Minutes of Waiheke Local Board

Waiheke Local Board

13 November 2014

1 Welcome

Member JP Meeuwsen led the meeting in prayer.

2 Apologies

Resolution number WHK/2014/278

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Accepts the apology from Members RE Ballard for absence and BM Treadwell for lateness.

CARRIED

Secretarial Note: An apology from Councillor Mike Lee was noted.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WHK/2014/279

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 23 October 2014, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

The Chair on behalf of the Board paid homage to former Councillor and Community Board Member for Waiheke, Gordon Hodson

With gratitude and respect from the Waiheke Community for an outstanding contribution and lasting legacy. Our thoughts and best wishes are with you all at this time.

Paul Walden

for the Waiheke Local Board.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Jason Meadows – Stormwater

Jason Meadows was in attendance to address the Board about the issue of storm water run-off on to his property at Sea View Road, Onetangi from the road corridor.

Resolution number WHK/2014/280

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board:

a) Thanks Jason Meadows for his attendance and presentation.

b) Refers this issue to Auckland Transport.

c) Notes that Auckland Transport will contact Jason Meadows.

CARRIED

9.2	Chris Olson and Dana Darwin - Proposal for a Waiheke Island Energy Co-operative
	Chris Olson from Energy Share (community energy cooperative initiative ) and Dana Darwin from Energy Alternatives (a Waiheke Island business) which facilitates alternative energy management solutions were in attendance and made a presentation to the Board regarding a proposal to create a Waiheke Island Energy Cooperative. A copy of the presentation has been placed on the official copy of the minutes and is available on the Auckland Council website.
	Resolution number WHK/2014/281 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown: That the Waiheke Local Board: a) Thanks Chris Olson and Dana Darwin for their attendance and presentation. CARRIED
	Attachments a Waiheke Energy Co-operative presentation

Member Beatle joined the meeting at 4.47pm.

9.3	Sue Fitchett - Integrated Residential Arts Centre based on the Banff model -
	Sue Fitchett was in attendance to address the Board about ‘Integrated Residential Arts Centre’ based on the Banff model and suggested that the old library could be a good base for a future Banff model driven by all genre/arts leaders on the island. She tabled information about the Banff Centre in Canada. A copy of the tabled document has been placed on the official copy of the minutes and available on the Auckland Council website.
	Resolution number WHK/2014/282 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) Thanks Sue Fitchett for her attendance and presentation. CARRIED
	Attachments a Information on Banff Model

9.4	Charles Graves – Stormwater
	Charles Graves was in attendance to address the Board about storm water run-off on to his property and tabled some photographs in support of his presentation. A copy of the tabled photographs have been placed on the official copy of the minutes and available on the Auckland Council website.
	Resolution number WHK/2014/283 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) Thanks Charles Graves for his attendance and presentation. b) Refers this issue to Auckland Transport. CARRIED
	Attachments a Photos showing storm water running through property

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Councillor's Update
	An apology from Councillor Mike Lee was noted.

Secretarial Note: The Chair with the consent of the meeting gave precedence to Item 16: Waiheke Small Local Improvement Projects (SLIPs) Programme 2014/2015 ~ November 2014 update at this time.

Waiheke Small Local Improvement Projects (SLIPs) Programme 2014/2015 ~ November 2014 update

Resolution number WHK/2014/284

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Receives the Waiheke SLIPs November 2014 programme summary.

b) Acknowledges the below capex budgets are no longer required in 2014/2015 and approves the return of this capital funding for reallocation in the 2014/2015 financial year:

No	Project description	Capex/ Opex	Budget to be returned	Reason
1	Directional Signage	Capex	$1,918.80	Project completed, balance returned for relocation
2	Tawaipareira Playground	Capex	$39,700	Project on hold while the Landfill department completes further geo testing for resource consent. Funds returned for reallocation
3	Top up for Around Waiheke Walkway	Capex	$15,673	Staged project for 2013/2014 completed, balance returned for relocation
4	Pie Melon Bus Shelter	Capex	$5,500	Not to progress this project due to another $12,500 needed to build a new shelter. Funds returned for relocation
5	Ngati Paoa Pou	Capex	$15,000	Returning funding as not required for finishing the project. Funds returned for relocation

c) Approves the following SLIPs capital projects for 2014/ 2015 year and confirms the Project Spokesperson:

No	Project description	Capex/ Opex	Budget value	Local Board Spokesperson
1.	Onetangi hitching post and sign	Capex	$900	RE Ballard
2.	Ballysaggart easement opening	Capex	$6,600	PA Walden
3.	Te Matuku to Orapiu walkway SLIPs project	Capex	$80,000	PA Walden
4.	Wellington/ Nelson St bus shelter	Capex	$15,000	SD Brown
5.	Fisher Track improvements	Capex	$3,000	PA Walden
6.	Walking tracks on ‘paper roads’, opening work : Te Matuku Creek Esplanade	Capex	$14,590	RE Ballard
7.	Onetangi Sports Park / Rangihoua Orientation Signage stage two	Capex	$23,000	RE Ballard
		Total Capex	$143,090

d) Notes upon approval of the above recommendations, a total of $340,364 capital budget will be allocated, leaving $323,928 capital budget remaining for allocation to projects.

e) Approves the following SLIPs operational projects for 2014/ 2015 year and confirms the Project Spokesperson:

Project description

Capex/ Opex

Budget value

Local Board Spokesperson/s

Fruit tree planting, stage 2 through island villages up to $20,000

(noting scope to be confirmed with the spokesperson)

Opex

$20,000

PA Walden

Total Opex

$20,000

f) Notes upon approval of the above recommendations, a total of $20,000 operational budget will be allocated, leaving $211,748 operational budget remaining for allocation to projects.

g) Requests officers report back to the next meeting detailed costings for the key projects for Ostend Reserve which are :

· Ostend Causeway boat club wash down area, for safe storage and removal of boat cleaning materials;

· Construction of seawall and boardwalk;

· Construction of a pedestrian and cycle path through Ostend Reserve.

h) Allocates up to $5,000 from 2014/2015 SLIPs opex budget for an experienced and independent landscape architect with previous experience on Waiheke to review the existing Golf course development plan and provide options for the remediation of the wetlands and margins including vegetated corridor, public access and exploring all available opportunities to accommodate an 18 hole course, and delegates the Parks portfolio holders to be the spokesperson for this project.

i) Delegates the Parks portfolio holders to continue discussion with the Waiheke Golf Club including the removal of fill from Rangihoua / Onetangi Sports Park and that results of discussions be reported back to the next Board meeting.

j) Thanks Katrina Morgan for her attendance and presentation.

CARRIED

The order of business resumed at Item 13: Waiheke Community Art Gallery Annual Report and Funding Agreement.

13	Waiheke Community Art Gallery Annual Report and Funding Agreement
	Resolution number WHK/2014/285 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown: That the Waiheke Local Board: a) Receives the Waiheke Community Art Gallery annual report for 2013/2014. b) Approves the 2014/2015 operational funding agreement of $10,353 for Waiheke Community Art Gallery to assist the gallery to achieve its objectives of providing arts and cultural programmes and opportunities that inform and reflect the cultural diversity of the local Waiheke community. CARRIED
14	Auckland City Natural Heritage Fund Allocation 2014/2015 Funding Round 1
	Resolution number WHK/2014/286 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown: That the Waiheke Local Board: a) Approves the allocation of $7,000 from Auckland City Natural Heritage Fund to Omiha Welfare and Recreation Society as a contribution towards bait stations and bait. b) Requests officers put a link of all grants and funding opportunities, including application and decision dates, on the Waiheke Local Board website. CARRIED

15	Request for feedback on the draft Local Approved Product Policy
	Maps of Waiheke Island showing Deprivation Index 2013 were tabled at the meeting. A copy of the tabled document has been placed on the official copy of the minutes and available on the Auckland Council website.
	Resolution number WHK/2014/287 MOVED by Member BM Treadwell, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Requests that the Local Approved Product Policy provide different rules for Waiheke Island for similar reasons that different rules have been recommended for the city centre: i. Waiheke Island is in a very different situation than others areas of Auckland in that Waiheke has no overnight emergency care facilities with afterhours emergency hospital situations relying on transfer by police or helicopter; ii. the mean deprivation index across all of Waiheke 6, however in the western area of the island there are significant pockets of deprivation rated up to level 10 (see attached maps of the island); iii. because of the physical boundaries of the island, it is difficult for those vulnerable in our community to avoid impacts of and contact with psychoactive substances or people under the influence of such substances. b) Notes that zoning on Waiheke Island reflects the legacy Auckland City Council Hauraki Gulf Islands District Plan. c) Strongly advocates that the sale of psychoactive substances be prohibited across all of Waiheke Island. d) Notes that should the sale of psychoactive substances be allowed on Waiheke it is imperative that it not be permitted in any commercial zones or in areas with deprivation ratings of 8, 9 or 10 (see attached map of deprivation areas overlaid with zoning). e) Requests the opportunity to appear before the Hearings Panel on this policy. CARRIED
	Attachments a Deprivation Index - District plan b Deprivation Index - West c Depreivation Index - Whole Island d District Plan Legend

Secretarial Note: Item 16: Waiheke Small Local Improvement Projects (SLIPs) Programme 2014/2015 ~ November 2014 update was considered after Item 12: Councillor’s Update.

Change of time of Waiheke Local Board business meetings

Resolution number WHK/2014/288

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Adopts the new start time of 5.15pm from 11 December 2014 business meeting onwards until further notice.

CARRIED

Chairperson's Report

Resolution number WHK/2014/289

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the Waiheke Local Board

a) Receives the Chairman’s verbal report.

CARRIED

Board Members' Reports

Resolution number WHK/2014/290

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board

a) Receives the Waiheke Local Board members’ written and verbal reports.

CARRIED

List of resource consents

Resolution number WHK/2014/291

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board:

a) Receives the list of resource consents lodged during 15 September 2014 to
31 October 2014 related to Waiheke Island.

CARRIED

Restatement of Report in open agenda - Council Controlled Organisation Review, Progress Report to Local Boards

Resolution number WHK/2014/292

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board:

a) Agrees to restate the “Council Controlled Organisation Review, Progress Report to Local Boards” report to the open agenda as the reasons for confidentiality are no longer relevant as this item has been discussed in the media.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.41 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Paul Walden
Deputy Chairperson	Shirin Brown
Members	John Meeuwsen
	Beatle Treadwell	From 4.47pm; Item 9.3

Chief Executive	Stephen Town	Auckland Council
Chief Executive	David Warburton	Auckland Transport