Agenda of Waiheke Local Board

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 13 November 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Chairperson PA Walden for inclusion on the agenda for the Waiheke Local Board meeting being held on Thursday, 27 November 2014:

Recommendation/s

That the Waiheke Local Board:

a) Reaffirms its previous resolution (WHK/2014/269):

That the Waiheke Local Board:

a) Delegates to the Chair to finalise feedback on the draft Allocation of Decision-Making Review

b) Notes that at its 24 July 2014 meeting the board resolved (WHK/2014/189):

That the Waiheke Local Board:

a) As part of this review, seeks a discussion with the Governing Body and all Local Boards around the effectiveness of the current decision making allocation as it relates to Local Boards, Governing Body and CCOs

c) Requests that the Chief Executive reports to the board a timetable for the board to advance its claim to these delegations including opportunities for the board to be heard by the Governing Body.

d) Requests that this matter be placed on the reports requested/pending list for the Waiheke Local Board until further notice, for consideration as to progress.

e) Notes that the full text of the board’s input into the decision-making allocation review, as forwarded to the Chief Executive Auckland Council on 2 Nov 2014, is attached as Appendix A.

Background

Further to its resolution WHK/2014/269 in which the Waiheke Local board approved in principle the requested delegations of activities sought from the Governing Body:

a) Noting that in so approving in principle the sought delegations, the Waiheke Local Board delegated to the Chairperson the responsibility finalising those delegations of activities and forwarding them to the Governing Body;

b) Whereas those delegations are of the highest importance to the constituents of the Waiheke Local Board;

c) Having examined again those delegations, the Waiheke Local Board seeks to reaffirm those delegations and in doing so;

d) Notes that the delegations sought meet the statutory requirements for such delegations in the Local Government (Auckland Council) Act 2009;

e) Whilst in doing so the Waiheke Local Board is desirous of pursuing those delegations with the Governing Body.

Attachments

a Full text of the delegation allocation resolution ................................... 125

11.2 Notice of Motion

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member JP Meeuwsen for inclusion on the agenda for the Waiheke Local Board meeting being held on Thursday, 27 November 2014:

Recommendation/s

That the Waiheke Local Board:

a) Notes that, as an island community, Waiheke has a very clear ability to witness the adverse environmental and ecological effects of plastic packaging which makes its way to the sea

b) Notes that Auckland Council does not have the legislative power to make a bylaw to regulate the use of plastic bags but that staff are determining whether it should formally recommend to the Minister for the Environment that a regulation should be introduced under the Waste Minimisation Act 2008 for plastic bags to be treated as a priority stewardship product under that act or for new legislation to be introduced that would allow Auckland Council to introduce by laws that empowers Local Boards to ban single use plastic bags.

c) Recommends that the Governing Body does make the above recommendation to the Minister for the Environment as soon as practicable and, if successful, requests that the Auckland Council develops a by-law to enable the Waiheke Local Board area to ban the use of types of plastic bags. The objective would be to radically reduce the number of “single use” plastic bags either by allowing for a user pays charging regime or by banning their use by retailers.

Background

There has been a lot of activity, e.g. [plastic bag free days, local manufacture of reusable shopping bags] and discussion of this issue by the Waiheke community and the desirability of regulation of single use plastic bags has been a major feature of feedback in the context of our 2014 Local Board Plan. Even local retailers are asking for regulation in order to force the issue in a competitively neutral way.

It is noted that regulation in this context is already coming into use in other jurisdictions [e.g. the “Single Use Carrier Bags Charge (Scotland) Regulations 2014”] and California (see attachment A). The legislative arrangements made in these overseas jurisdiction should provide plenty of material for legislative or regulatory provision in the New Zealand context.

I am also aware that some more responsible large retailers in NZ are giving indications that they would prefer regulations in this context as voluntary scheme have not been accepted by the retail industry.

The Governing Body referred a petition received on 31 July 2014 from Steph Borrelle to the Environment, Climate Change and Natural Heritage Committee who on 28 August 2014 resolved that:

Resolution No ENV/2014/35

That the Environment, Climate Change and Natural Heritage Committee:

a) thank Steph Borrelle for her presentation regarding making Auckland free of single-use plastic bags.

b) request officers to evaluate option and recommend actions for the minimization of single-use plastic bag use in Auckland and report back to the Environment, Climate Change and Natural Heritage Committee.

Attachments

a Article - California first state to ban plastic bags.................................. 135

Waiheke Local Board

27 November 2014

Artworks Studio - redevelopment of the old library space

File No.: CP2014/26021

Purpose

1. This report presents the itemised costings for the old library space redevelopment project and a recommended operational model for the space.

Executive summary

2. In May 2014, the Waiheke Local Board approved $210,000 for the redevelopment of the old library space within the Artworks precinct.

3. The redevelopment will create a space with an operational model which suits the needs of, and strengthens, the Waiheke arts and wider community.

4. Discussions were held with the current tenants, as well as Waiheke arts and community groups, ensuring an opportunity to include their views on the best use of the old library space. The majority of responders indicated their interest in a multi-use arts and innovation space. Discussions also indicated an interest in utilising the space for non-arts activities.

5. The redevelopment project is on track. Architectural services are contracted and the scope of works was completed in August 2014. The redevelopment plans will provide two new multi-use spaces in the precinct suitable for a range of activities and potential uses.

6. The procurement process for construction commenced in September with tenders closing on 28 October. In line with the current schedule a contract will be awarded in November. The redevelopment work is anticipated to take six weeks.

7. An itemised costing for the redevelopment project, as requested by local board resolution on 23 October, is attached (Attachment A: Itemised costings of the old library space redevelopment project).

8. The operational model options for the management of the space were discussed at the 17 October local board workshop. A social enterprise model was considered of most benefit to the community. Staff are ready to progress with an Expression of Interest (EOI) process for this option.

9. Staff will present a report on the results of the EOI process to the local board with recommendations for final approval. It is anticipated that the social enterprise will be established in February 2015.

Recommendation/s

That the Waiheke Local Board:

a) receives the itemised costings of the old library space redevelopment project (Attachment A).

b) approves operational model Option 4: Community Led Initiative + Social Enterprise and request staff to undertake an EOI process seeking proposals for this model.

Comments

Background

10. In May 2014, the Waiheke Local Board approved $210,000 for the redevelopment of the old library space into an arts creation, presentation and community space from the Community Facilities Upgrades capital expenditure budget. For the purpose of this report the space will be referred to as ‘Artworks Studio’.

11. The redevelopment will create a space which suits the needs of, and strengthens, the Waiheke arts and wider community.

12. Discussions were held with the current Artworks tenants, the Waiheke arts and wider community groups. The majority indicated their interest in a multi-use arts space, from which the current plans were developed. Discussion also indicated an interest in utilising the space for non-arts activities.

13. In July 2014 the Waiheke Library vacated its site in the Artworks building and moved into the adjacent purpose built building. The new Waiheke Library opened to public on 26July.

14. Architectural services were contracted to develop the scope of works for the redevelopment. The scope of works and floor plans were completed in August. The redevelopment plans will provide two new multi-use spaces to suit a range of activities and potential uses (Attachment B: Artworks Studio Floor Plans).

15. The two multi-use spaces have been created to suit activities including workshops, presentations, exhibitions, screenings and performances. The larger of the two spaces will also act as the entrance and foyer. The smaller sound proofed space provides an intimate closable space for similar cross disciplinary activity. The fit out includes lockable cabinets for storage, moveable walls for flexibility of floor space and display, a digital projector, screen, tables, chairs, art studio sink and basic kitchen facilities.

16. The redevelopment will include increased display space for advertising activities within the precinct and additional way-finding signage, budgeted from the project contingency, if available. The procurement process for construction commenced with tenders closing on 28 October. In line with the current schedule a contract will be awarded in November in order for work to commence. The redevelopment work is anticipated to take six weeks.

17. An itemised costing for the redevelopment project, as requested by local board resolution on 22 October, is attached (Attachment A: Itemised costings of the old library space redevelopment project). There are areas of the itemised costing which could be subject to a value engineering exercise for possible savings of up to $13,000. Further changes to the scope of works requiring re-tendering would delay the project and incur additional professional fees.

Operational model options for Artworks Studio

18. The redevelopment will create a space and operational model which suits the needs of, and strengthens, the Waiheke arts and wider community.

19. Consequential operational expenditure will be required for the day-to-day operations of the redeveloped space. The level of funding will be dependent on the operational model and level of service chosen by the local board.

20. Four operational model options for the management of the space were investigated:

· Option 1: establish Artworks Studio as a hireable space under the Community Development, Arts and Culture (CDAC) Venue Hire Team;

· Option 2: Community lease + funding agreement;

· Option 3: Funding agreement or procured part-time contracted Facility Coordinator; and

· Option 4: Community Led Initiative + Social Enterprise.

Assessment of Operational Options

21. Option 1: establish Artworks Studio as a hireable space under the CDAC Venue Hire Team

· Artworks Studio would be established as a hireable space. The local board could identify art focused user groups as part of its priority booking criteria.

· Maintenance and utilities expenses would be incorporated into the maintenance programme of the Artworks Studio site.

· Hire charges would be set according to the Hire Fee Framework for Community Facilities, with relevant Fees and Charges as approved by the local board.

· Business as usual costs associated with venue hire

Pros	Cons
Low cost to the local board.	Less likely to meet the needs of the community.
Systems exist within CDAC through the Venue Hire Team	Could potentially be vacant for periods of time
Opportunity to generate revenue for the local board	No day to day presence on site and limited facility “identity”

22. Option 2: Community lease + Funding Agreement

· The Artworks Studio would be put onto a Community Lease, as per the community occupancy guidelines and leased to a community group, trust or society.

· The lessee would coordinate the use of the Artworks Studio and receive a funding agreement from the local board, for example $10,000 per annum as per the Artworks Theatre and Waiheke Community Art Gallery.

· The lessee would retain revenue from the hireage of the space to support their operations.

· The lessee could source additional funding through external grants and sponsorships.

· The lessee could be selected via an EOI process managed by the local board and with the assistance of CDAC.

· The requirements would be for the leasee to work within the local board objectives and/or an updated Artworks Strategic Plan.

· Maintenance and utilities expenses would be incorporated into the maintenance programme of the Artworks Studio site.

Pros	Cons
Low cost to the local board	Not finding a suitable leasee following the EOI process.
EOI process enabling the wider community to be offered the opportunity	Finding a community group with a specific and limited focus i.e: theatre or visual art activities and therefore not fulfilling the strategic intent of the redevelopment.
Under the Community Occupancy Guidelines the recommended period is a one year lease with a further one year right of renewal. This gives the community trust a stable period of occupancy to meet their set objectives.	The leasee failing to raise enough money to make it viable.
Sufficient funds already identified as available for the cost to establish this model ($20K)

23. Option 3: Funding Agreement or procured part-time Contracted Facility Coordinator

· A Facility Coordinator is contracted to deliver the objectives set out for Artworks Studio.

· This option could be a procured service or a funding agreement with a suitable trust or society.

· This option would cost $60,000 per annum on an initial one year contract for a part-time Facility Coordinator including provision for an operational budget.

· Income from venue hireage would be returned to the local board to offset operational costs.

· Maintenance and utilities expenses would be incorporated into the maintenance programme of the Artworks Studio site.

· This model was the preferred option as expressed by some of the user groups.

Pros	Cons
Closer alignment to the local board’s aspirations, through established KPIs for the Facility Coordinator.	Higher cost to the local board
The role of the Facility Coordinator has the capacity to grow to enable activations wider than the Artworks Studio space.	Insufficient local board funds to cover the $60,000
The preferred option from the community, based on initial discussions	Commercial factors may impact the income for the local board
Having a day to day presence on the site.	Increased contract management
Greater control over programmes and integration into wider council initiatives such as Matariki Festival
Facility Coordinator ability to access support of Arts and Culture staff

24. Option 4: Community Led Initiative + Social Enterprise

· Social enterprises are hybrid organisations that trade goods and services to achieve social, environmental, economic and cultural outcomes. The local board are investigating the potential for supporting social enterprise on the island in order to deliver better outcomes for the local community and to provide an independent source of revenue to support community led development in the future.

· An Expression of Interest (EOI) process is used to canvas a range of community led initiatives to develop Artworks Studio and to support social enterprise on Waiheke Island.

· A community workshop would be convened to support the EOI process through guest speakers, case studies and facilitation from council staff.

· The strongest applications from the EOI process would inform a formal Request for Proposal (RFP) for either a combined $20,000 contract or two separate contracts for $10,000 each (one for Artworks Studio operations and one for social enterprise delivery).

· The Artworks Studio would be put onto a Community Lease, as per the community occupancy guidelines and leased to the social enterprise agency.

· The leasee would occupy and coordinate the use of the Artworks Studio

· Maintenance and utilities expenses would be incorporated into the maintenance programme of the Artworks Studio site.

· Based on discussions at the 17 October local board workshop, a social enterprise model was the preferred option. The briefing paper from this workshop is attached (Attachment C: Waiheke Island Social Enterprise project).

Pros	Cons
Promotes community engagement and actively encourages community participation	Introduces extra steps in the process and additional complexity.
Encourages social enterprise and innovative approaches.	Is a relatively new approach and the results are less certain.
Sufficient funds already identified as available for the cost to establish this model ($20K)	Relatively small contracts (in $ value) may not attract a high level of interest from the community
Combines elements of ‘hands off’ community empowerment, with leadership from the Local Board and staff	Requires more time and participation from individuals and community organisations.
Staff are ready to progress with an EOI process for this option	Ability to deliver creative and arts outcomes desired is untested

Recommend option and rationale

25. Option 4 represents an alternative to ‘business as usual’ approaches to managing Council facilities on behalf of the community. It has been identified as the preferred option for the following reasons:

· While the EOI process introduces additional complexity it has the potential to encourage community leadership and entrepreneurship

· It addresses the fact that limited financial resources are available to support Artworks Studio and provides a small amount of ‘seed funding’ to encourage the community to move to a self-funding approach to the ongoing operation of the Artworks Studio.

· It has the additional benefit of promoting social enterprise in the local community and has the potential to enable the creation of other community led projects and enterprises in the future.

· At the 17 October local board workshop, the social enterprise model was presented and considered by members to be the most beneficial to the community, staff were asked to progress this option further.

Financial implications

26. An amount of $20,000 could be funded through local board SLIPS fund. There is some additional staff time involved in developing the EOI and delivering the Community Workshop.

Consideration

Local board views and implications

27. The Waiheke Local Board has expressed its continued support for an ‘incubation’ space which suits the needs of and strengthens the Waiheke arts and wider community. Board members expressed their support for the social enterprise operational model as most beneficial to the community and financially sustainable.

Māori impact statement

28. Iwi/Maori groups make a particular contribution to the regional arts and cultural activities. Chapter 3: ‘Auckland’s Art and Culture’ of the Auckland Plan notes that Maori culture is core to what distinguishes us from other cities in the world. The redevelopment of the old library space will provide opportunities for all communities including Maori. The EOI would seek information on how respondents would explore the aspirations of Maori on Waiheke Island.

Implementation

29. Staff will work with the Property Department to progress the redevelopment and provide updates on the project to the Waiheke Arts and Culture portfolio holders and the board as required.

30. The redevelopment works are scheduled to be completed in 2014/2015 financial year.

31. Staff will work with the Community and Cultural Strategy Department to undertake the EOI process seeking proposals for the social enterprise model option. It is anticipated that the social enterprise will be established in February 2015.

Attachments

No.	Title	Page
a View	Attachment A. Itemised costings of the old library space redevelopment project	19
b View	Attachment B. Artworks Studio Floor plans	21
c View	Attachment C. Waiheke Island Social Enterprise project	25

Signatories

Authors

Renee Tanner, Arts and Culture Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Judith Webster - Relationship Manager

Waiheke Local Board

27 November 2014

Onetangi Sports Park pavilion improvements - alternative funding options

File No.: CP2014/27121

Purpose

1. Providing itemised costings of the work programme for the Onetangi Sports Park pavilion extensions project to enable consideration of alternative options to progress the project as requested by the board at its meeting held 23 October 2014.

Executive Summary

2. At its meeting held 23 October 2014, the Waiheke Local Board resolved as follows:

Monthly budget update including the 2014/2015 capital programme deferral considered by the 21 August and 24 September 2014 Finance and Performance Committee

Resolution number WHK/2014/1

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Receives the resolutions, report and attachment from the 21 August and 24 September 2014 Finance and Performance Committee relating to the Monthly Budget Update report which included the 2014/2015 capital programme deferral

b) Notes and supports the recent letter to the Mayor from all 21 Local Board Chairs, reflecting disappointment in the financial decisions as they affect local initiatives and communities.

c) Notes the Finance and Performance Committee’s confirmed deferred capital project list includes $302,459 2013/14 budget for the Onetangi Sports Park pavilion extensions project.

d) Requests officers report back to the 27 November 2014 board meeting (or earlier if possible) with itemised costings of the work programme for the Artworks old library space and the Onetangi Sports Park pavilion extensions project to enable consideration of alternative funding options.

CARRIED

3. In line with resolution 22d), itemised costings for the Onetangi Sports Park pavilion extensions project are attached.

4. Also attached is the report considered at the 28 August 2014 board meeting which includes design of the building extension and the cost of each of the design improvements.

5. At the August board meeting the board approved the high priority works (total estimate $280,659) and medium priority works (total estimate $202,000) from a total budget of $729,661 over FY15 and FY16.

6. The Mayor delivered his proposal for the draft LTP in August. Since then the mayor and councillors have worked with council and council controlled organisation (CCO) staff to develop a 10-year programme of work based on a number of priorities identified for our region and the mayor’s proposed funding allocations. The Onetangi Sports Park pavilion project was identified for deferral.

7. On 5 and 6 November Auckland Council’s Budget Committee made decisions regarding what will be included in Council’s draft 10-year budget. This included reinstatement of $289,000 in FY16 for the Onetangi Sports Park pavilion improvements project.

8. The board have been advocating to the Governing Body for reinstatement of the total estimated project cost of $482,659 for FY15 and FY16. The outcome of this advocacy will be confirmed when the Governing Body makes a final decision on the draft LTP in December.

9. In the meantime the board wish to consider alternative funding options to enable progressing of the Onetangi Sports Park pavilion improvements within this financial year. This may include reallocation from existing capital works budgets.

10. Officers have been working with the project architect who has provided preliminary cost estimates for exterior work and minimal internal upgrade works at $150,000 (not including tank removal / replacement), should funding be available.

11. Major capital works that are not currently contractually committed should not be substantially progressed until the Governing Body make a final decision on the draft LTP in December. Additionally, reallocation of capital projects for 2014/2015 ahead of the LTP decision-making process will require approval of the Chief Operating Officer.

Recommendation/s

That the Waiheke Local Board:

a) Consider alternative options to progress the Onetangi Sports Park pavilion improvements project this financial year.

Attachments

No.	Title	Page
a View	Preliminary Budget estimates	31
b View	Extract from minutes of 28 August 2014 Waiheke Local Board meeting	37
c View	Onetangi Sports Park pavilion improvements	39

Signatories

Authors	Janine Geddes - Local Board Advisor
Authorisers	Judith Webster - Relationship Manager

Waiheke Local Board

27 November 2014

Survey of council facilities on Waiheke

File No.: CP2014/27146

Purpose

1. Providing an update on the resolutions of the Waiheke Local Board from 25 September 2014 requesting a systematic survey of council facilities.

Executive Summary

2. At its meeting held 25 September 2014, the Waiheke Local Board resolved as follows:

11.2

Notice of Motion

Resolution number WHK/2014/1

MOVED by Member JP Meeuwsen, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Requests a systematic survey be carried out among those organisations currently using Council facilities and those additional organisations and groups who are or would be interested in being on a waiting list for access to Council facilities.

b) Requests that officers determine whether Auckland Council staff are in a position to conduct this research or whether the Local Board needs to arrange for it to be conducted under some form of contract funded under Local Improvement Programme funding.

CARRIED

3. Due to resourcing changes within in the Community Development division officers are unable to commit to undertake this work, however they are able to provide guidance as required.

4. They have advised there are a few related workstreams underway that will complement the board’s investigations, including the Rural Halls project and the Property Portfolio review of community facilities. This aligns with the Community Facilities Network plan. An update is scheduled for February 2015.

5. The council owns a number of community and commercially leased buildings in addition to those required for council service needs. The board want to ensure that the community benefits from these council buildings and uses them to their full extent.

6. This will involve reviewing all council-owned buildings, and will help to:

· determine whether to develop these assets to improve their effectiveness;

· ensure the best use of space by encouraging sharing by complementary community groups and for similar activities;

· assess the need for a community centre and options available to meet that need if and as identified;

· provide a facility for the Community Shed (a place where people can share skills and tools to complete practical individual and community projects);

· provide a community creative space, which will encourage collaboration, knowledge exchange, innovation and social enterprise;

· ensure education and lifelong learning facilities are accessible, including computer and internet access;

· investigate opportunities for a local small business hub including business growth workshops, business advice and skills development.

7. Since the Board also has the ability to provide limited financial support for accommodation in some circumstances, the project scope for the strategic review will include the following:

· To identify the current and future facility needs of the Waiheke community;

· To identify the degree to which existing and planned community facilities in the area meet the current and future needs;

· To identify the barriers and opportunities for maximising the potential of the community facilities to address current and future needs;

· To consider the potential for other facilities and/or initiatives to address current and future needs;

· To identify a pathway forward for the local board to address the needs of residents of Waiheke in the short, medium and long term.

8. The first step to progress this review is to carry out a survey of those organisations currently using Council facilities and those additional organisations and groups who are or would be interested in being on a waiting list for access to council facilities or support.

9. The next stage would be to analyse this information and identify possible synergies between groups.

10. In addition, the board have some key projects within their Local Board Plan which may involve council properties and require further investigation in the future. These include:

· Development of a community recycling facility, a resource recovery centre and a council composting facility on council-owned land at Tahi Road.

· Investigating pensioning and social housing options (including at council-owned land in Ostend)

· Matiatia land management

11. These initiatives will be progressed separately.

Recommendation/s

That the Waiheke Local Board:

a) Allocates $3,000 from the SLIPs 2014/2015 opex budget to carry out a systematic survey among those organisations currently using Council facilities and those additional organisations and groups who are or would be interested in being on a waiting list for access to Council facilities.

b) Confirms scope and outcome of the next stage of the review once the survey has been completed and analysed.

c) Requests officers investigate and report back options for the development of a community recycling facility, a resource recovery centre and a council composting facility on council-owned land at Tahi Road or elsewhere.

d) Requesst that officers investigate pensioner and affordable housing options on Waiheke for report back to the board.

Attachments

There are no attachments for this report.

Signatories

Authors	Janine Geddes - Local Board Advisor
Authorisers	Judith Webster - Relationship Manager

Waiheke Local Board

27 November 2014

Auckland Transport Report - November 2014

File No.: CP2014/26937

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive Summary

1. This report covers matters of specific application and interest to the Waiheke Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the board and community.

2. In particular, this report provides an update on:

· Local Board Transport Capital Fund;

· Wharf Tax;

· Regional Footpath Funding;

· Local Consultations;

· Media.

Recommendation/s

That the Waiheke Local Board:

a) Receives the report.

b) Considers option 1 and 2 and approves for construction the preferred option on the Local Board Transport Capital Fund project in Ostend Road, option 1 estimated cost $80,000 or option 2 estimated cost $91,000.

Comments

Local Board Transport Capital Fund

3. On the 2 August 2012, the Strategy and Finance Committee resolved that $10 million per annum of Auckland Transport capital funding be allocated to Local Boards on the basis of the population of their respective board areas.

4. The exception was Great Barrier and Waiheke Local Boards, whose allocation was determined to be 1% and 2% of the annual fund respectively, as allocating on a pure population basis, would have resulted in a negligible level of funding for these boards.

5. The funds can be used for any local transport capital works project as long as it is technically deliverable, meets transport safety criteria, does not compromise the transport network and is not part of an asset renewal programme.

6. The Local Board can bundle capital works projects, by carrying budget over to later years, or by bring budget forward from future years provided:

A) It can be managed by Auckland Transport within its annual budget; and

B) It is within the same electoral term.

7. Waiheke’s board allocation is $200,000.00 per annum.

8. Waiheke Local Board requested Auckland Transport to:

Resolution # WHK/2014/209

“That the Waiheke Local Board:

1) Scopes and provides indicative cost estimates for the following potential Local Board Transport Capital Funds project:

· Empire Avenue, Boardwalk and stream rehabilitation;

· O’Brien’s Road Causeway pedestrian, equestrian and cycle bridge;

· Matiatia boardwalk 350 metres, low height, no side rails, low impact lighting built in to toe rail;

· Causeway reserve footpath 200m;

· Causeway reserve retaining wall and boardwalk 65 metres;

· Walking trail up sea View Road; and

· Formation of low level multiuse trail, Ostend road verge.

2) Reports the result of the scoping and costing work back to the 24 October 2014 meeting of the Local Board for further consideration and final approval.”

9. Since this resolution was made the Waiheke Local Board has amended the scope of this request to only scope the following projects, Matiatia boardwalk, walking trail up sea view Road and Ostend Road trail, the other projects are put on hold for now.

10. Rough order of costs are therefore as follows:

· Matiatia boardwalk, approximately 560meters long from the Matiatia carkpark to the Owhanake carpark, $707,000 Attachment A;

· Seaview Road trial, two sections Erua Road to 36 Seaview Road $594,000 and 36 Seaview Road to 365 Seaview Road $440,000 Attachment B;

· Ostend Road trial, approximately 640meters Attachment C.

11. Auckland Transport met with the Local Board Chair and another member on 10 November 2014 during which time the three projects were discussed, further information was requested on the Matiatia Boardwalk and the Seaview Road projects.

12. In principle the Ostend Road project was agreed on, however the Chair requested Auckland Transport investigate the cost of using red chip (McCullum) on the path, in place of black chip, an initial rough order of cost of using McCullum chip would increase the project to $91,000.

Wharf Tax

13. In April 2014, in response to the quarterly report presented by Auckland Transport the Waiheke Local Board requested the records of wharf taxes received and ferry patronage numbers.

14. A report on wharf taxes has been completed and will be reviewed by the Auckland Transport Board, prior to it being released for general information. Once released the report will be furnished to the Waiheke Local Board for their information.

15. Awaiting release.

16. Information on ferry patronage was previously reported on.

Cycle Hire at Matiatia

17. Auckland Transport recently received an application for commercial space at Matiatia to be provided to E-Cycles, a company planning to offer the hire of electric cycles. The operators subsequently sought and obtained political support from the Auckland Council Infrastructure Committee, and from the Waiheke Local Board, as follows:

Resolution # WHK/2014/265

“That the Waiheke Local Board:

b) Notes the resolutions of the Infrastructure Committee dated 21 October 2014 in regards to E-Cycles of Waiheke Island as follows:

“That the Infrastructure Committee:

a) thank Chris and Darleen Hoff-Neilsen, representing E-Cycles of Waiheke Island for their presentation.

b) fully supports the application of E-Cycles, active transport operators being allowed suitable space at Matiatia.

c) agree that the Chair seek meetings with the relevant council-controlled organisations, Auckland Transport and Auckland Council Property Limited to support E-Cycles application.”

c) Fully supports the application of E-Cycles being allowed a designated space at Matiatia and that suitable space for other active transport operators is also addressed during the Matiatia strategic plan investigations.”

18. Auckland Transport is still formulating its response to this request. Before any decision is finalised, however, the proposed direction will be discussed with the Waiheke Local Board.

Regional Footpath Funding

19. Auckland Transport is unable to progress a programme of new footpaths in 2014/15 due to budgetary constraints and a high volume of other schemes going to construction.

20. It is hoped to restart the programme in 2015/2016, subject to funding becoming available through the Long Term Plan.

21. In the interim, it is acknowledged that there are a large number of outstanding requests from members of the public and Local Boards for new footpaths.

22. Attached is a list of footpath requests previously assessed by Auckland Transport for design and construction. These schemes have already gone through a prioritisation process with a focus around connecting up with the existing network and linking key destinations. Attachment D.

23. The Board may wish to consider funding design and construction of some schemes in its area, using the Local Board transport capital Fund.

24. In order to advance any schemes that the Board wishes to financially support, it is desirable that decision should be made as soon as possible.

Local Consultations

25. Consultation documents and discussion for the following proposals have been provided to the Waiheke Local Board for its feedback. As the Board’s transport portfolio holder and the Local Board Chair provide feedback on the Board’s behalf, the material below is included for general information purposes only.

26. No consultations this month.

Media

Cameras and lights linked to new computer system

27. Camera and lights linked to a new computer system will make life safer and smoother for road users.

28. Relief could be at hand for motorists and cyclists suffering red-light rage on Auckland’s clogged roads.

29. Road users are being promised less waiting time at traffic lights linked to CCTV cameras.

30. But making traffic lights work better is just one of a raft of efficiency and safety benefits expected from a new computer “analytics” system aimed at coordinating data pouring in from 1800 cameras already spread across the Super City’s roads and railway stations.

31. Auckland Transport says its primary concern will be safety, but the system will allow some cameras to be used for multiple purposes. Those will include gathering traffic data for planning, emergency incident management, parking enforcement, combating vandalism and keeping bus-ways and clearways free of obstruction.

32. Auckland Transport which has inherited five separate camera systems from former councils is finalising a contract to unify them on a single information platform which will automatically alert staff at a new traffic operations and incident management centre on Queens Wharf to congestion or safety problems needing rapid responses. That is likely to include alerts being flashed up on banks of monitors if train passengers get too close to the edge of platforms or even fall on to tracks, so centre staff can send warnings across public address systems or to rail operator Transdev.

33. Cameras will also be used to back up existing GPS tracking of any parking officers finding themselves under attack from angry drivers.

34. Auckland Transport is still working through protocols with the privacy commissioner to protect information gathered, although it will be available to the police for prosecution purposes, subject to warrants being obtained. However information about individuals would be kept for a maximum of seven days, unless needed longer for evidential purposes.

35. The new system will also feed into a traffic operations centre run since 2010 in Takapuna by the Government’s Transport Agency, which is sharing project costs and will use it to enhance its management of motorways and highways.

Consideration

Local Board Views and Implications

36. The board’s views will be incorporated during consultation on any proposed schemes.

Maori Impact Statement

37. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

38. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the council’s annual plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation Issues

39. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Matiatia Broadwalk	71
b View	Seaview Road pages 1 & 2	73
c View	Ostend Rd Option 1 and Option 2	75
d View	Waiheke Footpath List	79

Signatories

Authors	Carmen Fernandes - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager

Waiheke Local Board

27 November 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/26966

Purpose

1. The purpose of the report is to present the Auckland Transport quarterly update to Local Boards.

Executive Summary

2. This report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months July – September 2014 and the planned activities anticipated to be undertaken in the three months October – December 2014.

3. Attachments include:

· A – Auckland Transport activities

· B – Travelwise Schools activities

· C – Decisions of the Traffic Control Committee

· D – Report against local board advocacy issues

· E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Waiheke Local Board:

a) Receives the Auckland Transport Quarterly Report.

Significant activities during the period under review

Key Agency Initiatives

East West Connections

4. Auckland Transport (AT) and the NZ Transport Agency (NZTA) have completed an indicative business case that identified a short list of options to address the transport issues in the Onehunga-Penrose area. Improvements were also identified along the proposed bus route between Mangere, Otahuhu and Sylvia Park.

5. The assessment process to narrow down potential options included the outcomes of the July/August engagement as well as assessing factors such as transport performance; consfcentability; constructability; natural environment; public health and cultural heritage. The short list contains a range of low to high investment options for further investigation.

6. Public consultation on these short listed options commenced in October. This included public open days and workshops.

PT Development

Otahuhu Interchange

7. A civil enabling works package has gone to market to enable construction activities in December to capitalise on the scheduled Christmas Block of Line in the rail corridor.

8. The main works package is scheduled to go to market mid-December, with tenders closing end of January and award end of February 2015. Target completion for the interchange is end of September 2015. A public open day was held in Otahuhu Town Hall, attended by 225 people including Local Board members; feedback was very positive. Hui with local mana whenua are on-going with six having been completed to date.

City Rail Link

9. Registrations of interest (ROI) by the construction industry for the Enabling Works design work for the downtown section of the City Rail Link, from Britomart through Queen, Customs and Albert Streets to Wyndham Street were received and evaluated during August.

10. Following an evaluation process, Request for Proposal documentation for two enabling works contract packages were released to the ROI respondents in late August. A series of interface meetings are scheduled with respondents prior to receipt of proposals in November whereby a tender evaluation will be undertaken to procure the preferred tenderer. A project update was provided to manu whenua groups (seven iwi represented) mainly focussing on stormwater mitigation issues.

EMU Procurement

11. There are now 27 units in NZ with 17 units in service. Manukau peak services began mid-September. Electric Multiple Unit (EMU) testing on the Western line to Swanson began on
29 September. Manufacture and delivery is on programme.

PT Operations

Bus Improvements

12. An on-going programme of bus timetable adjustments, in partnership with AT service providers, continued this year to ensure published timetables more closely reflect actual bus running times. This is driving a significant improvement in bus service reliability, particularly for North Star, Go West, Waka Pacific and Metrolink Outer with implementation scheduled across the entire bus network by September 2014.

13. On-time performance across the entire bus network rose to 91.45% for September and has remained over 90% during the quarter.

14. NZ Bus operated 91.7% of its bus services on time, which is a 10% increase on the previous 12 months. Go West showed the largest improvement with an 11% increase in punctuality since December. On-time performance improved by 5% after delivering a new customer value proposition of services from 7am to 7pm, 7 days a week on 3 August in the west (Green Bay/Titirangi).

15. On time performance for the Northern Express Service also continued to operate at a very high level during August delivering 98.7% and with most of September operating at 99.4%.

Rail Improvements

16. Rail patronage for the 12 months to September 2014 was more than 11.8 million; an increase of 27% on the previous year and a new record for heavy rail in the Auckland region. Rail patronage for the first quarter 2014 was 15% above the same period in 2013.

17. Rail service punctuality was stable at 87.7% for the 12 months to September 2014; an improvement from 86.3% the previous year. This was achieved through a period of operational change to new systems following the introduction of EMUs that have presented some challenges. For the month of August 2014, punctuality was 90.5% - the first month for at least ten years that performance exceeded 90% outside holiday periods .

18. Rail station security was upgraded from May 2014 and a strategic review of rail safety, security and fare enforcement is underway.

Road Design and Development

Dominion Road

19. Construction on the cycle routes is proceeding with the project being close to 50% complete. Tenders for the main Dominion Road works have closed and evaluation is underway. The project has been expanded at the request of Watercare to include water main replacement in the three village centres.

Albany Highway

20. The contract for construction has been awarded to Fulton Hogan. Work will commence on site in November. The construction is expected to be completed early in 2017.

21. An open day will be held in October to give the local community the opportunity to meet the construction team and ask any questions they may have about the project before works begin. A communications and stakeholder management plan will be in place for the duration of the construction period.

Murphys Road

22. Construction of Flat Bush School Road and Murphys Road intersection upgrade is progressing and on track for completion by mid-December 2014. Design of the Murphy’s Road upgrade between Flat Bush School Road and Ormiston Road is on-going and programmed to finish by the end of December 2014.

AMETI

23. Construction of the new Te Horeta Road at Panmure is near complete. Pavement works and line marking were completed during the period and the final integration testing of tunnel systems is in progress. The road is scheduled to open on 2 November when critical activities on Mt Wellington Highway and at the adjacent NCI site are complete.

24. The new William Harvey Bridge footbridge is now fully operational. The upgrade of Van Damme’s Lagoon, NCI and Watercare works are ongoing.

25. Planning and design meetings were held to update Pakuranga town centre stakeholders on the design work for Pakuranga bus station and Reeves Road flyover. Feedback will assist to further develop the design.

Cycle Initiatives

26. The construction of Stage 1 of the Beach Road Cycle Route (Churchill Street to Quay Street via Mahuhu Crescent and Tapora Street) was completed ahead of schedule and formally opened by the Prime Minister and the Mayor. A short safety video for cyclists has been produced http://youtu.be/fNlu7xaS2KA. Within a week it had been viewed more than 2,700 times on YouTube.

27. A survey to benchmark the number of cyclists is about to start and will be used to monitor usage. The design of Stage 2 that will make the link through to Britomart Place is progressing with the start of construction planned for early 2015.

28. A number of other cycle schemes are under construction including Portage Road (New Lynn), Swanson Rail Path and St George Street (Papatoetoe). Meanwhile the Spring Cycling Programme has commenced with a series of cycle training and safety events being held throughout the region.

Services

Public Transport ‘Give it a Go’ Scheme

29. Between Late May and the end of September AT has delivered the scheme through 18 businesses and personalised journey planning projects. Through the scheme, individuals have two weeks of commute travel.

30. Results indicate that 6 weeks after the start of the trial 52% are continuing to use public transport and after 8 weeks there is only a slight drop to 41%.

31. An evaluation survey is also undertaken as this allows participants to provide feedback on the service. There has been positive feedback, as shown in the quotes below:

· “Great idea – certainly surprised me how great public transport has become” ASB workplace survey

· “I had never taken public transport before the trial and now find that travelling by train is a lot less stressful than by road… …and thank you for offering the trial pass, you now have a passenger for life.” Health Alliance workplace survey

· “Using public transport was a lot better than I had expected. More trials like this should be done to convince others.” Sovereign workplace survey

Commute Businesses

32. Auckland Council senior management have approved the Auckland Council Travel Plan. A more detailed Action Plan is being co-developed for presentation to the Chief Planning Officer in early November for approval to proceed.

33. Commute awards recognised businesses achieving success in travel planning. The award winners have been promoted in business publications including Auckland Today. The award winners were:

· Progress on Travel Plan – AECOM

· Delivery of Commute Packages – Mahitahi Trust

· Embedding sustainable transport into company practice – MRCagney.

Route Optimisation

34. The 2013 – 2014 Route Optimisation Programme has been primarily focused around the Auckland city centre, aiming to prioritise and optimise network performance for all modes as appropriate. The Programme made use of the detailed Network Operating Plan to translate strategic intent into operational priorities, for the various modes by time of day. Being the city centre, greater emphasis was placed on public transport and pedestrian performance, the latter being particularly noticeable during the day outside of peak periods. As a whole, route optimisation covered approximately 33 km, over 110 intersections.

Variable Message Signs (VMS)

35. Eight variable message signs (VMS) programmed for the 2013-14 year are now in place.

36. The signs are due for final hand-over to the Auckland Traffic Operations Centre (ATOC) during the month of October, and will be available for use for incident management, planned events, multi-modal real time travel time information (including multi-modal travel time where relevant), and any messaging requirements.

Bus route improvements

37. The Operational Planning and Performance Teams have been assisting the Public Transport Operations team to identify and implement quick-win projects to improve the efficiency and reliability of the bus operations. Current projects include:

Route	Project Scope	Progress
Esmonde Road	Widening to extend bus lane	Resolution prepared, awaiting tree removal consent
Khyber Pass Road	Introduction of additional 90m of bus lane	Resolution prepared, awaiting Local Board approval
Khyber Pass Road	Crowhurst intersection bus priority upgrade	Resolution prepared, awaiting Local Board approval
Wellesley Street East	Bus lane pocket	Resolution prepared, awaiting Road Safety Audit sign off
Park Road	Investigation of southbound bus lane	Concept design complete, internal consultation to commerce shortly
Parnell Road	Investigation of bus lane	Concept development with consultants, due imminently

Urban KiwiRAP (International Road Assessment Programme) Update

38. A specialist engineering team completed vehicle-mounted video-mapping of 2,000 kilometres of the Auckland local road network in September as part of the Safer Journeys Urban KiwiRAP demonstration project. This project is a world first and the video footage will be analysed to establish road safety star ratings for the Auckland urban local road network that will be used to prioritise improvements on high-risk parts of the network.

Road Corridor Delivery

39. Overall operating expenditure is running ahead of budget due to the effects of the major storm event which struck Great Barrier Island in June, higher electricity costs and an increased spend on unsealed road maintenance.

40. Renewal expenditure is behind forecast but good progress has been made in making preparations for the upcoming construction season. The actual spend is consistent with the reduced level of funding now available for renewals.

Key Renewals

41. Construction of the Beach Road Cycleway was delivered by the Road Corridor Group and completed on time for the opening by the Prime Minister in August.

42. The design of the new box culvert is underway on Great Barrier Road with the intention of commencing physical works later this year. The existing steel plate was washed away in the storm event on 10 June 2014 and there is a temporary stream crossing in place until the works can be completed.

43. Chipsealing commenced in Franklin in August using Emulsion instead of cut-back bitumen. Emulsion can be sprayed in cooler weather, provides improved chip wetting and adhesion and is safer and more environmentally friendly than hot bitumen.

44. Repairs to the Maraetai Beach seawall were also completed in August. The seawall had been undermined by several major storms over the June/July period.

45. Streetlight improvements have been carried out on East Tamaki Road and on the cycle routes in the Dominion Road Corridor. The street lights in these cycle routes, located immediately to the East and West of Dominion Road, have been upgraded with LED Luminaires to improve safety.

Road Corridor Access

Corridor Access Request (CAR) Applications

46. There were 4,039 CAR applications approved during the first quarter, representing a 4.4% increase over the number of 3868 for the same period last year.

47. Monthly incremental increases of around 8% have been experienced since July with the major share of the increases being for minor works i.e. works in the footpath and berm area only.

Ultra-Fast Broadband Rollout

48. Overall forecast build starts have fallen below forecasts and the likelihood of a back ended build programme for the year has increased. Up to 30 cabinet areas appear to be at risk.

49. Currently for Year 4, 88 cabinet areas are in build, 43 are completed and 22 have moved into warranty.

Watercare Hunua 4 Bulk Watermain

50. As at the end of September 2014, 12.6 km of pipe has been laid at an average weekly rate of 48 metres and Watercare advise it is on target.

Watercare Pakuranga Rising Water Main

51. Work commenced in January on the construction of a new 0.9 metre diameter sanitary sewer rising main in the carriageway of Pakuranga Road and Lagoon Drive in the vicinity of the Panmure Bridge.

52. Progress at either end of the project site (Lagoon Drive and Pakuranga Road east of the Panmure Bridge) has been good and the positive temporary traffic management measures employed have enabled traffic to continue with only minimal delays.

Overweight Permits

53. There were 198 overweight permit applications processed in September. Of the 198 permit applications, 155 (78.3%) were processed within the target times and all applications were processed by the nominated travel start date.

54. The target timeframes for processing overweight permit applications are 3 days for KPI 2, single trip, multi travel and continuous renewal permits and 5 working days for KPI 3 continuous and area permits.

Parking and Enforcement

Parking machine replacement

55. The existing 922 Pay and Display machines installed in the greater Auckland area have reached their end of life and are due for replacement. Parking Services have conducted an on-going investigation into the developing technology associated with on-street parking. A paper has recently been prepared requesting the funding necessary for a technology upgrade and is planned to be presented to the AT Board at its November meeting.

56. The proposed new system incorporates the ‘pay by space’ mode with in-road sensors for each parking spot. Parking availability will be published on the internet. Once a parking space is occupied payment will be made at a nearby payment machine that will accept HOP cards, credit cards, text-a-park and cash. Smartphone payments will also be available with text reminders being sent when the time limit is due to expire. Additional topping up for extending parking will be available by either smartphone or at any other parking payment machine.

57. Enforcement of expired parking spaces will be managed from Parking Officers PDAs that will be able to communicate to a central system holding data on the parking status of the city’s precincts. Improved management information and remote tariff adjustments will be managed from the centralised system.

Auckland parking discussion document

58. There was significant interest in the parking discussion document, with AT receiving over 6,000 submissions. The submissions are still being analysed and themes collated. The next step will be to draw up a region-wide parking policy which will consider information from those submissions.

59. A report on key themes and possible policy responses was reported back to the AT Board in October. The detail of individual schemes will follow.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2014/15) ending 30 September 2014 and forward works programme for the second quarter (2014/15) ending 31 December 2014	89
b View	Travelwise Schools activities for Waiheke Local Board area	101
c View	Traffic Control Committee Decisions	103
d View	Local Board Advocacy Report	105
e View	Local Board Transport Capital Fund Report	107

Signatories

Authors	Carmen Fernandes - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager

Waiheke Local Board

27 November 2014

2013/2014 Wetland Restoration Programme - Summary of Achievements and Outcomes

File No.: CP2014/25855

Purpose

1. To provide a report back to the Waiheke Local Board (the board) on the achievements and outcomes, including financial information, of its 2013/2014 wetland restoration programme.

Executive summary

2. The board allocated $36,688 to wetland restoration in its 2013/2014 Local Board Agreement (LBA). A work programme supporting that budget line was agreed by the board at its July 2013 meeting (resolution number WHK/2013/218). In addition, the board allocated $100,000 from its budget for small local improvement projects (SLIPs) towards implementation of the year 2 restoration programmes at the Rangihoua and Te Matuku wetlands (resolution number WHK/2013/222). Additional SLIPs funding was agreed by the board in June 2014 (resolution number WHK/2014/1).

3. This report summarises the key achievements and outcomes of the 2013/2014 wetland restoration work programme.

Recommendation

That the Waiheke Local Board:

a) Receives the 2013/2014 Wetland Restoration Programme – Summary of Achievements and Outcomes report.

Comments

4. In 2013/2014, the board agreed a comprehensive wetland restoration work programme that included physical restoration works at the Rangihoua and Te Matuku wetlands, development of two new restoration plans as well as a community wetland restoration workshop. This programme was supported by the board’s wetland restoration and SLIPs budgets.

5. Table one below outlines the 2013/2014 work programme and notes the key objectives of each project.

Budget Line	Objectives
Wetland Restoration	· To develop restoration plans for the Tawaipareira and Okahuiti wetlands. · To fund a community wetland restoration workshop. · To support physical works at the Rangihoua wetland.
SLIPs	· To support implementation of the year 2 physical works programme at Te Matuku wetland.
SLIPs	· To support implementation of the year 2 physical works programme at Rangihoua wetland.

Table 1: Work programme objectives

6. Table two below notes the key achievements and outcomes of the above projects, with additional project highlights noted in paragraphs seven to eleven below.

Project	Summary of Achievements
Restoration Plans	· Restoration plans for the Tawaipareira and Okahuiti wetlands were presented to the board at its 22 June 2014 meeting. The board referred the plan to its community restoration and weed advisory panel before determining whether to support implementation of the plans (resolution number WHK/2014/162).
Community restoration workshop	· A total of 18 residents attended a wetland restoration workshop held in February 2014 at Onetangi Community Hall. The workshop was jointly presented by Karen Denyer of the National Wetland Trust (and part time Waiheke resident) and Environmental Services staff. The workshop presented information and training on a wide range of topics including; safety in wetlands, types of wetlands, writing a management plan, pest plant and animal control, planting and maintenance. The workshop was well-received with staff receiving requests for additional workshops and training opportunities. · Photos of the workshop are appended as Attachment A.
Restoration works at Rangihoua	· A total of 2755 native plants purchased for Onetangi 3, 4, 5A, 5B and northern estuary planting areas. · Planting maintenance and infill planting undertaken in planting areas Onetangi 1 and 2. · Planting preparation, planting and wool mat mulching of Onetangi 3, 5A and 5B planting units. · Year 2 weed control works (as per management plan) undertaken in the following management units; Tributary 1 (southern bank), Mid Tennis, Onetangi entrance, Estuary north, Te Whau east, Te Whau mid and Te Whau west. Weed control targeted all environmental pest plants within a management unit · Animal pest control targeting rodents and mustelids at Rangihoua wetland was implemented in 2013/14. With regular baiting by a pest animal contractor and traps checked by community members. Bait and trap catches are being recorded and early analysis indicates that rodent numbers are being reduced. 3 mustelids have been trapped at the site over the course of 12 months trapping. Appendix D shows the area covered by animal pest control.
Restoration works at Te Matuku	· Year 2 weed control works (as per management plan) undertaken in the following management units; Cemetery-stockyard block, Orapiu Rd block, Te Matuku point land block, Peninsula block and Sandspit block. Weed control targeted all environmental weeds within a management unit. This work largely focussed on controlling dense infestations of seedling moth plant, climbing asparagus, woolly nightshade and smilax, some gorse in open areas and wild rose was also controlled.

Table 2: Summary of Achievements

7. There was a slight underspend of the wetland restoration budget by $2,933. This is a result of the restoration plans costing less than forecasted. Table 3 below provides a breakdown of the costs of the physical restoration works at Rangihoua and Te Matuku wetlands. (This work was funded from the SLIPs allocation and part of the board’s separate wetland restoration budget line).

Rangihoua Wetland Restoration
	Cost
Weed control Mid tennis	$5,000.00
Weed control Te Whau Mid and West Management Unit	$22,500.00
Weed control Tributary 1	$17,500.00
Weed control Te Whau East Management Unit	$9,500.00
Additional weed control Tribrutary 1 and Te Whau	$8,500.00
Plant maintenance, entrance weeding and in fill planting	$7,299.99
Bait for pest control	$588.00
Baiting for rodents east & west causeway	$3,577.03
Weed control Estuary North	$8,000.00
Wash Up plant supply	$7,487.50

Te Matuku Wetland Restoration
Task	Quote
Weed control: cemetery-stockyard block, Orapiu road block, Te Matuku Pt Lane block	$28,020.00
Weed control Northern Peninsula block	$6,980.00
Total	$124,952.52

Table 3: Year 2 Restoration work at Rangihoua and Te Matuku wetlands

8. Restoration works at Rangihoua and Te Matuku are progressing well with the completion of Year 2 works. Staff have reviewed year 2 works and are currently planning for year 3. Photographs of the weed control and planting progress at both wetland sites are appended as Attachment B.

Regional

9. Regional funding also supported the board’s wetland restoration programme. A weekend of guided and environmental education activities took place as part of a Waiheke Wetlands Weekend over the weekend of 1 – 2 February 2014 (World Wetlands Day). The “Meet the Wetland Locals” event, delivered in partnership with Awaawaroa Bay ecovillage, was attended by 35 people and featured close encounters with long-fin eel, native fish and invertebrates. The weekend was delivered in partnership with local parks who led a guided walk around Te Matuku Bay and wetland, attended by 40 people, featuring the wetland restoration work being funded by the board.

Consideration

Local board views and implications

10. The board allocated $36,688 in its 2013/2014 Local Board Agreement for wetland restoration. In addition, the board agreed to allocate $100,000 from its SLIPs budget towards implementing physical restoration works at the Rangihoua and Te Matuku wetlands. Additional SLIPs funding was agreed on 12 June 2014 as part of the annual ‘washup’ of SLIPs projects.

11. Wetland restoration projects make a significant contribution to the ‘protecting and enhancing our character’ outcome included in the Waiheke Local Board Plan.^{^[1]}

Māori impact statement

12. No consultation with Maori was required for the purposes of this report. Individual projects noted in this report may impact on Maori who would be consulted as part of the implementation of the restoration programme, where necessary.

13. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

14. There are no implementation issues arising from this report. Regular reporting on project delivery was provided through the quarterly report from the Infrastructure and Environmental Services department, or as required.

Attachments