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Waiheke Local
Board
27 November
2014
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1 Welcome
Member BM
Treadwell led the meeting in prayer.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Art Works Tenant Group - Lynne Stewart and Caroline Forsyth
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Lynne Stewart and Caroline Forsyth on
behalf of the Artworks Tenants Group were in attendance and spoke to the
Board regarding the refurbishment of the old Library and tabled a letter in
support of their presentation.
A copy of the tabled letter has been placed on the official copy
of these minutes and is available on the Auckland Council website.
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Resolution number WHK/2014/219
MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:
That the
Waiheke Local Board:
a) Thanks Lynne Stewart and
Caroline Forsyth for their attendance and presentation.
CARRIED
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Attachments
a Item
9.1 - Artworks Tenant Group
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9.2
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Refurbishment of Old Library space - Cheryl Keeling
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Cheryl Keeling was not in
attendance to speak to the item.
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9.4
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Pick-up/drop-off zone for shuttles in Oneroa - Max Walker
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Max Walker was in attendance and spoke to the Board about Auckland Transport parking officers on Waiheke and the
absence of a pick-up/drop-off zone for shuttles in Oneroa.
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Resolution number WHK/2014/221
MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the
Waiheke Local Board:
a) Thanks
Max Walker for his attendance and presentation.
b)
Seeks a report back from Auckland
Transport as soon as possible outlining options for shuttle pick up and drop
off in Oneroa and the process for implementing.
CARRIED
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9.5
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Letter from Anne Kilgour - Linda Chalmers
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Linda Chalmers was in attendance and tabled a letter from Anne
Kilgour regarding refurbishment of the old library.
A copy of the tabled letter has been placed on the official copy
of these minutes and is available on the Auckland Council website.
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Resolution number WHK/2014/222
MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD
Brown:
That the
Waiheke Local Board:
a) Thanks Linda Chalmers for her attendance and
presentation on behalf of Anne Kilgour.
CARRIED
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Attachments
a Item
9.5 - Letter from Anne Kilgour
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9.7
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Use of Old Library space - Ann Brown
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Ann Brown was in attendance and spoke to the Board about the use
of the old library space by major events organisers.
Ann Brown thanked Council officers Renee Tanner and Anthea Bernard
for their work on the old library space.
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Resolution number WHK/2014/224
MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD
Brown:
That the
Waiheke Local Board:
a) Thanks
Ann Brown for her attendance and presentation.
CARRIED
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9.9
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Refurbishment and future use of old library space – Sally Lumsden,
Linda Savage and Dee Austring
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Sally Lumsden, Linda Savage and Dee Austring spoke in support of
the other speakers regarding the refurbishment and future use of old library
space. They also spoke in support of the reopening of the café.
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Resolution number WHK/2014/226
MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:
That the
Waiheke Local Board:
a) Thanks Linda Savage, Dee Austring and Sally Lumsden for
their presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
Cr Lee joined
the meeting at 5.46pm.
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13
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Artworks Studio - redevelopment of the old library space
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Resolution number WHK/2014/228
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) Receives
the itemised costings of the old library space redevelopment project
(Attachment A).
b) Approves operational model Option 4: Community Led Initiative +
Social Enterprise and request staff to undertake an Expression of Interest
process seeking proposals for this model.
c) Defers
the decision about the Artworks Studio - redevelopment of the old library
space to the 11 December 2014 meeting of the Board.
d) Requests officers to work with the Board to consult with
the relevant parties regarding the Artworks Studio - redevelopment of the old
library space prior to the next meeting on 11 December 2014.
CARRIED
Secretarial
Note: Member Shirin requested that her vote against motion c) above be recorded
as she believes there is enough information available to make this decision.
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14
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Onetangi Sports Park pavilion improvements - alternative funding
options
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Resolution number WHK/2014/229
MOVED
by Chairperson PA Walden, seconded by Member JP Meeuwsen:
That the Waiheke
Local Board:
a) Considers
alternative options to progress the Onetangi Sports Park pavilion
improvements project this financial year.
b) Defers the decision about the Onetangi Sports Park
pavilion improvements - alternative funding options to the 11 December 2014 meeting
of the Board.
c) Requests officers to work with the Board
to consult with the relevant parties regarding the Onetangi Sports Park
pavilion improvements prior to the next meeting on 11 December 2014.
CARRIED
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The order of
business resumed at Item 11: Notices of Motion.
11 Notices of Motion
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11.1
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Notice of Motion - feedback on the
draft Allocation of Decision-Making Review
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Resolution
number WHK/2014/230
MOVED by Chairperson PA Walden, seconded by
Member BM Treadwell:
That the Waiheke
Local Board:
a) Reaffirms
its previous resolution (WHK/2014/269):
That the Waiheke Local Board:
a) Delegates
to the Chair to finalise feedback on the draft Allocation of Decision-Making
Review.
b) Notes that
at its 24 July 2014 meeting the board resolved (WHK/2014/189):
That the Waiheke
Local Board:
a) As part of this review, seeks a discussion with the Governing
Body and all Local Boards around the effectiveness of the current decision
making allocation as it relates to Local Boards, Governing Body and CCOs.
c) Requests
that the Chief Executive reports to the board a timetable for the board to
advance its claim to these delegations including opportunities for the board
to be heard by the Governing Body.
d) Requests
that this matter be placed on the reports requested/pending list for the
Waiheke Local Board until further notice, for consideration as to progress.
e) Notes
that the full text of the board’s input into the decision-making allocation
review, as forwarded to the Chief Executive Auckland Council on 2 Nov 2014,
is attached as Appendix A.
CARRIED
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11.2
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Notice of Motion – Plastic Bags
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Resolution
number WHK/2014/231
MOVED by Member JP Meeuwsen, seconded by Deputy
Chairperson SD Brown:
That the Waiheke Local Board:
a) Notes
that, as an island community, Waiheke has a very clear ability to witness the
adverse environmental and ecological effects of plastic packaging which makes
its way to the sea
b) Notes
that the Waiheke Local Board has been advised that Auckland Council does not
have the legislative power to make a bylaw to regulate the use of plastic
bags but that staff are determining whether it should formally recommend to
the Minister for the Environment that a regulation should be introduced under
the Waste Minimisation Act 2008 for plastic bags to be treated as a priority
stewardship product under that act or for new legislation to be introduced
that would allow Auckland Council to introduce by laws that empowers Local
Boards to ban single use plastic bags.
c) Recommends
that the Governing Body does make the above recommendation to the Minister
for the Environment as soon as practicable and, if successful, requests that
the Auckland Council develops a by-law to enable the Waiheke Local Board area
to ban the use of types of plastic bags. The objective would be to radically
reduce the number of “single use” plastic bags either by allowing for a user
pays charging regime or by banning their use by retailers.
d) Requests
officers to report back by the end of February 2015 on the mechanism for
Waiheke to be single use plastic bag free.
CARRIED
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Secretarial Note: Item 13: Artworks
Studio – redevelopment of the old library space and Item 14: Onetangi Sports
Park pacillion improvements – alternative funding options were considered after
Item 10: Extraordinary Business.
Secretarial
Note: The Chair with the consent of the meeting gave precedence to Item 17:
Auckland Transport Report – November 2014 and Item 18: Auckland Transport
Quarterly Update to Local Boards to be considered at this time.
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17
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Auckland Transport Report - November 2014
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Resolution number WHK/2014/234
MOVED
by Chairperson PA Walden, seconded by Member BM Treadwell:
That the Waiheke
Local Board:
a) Receives
the report.
b) Approves
option 2 (Ostend Road – O’Briens Road to Erua Road) for construction under the
Local Board Transport Capital Fund project, at an estimated cost of $91,000
and delegates approval of final details to the Chair.
c) Approves the use of one car park and one motorcycle area
at Matiatia (detailed as option 2 in the attached map) for the exclusive use
of E-cycles Limited and requests that they be charged an equivalent rental as
the other bicycle rental business.
CARRIED
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Attachments
a Item 17: Map showing Option 2
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The order of business resumed at Item
16: Survey of council facilities on Waiheke.
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16
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Survey of council facilities on Waiheke
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Resolution number WHK/2014/236
MOVED
by Member JP Meeuwsen, seconded by Member BM Treadwell:
That the Waiheke
Local Board:
a) Allocates
$3,000 from the SLIPs 2014/2015 opex budget to carry out a systematic survey among those organisations currently using
Council facilities and those additional organisations and groups who are or
would be interested in being on a waiting list for access to Council
facilities.
b) Confirms scope and outcome of the next stage of the review once
the survey has been completed and analysed.
c) Requests
officers investigate and report back options for the development of a
community recycling facility, a resource recovery centre and a council
composting facility on council-owned land at Tahi Road or elsewhere.
d) Delegates
to Member Meeuwsen to be a point of reference to oversee this project.
CARRIED
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Secretarial
Note: Item 17: Auckland Transport Report –
November 2014 and Item 18: Auckland Transport Quarterly Update to Local Boards
were considered after Item 15: Sea Scouts community discretionary grant
reallocation.
21 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.48 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
