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Rodney Local
Board
10 November
2014
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Rodney
Local Board Meeting Schedule for 2015
File No.:
CP2014/26121
Purpose
1. To recommend the meeting schedule for the Rodney Local Board
for 2015.
Executive Summary
2. Local
board meetings are open to the public and will be notified through public
notices in appropriate media. It is prudent for the local board to adopt a
meeting schedule as it ensures local board members have clarity about their
commitments, gives an indication to the public of when meetings are to be held
and meets the requirement of clause 19(5)(b), Schedule 7 of the Local
Government Act 2002. It also allows for a planned approach to workloads and
ensures clarity about diary commitments.
3. A
meeting schedule for each local board is adopted to schedule the meetings for
the upcoming year.
4. The
specific times and dates for the hearing process for the Local Board Agreement
2015/2016 are yet to be finalised. This is part of the special consultative
process outlined in the Local Government Act 2002. Local board meeting
schedules will therefore need to be updated and provision made for these
hearings, once the details are confirmed.
5. A
proposed meeting schedule for the Rodney Local Board for 2015 is attached as
Attachment A.
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Recommendation/s
That the Rodney
Local Board:
a) adopt the meeting schedule for 2015 as listed in
Attachment A.
b) notes that the dates and times for hearings and
deliberations for the Local Board Agreement 2015/2016 are not finalised and
as such the meeting schedule may require alteration.
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Discussion
6. Adopting a meeting
schedule allows for a planned
approach to workloads and ensures local board members
have clarity about their commitments. It also gives an indication to the
public of when meetings are to be held and meets the requirement of clause 19, Schedule 7 of the
Local Government Act 2002. A
proposed meeting schedule for the Rodney Local Board for 2015 is attached as
Attachment A.
7. Each local board develops
a Local Board Agreement annually. This document is subject to public
consultation and the local board will hold hearings to give submitters the
opportunity to express their views verbally.
8. The specific times and dates for the hearings
process for the local board agreement are yet to be finalised. Local board meeting schedules may therefore need to be updated and
provision made for hearings, once details are confirmed.
9. In addition to local board meetings, local boards will hold
workshops that are closed to the public. The proceedings of every workshop are
recorded and considered at the next business meeting of the local board in
accordance with current local board standing order provisions.
Consideration
Local Board
Views
10. This decision falls under the local board’s
delegated authority.
Māori
Impact Statement
11. There is no specific impact for Māori arising from this report.
General
12. Clauses 19(4), 19(5) and 19(6),
Schedule 7, of the Local Government Act 2002 states that:
“(4)
A local authority must hold meetings at the times and places that it appoints.
(5) Unless clause 22 (extraordinary meeting)
applies, the chief executive must give notice in writing to each member of the
time and place of a meeting -
(a) not less than 14 days before the meeting; or
(b)
if the local authority has adopted a schedule of meetings, not less than 14
days before the first meeting on the schedule.”
(6) If a local authority adopts a schedule of
meetings, -
(a) the schedule –
(i) may cover any future period that the local
authority considers appropriate; and
(ii) may be amended; and
(b) notification of the schedule or of any amendment to
that schedule constitutes a notification of every meeting on the schedule or
amendment.”
13. Similarly, the statutory requirement pursuant
to clauses 46, 46(A) and 47 of the Local Government Official Information and
Meetings Act 1987 mentions that:
· meetings of a local authority
are publicly notified
· agendas and reports are
available at least two working days before a meeting
· local board meetings are open to the public.
Implementation Issues
14. Meetings of the local boards are supported by
Auckland Council’s Local Board Services Department.
Attachments
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No.
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Title
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Page
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aView
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Proposed Schedule of Meetings for
2015
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7
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Signatories
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Authors
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Vivienne Sullivan - Local Board
Democracy Advisor
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Authorisers
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Lesley Jenkins - Relationship Manager
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