Agenda of Upper Harbour Local Board

I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 25 November 2014

7.00pm

Upper Harbour Local Board Office
30 Kell Drive
Albany

Upper Harbour Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Brian Neeson, JP
Deputy Chairperson	Lisa Whyte
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

(Quorum 3 members)

Suad Allie

Democracy Advisor

17 November 2014

Contact Telephone: (09) 414 2684

Email: suad.allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

Upper Harbour Local Board

25 November 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Sovereign Stadium Operational Grant 9

13 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 15

14 Road Name Approval for Subdivision within the Sunderland Precinct 19

15 Road Name Approval for Subdivision within the Catalina Precinct, Hobsonville Point 25

16 Status of the Upper Harbour Local Board Discretionary Funds for the 2014/2015 financial year 33

17 Urgent decision making process for Local Boards during the 2014 Christmas close down period 35

18 Summary of Actions and Reports Requested - Upper Harbour Local Board - November 2014 37

19 Records of the Upper Harbour Local Board Workshops held on 4 and 11 November 2014 43

20 Meeting Minutes Upper Harbour Local Board, Tuesday 11 November 2014 49

21 Governing Body Members' Update 59

22 Board Members' Reports 61

23 Consideration of Extraordinary Items

PUBLIC EXCLUDED

24 Procedural Motion to Exclude the Public 63

13 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

a. 6 Princeton Parade, Albany 63

b. 2 Scott Road, Hobsonville 63

c. 53 Waipouia Place, Greenhithe 63

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 11 November 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

25 November 2014

Sovereign Stadium Operational Grant

File No.: CP2014/25128

Purpose

1. This report seeks approval from the Upper Harbour Local Board for an operational grant to the Millennium Institute of Sport and Health (MISH) to operate and manage the Sovereign Stadium, as outlined in the operational funding agreement for 2014/2015.

Executive summary

2. Historically the North Shore City Council contributed operational funding to the maintenance of Sovereign Stadium, to ensure public and community access to the stadium. The stadium is owned by Ministry of Education through neighbouring Rangitoto College.

3. The stadium is the home of North Harbour Bays Athletics Club (formerly East Coast Bays Athletics Club) and is operated and managed by the North Harbour Bays Athletics Club in partnership with the MISH. An operational grant of $58,994 per annum has allowed for partial funding of the maintenance of the stadium field and track, which had annual operating costs of $103,574 in 2013/2014.

4. The MISH have submitted their annual report in a timely manner. Over the past ten years they have undertaken $713,000 of major maintenance and improvements to the stadium.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the grant funding of $58,994 (not subject to GST) for 2014/2015 to the Millennium Institute of Sport and Health to contribute to the operations and maintenance of Sovereign Stadium.

Comments

5. Historically the North Shore City Council contributed funding to East Coast Bays Athletics Club (now North Harbour Bays Athletics Club) for the upkeep and maintenance of Sovereign Stadium, a $2.9 million facility in recognition of its regional and local provision of athletics facilities. It is the only facility of its kind on the North Shore and one of four such stadiums in Auckland.

6. East Coast Bays Athletics Club was a foundation club member of the Millennium Institute and passed the operations and maintenance of Sovereign Stadium to the Millennium Institute. Other local sports clubs that are foundation members and base themselves out of the Millennium Institute include North Shore swimming, NorthSport Weightlifting and NorthSport Water polo.

7. The stadium is highly utilised. In addition to the local athletic club usage there is significant local, sub-regional and regional use of the stadium by individuals, schools and community groups with approximately 300,000 visits per year. Activities include football games, school programmes, holiday programmes and events such as the Special Olympics and Cancer Society Relay for Life.

8. The Stadium includes the following facilities: Rekortan eight lane athletic track, two horizontal jump pits, two pole vault areas, two high jump fans, two shot competition circles, two discus and hammer competition circles, flood lighting for night competition training, full electronic timing facilities and a soccer field. The home club North Harbour Bays Athletics club currently has 550 members from the local community including a number of Commonwealth medallists and current Olympians.

9. In 2013/14 the Upper Harbour Local Board put in place a formal contract with the Millennium Institute of Sport and Health to establish outcomes and key performance indicators, that meet the Upper Harbour Local Board sport and recreation priority areas and strategic direction. The Sovereign Stadium annual report for 2013/14 reported the following on the key performance indicators:

· Free casual access to general public from 7am each weekday and 8.30am weekends allowing public to use.

· Athletics community club use is from 4pm each weekday and weekends during athletics season.

· Stadium continues to be promoted for use by schools and public. Bookings are taken through until 2015 for schools and website advertises track times and availability.

· Field use being made available weekday evenings from 7.30pm and weekends for extra field use by football. East Coast Bays Football and Vodafone have bookings on a regular basis.

10. A high level review of funded relationships was completed by Judi Longdill and Associates in 2014. A summary of the findings relating to sports field operational grants including Sovereign Stadium is attached at (Appendix A). The report recommended funding the Stadium for a further year over the 2014/15 period, but with an annual assessment of funding against community club and casual public access hours.

Consideration

Local board views and implications

11. The Upper Harbour Local Board Plan recognises that Upper Harbour is home to some of New Zealand’s best sport facilities, and that the local board will work closely with the Millennium Institute of Sport and Health to attract elite athletes to these training facilities, which is reflected in the Local Board Plan.

Māori impact statement

12. The Maori Plan supports the use of sport and recreation to support Health and Wellness (page 38 of the plan) and identifies facilities such as Millennium Institute of Sports and Health as a means of doing so. The Health and Wellness area falls under the Key Direction of Manaakitanga – Improve the Quality of Life. The draft Sport and Recreation Strategic Action Plan will identify how council can build sport and recreation outcomes for Maori, and link with the directions in both the Auckland Plan and Maori Plan.

Implementation

13. The Upper Harbour Local Board has the delegated authority to grant funding to contribute to the operations and maintenance of Sovereign Stadium.

Attachments

No.	Title	Page
a View	Judi Longdil and Associates Review Summary	13

Signatories

Authors

Andrew Pragnell - Sport & Recreation Project Leader

Authorisers

Ken Maplesden - Sport and Recreation Adviser

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - Manager Parks, Sports & Recreation

Eric Perry - Relationship Manager

Upper Harbour Local Board

25 November 2014

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2014/26558

Purpose

1. The purpose of this report is to present the Upper Harbour Local Board one application for special exemptions from some of the requirements of the Fencing of Swimming Pools Act 1987 (The Act).

Executive summary

2. The Upper Harbour Local Board Swimming Pool Fencing Exemption Working Party, consisting of the Chairperson and Members Blair and Rankin-Macintyre, were requested to consider three applications for special exemption under section 6 of the Fencing of Swimming Pools Act 1987.

3. One application pertained to an in-ground swimming pool with doors opening onto the pool area and necessitated a site visit conducted by Member Blair and Senior Swimming Pool Specialist Phillip Curtis on 7 November 2014. The applicant was provided the opportunity to speak to their application for special exemption on the occasion of the site visit.

4. After consideration of the applications, the working party recommendations are as follows:

· 6 Princeton Parade, Albany (in-ground swimming pool) - recommends granting the application to include the doors opening onto the pool area as they have top locks and high latches affixed to them.

· 2 Scott Road, Hobsonville - recommends granting the application for the spa pool cover to be used as a barrier under section 6 of Fencing of Swimming Pools Act, 1987.

· 53 Waipuia Place, Greenhithe - recommends granting the application for the spa pool cover to be used as a barrier under section 6 Fencing of Swimming Pools Act, 1987.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the report.

b) receive the application by:

i) 6 Princeton Parade, Albany

ii) 2 Scott Road, Hobsonville

iii) 53 Waipuia Place, Greenthithe.

c) determine each application, by way of resolution, to:

i) grant the application for special exemption as sought, or

ii) grant the application subject to conditions, or

iii) decline the application for special exemption sought.

Comments

5. Each property, which is the subject of an application before the local board, has been inspected by Auckland Council pool inspectors. In each case, the swimming/spa pool fencing does not comply with the Act. The details of non-compliance in each case vary and are specified in the attachments to this report. Each applicant has chosen to seek a special exemption from the requirements of the Act.

6. The purpose of the Act is stated to be “to promote the safety of young children by requiring the fencing of … swimming pools”.

7. The Act requires pool owners to fence their pool with a fence. Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act. If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

8. An exemption can only be granted by the local board after consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if satisfied that an exemption would not significantly increase the danger to young children, can an exemption be granted.

9. Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool. The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

10. Another common consideration for local boards in exemption applications will be instances where a building forms part of the pool fence. Where doors from a building open into the pool area, the council may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the local board is satisfied that a door within a wall in a building meets that test, the local board must also be satisfied that an exemption would not significantly increase the danger to young children.

11. When granting a special exemption, the local board may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act). Issues to be considered include:

a) Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption? This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance and had a bearing on the exercise of the discretion.

b) Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

c) Are there any other conditions which should be imposed, such as repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years)?

12. Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

Consideration

13. The recommendations contained within this report fall within the local board’s delegated authority.

14. The Act enables an exemption to be granted from clauses 8 to 10 of the Act (doors in walls of buildings) if the local board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

15. The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

16. The local board may resolve to grant, grant subject to conditions, or decline an application for special exemption.

17. If an application is declined the applicant will be required to fence their pool in accordance with the Act. The exemption hearing process under the Act does not trigger the significance policy, but it is an important statutory function.

18. The council is committed to ensuring the Auckland is a safe place for children to live and play. Pool fencing issues have a strong relationship with the council’s strategic priorities for community safety.

Local board views and implications

19. The local board is the decision maker in relation to exemption applications under the Act.

Māori impact statement

20. This report does not raise issues of particular significance for Maori.

General

21. Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

22. Council’s pools inspectors have consulted with the applicants in each case. Applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act. The applicants have elected to seek a special exemption for individual reasons.

Implementation

23. The decision must be made by resolution and contain conditions (if any).

Attachments

No.	Title	Page
a View	6 Princeton Parade, Albany (Under Separate Cover) - Confidential
b View	2 Scott Road, Hobsonville (Under Separate Cover) - Confidential
c View	53 Waipouia Place, Greenhithe (Under Separate Cover) - Confidential

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Barry Smedts - Manager Compliance

Eric Perry - Relationship Manager

Upper Harbour Local Board

25 November 2014

Road Name Approval for Subdivision within the Sunderland Precinct

File No.: CP2014/26827

Purpose

1. This report seeks the approval of the Upper Harbour Local Board for the road names for the new public roads servicing the Sunderland Precinct residential subdivision currently being developed by Willis Bond.

Executive Summary

2. Willis Bond has applied to Auckland Council to commence subdivision approval for the staged residential subdivision within the Sunderland Precinct, specifically being Sunderland A area (Council Reference: SUB 2014-762).

3. The proposed road names are:

· Hugh Wilson Road

· Isitt Road

· Nevill Road

· Cochrane Road

· Jack Seabrook Road

4. All five road names are the names of notable individuals who were enlisted in the Airforce during and after the Second World War, which reflect the historical activities of the site, being the former Hobsonville Airbase.

5. The names are not outside the procedures and guidelines for the naming of streets in an Auckland Council region-wide context.

6. The names are not duplicated elsewhere within the wider Auckland region.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the report

b) support the proposed road names for the subdivision in the Sunderland A area of the Sunderland Precinct, Hobsonville Point.

Discussion

7. In July 2014, Auckland Council approved an application for a combined land use and subdivision consent to undertake a subdivision creating 155 residential allotments, private laneways, privately owned pocket parks, roading and infrastructure within the Sunderland A area, Sunderland Precinct, between Buckley Avenue and Hobsonville Point Road, Hobsonville Point.

8. The subdivision contains five roads to vest to Council:

Hugh Wilson Road

Hugh Wilson was a Commanding Officer at Hobsonville Airbase for a short time in 1938. Mr Wilson was based at Hobsonville Point from 1935, and lived in a house at the end of Marine Parade, and then moved into the only single-storey dwelling within Marlborough Crescent which was built specifically for him, as he could not manage stairs after being gassed at Passchendaele.

Jack Seabrook Road

Jack Seabrook was a Commanding Officer for a short time at the Hobsonville Airbase from 1941 – 1942, during the Second World War.

Isitt Road

This name currently exists for a road that no longer exists - it is absorbed in the retirement village currently under construction - and this name will need to be formally removed from the LINZ system. The applicant wishes to re-use the name for a new road within the Sunderland Precinct. Hobsonville Land Company has discussed this with the retirement village and they do not intend to use the name.

Len Isitt was Commanding Officer at Hobsonville from 1928 to 1937. In 1943 Mr Isitt became the first New Zealander to hold the appointment of Chief of the Air Staff and rank Air Vice-Marshal. He represented New Zealand at the Japanese surrender ceremony in Tokyo at the conclusion of the Pacific War. He also captained the first military aircraft to land at Hobsonville, a Bristol Fighter, in 1928. Mr Isitt initiated the planting of many of the trees that were and are now seen at Hobsonville Point prior to the redevelopment.

Nevill Road

The name Neville (with an ‘e’) already exists for a road that will soon no longer exist. The road was named after Air Vice Marshall Arthur de Terrotte Nevill 1946-1951. The existing road name has the incorrect spelling for his name, so this would be a good opportunity to correct it.

Cochrane Road

This name currently exists for a road that will soon no longer exist. The road is named after Wing Commander the Honourable Ralph Cochrane. Mr Cochrane came from the UK in 1936 to advise on the development of the Air Force. He was responsible for much of the expansion of the Hobsonville Airbase, and in selecting Whenuapai for the location of an aerodrome.

9. The above three existing road names (Isitt Road, Neville Road and Cochrane Road) are within the Sunderland Precinct. As stated above, Isitt Road no longer physically exists, and Neville Road and Cochrane Road are within privately owned land. The applicant is currently seeking to remove these names from the system, and if approved by the local board, reallocate to the new locations within the approved Sunderland A development area.

Consideration

Local board views and implications

10. Procedures and guidelines for road naming are consistent region-wide protocols and policies on road naming. The avoidance of name duplication is a key tenet in road naming from an emergency services perspective.

11. The legacy Waitakere City Council guidelines typically required that road names have some local historical significance, reflect the natural characteristics of the land or locality, or establish or extend a theme in a locality.

12. The names nominated are considered to be consistent with the aforesaid procedures and guidelines, and have been endorsed by New Zealand Post and also Land Information New Zealand (LINZ).

Maori Impact Statement

13. It is considered that there is no significance to Maori as a result of the proposed road names, and that there will be no adverse effects on Maori communities. The applicant has consulted with the relevant local iwi through the placemaking committee, which includes representatives from Te Kawerau a Maki and Ngati Whatua. Both representatives support the proposed road names.

General

14. The decision to approve road names does not trigger any specific policy, have any impact on the immediate and wider community, or have any legal or cost implication to the council.

15. Once the road names have been endorsed, the usual statutory process will be followed with LINZ and other necessary parties advised as part of the subdivision compliance process.

Implementation Issues

16. The Housing Project Office will ensure that appropriately compliant road signage is installed by the consent holder in conjunction with the completion of the subdivision.

Attachments

No.	Title	Page
a View	Updated Road Naming Plan for Local Board Approval	23

Signatories

Authors

Elizabeth Wells - Manager SHA Consenting

Authorisers

Ree Anderson - Project Director for Housing

Eric Perry - Relationship Manager

Upper Harbour Local Board

25 November 2014

Road Name Approval for Subdivision within the Catalina Precinct, Hobsonville Point

File No.: CP2014/26843

Purpose

1. This report seeks the approval of the Upper Harbour Local Board for road names for sixteen new public roads servicing the Catalina Precinct residential subdivision currently being developed by AVJ Hobsonville Pty Ltd.

Executive Summary

2. AVJ have applied to Auckland Council to commence subdivision approval for the super-lot residential subdivision within the Catalina Precinct, Hobsonville Point.

3. The proposed road names are:

· Weta Road;

· Sacred Kingfisher Road;

· Oioi Road;

· Bomb Point Drive;

· Saltmarsh Road;

· Catalina Bay Drive;

· Grey Warbler Road;

· Spotted Dove Road;

· Chaffinch Road;

· Flounder Road;

· Mollusc Road;

· Pheasant Road;

· Rangihina Road;

· Shelduck Way;

· Skylark Road; and

· Tuatua Road.

4. In addition to the above names, the existing Onekiritea Road adjoining the northern boundary of the Primary School is proposed to be extended into the Catalina Precinct.

5. Thirteen of the road names are marine fauna and bird species prominent in the Hobsonville Point area, based on research from a biodiversity monitoring report undertaken in November 2008, which reflect the natural features specific to the site and the surrounding peninsula area.

6. The other three names were either suggested by local iwi (Rangihina Road) to reflect the Maori importance within the area, or reflect the physical features of the area (Bomb Point Drive and Catalina Bay Drive).

7. The names are within the procedures and guidelines for the naming of streets in an Auckland Council region-wide context.

8. The names are not duplicated elsewhere within the wider Auckland region.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the report.

b) support the proposed road names for the subdivision in the Catalina Precinct, Hobsonville Point.

Discussion

9. In August 2014, Auckland Council approved an application for a combined land use and subdivision consent to undertake a subdivision creating 19 super-lots, which will enable further residential development at a later stage, and associated recreation reserves, roading and infrastructure.

10. The subdivision contains eleven legal roads to vest with council, however these legal roads do not correspond well to the location of actual physical roads, i.e. Lot 100 is not limited to a single physical road as it instead appears to form 3½ physical roads (see attached scheme plan without street names). The applicant has therefore proposed sixteen road names to reflect the practical use and layout of the roads (see attached scheme plan with street names). The following sixteen road names have been proposed, and will all be used within the Catalina Precinct:

· Weta Road

· Sacred Kingfisher Road

· Oioi Road

· Saltmarsh Road

· Grey Warbler Road

· Spotted Dove Road

· Chaffinch Road

· Flounder Road

· Mollusc Road

· Pheasant Road

· Shelduck Way

· Skylark Road

· Tuatua Road.

11. The above road names are all derived from the biodiversity monitoring report undertaken in November 2008 of the Hobsonville Point area. They are names of marine fauna and bird species that were prevalent within the peninsula area.

12. Bomb Point Drive

Bomb Point (Onekiritea) is located to the east of the Catalina Precinct, and will be vested with council as a drainage and recreation reserve, to be currently enjoyed by the public, and incorporates munitions storage bunkers and other heritage features associated with the former Air Force within the reserve. Bomb Point will be accessed from Bomb Point Drive.

13. Catalina Bay Drive

Catalina Bay is located seaward to the north and east of the Catalina Precinct, and the location of the road is visually linked to the Bay. Catalina Bay Drive would be the eastern most road within the Precinct, and would adjoin the Bomb Point Reserve, resulting in a view out over the reserve to the Bay.

14. Rangihina Road

This road name was suggested by Te Kawerau a Maki iwi, and means ‘local princess’.

Consideration

Local board views and implications

15. Procedures and guidelines for road naming are region-wide protocols and policies on road naming. The avoidance of name duplication is a key tenet in road naming from an emergency services perspective.

16. The legacy Waitakere City Council guidelines typically required that road names have some local historical significance, reflect the natural characteristics of the land or locality, or establish or extend a theme in a locality.

17. The names nominated are considered to be consistent with the aforesaid procedures and guidelines, and have been endorsed by New Zealand Post and also Land Information New Zealand (LINZ).

Maori Impact Statement

18. It is considered that there is no significance to Maori as a result of the proposed road names, and that there will be no adverse effects on Maori communities. The applicant has consulted with the relevant local iwi through the placemaking committee, which includes representatives from Te Kawerau a Maki and Ngati Whatua. Both representatives support the road names, and have suggested a relevant Maori term to be used as one of the road names, involving the local Maori relevance in the local development.

General

19. The decision to approve the road name does not trigger any specific policy, have any impact on the immediate and wider community or have any legal or cost implication to the council.

20. Once the road names have been endorsed, the usual statutory process will be followed with LINZ and other necessary parties advised as part of the subdivision compliance process.

Implementation Issues

21. The Housing Project Office will ensure that appropriately compliant road signage is installed by the consent holder in conjunction with the completion of the subdivision.

Attachments

No.	Title	Page
a View	Catalina Scheme Plan with No Street Names	29
b View	Catalina Scheme Plan with Street Names	31

Signatories

Authors

Elizabeth Wells - Manager SHA Consenting

Authorisers

Ree Anderson - Project Director for Housing

Eric Perry - Relationship Manager

Upper Harbour Local Board

25 November 2014

Status of the Upper Harbour Local Board Discretionary Funds for the 2014/2015 financial year

File No.: CP2014/26203

Purpose

1. This report provides an update to the Upper Harbour Local Board on the availability of discretionary funding for the 2014/2015 financial year. It also provides a running total of the balances of the board’s various discretionary funds.

Executive summary

2. The Upper Harbour Local Board has a number of discretionary funds available in the 2014/2015 financial year. The current balances of the board’s discretionary funds are as follows:

Fund	Total available in 2014/15 ($)	Amount spent ($)	Balance remaining ($)
Local Events Contestable Fund	36,693.00	22,000.00	14,693.00
Local Discretionary Community Grants	92,674.57	20,568.00	72,106.57
Local Events Support Fund	36,432.25	34,430.00	2,002.25
SLIPs Funding*	62,716.60	0.00	62,716.60

*This amount is subject to change and will be reviewed once all financial year end deferrals are calculated.

3. At its meeting on 28 October 2014, the Upper Harbour Local Board resolved to allocate the following from its Local Discretionary Community Grants fund, round 1, as follows:

Applicant	Application purpose / project	Amount Granted
Hobsonville Community Trust	Towards staff training and development, tools, administration and management, communication, transport, programme costs, youth worker salary, insurance and 24-7 youth worker network support and development of the 24-7 youth work at Hobsonville Point Secondary School between November 2014 to December 2015	$5,000.00
Massey University Albany Community Garden	Towards the purchase of a composting tumbler, cloches and bird netting for the Massey University (Albany) Garden between November 2013 to January 2015	$1,223.00
North Harbour Hockey Association Incorporated	Towards the coordinator’s salary for the Harbour Hockey summer master’s competition at the North Harbour Hockey Stadium between November 2014 to April 2015	$960.00
PHAB (Physically Disabled and Abled Bodies) Association Auckland Incorporated	Towards youth workers’ wages, volunteer expenses, administration and venue hire of the Albany Community House for the PHAB Youth and Young Adult group at the Albany Community House between November 2014 to June 2015	$1,100.00
Albany CoCo Incorporated	Funding sought for Heart 4 Youth mentoring ,music therapist, special events, Albany House Higher	$8,000.00
Meadowood Community House Incorporated	Towards venue hire, advertising costs, entertainment for the Christmas Carols event taking place between 1 November 2014 until 21 December 2014.	$4,285.00

Recommendation/s

That the Upper Harbour Local Board:

a) receive the Status of the Upper Harbour Local Board Discretionary Funds for the 2014/2015 financial year report.

Attachments

There are no attachments for this report.

Signatories

Authors	Karen Marais - Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

25 November 2014

Urgent decision making process for Local Boards during the 2014 Christmas close down period

File No.: CP2014/26867

Purpose

1. To determine the urgent decision making process for the Upper Harbour Local Board during the 2014 Christmas close down period.

Executive Summary

2. This report details an alternative process for urgent decisions of the local board on matters that require a decision, where it is not practical to call the full board together and meet the requirement of a quorum. An example may be during the Christmas close down period.

Recommendation/s

That the Upper Harbour Local Board:

a) adopt the urgent decision process.

b) delegate the authority to the Chairperson and Deputy Chairperson, or any person acting in these roles, to make an urgent decision on behalf of the Upper Harbour Local Board.

c) request all urgent decisions be reported to the next ordinary meeting of the Upper Harbour Local Board.

Discussion

3. An extraordinary meeting is called when an urgent decision is required on matters that cannot wait until the next scheduled ordinary meeting of the local board. At times, such as during the Christmas and New Year period, it is not practical to call the full board together and meet the requirement of a quorum.

4. An alternative to calling for an extraordinary meeting is to delegate decision-making authority to the Chairperson and Deputy Chairperson, or any person acting in these roles, to make the decision on behalf of the board.

5. It should be noted that urgent decisions are different from emergency decisions, which are only made if there is a risk to public health and safety.

Consideration

Local board views and implications

6. This report serves to request local board input.

Maori Impact Statement

7. There are no implementation issues for Maori as a result of applying the recommendations in this report.

General

8. Traditionally, provisional arrangements for decision-making have been made for the Christmas close down period. It is recommended that the Upper Harbour Local Board delegates the authority to the Chairperson and Deputy Chairperson, or any person acting in these roles, to make the decision on behalf of the board.

9. Any request for an urgent decision of the local board must be processed through the Local Board Services department, and the relevant Relationship Manager must endorse the request for an urgent decision before commencing the process.

10. All requests for an urgent decision will be supported by a report stating the nature of the issue, reason for urgency and what decisions or resolutions are required. These reports will comply with the standard approval process and be signed off by both level four and level three managers.

11. A number of factors are considered before approval is given to use the urgent decision making process, such as:

· the timing of the next scheduled meeting;

· confirmation that the local board has the delegation to make the decision;

· consideration of the rationale for urgency;

· the significance of the decision and whether the urgent decision process is appropriate.

12. Any decision made by delegation will be reported as an information item to the next ordinary meeting of the local board.

Implementation Issues

13. There are no implementation issues as a result of applying the recommendations in this report.

Attachments

There are no attachments for this report.

Signatories

Authors	Karen Marais - Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

25 November 2014

Summary of Actions and Reports Requested - Upper Harbour Local Board - November 2014

File No.: CP2014/26202

Purpose

1. The purpose of this report is to update the Upper Harbour Local Board on the status of actions and requested reports arising out of local board business meetings.

Executive summary

2. The attached schedule provides a list of the actions and reports requested arising out of the Upper Harbour Local Board business meetings and workshops, and their current status.

3. The completed actions listed will be removed from the list once the board is satisfied that the matter has been resolved.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the Summary of Actions and Reports Requested – Upper Harbour Local Board – November 2014 report.

Attachments

No.	Title	Page
a View	Summary of Actions and Reports Requested - November 2014	39

Signatories

Authors	Karen Marais - Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

25 November 2014

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Upper Harbour Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

13 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment a - 6 Princeton Parade, Albany

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains contains private details of applicant.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

13 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment b - 2 Scott Road, Hobsonville

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private details of applicant.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

13 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment c - 53 Waipouia Place, Greenhithe

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private details of applicant.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Authors	Suad Allie - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager