Minutes of Rodney Local Board

Rodney Local Board

10 November 2014

1 Welcome

The chairperson opened the meeting and welcomed those in attendance.

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number RD/2014/251

MOVED by Member WW Flaunty, seconded by Member JG Colville:

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 13 October 2014, including the confidential section, as a true and correct record with the following amendments:

i) In item 21 add the words “chairperson and deputy chairperson” to the end of resolution (h) RD2014/230

ii) correct the total amount allocated in resolution RD/2014/221 (a) from $25,110 to $24,985.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial Note: The meeting agreed to consider the confidential items C1 and C2 first.

27 Procedural motion to exclude the public

Resolution number RD/2014/252

MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:

That the Rodney Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Andrew Beer, Principal Policy Analyst be permitted to remain for Confidential Item C1, Acquisition of land for open space – Huapai and that Rohan Bush, Strategic Housing Analyst, Jamie Forsman, Kaihautu, Senior Advisor Maori Outcomes, Tuhono – Maori Outcomes and Karen Foster, Principal Strategic Planner, Land Growth and Infrastructure Strategy be permitted to remain for Confidential Item C2 Special Housing Areas outside the Rural Urban Boundary after the public has been excluded, because of their knowledge of the items to be discussed, which will help the Rodney Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of land for open space - Huapai

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contain land valuation information and identifies land that the council may acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contain land valuation information and identifies land that the council may acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Special Housing Areas outside the Rural Urban Boundary

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains information on a development proposal by a third party.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

1.05pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

2.10pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Acquisition of land for open space - Huapai

d) Confirm there be no restatement of the confidential report, attachments or resolutions.

Special Housing Areas outside the Rural Urban Boundary

b) Confirm there be no restatement of the confidential report, attachments or resolutions.

Allocation of the remaining 2014/2015 Infrastructure and Environmental Services Budget

Theresa Pearce, Relationship Advisor, Environmental Services and Tracy Tristram, Environmental Programmes Advisor, Environmental Services were in attendance.

Resolution number RD/2014/255

MOVED by Member TP Grace, seconded by Deputy Chairperson SR Garner:

That the Rodney Local Board:

a) approve the allocation of the remainder of the 2014-2015 community-led environmental programmes budget to the following projects:

Project	Amount allocated
i) Industrial Pollution Prevention Project	$15,000
ii) Improving Sediment and Erosion Control Programme	$10,000
iii) Forest Bridge Trust	$7,205
Total	$32,205

CARRIED

Pursuant to standing order 3.15.5 local board member McLean requested his dissenting vote be recorded.

Dog Access Rules Review Programme

Shireen Munday, Policy Analyst and Toni Ferdinands, Policy Analyst were in attendance.

Resolution number RD/2014/256

MOVED by Deputy Chairperson SR Garner, seconded by Member TP Grace:

That the Rodney Local Board:

a) resolve to review local dog access rules in the Rodney Local Board area in 2014/2015 as follows:

i. local beach and foreshore dog access rules. The review is to focus on those beaches (approximately 12) that are subject to the current time and season rules:

a) Algies Bay headland to headland

b) Baddleys and Campbells Beach headland to headland

c) Brick Bay headland to headland

d) Buckletons Beach headland to headland

e) Jamiesons Bay headland to headland

f) Martins Bay headland to headland

g) Matheson Bay headland to headland

h) Omaha all eastern coastline adjoining residential settlement and western coastline from boat ramp to Omaha Point (DOC prohibited area)

i) Point Wells from boat ramp on western side to a point 600m south of wharf on eastern side

j) Sandspit from boat ramp on western side to a point 600m south of wharf on eastern side

k) Shelly Beach headland to headland

l) Snells Beach headland to headland.

ii. rules on parks adjacent to the above identified beaches.

iii. clarify rules by identifying:

· which dog exercise areas meet the new criteria or are more appropriately referred to as under control off-leash areas

· ‘Gulf island areas’, ‘bushwalks’, ‘picnic areas’ and ‘protected wildlife areas’.

b) note that it is appropriate that the governing body decides dog access rules on the land recently added to Mahurangi and Te Arai Regional Parks and the adjacent beach and foreshore areas.

CARRIED

Beacon Proposal for Identifying Community Aspirations in Kumeu, Huapai and Riverhead Project

Sue Dodds, Senior Community Development Project Leader was in attendance.

Resolution number RD/2014/257

MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:

That the Rodney Local Board:

a) receive the project proposal from Beacon Pathway Incorporated

b) allocate funding of $61,938 to Beacon Pathway Incorporated for the Identifying Community Aspirations in Kumeu, Huapai and Riverhead Project. Funding of $53,214 to come from the Local Board Discretionary budget and $8,724 from the Relationships with Community and Iwi budget.

c) approve the project commencing in November 2014 with final report being due May 2015.

CARRIED

Pursuant to standing order 3.15.5 local board members Garner and McLean requested their dissenting votes be recorded

Muriwai Beach Visitor Hosting Service Funding Request 2014/2015

Sue Dodds, Senior Community Development Project Leader was in attendance.

Resolution number RD/2014/258

MOVED by Member PH Pirrie, seconded by Member AG Sayers:

That the Rodney Local Board:

a) allocate a one off funding amount of $28,134 to Nga Maunga Whakahii o Kaipara Development Trust to develop and run the Muriwai Beach Visitor Hosting Service in 2014/2015 from the Relationships with Community and Iwi budget.

b) request a report in May 2015 outlining the project delivery and results of the project.

CARRIED

Afternoon tea adjournment 3.20pm – 3.30pm

9 Public Forum

9.1	Ecological Management Plan for Sandspit Reserve
	Michael Taplin was in attendance to present a report on the Ecological Management Plan for Sandspit Reserve and Brick Bay Drive Reserve. Mr Taplin asked for support from the local board that the report be accepted as the foundation for the Sandspit community’s long term plan to restore and enhance the reserves. A copy of the tabled report has been placed on the file copy of the minutes and can be viewed on the Auckland Council Website.
	Resolution number RD/2014/259 MOVED by Member PH Pirrie, seconded by Member JG Colville: That the Rodney Local Board: a) thank Mr Taplin for his presentation and attendance. CARRIED
	Attachments a Letter and report from Mr Taplin

9.2	Matakana Coast Tourism Update
	Warren Kitchin was in attendance to update local board members on Matakana Coast Tourism. A copy of the tabled report has been placed on the file copy of the minutes and can be viewed on the Auckland Council Website.
	Resolution number RD/2014/260 MOVED by Deputy Chairperson SR Garner, seconded by Member TP Grace: That the Rodney Local Board: a) thank Mr Kitchin for his presentation and attendance. CARRIED
	Attachments a Copy report from Mr Kitchin

9.3	Set Netting
	Neil Hansen was in attendance to speak about the safety hazards of set netting. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council Website.
	Resolution number RD/2014/261 MOVED by Member JG McLean, seconded by Member WW Flaunty: That the Rodney Local Board: a) thank Mr Hansen for his presentation and attendance. CARRIED
	Attachments a Copy tabled photographs

8 Deputations

8.1

Set Netting at Omaha Beach

Mr Chris Martin was in attendance to speak about concerns over safety issues of set nets and crab fishing at Omaha Beach. Mr Martin said the majority of residents and local iwi support the banning of this at Omaha Beach.

Resolution number RD/2014/262

MOVED by Deputy Chairperson SR Garner, seconded by Member AG Sayers:

That the Rodney Local Board:

a) thank Mr Martin for his presentation regarding set netting at Omaha Beach.

CARRIED

Process for making public safety and nuisance controls for set netting at Omaha Beach

Rebekah Stuart-Wilson, Principal Policy Analyst, was in attendance for this item.

Resolution number RD/2014/263

MOVED by Member AG Sayers, seconded by Deputy Chairperson SR Garner:

That the Rodney Local Board:

a) recommend to the Regulatory and Bylaws Committee that they agree to implement set net and crab fishing controls at Omaha Beach for the 2014/2015 summer daylight saving period.

CARRIED

Auckland Transport Update to Rodney Local Board, October 2014

Jonathan Anyon, Elected Member Relationship Team Manager was in attendance

Resolution number RD/2014/264

MOVED by Member WW Flaunty, seconded by Member TP Grace:

That the Rodney Local Board:

a) receive the Auckland Transport Update to the Rodney Local Board for October 2014.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Jonathan Anyon, Elected Member Relationship Team Manager was in attendance.

Resolution number RD/2014/265

MOVED by Deputy Chairperson SR Garner, seconded by Member JG McLean:

That the Rodney Local Board:

a) receive the Auckland Transport Quarterly Update report

CARRIED

Community Lease to Kowhai Art and Craft Incorporated on Warkworth Showgrounds Reserve

Karen Walby, Advisor Community Lease and Toto Vu-Duc, Property Lease Advisor were in attendance.

Resolution number RD/2014/266

MOVED by Deputy Chairperson SR Garner, seconded by Chairperson BM Steele:

That the Rodney Local Board approve:

a) a community ground lease of Part Section 96D Parish of Mahurangi as outlined in red on the attached map (Attachment B) to Kowhai Art and Craft Incorporated on the following terms and conditions:

i) Term 10 years

ii) Rent - $1.00 per annum if requested

iii) The approved Kowhai Art and Craft Incorporated Community Outcomes Plan be attached to the lease document

iv) The Warkworth Agricultural and Pastoral Society’s rights under the encumbrance is documented in the lease

v) A clause will be included in a new community lease to document that Part Section 96D Parish of Mahurangi is owned by the Crown and may be identified in future years for treaty settlement.

vi) A clause is included to allow the transition of Kowhai Art and Craft Incorporated to the Atlas site or other mutually agreed site due to the development of either the Atlas site or the Warkworth Showgrounds

b) approve the Kowhai Arts and Crafts Incorporated Community Outcomes Plan as attached to the agenda report (Attachment C)

c) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Pursuant to Standing Order 3.15.5 local board members McLean, Pirrie and Sayers requested their dissenting votes be recorded.

Approval to reclassify a portion of Part Section 96D Parish of Mahurangi on Warkworth Showgrounds Reserve

Karen Walby, Advisor Community Lease and Toto Vu-Duc, Property Lease Advisor were in attendance.

Resolution number RD/2014/267

MOVED by Chairperson BM Steele, seconded by Member AG Sayers:

That the Rodney Local Board:

a) approve the process to reclassify Section 1 consisting of 3.6965 ha as outlined on SO 348663 being a portion of Part Section 96D Parish of Mahurangi on Warkworth Show Grounds Reserve from recreation reserve to local purpose (community buildings and showgrounds) reserve in accordance with the terms of the Reserves Act 1977 (Attachment C to the agenda report)

b) will meet the costs associated with Iwi consultation and public notification of the intention to reclassify Section 1, in the approximate amount of $500.00 from the funds allocated for the notification of leases in the 2014/2015 local board agreement.

CARRIED

Amendment to New Community Lease to Dairy Flat Community Hall Association Incorporated

Karen Walby, Advisor Community Lease and Toto Vu-Duc, Property Lease Advisor were in attendance.

Resolution number RD/2014/268

MOVED by Member JG McLean, seconded by Member JG Colville:

That the Rodney Local Board approve:

a) the amendment of Attachment B of the agenda report referred to in Resolution number RD2014/8 from the Rodney Local Board meeting of 10 February 2014 to reflect the proposed extension of the Dairy Flat Community Hall Association Incorporated leased area of approximately 4 metres into the Dairy Flat reserve.

b) the lease area to the Dairy Flat Community Hall Association Incorporated as outlined in red (Attachment A) to the agenda report to be appended to its community lease document.

CARRIED

22	Draft Community Facilities Network Plan
	A copy of the tabled feedback has been placed on the file copy of the minutes and can be viewed on the Auckland Council Website
	Resolution number RD/2014/269 MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner: That the Rodney Local Board: a) approve its feedback entitled “Feedback on draft Community Facilities Network Plan from the Rodney Local Board” and dated 2nd October 2014 on the Draft Community Facilities Network Plan which will guide council’s provision of community facilities, including any specific feedback on the strategic framework, provision framework, action plan, implementation approach and prioritisation criteria. b) note proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan. CARRIED
	Attachments a Copy local board feedback

Update on member's attendance at Local Government New Zealand Conference

Resolution number RD/2014/270

MOVED by Member BP Houlbrooke, seconded by Chairperson BM Steele:

That the Rodney Local Board:

a) thank Member McLean for his report on attendance at the Local Government New Zealand conference which he attended as a representative of the local board in July 2014.

CARRIED

Deputation/Public Forum Update

Resolution number RD/2014/271

MOVED by Member BP Houlbrooke, seconded by Deputy Chairperson SR Garner:

That the Rodney Local Board:

a) receive the Deputation/Public Forum Update.

CARRIED

Rodney Local Board Workshop Records

Resolution number RD/2014/272

MOVED by Deputy Chairperson SR Garner, seconded by Member TP Grace:

That the Rodney Local Board:

a) Workshop record for 6 and 21 October 2014 be accepted.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Rodney Local Board Meeting Schedule for 2015

Resolution number RD/2014/273

MOVED by Member WW Flaunty, seconded by Member PH Pirrie:

That the Rodney Local Board:

a) adopt the meeting schedule for 2015 as follows:

Date		Meeting	Time	Venue
Monday, 2 February 2015		Transport Planning and Infrastructure Committee Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Monday, 16 February 2015		Business Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Monday, 2 March 2015		Parks, Culture and Community Development Committee Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Monday, 16 March 2015		Business Meeting	3.30pm	Te Hana
Tuesday, 7 April 2015		Transport Planning and Infrastructure Committee Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Monday, 20 April 2015		Business Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Monday, 4 May 2015		Parks, Culture and Community Development Committee Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Monday, 18 May 2015		Business Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Tuesday, 2 June 2015		Transport Planning and Infrastructure Committee Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Monday, 15 June 2015		Business Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Monday, 6 July 2015		Parks, Culture and Community Development Committee Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
Monday, 20 July 2015		Business Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
	Monday, 3 August 2015	Transport Planning and Infrastructure Committee Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
	Monday, 17 August 2015	Business Meeting	3.30pm	Coatesville
	Monday, 7 September 2015	Parks, Culture and Community Development Committee Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
	Monday, 21 September 2015	Business Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
	Monday, 5 October 2015	Transport Planning and Infrastructure Committee Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
	Monday, 19 October 2015	Business Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
	Monday, 2 November 2015	Parks, Culture and Community Development Committee Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
	Monday, 16 November 2015	Business Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
	Monday, 7 December 2015	Transport Planning and Infrastructure Committee Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa
	Monday, 14 December 2015	Business Meeting	3.30pm	Council Chamber Orewa Service Centre 50 Centreway Road Orewa

b) note that the dates and times for hearings and deliberations for the Local Board Agreement 2015/2016 are not finalised and as such the meeting schedule may require alteration.

CARRIED

5.40 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Brenda Steele
Deputy Chairperson	Steven Garner
Members	James Colville
	Warren Flaunty, QSM
	Thomas Grace
	Beth Houlbrooke
	John McLean
	Phelan Pirrie
	Greg Sayers