimates net savings of $32m over the 20-year design-life of the LED luminaires.

57. The Auckland Transport Board has approved the plan noting that the balance of the conversion will potentially follow in four to five years. Phase one focuses mainly on residential roads which comprise approximately 60 per cent of the regions street lighting network.

58. AT has had a policy since 2012 that all new lights on pedestrian dominated roads will be LED luminaires. Changing the old lights to LED luminaires will reduce the energy consumption by over 50 per cent. Auckland Transport already has approximately 2,000 energy efficient LED luminaires in service.

59. At the same time the new luminaires are changed a Tele-management System (TMS) will be installed to manage and monitor the network. Through better management of light levels a further 15 to 20 per cent of energy savings can be achieved. The TMS will provide enhanced customer service as any faults on the network will be reported daily.

60. International experience has shown that white light is also a factor in crime prevention; delivers greater comfort and security and improves visibility and reaction times for drivers and pedestrians, resulting in fewer vehicle crashes and injuries.

61. Auckland Transport will be going to tender for four new Street Light Maintenance and Renewals contracts for 4 years which will include the replacement LED programme. It is planned to begin the replacement programme early in 2015.

Issues Raised through/by Board Members

Location or Name of Issue

Description

AT Response

Invermay Avenue

Request for speed calming.

Logged for investigation.

Farrelly Avenue

Request for traffic calming on Farrelly Avenue.

Feedback on this is expected next month.

Attachments

There are no attachments for this report.

Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Puketāpapa Local Board

27 November 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/26069

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months July – September 2014 and the planned activities anticipated to be undertaken in the three months October – December 2014.

2. Attachments:

A. Auckland Transport activities

B. Travelwise Schools activities

C. Decisions of the Traffic Control Committee

D. Report against local board advocacy issues

E. Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport Quarterly report.

Significant activities during the period under review

Key Agency Initiatives

East West Connections

3. Auckland Transport (AT) and the NZ Transport Agency have completed an indicative business case that identified a short list of options to address the transport issues in the Onehunga-Penrose area. Improvements were also identified along the proposed bus route between Mangere, Otahuhu and Sylvia Park.

4. The assessment process to narrow down potential options included the outcomes of the July/August engagement as well as assessing factors such as transport performance; consentability; constructability; natural environment; public health and cultural heritage. The short list contains a range of low to high investment options for further investigation.

5. Public consultation on these short listed options commenced in October. This included public open days and workshops.

PT Development

Otahuhu Interchange

6. A civil enabling works package has gone to market to enable construction activities in December to capitalise on the scheduled Christmas Block of Line in the rail corridor.

7. The main works package is scheduled to go to market mid-December, with tenders closing end of January and award end of February 2015. Target completion for the interchange is end of September 2015. A public open day was held in Otahuhu Town Hall, attended by 225 people including Local Board members; feedback was very positive. Hui with local mana whenua are on-going with six having been completed to date.

City Rail Link

8. Registrations of interest (ROI) by the construction industry for the Enabling Works design work for the downtown section of the City Rail Link, from Britomart through Queen, Customs and Albert Streets to Wyndham Street were received and evaluated during August.

9. Following an evaluation process, Request for Proposal documentation for two enabling works contract packages were released to the ROI respondents in late August. A series of interface meetings are scheduled with respondents prior to receipt of proposals in November whereby a tender evaluation will be undertaken to procure the preferred tenderer. A project update was provided to manu whenua groups (seven iwi represented) mainly focussing on stormwater mitigation issues.

EMU Procurement

10. There are now 27 units in NZ with 17 units in service. Manukau peak services began mid September. Electric Multiple Unit (EMU) testing on the Western line to Swanson began on 29 September. Manufacture and delivery is on programme.

PT Operations

Bus Improvements

11. An on-going programme of bus timetable adjustments, in partnership with AT service providers, continued this year to ensure published timetables more closely reflect actual bus running times. This is driving a significant improvement in bus service reliability, particularly for North Star, Go West, Waka Pacific and Metrolink Outer with implementation scheduled across the entire bus network by September 2014.

12. On-time performance across the entire bus network rose to 91.45% for September and has remained over 90% during the quarter.

13. NZ Bus operated 91.7% of its bus services on time, which is a 10% increase on the previous 12 months. Go West showed the largest improvement with an 11% increase in punctuality since December. On-time performance improved by 5% after delivering a new customer value proposition of services from 7am to 7pm, 7 days a week on 3 August in the west (Green Bay/Titirangi).

14. On time performance for the Northern Express Service also continued to operate at a very high level during August delivering 98.7% and with most of September operating at 99.4%.

Rail Improvements

15. Rail patronage for the 12 months to September 2014 was more than 11.8 million; an increase of 27% on the previous year and a new record for heavy rail in the Auckland region. Rail patronage for the first quarter 2014 was 15% above the same period in 2013.

16. Rail service punctuality was stable at 87.7% for the 12 months to September 2014; an improvement from 86.3% the previous year. This was achieved through a period of operational change to new systems following the introduction of EMUs that have presented some challenges. For the month of August 2014, punctuality was 90.5% - the first month for at least ten years that performance exceeded 90% outside holiday periods .

17. Rail station security was upgraded from May 2014 and a strategic review of rail safety, security and fare enforcement is underway.

Road Design and Development

Dominion Road

18. Construction on the cycle routes is proceeding with the project being close to 50% complete. Tenders for the main Dominion Road works have closed and evaluation is underway. The project has been expanded at the request of Watercare to include water main replacement in the three village centres.

Albany Highway

19. The contract for construction has been awarded to Fulton Hogan. Work will commence on site in November. The construction is expected to be completed early in 2017.

20. An open day will be held in October to give the local community the opportunity to meet the construction team and ask any questions they may have about the project before works begin. A communications and stakeholder management plan will be in place for the duration of the construction period.

Murphys Road

21. Construction of Flat Bush School Road and Murphys Road intersection upgrade is progressing and on track for completion by mid-December 2014. Design of the Murphy’s Road upgrade between Flat Bush School Road and Ormiston Road is on-going and programmed to finish by the end of December 2014.

AMETI

22. Construction of the new Te Horeta Road at Panmure is near complete. Pavement works and line marking were completed during the period and the final integration testing of tunnel systems is in progress. The road is scheduled to open on 2 November when critical activities on Mt Wellington Highway and at the adjacent NCI site are complete.

23. The new William Harvey Bridge footbridge is now fully operational. The upgrade of Van Damme’s Lagoon, NCI and Watercare works are ongoing.

24. Planning and design meetings were held to update Pakuranga town centre stakeholders on the design work for Pakuranga bus station and Reeves Road flyover. Feedback will assist to further develop the design.

Cycle Initiatives

25. The construction of Stage 1 of the Beach Road Cycle Route (Churchill Street to Quay Street via Mahuhu Crescent and Tapora Street) was completed ahead of schedule and formally opened by the Prime Minister and the Mayor. A short safety video for cyclists has been produced http://youtu.be/fNlu7xaS2KA. Within a week it had been viewed more than 2,700 times on YouTube.

26. A survey to benchmark the number of cyclists is about to start and will be used to monitor usage. The design of Stage 2 that will make the link through to Britomart Place is progressing with the start of construction planned for early 2015.

27. A number of other cycle schemes are under construction including Portage Road (New Lynn), Swanson Rail Path and St George Street (Papatoetoe). Meanwhile the Spring Cycling Programme has commenced with a series of cycle training and safety events being held throughout the region.

Services

Public Transport ‘Give it a Go’ Scheme

28. Between Late May and the end of September AT has delivered the scheme through 18 businesses and personalised journey planning projects. Through the scheme, individuals have two weeks of commute travel.

29. Results indicate that 6 weeks after the start of the trial 52% are continuing to use public transport and after 8 weeks there is only a slight drop to 41%.

30. An evaluation survey is also undertaken as this allows participants to provide feedback on the service. There has been positive feedback, as shown in the quotes below:

· “Great idea – certainly surprised me how great public transport has become” ASB workplace survey

· “I had never taken public transport before the trial and now find that travelling by train is a lot less stressful than by road… …and thank you for offering the trial pass, you now have a passenger for life.” Health Alliance workplace survey

· “Using public transport was a lot better than I had expected. More trials like this should be done to convince others.” Sovereign workplace survey

Commute Businesses

31. Auckland Council senior management have approved the Auckland Council Travel Plan. A more detailed Action Plan is being co-developed for presentation to the Chief Planning Officer in early November for approval to proceed.

32. Commute awards recognised businesses achieving success in travel planning. The award winners have been promoted in business publications including Auckland Today. The award winners were:

· Progress on Travel Plan – AECOM

· Delivery of Commute Packages – Mahitahi Trust

· Embedding sustainable transport into company practice – MRCagney.

Route Optimisation

33. The 2013 – 2014 Route Optimisation Programme has been primarily focused around the Auckland city centre, aiming to prioritise and optimise network performance for all modes as appropriate. The Programme made use of the detailed Network Operating Plan to translate strategic intent into operational priorities, for the various modes by time of day. Being the city centre, greater emphasis was placed on public transport and pedestrian performance, the latter being particularly noticeable during the day outside of peak periods. As a whole, route optimisation covered approximately 33 km, over 110 intersections.

Variable Message Signs (VMS)

34. Eight variable message signs (VMS) programmed for the 2013-14 year are now in place.

35. The signs are due for final hand-over to the Auckland Traffic Operations Centre (ATOC) during the month of October, and will be available for use for incident management, planned events, multi-modal real time travel time information (including multi-modal travel time where relevant), and any messaging requirements.

Bus route improvements

36. The Operational Planning and Performance Teams have been assisting the Public Transport Operations team to identify and implement quick-win projects to improve the efficiency and reliability of the bus operations. Current projects include:

Route	Project Scope	Progress
Esmonde Road	Widening to extend bus lane	Resolution prepared, awaiting tree removal consent
Khyber Pass Road	Introduction of additional 90m of bus lane	Resolution prepared, awaiting Local Board approval
Khyber Pass Road	Crowhurst intersection bus priority upgrade	Resolution prepared, awaiting Local Board approval
Wellesley Street East	Bus lane pocket	Resolution prepared, awaiting Road Safety Audit sign off
Park Road	Investigation of southbound bus lane	Concept design complete, internal consultation to commerce shortly
Parnell Road	Investigation of bus lane	Concept development with consultants, due imminently

Urban KiwiRAP (International Road Assessment Programme) Update

37. A specialist engineering team completed vehicle-mounted video-mapping of 2,000 kilometres of the Auckland local road network in September as part of the Safer Journeys Urban KiwiRAP demonstration project. This project is a world first and the video footage will be analysed to establish road safety star ratings for the Auckland urban local road network that will be used to prioritise improvements on high-risk parts of the network.

Road Corridor Delivery

38. Overall operating expenditure is running ahead of budget due to the effects of the major storm event which struck Great Barrier Island in June, higher electricity costs and an increased spend on unsealed road maintenance.

39. Renewal expenditure is behind forecast but good progress has been made in making preparations for the upcoming construction season. The actual spend is consistent with the reduced level of funding now available for renewals.

Key Renewals

40. Construction of the Beach Road Cycleway was delivered by the Road Corridor Group and completed on time for the opening by the Prime Minister in August.

41. The design of the new box culvert is underway on Great Barrier Road with the intention of commencing physical works later this year. The existing steel plate was washed away in the storm event on 10 June 2014 and there is a temporary stream crossing in place until the works can be completed.

42. Chipsealing commenced in Franklin in August using Emulsion instead of cut-back bitumen. Emulsion can be sprayed in cooler weather, provides improved chip wetting and adhesion and is safer and more environmentally friendly than hot bitumen.

43. Repairs to the Maraetai Beach seawall were also completed in August. The seawall had been undermined by several major storms over the June/July period.

44. Streetlight improvements have been carried out on East Tamaki Road and on the cycle routes in the Dominion Road Corridor. The street lights in these cycle routes, located immediately to the East and West of Dominion Road, have been upgraded with LED Luminaires to improve safety.

Road Corridor Access

Corridor Access Request (CAR) Applications

45. There were 4,039 CAR applications approved during the first quarter, representing a 4.4% increase over the number of 3868 for the same period last year.

46. Monthly incremental increases of around 8% have been experienced since July with the major share of the increases being for minor works i.e. works in the footpath and berm area only.

Ultra-Fast Broadband Rollout

47. Overall forecast build starts have fallen below forecasts and the likelihood of a back ended build programme for the year has increased. Up to 30 cabinet areas appear to be at risk.

48. Currently for Year 4, 88 cabinet areas are in build, 43 are completed and 22 have moved into warranty.

Watercare Hunua 4 Bulk Watermain

49. As at the end of September 2014, 12.6 km of pipe has been laid at an average weekly rate of 48 metres and Watercare advise it is on target.

Watercare Pakuranga Rising Water Main

50. Work commenced in January on the construction of a new 0.9 metre diameter sanitary sewer rising main in the carriageway of Pakuranga Road and Lagoon Drive in the vicinity of the Panmure Bridge.

51. Progress at either end of the project site (Lagoon Drive and Pakuranga Road east of the Panmure Bridge) has been good and the positive temporary traffic management measures employed have enabled traffic to continue with only minimal delays.

Overweight Permits

52. There were 198 overweight permit applications processed in September. Of the 198 permit applications, 155 (78.3%) were processed within the target times and all applications were processed by the nominated travel start date.

53. The target timeframes for processing overweight permit applications are 3 days for KPI 2, single trip, multi travel and continuous renewal permits and 5 working days for KPI 3 continuous and area permits.

Parking and Enforcement

Parking machine replacement

54. The existing 922 Pay and Display machines installed in the greater Auckland area have reached their end of life and are due for replacement. Parking Services have conducted an on-going investigation into the developing technology associated with on-street parking. A paper has recently been prepared requesting the funding necessary for a technology upgrade and is planned to be presented to the AT Board at its November meeting.

55. The proposed new system incorporates the ‘pay by space’ mode with in-road sensors for each parking spot. Parking availability will be published on the internet. Once a parking space is occupied payment will be made at a nearby payment machine that will accept HOP cards, credit cards, text-a-park and cash. Smartphone payments will also be available with text reminders being sent when the time limit is due to expire. Additional topping up for extending parking will be available by either smartphone or at any other parking payment machine.

56. Enforcement of expired parking spaces will be managed from Parking Officers PDAs that will be able to communicate to a central system holding data on the parking status of the city’s precincts. Improved management information and remote tariff adjustments will be managed from the centralised system.

Auckland parking discussion document

57. There was significant interest in the parking discussion document, with AT receiving over 6,000 submissions. The submissions are still being analysed and themes collated. The next step will be to draw up a region-wide parking policy which will consider information from those submissions.

58. A report on key themes and possible policy responses was reported back to the AT Board in October. The detail of individual schemes will follow.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2014/15) ending 30 September 2014 and forward works programme for the second quarter 2014/15 ending 31 December 2014	59
b View	Travelwise Schools activities broken down by Local Board	73
c View	Traffic Control Committee Decisions	75
d View	Local Board Advocacy Report	77
e View	Local Board Transport Capital Fund Report	79

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Puketāpapa Local Board

27 November 2014

Request for feedback on the draft Local Approved Product Policy

File No.: CP2014/25967

Purpose

1. The purpose of the report is to seek local board feedback on the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 9 October 2014 the Regional Strategy and Policy Committee approved the draft LAPP for public consultation (REG/2014/123). The LAPP sets rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. Local boards are being asked to provide formal feedback on the draft LAPP by the end of December. There will be an opportunity for local boards to present their views to the hearings panel in February 2015.

Recommendation/s

That the Puketāpapa Local Board :

a) provide feedback on the draft Local Approved Product Policy in the attached report.

Comments

4. On 9 October 2014 the Regional Strategy and Policy Committee approved a draft LAPP for public consultation (REG/2014/123).

5. The LAPP sets rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. The draft LAPP will prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. The policy also has a separate set of rules for the city centre where licences won’t be granted in areas of high residential deprivation and new shops would have to be a certain distance from existing shops. This draft would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm.

7. Public consultation on the draft LAPP will be conducted via a special consultative procedure. The consultation will begin on 28^th October and run for four weeks. The consultation is being publicised via social media, Our Auckland, the peoples panel, various public events and advisory panel networks.

Consideration

Local board views and implications

8. Local board views are being sought via this report. Local boards have previously provided feedback on possible options and on a proposed draft. Workshops on the proposed draft were held with a number of boards. 17 boards provided feedback on the specific options, three requested a complete ban. Great barrier declined to comment as they did not consider it an issue for their area.

9. As a result of local board feedback to the proposed draft the following changes were made:

· Buffer zones around schools were increased

· Buffer zones around mental health and addiction treatment centres were increased

· New rules for the city centre were added.

10. Local board feedback is being sought in in a parallel process to the special consultative process. The local board process will last until the end of December with local boards having the opportunity to present their views to the hearings panel in February 2015.

Maori impact statement

11. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes. Both of these goals are consistent with outcomes set out by Auckland Council to improve social outcomes for Māori in Auckland.

12. The consultation process with Māori has been developed in partnership with Māori agencies. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui, an agency representing Māori health providers in the Auckland region, to provide initial feedback. Council staff are working with the Independent Māori Statutory Board, Te Waka Angamua and Hapai Te Hauora Tapui to ensure effective engagement with Māori. The initial work has centred on ensuring information is available to iwi and maata waka.

Implementation

Step	Estimated timeframe
1. Special consultative procedure	28 October – 28 November
2 Local board consultation	20 October – 19 December
3 Hearings	February 2015
4. Adopt final policy	April 2015
5. Implementation and review	Ongoing

Attachments

No.	Title	Page
a View	Changes from proposed to draft summary	85
b View	Statement of Proposal - draft LAPP	87

Signatories

Authors

Callum Thorpe - Principal Policy Analyst

Authorisers

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

27 November 2014

Movies in Parks 2014/2015

File No.: CP2014/26631

Purpose

1. The purpose of this report is to seek the approval from the Puketāpapa Local Board to amend the date of the Movies in the Parks event from Saturday 31 March 2015 to Saturday 31 January 2015, as a result of a typographical error in the report to the local board dated 28 August 2014.

Executive summary

2. Movies in Parks are a series of free open air film screenings and the Puketāpapa Local Board have approved the contribution of $6,250 for one screening in their area at Monte Cecilia Park, Hillsborough.

3. There was a typographical error in the report to the Local Board dated 28 August 2014, which was repeated in the resolution in the minutes of the meeting.

Recommendation/s

That the Puketāpapa Local Board:

a) Approve the change of date for the Movies in Parks event at Monte Cecilia Park, Hillsborough from Saturday 31 March 2015 to Saturday 31 January 2015.

Comments

4. Resolution number PKTPP/2014/222 (28 Aug 14) stated the Puketāpapa Local Board:

a) approve the hosting of a Movies in Parks event

b) approve the contribution of $6,250 for one event to be held at Monte Cecilia Park, Hillsborough on Saturday 31 March 2015

c) approve the event portfolio holder to work with council staff to tailor the Movies in Parks scheduled event for the Puketāpapa Local Board community

5. The typographical area in the initial report to the Local Board dated 28 August 2014 was in the month and should read January and not March.

6. The following event for the Puketāpapa Local Board has been scheduled into the 2015 programme.

Event	Day	Date	Venue
Movies in Parks	Saturday	31 January 2015	Monte Cecilia Park, Hillsborough

Consideration

Local board views and implications

7. The Puketapapa Local Board have approved the hosting of one Movies in Parks event 2015.

Māori impact statement

8. The Movies in Parks programme is a series with the objective of providing an opportunity for the community, families and friends, to gather in local parks. It is designed as a social occasion which has a wide appeal and does not have any elements targeting particular demographic groups within the community. Programming is primarily focused on popular movies which often act as a backdrop to the social interactions. There are no particular impacts on Maori which are different from general attendees at these events.

Implementation

9. No implementation issues have been identified at this time.

Attachments

There are no attachments for this report.

Signatories

Authors

Leilana Meredith - Event Facilitator

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Victoria Villaraza - Relationship Manager