Agenda of Whau Local Board - 19 November 2014

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Whau Local Board:

a) Confirms the ordinary minutes of its meeting, held on Wednesday, 15 October 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillor’s Update

An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 James Sutherland - Foundation for Youth Development

Purpose

1. James Sutherland, (Business Development Manager) of Foundation for Youth Development (FYD) will be in attendance to present to the local board on how the funding support from board has enabled FYD Auckland to help support the local community.

Recommendation

That the Whau Local Board:

a) Receives the presentation from James Sutherland, Business Development Manger of Foundation for Youth Development and thank him for the presentation.

8.2 Te Whanau O Waipareira Trust - Waitangi Day 2015

Purpose

1. Lance Norman from Te Whanau O Waipareira Trust will be in attendance to make a presentation to the board, requesting for the board’s support for the Waitangi Day 2015 festival planned to be held at Hoani Waititi Marae.

Recommendation

That the Whau Local Board:

a) Receives presentation from Lance Norman from Te Whanau O Waipareira Trust and thank him for the presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Whau Local Board

19 November 2014

Whau Local Board Chairperson, Catherine Farmer's report

File No.: CP2014/26499

1. Many meetings and discussions on the Auckland Council Long term plan outlining the budget for the next ten years have reached a result.

Proposed 3.5% Rates Increase

2. The Governing Body budget committee agreed to a rates increase of 3.5% for next year and the remaining years of the long term plan. Initially Mayor Brown initially proposed a 2.5%, increase in the first year which was not enough to support the many capital projects requested by the local boards. Along with the recently released increase in valuations we could see about a 10% rates increase for Whau residents. The rates increase will go out for public consultation in January –February next year, and feedback will be taken into consideration before the Governing Body strikes the rate in June next year.

UAGC remains the same

3. The uniform annual general charge is applied to every rateable property to make sure all ratepayers contribute a minimum towards council services. A lower charge helps lower income ratepayers, and I appreciate Mayor Brown’s leadership on this issue in proposing to hold this at near the current rate which is towards the lower end. Mid to low-value property owners have seen a big increase in property valuations e.g. 58% in New Windsor, leading to higher rates increases, and a higher uniform charge would have unfairly impacted on people in this category.

Whau Arts Festival

4. Mayor Brown opened the Whau Arts Festival in Avondale and it was wonderful to see so many people at the performances and enjoying the usually vacant site in the centre of Avondale. As part of the festival there were poetry readings, concerts, a talking tree in the lawn space behind Avondale library, a photographic exhibition, an art installation in Avondale primary school, colourful street flags, murals, food stalls and many other ways to be actively involved during the 3 day festival. Whau the People organised this amazing event activating Avondale spaces and the board were pleased to be a contributing funder.

The Boroughs Basketball Court Avondale Central Reserve

5. Another innovation activating Avondale is the basketball court being built behind the Avondale Central Reserve by February next year. Sponsored by Spark, this court will provide a basketball court for our young people, including Wi-Fi capability. Modelled on courts in the United States, The Boroughs will encourage sporting activities for youth and give them the opportunity to become expert players.

New Lynn Friendship Garden

6. There is a lovely garden in a pocket space near the back of the Whau local board office, beside 17 Totara Avenue. Many flowers and vegetables are grown here by the Auckland Environmental Protection Association. Environmental services, working with the Maori strategy team have come up with the name for the garden.

A Little Garden with a Big Heart – He Māra Riki, He Manawa Nui’

7. Whau local board members have endorsed this name and there will be a garden opening on Wednesday 26 November.

Avondale Community Gardeners Biodynamic Orchard, Orchard Reserve

8. Avondale Community Gardeners have co-ordinated a biodynamic orchard at Orchard Reserve, Avondale. No chemical weed spraying is applied to this site. Work is carried out by the local residents who mulch and care for the trees under the guidance and supervision of a dedicated voluntary group, Avondale Community Gardeners. The New Zealand Gardener magazine recently featured the garden.

Railway Cycleway

9. At our October local board meeting we agreed to fund a $2 million 80 metre bridge over the Whau River as part of an $8.7 million shared walking and cycling path that will run alongside the local rail corridor.

10. This will help enact one of our local board outcomes of it’s 20 minutes to everything we need. Cycleway provision is a shift away from car based travel and will provide recreational, as well as commuter cycling and walking opportunities.

West Auckland Bus Network Improvements

11. Consultation is open until December 1^st for new and more frequent bus services in West Auckland. Higher frequency service and streamlined routes are proposed to tie in more effectively with train services. Auckland Transport is co-ordinating this review and is seeking your feedback, either in hardcopy brochures available in the Whau local board office at 31 Totara Ave or www.AT.govt.nz/NewNetwork

Public meeting Avondale Thursday 27^th November 7.30pm Avondale Primary School

12. Following up on our meetings in Avondale we will have another meeting to update the Avondale community on our advocacy for Avondale and all interested persons are invited to join us.

Recommendation

That the Whau Local Board:

a) Endorses the name of the pocket garden adjoining 7 Totara Avenue, New Lynn of: A Little Garden with a Big Heart - He Māra Riki, He Manawa Nui’.

Attachments

There are no attachments for this report.

Signatories

Author

Whau Local Board Chairperson - Catherine Farmer

Whau Local Board

19 November 2014

Budget Allocation for Whau Neighbourhood Greenways Project

File No.: CP2014/21993

Purpose

1. The purpose of this report is to seek approval from the Whau Local Board to allocate funding to four priority Whau Neighbourhood Greenway Projects.

Executive summary

2. On 16 April 2014 the Whau Local Board prioritised a wide selection of potential Greenway projects to 11 sites. These 11 sites then proceeded to the concept design phase.

3. During the 2014/2015 financial year, Local & Sports Parks West (LSPW) would like to continue to develop the design of three sites and construct one walkway linkage. Funding will be required in future years to undertake construction of two of the proposed sites however approval for this funding is not currently being sort.

Recommendation

That the Whau Local Board:

a) Approves allocation of $156,443 for the Whau Neigbourhood Greenways Plan projects at four priority sites, as set out in this report. $106,443 provided from the Parks Capex Programme and $50,000 from the Local Board Discretionary Fund.

Comments

Background

4. The Draft Whau Neighbourhood Greenways Plan was adopted in April 2014 and is a long-term plan to improve walking, cycling and ecological connections across the region, thus contributing to achieve the vision of Auckland as the world’s most liveable city. Eleven priority sites were chosen for continued investigation and concept plans have been produced for these sites.

5. LSPW now wishes to proceed to detailed design for three sites, followed by the required consenting process. Construction of a footpath within Craigavon Park will also be undertaken and improve linkage between Craigavon Park and Sister Rene Shadbolt Park.

Project Details

6. The Holly Street to Heron Park boardwalk will create walkway and cycleway linkage between Rosebank Road and Great North Road for school children and commuters as well as providing a recreational route. Weed removal and native restoration of the esplanade reserve will be required to enhance this project.

7. The construction of the proposed footpath in Craigavon Park will provide a much needed link between the park and Sister Rene Shadbolt Park, both of which have a network of existing trails.

8. Miranda Reserve currently links Blockhouse Bay Road with Wolverton Road. Improvements to the path network and a footbridge linking the reserve to Temuka Gardens Park are required. Weed removal and native restoration of the stream edge will be required to enhance this project.

9. A footbridge is proposed to link Rizal Reserve to the Auckland Transport road reserve at either Riverbank Road or Delta Ave.

Budget Requirements

10. Table 1 shows the required budget allocation for the Whau Neighbour Greenways Project for the 2014/2015 financial year.

Whau Neighbourhood Greenways Plan	FY 2014/2015 Project phase
Holly St to Heron Park boardwalk	Design, consultation & consent	$ 50,000
Craigavon Park Track	Design & build	$ 15,000
Miranda Reserve connections	Design, consultation & consent	$ 41,443
Rizal Reserve to Riverbank Rd footbridge	Concept design, consultation & detailed design	$ 50,000
Total budget required		$ 156,443
*Funding source*	*Parks capex 2014/2015 FY*	*$ 106,443*
*Funding source*	*LB discretionary fund*	*$ 50,000*

Table 1: Whau Neighbourhood Greenways Plan budget allocation for FY2014/2015 and future budget requirements

11. Attachment 1 provides more detailed information about future budget requirements to undertake construction of these projects.

Consideration

Local board views and implications

12. The Whau Local Board supports the implementation of the Whau Neighbourhood Greenways Plan. Future budget restraints may delay construction of the proposed projects in the 2015/2016 and 2016/2017 financial years.

Māori impact statement

13. Consultation with iwi groups will be undertaken on these projects following local board approval.

Implementation

14. There are no implementation issues identified to date to undertake the proposed project work for the 2014/2015 financial year.

Attachments

No.	Title	Page
a View	Whau Neighbourhood Greenways Plan proposal	15

Signatories

Author

Helen Biffin - Team Leader Parks Liaison and Development

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 November 2014

Whau Neighbourhood Greenways Plan		FY 2014/2015		FY 2015/2016		FY 2016/2017
Projects	Description	Project phase		Project phase		Project phase
Holly St to Heron Park b/walk	Walkway connecting Holly St, Avondale to Heron Park, Waterview using concrete footpath and board walking in the coastal marine environment	Design, consultation & consent	$ 50,000	Build PW - AT fund	See below
Craigavon Park Track	Gravel path connecting an existing path with the edge of Kinross Rd, providing linkage to Sister Rene Shadbolt Park	Design & build	$ 15,000
Miranda Reserve footpath connection upgrades and footbridge	Construction of a footbridge connecting Miranda Reserve with Temuka Gardens Park. Upgrade of footpath connections throughout the park.	Design, consultation & consent	$ 41,443	Build PW - NZTA income	See below
Rizal Reserve to Riverpark Rd footbridge	Footbridge construction to connect Rizal Reserve to AT road reserve on opposite side of Whau River	Concept design, consultation & detailed design	$ 50,000	Design & consent	$ 85,000	Build Physical Works and Project Management	$ 700,000
Total cost			$ 156,443		$ 85,000		$ 700,000
		Parks capex funding 2014/2015 FY	$ 106,443
		LB discretionary fund	$ 50,000
Total budgets			$ 156,443		$ -		$ -

Auckland Transport Local Board fund		FY 2014/2015		FY 2015/2016
Projects	Description	Project phase		Project phase
New Lynn to Avondale cycleway over rail bridge	Cycleway section	Design, consent, construction	$ 2,000,000
Holly St to Heron Park b/walk	as above	Design & consent - Greenways funding		Build PW	$ 400,000
Miranda Reserve Greenways connections	as above	Design & consent - Greenways funding		Build PW	$ 600,000
Total cost			$ 2,000,000		$ 1,000,000
AT Local Board budget			$ 2,500,000		$ 500,000
				Carry over from previous FY	$ 500,000
Remaining			$ 500,000		$ -

Whau Local Board

19 November 2014

Whau Coastal Walkway Project

File No.: CP2014/21994

Purpose

1. The purpose of the report is to seek support in principle to enter into negotiations for an agreement with the Whau Coastal Walkway and Ecological Trust to develop a walkway along the coastal edge of the Whau River in the Whau Local Board area

2. Additionally approval is also sought from the Whau Local Board to allocate funding generated from temporary occupancy fees from the New Zealand Transport Agency, to the design and consenting of parts of the Greenway network that could be developed through a Whau Coastal Walkway Project.

Executive summary

3. The Whau Coastal Walkway and Ecological Trust, a development trust has been formed to build a public walkway along the edge of the Whau River.

4. A steering group including Whau Local Board representation is currently working through the development of the Trust and memorandums of understanding and a future report to the board will seek confirmation of any agreements.

5. The current direction is that the council will oversee the design, consenting and construction of the walkway.

6. The Whau Local Board has had funding generated from the use of Rosebank Domain by the New Zealand Transport Agency (NZTA) during the widening of State Highway 16. The fund is available for unencumbered allocation by the Whau Local Board.

7. The Whau Coastal Walkway Project will be a joint initiative to construct a 13km coastal walkway principally along the western side of the Whau River.

8. It is envisaged that budget will be available from philanthropic bodies for construction of the walkway in the future however no budget is currently available for the design and consent phase of the project. Funding is sort from the Whau Local Board to undertake this phase of the work for six sections of the walkway. In the unlikely event that the Trust does not progress in the manner envisaged, this work will still be required to progress the Board’s Greenway plans in this area.

9. The Henderson-Massey Local Board will also be approached to provide funding for the section of walkway to be constructed within their local board boundary.

Recommendations

That the Whau Local Board:

a) Confirms its support for staff to enter into negotiations of an agreement with the Whau Coastal Walkway and Ecological Trust to develop a walkway along the coastal edge of the Whau River in the Whau Local Board area and to bring a report back to the Board to confirm the agreement early, in the new year.

b) Allocates NZTA funding of $427,000 from FY2014/2015, $207,850 from FY2015/2016 and $140,450 from FY2016/2017 for design, consultation, consenting and project management for sections 1, 2, 3, 4, 5 and 8 of the Whau Coastal Walkway Project.

c) Confirms that the Parks and Environmental portfolios of the local board will be the project’s contacts for the Whau Coastal Walkway Project and delegate to them the approval of minor design changes on behalf of the board.

Comments

Project Plan

10. A new community initiative is being developed to construct a 13km walkway along the coast line of the Whau River. This initiative aligns well with the Draft Whau Neighbourhood Greenways Plan which was adopted during April 2014 and includes three key connections outlined in the plan.

11. The walkway will potentially run from Olympic Park, New Lynn to Harbourview/Orangihina Reserve, Te Atatu Peninsula. The walkway will accommodate walking and cycling, provide opportunity for recreation and commuting, provide access to the river and enable restoration of the river bank with native vegetation. The walkway will generally be 3 metres wide using a range of materials including concrete and wood and be constructed in the coastal marine environment and on park land.

12. The project is broken down into 13 sections in the Whau Local Board area. This report seeks funding for six sections of the project for the 2014/2015, 2015/2016 and 2016/2017 financial years only.

Funding Proposal

13. Members of the community, community organisations and Council have formed a Trust with the purpose of securing funding to construct the walkway and undertake ecological restoration of the river edge. For the first stages philanthropic funding will be limited only to physical work costs leaving a short fall for the cost of design, consultation, consent and project management for the first six sections. This report proposed that the Whau Local Board cover these costs from some of the NZTA funding.

14. The Whau Coastal Walkway and Ecological Trust will seek and administer funding for the project and its steering group will include Whau Local Board representation. Regular feedback about the project will be provided to the boards Parks Portfolio holder at their monthly meeting.

15. The construction of the walkway is expected to take a minimum of five years and ecological restoration along the river bank will be an ongoing component of the project, potentially taking 15 years to complete.

16. An extensive consultation plan will be developed for the project and will include iwi, residents, ratepayers and businesses in the general area, clubs occupying parkland and interested community groups.

17. NZTA funding has been generated for local board use from the occupation of reserve land at Rosebank Domain, Avondale to store machinery and plant required for the widening of State Highway 16. It is proposed that this funding be used to enable design, consultation, consenting and contract management of six sections of the Whau Coastal Walkway Project. Funding requirements are detailed in Attachment A – Budget allocation table. The budget figures shown in the table are estimates only.

18. Funding for design, consultation and consent of the areas of walkway within the Whau Local Board will only be undertaken with budget provided by this local board. Funding of the walkway to be constructed in the Henderson-Massey Local Board area will be sort separately.

Consideration

Local board views and implications

19. During recent discussions with Whau Local Board, members were supportive of the NZTA funding being made available for the purpose proposed in this report.

Māori impact statement

20. The Whau Coastal Walkway Project requires extensive consultation with iwi. Use of the Whau River by Māori and its importance to them will be commemorated through interpretation across this project.

Implementation

21. Implementation of this project will require extensive planning, consultation and concept design. This phase of the project will be undertaken by LSPW with approval sort from the project working group.

22. Detailed design, consenting and physical work will be undertaken by Council’s Asset Development team with ongoing input from LSPW and the project working group.

Attachments

No.	Title	Page
a View	Budget allocation table	21

Signatories

Author

Helen Biffin - Team Leader Parks Liaison and Development

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 November 2014

	Whau LB NZTA Income	Whau Coastal Walkway Project	FY 2014/2015		FY 2015/2016		FY 2016/2017
Section no.	Projects	Description	Project phase	Budget	Project phase	Budget	Project phase	Budget
	Guiding Principles Document	Production of a document showing the design principles and the strategy and goal behind the project	Produce Document	$ 15,000	0		0
1	Olympic Park path widening and Connections	Concrete path entrance opposite Eco Matters House on grass area behind Gym Club. Widen the existing path through Olympic Park to 3.0m down to footbridge. Realign path around pylon to rail bridge	Professional Services Detailed design & consents	$ 15,435	Site Project Management of Physical Work	$ 3,910	0
2	Olympic Park to Gt. North Rd	Board walk on north side of Whau River up to Great North Road plus hanging boardwalk under GNR Bridge to provide access to GNR	Professional Services Concept design & consultation	$ 84,186	Professional Services Detailed design and consents	$ 218,883	Site Project Management of Physical Work	$ 63,981
3	Gt. North Rd to Cunard St (east of Rata St)	Concrete Path and Board walk on north side Whau River at Great North Road through to Rizal Reserve and bridge across Whau River to Ken Maunder Park on Cunard Street south of Rata Street road bridge.	Professional Services Concept design & consultation	$ 47,558	Professional Services Detailed design and consents	$ 123,650	Site Project Management of Physical Work	$ 36,144
4	Ken Maunder Park Perimeter Path and under Rata Street road bridge	Concrete path from Ken Maunder Park on the eastern side of Rata Street under road bridge and around coastal boundary to Queen Mary Bridge	Professional Services Detailed design and consents	$ 35,478	Site Project Management of Physical Work	$ 7,490	0
5	Ken Maunder bridge to Queen Mary	Board walk on south side of Whau River in coastal margin	Professional Services Concept design & consultation	$ 25,499	Professional Services Detailed design and consents	$ 66,297	Site Project Management of Physical Work	$ 19,379
8	Archibald Park car park to 82 Cobham Cres	Concrete path from Park Entrance at Beaubank Cres around car park and along coast to exit at 82 Cobham Cres		LSPW capex programme	Site Project Management of Physical Work	$ 12,411	0
	Total Required for spend			$ 223,155		$ 432,641		$ 119,504
	Deferral					$ 203,845
	Shortfall				Bring forward from FY17	$ 20,946
	NZTA Income available, to be confirmed			$ 427,000		$ 207,850		$1,133,000

Whau Local Board

19 November 2014

Local & Sports Parks West 2014/2015 Capex Programme

File No.: CP2014/24553

Purpose

1. To seek approval from the Whau Local Board for the capex programme proposed by Local & Sports Parks West (LSPW) for the 2014/2015 financial year.

Executive summary

2. The Local Boards LSPW capex budget for the 2014/2015 financial year is $4,510,304. The programme has been developed from information received through asset condition auditing, requests from the Local Board and from residents through the Councils service request system.

Recommendations

That the Whau Local Board:

a) Approves the Local & Sports Parks West 2014/2015 capex programme for the Whau local board area.

b) Delegates the authority to the Parks Portfolio Holder and the Board Chair to make changes to the programme to the value of $50,000.

Comments

Background

3. LSPW manages a range of assets on local parks and sports parks. The programme includes the renewal of existing assets and the development of new assets. These include sport fields, car parks, playgrounds, amenity and sport field lighting, seats, bins and signage, toilet and changing room facilities, walkways, footpaths and footbridges, storm water and drainage requirements. Provision is made for the programme in the Long Term Plan.

Programme Process

4. The renewal programme is compiled using information gathered during condition auditing undertaken during 2011 and 2014, requests received from the Whau Local Board and from residents.

5. A draft programme was approved by the Board during February 2014. Following this period the governing body sought budget savings for the 2014/2015 financial year and confirmation of final budgets were received by LSPW during October 2014. LSPW has continued with the project process for the majority of the priority projects to ensure these projects would be completed this financial year.

6. LSPW is seeking Local Board approval of the Parks development and renewal programme for the 2014/2015 financial year. The following are the key proposed projects:

· Sister Rene Shadbolt Park changing room/toilet block construction;

· Tiverton Park development;

· Archibald Park renewal of no 1 sand carpet;

· Blockhouse Bay Beach Reserve renewal of existing playground;

· Crum Park Courts resurfacing and fencing renewal’

· Taunton Terrace walkway renewal;

· Brains Park renewal of courts;

· Gittos Domain walkway/track renewal; and

· Whau Greenways Project detailed design.

7. All proposed activities are funded from approved budgets within the 2014/2015 Local Board Annual Plan.

8. The Whau Local Board 2014/2015 Parks development and renewals budget is $4,510,304.

9. The costs shown on the attached programme are estimates only and the actual cost will not be known until the project work is taken through the procurement process. Adjustments to the programme may be required when the actual costs are identified. Changes of under $50,000 will be reported back to the Parks Portfolio Holder and Board Chair for approval. Changes of over $50,000 and any savings will be reported to the Local Board for their approval or reallocation.

Sport Field Capacity Development Programme

10. The Sport Field Capacity Development Programme is a regional programme aimed at reducing down time on the Cities sport fields. $1,841,400 is available from a regional fund during the 2014/2015 financial year to construct an artificial sports turf at Crum Park. This project is currently in the procure phase.

Consideration

Local board views and implications

11. The Whau Local Board approved a draft Local & Sports Parks West 2014/2015 Capex Programme during February 2014. A workshop was held on 30 October with the Board to determine the final programme.

Māori impact statement

12. The programme will ensure that facilities continue to be well maintained for everyone to use and enjoy, including Maori.

Implementation

13. Weather conditions and budget restraints may have an impact on Councils ability to deliver this programme of work within the time restraints.

Attachments

No.	Title	Page
a View	Local & Sports Parks West 2014/2015 Capex Programme	25

Signatories

Author

Helen Biffin - Team Leader Parks Liaison and Development

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 November 2014

Project Title	Park Name	Local Board	Suburb	Project Description	Funding Option	Current Status	FY15 includes deferral	FY16
Archibald Park Renewal of no 1 Sports Field	Archibald Park	Whau	Kelston	Renewal of no 1 sand field	Development	Tendering process	$ 207,143
Archibald Park bike pump track	Archibald Park	Whau	Kelston	Construct a pump/jump track at Archibald Park	Development	Not yet started	$ 14,517	$ -
Archibald Park Walkway/track Upgrade	Archibald Park	Whau	Kelston	Install concrete cycle/footpath from Archibald Park car park to Cobham Reserve to Cobham Crescent	Development	Detailed design phase	$ 52,273	$ -
Blockhouse Bay Beach Interpretive signage	Blockhouse Bay Beach Reserve	Whau	Blockhouse Bay	Install interp sign following playground upgrade	Development	Not yet started	$ 15,000	$ -
Blockhouse Bay Rec Reserve Upgrade of footpath and steps	Blockhouse Bay Rec Reserve	Whau	Blockhouse Bay	Upgrade of footpath and steps from toilet block (Exminster St) to league fields	Development	Detailed design phase	$ 55,000	$ -
Brains Park No 1 Softball Backstop Infield	Brains Park	Whau	Kelston	Installation of infield and drainage on no 1	Development	Detailed design phase	$ 50,000	$ -
Brains Park Relocation of softball diamond	Brains Park	Whau	Kelston	Brains Park Relocation of softball diamond	Development	Detailed design phase	$ 20,595
Brains Park Upgrade of Courts	Brains Park	Whau	Kelston	Upgrade of courts	Development	Completed	$ 30,483	$ -
Crum Park Courts Resurfacing with Rubber and fencing renewal	Crum Park	Whau	Green Bay	Court - Court Umbrella Asset: North Side Of Hilling St Car park. 2 Courts, Tennis Only.	Development	Tendering process	$ 166,845	$ -
Gittos Domain Park furniture upgrade	Gittos Domain	Whau	Blockhouse Bay	Upgrade all street furniture in track network and install wayfinding and park ID signage	Development	Detailed design phase	$ 20,000	$ 20,000
Ken Maunder Park Footpath development	Ken Maunder Park	Whau	New Lynn	Remove old dugouts and install two new benches, either side of the half way line. Install a robust water fountain with sweeping concrete pad as show on map. Install new concrete pad for goals at rear of building. Remove railing and repair railing as shown on map.	Development	Completed	$ 10,445	$ -
Patts Reserve Storm water management	Patts Reserve	Whau	Glendene	Manage storm water issues around the kindy at Patts Reserve	Development	Completed	$ 6,421	$ -
Riversdale Reserve New drinking fountain	Riversdale Reserve	Whau	Avondale	Install new drinking fountain near playground	Development	Detailed design phase	$ 7,000	$ -
Saunders Reserve Walkway/track Upgrade	Saunders Reserve	Whau	Avondale	Upgrade walkway from Saunders Res car park and Timothy Place	Development	Detailed design phase	$ 30,000	$ -
Sister Rene Shadbolt Park Bollards & Gate installation	Sister Rene Shadbolt Park	Whau	Green Bay	Install bollards and boom gate along cycleway at car park frontage on Portage Rd	Development	Concept design phase	$ 39,073	$ -
Sister Rene Shadbolt Park Changing/toilet Block Construction	Sister Rene Shadbolt Park	Whau	Green Bay	Design & construct a 6 room changing block, 6 toilets, ref rooms	Development	Detailed design phase	$ 849,552	$ -
Sister Rene Shadbolt Park Changing/toilet Block Construction	Sister Rene Shadbolt Park	Whau	Green Bay	Design & construct a 6 room changing block, 6 toilets, ref rooms	Development	Detailed design phase	$ 556,913	$ -
Project Title	Park Name	Local Board	Suburb	Project Description	Funding Option	Current Status	FY15 Includes deferrals	FY16
Sister Rene Shadbolt Park Install car park Lighting	Sister Rene Shadbolt Park	Whau	Green Bay	Car park lighting	Development	Concept design phase	$ 12,000	$ 55,000
Tait Park, Saunders Res, Riversdale Res, Arthur Currey Res Interpretational signage	Tait Park, Saunders Res, Riversdale Res, Arthur Currey Res	Whau	Avondale	Install interpretive signage in all sites	Development	Concept design phase	$ 8,000	$ -
Tiverton Park Park development - playground and landscaping	Tiverton Park	Whau	New Windsor	New Dev - Install new playground when site is exited by AT.	Development	Detailed design phase	$ 220,219	$ -
Todd Triangle Boardwalk over swale	Todd Triangle	Whau		Construction & Install small boardwalk over rain garden	Development	Completed	$ 2,413	$ -
Restoration Projects	Various Sites	Whau	Various	Whau River Catchment contract fund	Development	Awarded	$ 26,912	$ -
Archibald Park Sports Field Floodlighting Removal	Archibald Park	Whau	Kelston	Removal of 2x floodlight poles at Archibald Park due to poor condition	Renewal	Awarded	$ 10,000	$ -
Blockhouse Bay Beach Reserve Renewal of existing playground - Build	Blockhouse Bay Beach Reserve	Whau	Blockhouse Bay	Blockhouse Bay Beach	Renewal	Awarded	$ 171,207	$ -
Blockhouse Bay Rec Reserve Handrail Renewal	Blockhouse Bay Rec Reserve	Whau	Blockhouse Bay	Renew handrails of 2 footbridges in northern side of park	Renewal	Not yet started	$ 57,161	$ -
Blockhouse Bay Rec Reserve Park furniture Renewal	Blockhouse Bay Rec Reserve	Whau	Blockhouse Bay	Upgrade seating and signage as a part of the toilet block renewal (Exminster St)	Renewal	Detailed design phase	$ 20,000	$ -
Blockhouse Bay Rec Reserve Playground Renewal	Blockhouse Bay Rec Reserve	Whau	Blockhouse Bay	Upgrade of existing playground, design & build - Terry Street	Renewal	Not yet started	$ 30,000	$ 350,000
Blockhouse Bay Rec Reserve Sports field fencing upgrade	Blockhouse Bay Rec Reserve	Whau	Blockhouse Bay	Upgrade fencing around sports fields	Renewal	Detailed design phase	$ 30,000	$ -
Blockhouse Bay Rec Reserve Toilet/changing Room Upgrade	Blockhouse Bay Rec Reserve	Whau	Blockhouse Bay	Toilet/changing block renewal - Exminster Street	Renewal	Detailed design phase	$ 863,511	$ -
Brains Park Relocation of softball diamond	Brains Park	Whau	Kelston	Brains Park Relocation of softball diamond	Renewal	Detailed design phase	$ -	$ -
Brains Park Upgrade of courts	Brains Park	Whau	Kelston	Court - Court Umbrella Asset: West Corner Of Park, South Of Tamariki Ave Car park. Combined 6 Tennis Courts & 4 Netball Courts	Renewal	Completed	$ 193,365	$ -
Various Sites Upgrade of sports field lighting	Brains Park, Ken Maunder Park, Northall Park	Whau	Various	Renewal of electrical components for sports field lights at Brains Park, Ken Maunder Park and Northall Park	Renewal	Under way	$ 43,800	$ -
Chalmers Reserve Footpath renewal	Chalmers Reserve	Whau	Avondale	Renew sections of footpath as required	Renewal	Concept design phase	$ 10,000	$ -
Chalmers Reserve Playground renewal	Chalmers Reserve	Whau	Avondale	Renewal of existing playground	Renewal	Concept design phase	$ 15,000	$ 60,000
Craigavon Park Replace pedestrian bridge in centre of park	Craigavon Park	Whau	Green Bay	Craigavon Park Replace pedestrian bridge in centre of park	Renewal	Detailed design phase	$ 32,206	$ -
Crum Park Carpark upgrade	Crum Park	Whau	Green Bay	Car park upgrade including installing car park lighting	Renewal	Concept design phase	$ 20,000	$ 110,000
Gittos Domain Walkway/track renewal	Gittos Domain	Whau	Blockhouse Bay	Walkway/track renewal	Renewal	Detailed design phase	$ 116,200	$ 75,000
Project Title	Park Name	Local Board	Suburb	Project Description	Funding Option	Current Status	FY15 includes deferrals	FY16
Godley Green Structure renewals	Godley Green	Whau	Green Bay	Footpath and retaining wall renewals	Renewal	Completed	$ 7,938	$ -
Greenways Project	Greenways projects	Whau	Various	Development of project scopes	Renewal	Concept design phase	$ 106,443	$ 10,000
Mason Park Renewal of court facilities	Mason Park	Whau	New Lynn	Tennis court renewal of fencing, edging, line marking, nets, signage	Renewal	Not yet started	$ 22,000	$ -
Mason Park walkway lighting removal and renewal	Mason Park	Whau	New Lynn	Renew walkway lighting as required	Renewal	Not yet started	$ 35,000	$ -
Olympic Park Park refurbishment	Olympic Park	Whau	New Lynn	Upgrade park assets as per scope	Renewal	Detailed design phase	$ 29,311
Olympic Park Park refurbishment	Olympic Park	Whau	New Lynn	Upgrade park assets as per scope	Renewal	Detailed design phase	$ 20,568	$ -
Olympic Park Renewal of existing novaloo - refurb existing block	Olympic Park	Whau	New Lynn	Southern End Of Portage Rd Car park Adj To Portage Rd	Renewal	Not yet started	$ 42,163	$ 20,000
Sister Rene Shadbolt Park Carpark renewal	Sister Rene Shadbolt Park	Whau	Green Bay	Reseal, renew entrance and maximise car parking	Renewal	Concept design phase	$ 10,000	$ 50,000
Taunton Terrace Walkway Renewal	Taunton Terrace	Whau	Blockhouse Bay	Renewal walkway throughout Taunton Terrace including park furniture	Renewal	Detailed design phase	$ 154,713	$ -
Various Sites Playground renewals	Various Sites	Whau	Various	Renewal of playground components as required	Renewal	Unallocated	$ 49,624	$ -
Various Sites Renewal of fixtures & furniture including signage & half cost fencing	Various Sites	Whau	Various	Renewal of fixtures & furniture including signage & half cost fencing	Renewal	Unallocated	$ 12,002	$ -
Waitati Reserve Footpath renewal	Waitati Reserve	Whau	New Windsor	Renew sections of footpath as required	Renewal	Concept design phase	$ 7,000	$ -
						Total	$ 4,510,016
Crum Park Artificial Sports Field Installation	Crum Park	Whau	Green Bay	Construction of an of artificial sports field on no 2 sports field	Development	Tendering process	$ 1,841,400	$ -

Whau Local Board

19 November 2014

Tiverton Reserve Development

File No.: CP2014/26154

Purpose

1. The purpose of this report is to obtain approval from the Whau Local Board for the Tiverton Reserve development and proposed concept design plan.

Executive summary

2. The development of Tiverton Reserve is identified in the current Whau Local Board Plan and funding is provided this financial year to develop the site into a local community park.

3. A concept design plan has been developed in conjunction with landscape architects. Consultation regarding the development and design of the park has been undertaken with the local board and local community. The feedback received has been very positive and issues raised have been considered. The creation of a local community park in this location will enhance this high profile and urbanised area, and will provide a well-used valuable community green space.

Recommendation

That the Whau Local Board:

a) Approves the Tiverton Reserve development and concept plan.

Comments

Background

4. Tiverton Reserve is located at 72-80 Tiverton Road, New Windsor – refer to Attachment A.

5. $220,219 is allocated in the 2014/2015 financial year for this development project and physical works is anticipated to commence in early to mid 2015.

6. Following approval by the Local Board in April 2012, the area was used as a construction depot by Auckland Transport from mid 2012 to mid 2014. As compensation for use of the site a financial contribution for this park development project is also required from Auckland Transport.

Design

7. Tiverton Road is a busy road with limited or no street parking at the reserve frontage. This reserve in located in a high profile urbanised area and will be a well-used valuable community green space in this area. The park design should cater to the immediate community and it is envisaged most people will walk to the park, however due to parking and safety constraints on the road, a small car park should be provided at the entrance to the park.

8. The proposed concept plan shown in Attachment B is based around a local community park development with a “wellbeing” theme and includes the following design elements:

a) Central “kick a ball” area that will accommodate a variety of passive and informal community activities and events;

b) A path will circulate the park to accommodate pedestrian activity (walking, children’s scooter travel, learn to ride etc). Four fitness stations will be provided along the path route;

c) The pathways lead to a central elevated gathering space providing views to the Waitakere Ranges. An overhead structure will be provided for shelter and the area can be used by all ages for Tai-Chi or general exercise and play;

d) Mounding is proposed along the front of the reserve at the boundary with the road providing noise abatement from road traffic and protection from prevailing winds;

e) A small car park at the entrance to the reserve;

f) Fencing and park furniture;

g) Landscape planting, including specimen and fruit trees to compliment existing species.

Consultation

9. In July 2014, a flyer showing the proposed concept plan was delivered to residents within a 500m radius of the park. A sign was also installed at the park and posters were placed in key locations. Other key stakeholders groups associated with the area were also notified. Seven submissions were received and all were in support of the development.

10. Following this a public drop in day was held on the 16^th August 2014 to enable further discussion of the draft concept plan. About ten people attended the drop in day and the feedback was also very positive.

11. The key issues raised from the consultation and associated design amendments are as follows:

a) There was support for a playground to be provided and a set of swings is now included in the design.

b) The BBQ was not generally supported and this has now been removed from the design.

c) Park neighbours are concerned about views being blocked by trees. Consideration of this is now included in the design in terms of placements and smaller growing specimen trees.

d) Park neighbours are concerned about picnic tables being too close to housing and causing privacy issues and as result the picnic table has now been relocated further away.

e) A toilet was requested, however this could not be accommodated within the budget and public toilets are not generally provided at neighbourhood parks.

f) A basketball court was requested, but due to the close proximity of neighbours to this park and noise issues this is not a suitable location and there is one located nearby at Olympic Park.

g) There was support for the shelter and stage area to be used for creative activities e.g children’s crafts and incorporation of textured paving with art aspects to reflect local cultures.

12. The area of park to be developed has informally been named Tiverton Reserve as an interim measure and the land has not been classified as a reserve under the Reserves Act. It should be noted that there is another reserve nearby called Tiverton Reserve and is a small parcel of land (1,196sqm) located at 37 Tiverton Road (refer Attachment A). In the future when resources are available an official park naming report will be brought back to the board for consideration.

Consideration

Local board views and implications

13. At the parks portfolio holder meeting held on 17th April 2014, the board was presented with the preliminary concept plan for feedback. This was prior to undertaking public consultation and the board were in general agreement with the design.

14. The board was also represented at the public drop in day held on 16th August 2014.

15. Following public consultation and feedback, the revised concept plan was discussed at the portfolio holder meeting held on the 7th October 2014.

Māori impact statement

16. No consultation with Iwi has been undertaken as this site is not identified as an area of mana whenua significance and no adverse effects on Maori communities has been identified.

Implementation

17. Budget for this project is available in the 2014/15 Local and Sports Parks West budget. Auckland Transport is also providing a financial contribution for this project as compensation for previous use of the area as a construction site while the road was being upgraded. The agreed contribution will be finalised once the detailed design phase of the work has been completed with the associated cost estimate.

Attachments

No.	Title	Page
a View	Tiverton Reserve - Aerial Photo	33
b View	Tiverton Reserve - Concept Plan	35

Signatories

Author

Helen Biffin - Team Leader Parks Liaison and Development

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 November 2014

Draft Community Facilities Network Plan

File No.: CP2014/24913

Purpose

1. To seek the Board’s feedback on the draft Community Facilities Network Plan (Attachment A) following workshops held with all local boards in August and September 2014.

Executive summary

2. In August 2014 the Regional Strategy and Policy Committee endorsed the Draft Community Facilities Network Plan (REG/2014/98) for engagement with local boards, advisory panels and key external stakeholders.

3. The purpose of the Community Facilities Network Plan (draft plan) is to guide council’s provision of community facilities for the next 10 years and beyond. The key drivers are to:

· Optimise the use and efficiency of existing facilities

· Address gaps and needs for community facilities now and into the future

· Meet demand arising from population growth and changing user expectations.

4. The scope of the draft plan includes community centres, venues for hire (community or rural halls), arts and culture facilities, aquatic and leisure facilities. The network includes facilities owned by council and facilities owned by third-parties which are supported by council and available for community use. While facilities like libraries, sport clubs, community leases, schools, churches and marae are not included in the recommendations of the network plan, these facilities will be considered in the implementation phase.

5. There are three key components of the draft plan:

· Strategic framework – specifies the outcomes council is seeking from its investment in community facilities aligned with the Auckland Plan, Local Board Plans and other strategic priorities; and articulates the council’s key objectives for future provision.

· Provision framework – guides council’s approach for future community facility provision.

· Action Plan – over 50 recommended actions to investigate areas with potential gaps in provision and to investigate existing facilities with issues affecting their performance.

6. Each action will require detailed community or sector based investigation to understand needs and determine the appropriate response. Process guidelines have been developed to ensure a consistent approach to these investigations. Local boards and the local community will be fully involved in investigation processes.

7. As council may not have the capacity to invest in all community facility projects, the draft plan also provides prioritisation criteria to help determine the priorities for investment once the investigation process determines the appropriate facility response. The ability and timeframe to implement the actions is dependent on the budget available for community facility investment in the Long-term Plan 2015-2025 (LTP).

8. Feedback on the draft plan was sought from key stakeholders including regional sports organisations, facility partners, facility managers and advisory panels. Submissions were also invited through shapeauckland.co.nz which closed on 15 September 2014. A summary of feedback is attached in Attachment B.

9. It is proposed that libraries should be included in the Community Facilities Network Plan as another key community facility that council provides, and to ensure alignment of planning and future facility provision. Libraries have undertaken similar research to understand the gaps and needs for libraries and are well placed to be included. There will need to be further communication with local boards on the libraries content. Revised timeframes to integrate libraries into the plan and to align with the LTP process are outlined in this report.

Recommendations

That the Whau Local Board:

a) Provides feedback on the Draft Community Facilities Network Plan which will guide council’s provision of community facilities, including any specific feedback on the strategic framework, provision framework, action plan, implementation approach and prioritisation criteria.

b) Notes proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.

Comments

Draft Community Facilities Network Plan

10. Community facilities contribute to building strong, healthy and vibrant communities by providing space for people to connect with each other, socialise, learn skills and participate in a range of social, cultural, art and recreational activities. Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents.

11. The draft plan outlines how council will provide and invest in community facilities to respond to community needs and population growth and changes.

12. The draft plan sets out a strategic framework for community facilities to articulate why council invests in the provision of community facilities, the desired outcomes from this investment and the key objectives for future provision. This is aligned with the strategic direction and transformational shifts in the Auckland Plan, local board plans and relevant strategic action plans.

13. The proposed common purpose for community facilities is “Vibrant and welcoming places at the heart of where and how communities connect and participate”.

14. The draft plan sets out four proposed key objectives to guide and underpin the future provision of community facilities:

· Undertake robust and consistent planning to ensure future decisions on the provision of community facilities are based on clear evidence of needs and assessment of all options.

· Maintain, improve and make the best use of existing community facilities where they continue to meet community needs and investigate the future of facilities that no longer meet community needs.

· Provide flexible and multi-purpose facilities that are co-located and/or integrated with other community infrastructure.

· Look for opportunities to leverage and support partnerships.

Future Provision Framework

15. The draft plan proposes provision frameworks for each type of community facility to guide council’s approach to the provision of new facilities in the future.

Community Centres

16. The proposed provision approach for community centres is to continue to maintain and deliver community centres at the local level across the region, recognising the important role they play in meeting local community needs for spaces to deliver a wide range of community, recreation, learning, events, arts and culture activities.

Venues for hire

17. Given the wide range of providers of venues to hire, the draft plan proposes the council does not invest in any more new stand-alone venues for hire. It is proposed that bookable space is included in multi-purpose community centres (new or existing/redeveloped), guided by community needs assessments. Other options should be explored including partnerships or encouraging other organisations (such as schools, sports clubs and churches) to make bookable spaces available for community use. In some cases where venues for hire are no longer serving community needs, there may be potential to consider repurposing venues for other activities or possible divestment.

Aquatic and Leisure Facilities

18. The proposed provision framework for aquatic and leisure facilities is through a hierarchy of local, destination and regional facilities to support participation in a range of sport and recreation activities from casual play through to competitive sport. The draft plan outlines different functions and level of provision for local, destination and regional facilities.

Arts and Culture Facilities

19. At the local level, the proposed future provision will focus on enabling participation in arts and culture activity through programming in existing facilities and new multi-purpose facilities, rather than building new standalone local arts facilities. The focus will be placed on integrating arts space and programming within the existing network or in new multi-purpose facilities, repurposing existing spaces or partnering with others to provide suitable space.

20. It is recognised there is a need for some specialised arts and culture facilities that serve larger catchments. The draft plan proposes supporting a network of destination and regional arts and cultural facilities to meet sector and audience demand, which would be determined by robust investigation on a case-by-case basis. It is proposed the council would only intervene when the private sector does not and opportunities for partnerships with the wider sector including central government should be explored.

Action Plan and Implementation

21. The draft plan includes over 50 recommended actions to undertake investigations into the future provision of community facilities, focused on both existing facilities and potential areas for new facilities.

22. All recommended actions will require detailed community or sector based investigation to determine the appropriate response. It is intended that any future investment in community facilities will be determined following detailed investigation which provides clear evidence of need, options analysis and development of a robust business case. Detailed process guidelines to ensure a consistent approach to these investigations have been developed (Appendix 2 of draft plan: Community Facilities Development Guidelines). Local boards and the community would be fully involved in investigation processes.

23. As council may not have the capacity to invest in all community facility projects, the draft network plan provides prioritisation criteria to assist the governing body to determine its priorities for investment in community facilities.

24. The draft plan identifies existing community facilities which have issues impacting on their performance and ability to meet community needs. In these cases, investigation is required to understand in more detail how the facility is operating and meeting community needs, explore various options for the facility and to determine the appropriate response. There could be a variety of options including changes to facility governance, management or programming, facility redevelopment, repurposing for another activity or possible divestment.

25. For potential areas for new facilities, a similar investigation process is required to understand community needs, explore and test the feasibility of different options and assess the business case for a new facility. The outcome of this investigation may identify a non-asset solution is required such as programming, partnerships or supporting a non-council facility.

26. The actions in the draft network plan have been ranked according to the urgency of completing the investigation recognising different factors including condition issues, responding to catalysts, opportunities for rationalisation or partnerships, timing and scale of population growth and location in a spatial priority area.

27. During workshops with local boards, some inaccuracies were identified in the draft plan. Corrections have been included in the draft plan attached in Attachment A.

Stakeholder Engagement

28. The draft plan has been informed by previous feedback from communities, principally via annual customer satisfaction surveys, user surveys, catchments studies and consultation on the Auckland Plan and relevant strategic action plans.

29. Given this context, engagement on the draft plan has primarily been limited to targeted stakeholders, including council’s advisory panels, facility partners and managers and external stakeholder groups such as regional sports organisations. Additionally, the draft plan has been available for wider public comment on shapeauckland.co.nz. A summary of feedback is attached in Attachment B.

30. Most of the actions identified in the draft plan will require further investigation to determine the appropriate response. This will include detailed and localised community and/or sector based investigation/engagement and feedback from communities on different options. The public will also have the opportunity to provide feedback on the proposed level of future investment in community facilities via the LTP consultation process.

Incorporating Libraries into the Network Plan

31. Through the LTP process, the Parks, Community and Lifestyle theme has been working to address priorities and funding for activities including community facilities, recreation facilities and libraries. It has become clear there is a need for a more coordinated and aligned approach for the future planning and development of community facilities with an emphasis on multi-purpose facilities.

32. It is proposed that libraries be included in the network plan as a key community facility that council provides and to ensure alignment of planning and future facility provision. Libraries have undertaken similar research to understand the gaps and needs for future libraries and are well placed to be included. There will need to be further communication with local boards on the libraries content which means the timeframes to complete the network plan will need to be extended into 2015.

33. One advantage of extending the timeframes is alignment with the LTP process. The level of future capital investment in community facilities won’t be known until after the public consultation process on the LTP is completed in May 2015. Finalising the network plan once the LTP process is completed (or near completion) will ensure the plan can incorporate the LTP outcomes and governing body priorities for future investment in community facilities.

34. The key benefit of modifying the scope to include libraries is the alignment of planning and provision to achieve better community outcomes and greater efficiency.

35. The revised timeframe for integrating libraries into the draft plan is outlined below:

Dec	Briefing with local boards on the library research
Dec-Jan	Development of revised Community Facilities Network Plan
Feb 2015	Workshops with local boards to review the revised plan
Mar	Report to the governing body on the revised draft plan
Apr-May	Report to local boards seeking feedback on revised draft plan
July	Report to governing body seeking approval of final Community Facilities Network Plan

Consideration

Local board views and implications

36. During August and September, workshops with local boards were undertaken to present on the draft Community Facilities Network Plan, to respond to any questions and assist local boards in formulating their feedback.

37. Feedback from local boards is sought on the draft plan, particularly on the following:

· Strategic framework (section 3) including the common purpose, outcomes and objectives

· Provision frameworks (Section 4)

· Action plan (section 5)

· Implementation approach (section 6) including process guidelines and prioritisation criteria.

38. The feedback from local boards will be incorporated into a revised network plan (which includes libraries) and will be presented/reported to local boards in 2015.

Māori impact statement

39. The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate. For all community facility types Maori are represented as users. At aquatic facilities Maori make up 14% of users (compared to 9% of the population), 11% of leisure facility users and 9% of community centre users. Maori are under-represented as users compared to the Auckland population at arts and culture facilities.

40. Given the context of the network plan and the information already received through the user surveys and iwi consultation on the strategic action plans, it was not proposed to undertake any specific engagement with Maori or other facility users.

41. The broader picture of community facility provision recognises that marae and kohanga reo are important social infrastructure for Maori and the community. Officers from Te Waka Angamua are currently scoping a project to address the future provision and development of marae facilities. Opportunities for aligned provision and/or partnerships with marae facilities should be considered as potential options to meet community needs.

Implementation

42. The draft plan is an aspirational plan for the next 10 to 20 years which outlines what needs to be investigated and undertaken to deliver a network of community facilities to meet community needs. The ability and timeframe to implement the actions is dependent on the level of budget available through the council’s LTP 2015-2025.

43. Through the LTP process, the governing body will consider the amount of funding available for investment in community facilities. To deliver the network plan this will need to include both operational funding to undertake the required investigations and depending on the outcome of each investigation, capital and operational funding to implement the recommended response.

44. Once the network plan is adopted, implementation will focus on progressing the high priority actions using the implementation approach and community facilities development guidelines.

45. The draft plan lists a number of community facility projects that are already underway or were anticipated to commence construction in 2014/15. The current review of the 2014/15 capital works programme may result in the deferral of some of these projects. Once decisions have been made on deferrals, then the draft network plan will be amended to reflect this.

Attachments

No.	Title	Page
a View	Draft Community Facilities Network Plan	43
b View	Draft Community Facilities Network Plan stakeholder feedback	109

Signatories

Authors

Anita Coy-Macken - Principal Policy Analyst – Central

David Shamy - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 November 2014

Whau Local Board input to Expression of Interest development for 24 - 26 Racecourse Parade, Avondale

File No.: CP2014/26503

Purpose

1. The purpose of this report is to seek the board’s endorsement of a contribution on behalf of the board to the preparation of the expression of interest documentation by Auckland Council Properties Limited for the land holdings at 24 – 26 Racecourse Parade, Avondale.

Executive summary

2. Racecourse Parade is in the heart of Avondale and is a significant site identified in the Avondale development planning.

3. The Whau Local Board requested the opportunity to input into the development of the expression of Interest documents to be supplied to potential developers for this site. It has also supported the contribution by the Avondale community under auspices of the Avondale Community Action group.

4. The board’s contribution seeks future development of apartments on the site to be undertaken in an integrated and well-managed way that would achieve the best possible social, environmental and economic development outcomes as well as enhance the aesthetics of the neighbourhood.

Recommendations

That the Whau Local Board:

a) Endorses the board’s contribution to the development of the expression of interest (as attached to agenda report).

b) Supports the Avondale Community Action group’s contribution (as attached to agenda report).

Comments

5. Racecourse Parade block is in the heart of the Avondale town centre and provides redevelopment potential. It is within easy walking distance of the train station, is near a school and the sports fields and is accessible and visible from a proposed new public street on the eastern edge of the racecourse. It has been identified as a key site when planning for Avondale’s development. It is envisaged that Auckland Council will in future incorporate in this area, community and leisure facilities.

6. The block has properties owned by Auckland Council, Housing New Zealand Corporation (HNZC) and private land owners. As part of its property rationalisation process, Auckland Council has endorsed Auckland Council Properties Limited (ACPL) putting 24-26 Racecourse Parade on the market. ACPL as part of the process of preparing the site for sale is developing an expression of interest for prospective purchasers.

7. The board had sought the property to be held to enable further planning and negotiations. When this was unsuccessful, the board, seeking to maximise alignment to the town centre planning work undertaken has requested the opportunity to input into the development of the “expression of interest”. The board has also supported the inclusion of a contribution by the Avondale community under auspices of the Avondale Community Action group.

8. Due to time constraints the contribution on behalf of the board had to be submitted before being formally endorsed by the board. Endorsement by the board is now sought.

9. A copy of the contribution is attached to the report. It is in line with the overall development planning and inputs through workshops.

10. The key points of the contribution are that development on this site:

· Needs to follow sustainable housing practices.

· Would ideally interface with the existing HNZC site.

· Would need to ensure community safety by employing “Crime Prevention through Environment Design” standards through lighting, design and good passive surveillance.

· Would need to be outward facing to the proposed new road link between Great North Rd and Ash St.

· Should have no garaging frontage to a new street along the western edge but should be a continuous building frontage.

· Would incorporate a walking/ cycling link from Great North Road, through the Bai, HNZC and 24-26 Racecourse Parade sites would enable a thoroughfare through the properties.

· Ensure connection into any existing cycle ways and connections proposed for the Avondale Town Centre and its surroundings.

· Maintain and improve connections between the market, sports fields and the Avondale Town Centre.

· Include green landscaping and amenity in and around the development e.g. by locating street trees and planting alongside development streets

· Would ideally be terraced housing or less than five storeys high. Any higher would adversely affect the existing HNZC terraces and private open space.

· Should maintain the panoramic view of the Waitakere Ranges from Great North Road and the ridgeline.

· Provide high quality development with flexibility of design to meet changing needs and accommodate the diverse community. This could include flexibility of spaces at ground level in order to form a more active street edge.

Consideration

Local board views and implications

11. The Whau Local Board Plan 2014 identifies that the Whau is seeking to grow in a way that makes our towns outstanding places to live, work and play. Supporting well thought out development that involves key stakeholders supports four of the six outcomes set out in the local board plan.

· Great communities across the Whau

· Outstanding development in New Lynn, Avondale and along our main roads

· Stronger local businesses providing more and higher paid work

· In Whau, it’s 20 minutes to everything we need

These outcomes are the board’s focus as it seeks to improve the Whau and deliver the Auckland Plan’s vision: to become the world’s most liveable city.

12. The board has previously endorsed an Avondale planning direction and this contribution is in line with that.

Māori impact statement

13. This report does not specifically focus on Maori communities or iwi although Community Development and Safety outcomes in the Whau aim to improve wellbeing among Maori living within the area.

Implementation

14. To achieve a high standard town centre development, this project would need to continue to involve a cross-section of officers from various council departments as well as stakeholders, working toward a definitive vision.

Attachments

No.	Title	Page
a View	Contribution to Expression of Interest: 24 -26 Racecourse Parade, Avondale	119

Signatories

Author	Antonina Georgetti – Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 November 2014

Request for feedback on the draft Local Approved Product Policy

File No.: CP2014/25877

Purpose

1. The purpose of the report is to seek local board feedback on the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 9 October 2014 the Regional Strategy and Policy Committee approved the draft LAPP for public consultation (REG/2014/123). The LAPP sets rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. Local boards are being asked to provide formal feedback on the draft LAPP by the end of December. There will be an opportunity for local boards to present their views to the hearings panel in February 2015.

Recommendation

That the Whau Local Board :

a) Provides feedback on the draft Local Approved Product Policy in the attached report.

Comments

4. On 9 October 2014 the Regional Strategy and Policy Committee approved a draft LAPP for public consultation (REG/2014/123).

5. The LAPP sets rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. The draft LAPP will prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. The policy also has a separate set of rules for the city centre where licences won’t be granted in areas of high residential deprivation and new shops would have to be a certain distance from existing shops. This draft would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm.

7. Public consultation on the draft LAPP will be conducted via a special consultative procedure. The consultation will begin on 28^th October and run for four weeks. The consultation is being publicised via social media, Our Auckland, the peoples panel, various public events and advisory panel networks.

Consideration

Local board views and implications

8. Local board views are being sought via this report. Local boards have previously provided feedback on possible options and on a proposed draft. Workshops on the proposed draft were held with a number of boards. 17 boards provided feedback on the specific options, three requested a complete ban. Great barrier declined to comment as they did not consider it an issue for their area.

9. As a result of local board feedback to the proposed draft the following changes were made:

· Buffer zones around schools were increased

· Buffer zones around mental health and addiction treatment centres were increased

· New rules for the city centre were added.

10. Local board feedback is being sought in in a parallel process to the special consultative process. The local board process will last until the end of December with local boards having the opportunity to present their views to the hearings panel in February 2015.

Maori impact statement

11. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes. Both of these goals are consistent with outcomes set out by Auckland Council to improve social outcomes for Māori in Auckland.

12. The consultation process with Māori has been developed in partnership with Māori agencies. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui, an agency representing Māori health providers in the Auckland region, to provide initial feedback. Council staff are working with the Independent Māori Statutory Board, Te Waka Angamua and Hapai Te Hauora Tapui to ensure effective engagement with Māori. The initial work has centred on ensuring information is available to iwi and maata waka.

Implementation

Step	Estimated timeframe
1. Special consultative procedure	28 October – 28 November
2 Local board consultation	20 October – 19 December
3 Hearings	February 2015
4. Adopt final policy	April 2015
5. Implementation and review	Ongoing

Attachments

No.	Title	Page
a View	Changes from proposed to draft summary	125
b View	Statement of Proposal - draft LAPP	127

Signatories

Author

Callum Thorpe - Principal Policy Analyst

Authorisers

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 November 2014

Why were these rules chosen?

Why restrict where they can be sold?

Because psychoactive substances are new and continue to change composition there is almost no information on their impact on communities or groups of people. In lieu of this information the proposed approach is to use the available data concerning the effects of similar substances. The best comparisons concern the effect of alcohol, smoking and other substance use. One of the ideas to reduce harm from substances that a lot of people support is that decreasing the availability of a substance will tend to reduce its use.

Why high deprivation?

One impact that stands out from the research is that areas with high levels of deprivation experience more harm from substance use than areas with low levels of deprivation. When this finding is combined with the idea that decreasing the availability of a substance will tend to reduce its use, there is a strong case that preventing the sale of psychoactive substances in high deprivation areas will prevent harm to those who are more vulnerable to harm.

Why schools?

The youth council representatives and a number of treatment providers advised that the use of these substances in high school aged youth was a considerable problem. Similar to the high deprivation restriction a reduction in availability is proposed to reduce harm.

To reduce the availability of these substances to youth, a control on the location of where they can be sold is needed. To achieve this control over access it is proposed that a 500m zone around schools with year 7 and older students and a 200m buffer zone around schools with year six and younger students.

The 200m buffer zone around schools with year six and younger students is considered to be appropriate as these children are less likely to be able to purchase substances due to their age. This has been demonstrated by the low numbers of youth in this age bracket being treated for substance use or coming to the attention of the Police.

Why treatment centres?

As with schools and high deprivation areas; limiting the availability of these substances to vulnerable people is likely to be the most practical approach to minimising harm. Both mental health treatment centres and addiction treatment centres serve people who would be considered particularly vulnerable to the effects of these substances. Many of the treatment providers expressed a strong preference that they should not be for sale close to any mental health treatment centre. To reduce the availability of these substances to this group of people a 500m buffer around treatment centres is proposed.

Why Neighbourhood centres?

It is proposed to not allow psychoactive substances to be sold in neighbourhood centres. These centres are the small groups of shops within residential areas. People who don’t tend to travel large distances like youth and people struggling with addictions or mental health issues find these locations convenient. By removing the sale of these products out of neighbourhood centres there is an increased probability of reducing harm to those most at risk of harm from using psychoactive substances.

Why restrictions on how close a shop can be to another shop?

Research in New Zealand and overseas has established a link between the density of alcohol outlets and the alcohol related harm experienced by the local communities. It is considered reasonable to assume that there is a high likelihood of a similar link for psychoactive substances. It follows then that a density control mechanism will help the other measures to minimise the harm experienced by users of psychoactive substances. To achieve this control it is proposed to not allow a new licence to sell psychoactive substances within 500m of an existing licence.

Why have other identified areas?

Two small areas have been identified that are commercial areas in mainly high deprivation areas and are only partially covered by the high deprivation census areas. These areas are Hunters Corner in Papatoetoe, and the Manurewa commercial area. In both cases a significant portion of the commercial area is in a very high deprivation area. These are also areas where the local boards have advised that the areas experienced high levels of harm related to the sale of psychoactive substances in the past. It is considered that leaving small areas within these commercial zones where a licence could be granted would be contrary to the stated purpose of the LAPP. These areas are indicated on map1a and 1b.

Why not have other types of sensitive sites?

For each area considered for inclusion as a sensitive site there is a trade-off between the restriction that is imposed and the benefit of reduced harm gained from the decision. There were a number of areas considered as possible sensitive sites where it was difficult to match the potential with the restriction required to achieve it. Potential sites that did not meet the criteria for inclusion were early childhood education centres, churches, playgrounds, public spaces, libraries and community centres.

For example it is difficult to determine what harm would be minimised from adding a buffer to early childhood education centres. The restriction would not protect the students as they are far too young to buy the substances and they would not be exposed to the trade occurring in local shops as the centres tend to be enclosed. .

A buffer zone around places of worship was also strongly considered. A number of stakeholders argued that these places provide services to vulnerable populations and thus should be protected. However the services they provide tend to be of a short duration such as a support meeting and are not conducted equally at every place of worship. Also these places may only offer such services for a portion of the year. This lack of consistency makes it impossible for a general restriction to apply to all places of worship. The alternative option of having a different restriction for each place of worship based on the work they do is not practical to develop or maintain.

Why have separate rules for the city centre?

The city centre of Auckland has been clearly set out as a separate and very different urban landscape from the rest of Auckland. Planning and policy documents such as the Proposed Auckland Unitary Plan and the Local Alcohol Policy make this distinction very clear. This uniqueness means the rules that work well for the rest of Auckland will not work so well for its centre.

Why not use the deprivation index?

The New Zealand Deprivation Index is calculated by scoring nine items. These items are effective and providing a measure that closely matching social deprivation in New Zealand. However, when the city centre population is considered it is not so effective. The high number of students who share factors with high deprivation households such as low personal income, no access to a car and no home ownership lead to a high deprivation index that is not a good measure of overall social deprivation in the residential population.

Why are there restrictions on areas of high density social housing?

These broad areas replace the deprivation zones used in the other areas of Auckland. These zones more effectively capture the intent of the deprivation restriction. They represent areas of the city centre where the residents with the highest social deprivation live. By targeting these areas it is considered this restriction will have the same effect as the deprivation restrictions outside the city centre.

Why not have buffer zones around schools?

After discussion with the schools and other city centre stakeholders it was decided that the buffer zone around city centre schools did not provide the same level of protection as it does in a suburban environment. This lack of protection is due to the nature and the density of businesses in the city centre. It was also felt that due to the commercial density in the city the buffer zones would be more restrictive than those in other zones. This mix of reduced effectiveness and increased restriction led to the removal of the buffer zones.

Why is there a smaller exclusion zone around retailers

The smaller buffer zone is due to the significantly greater commercial density in the city centre. This reduction has been supported by the Waitemata Local Board, Heart of the City and Auckland City Mission.

Why is there no mention of neighbourhood centres?

There are no neighbourhood centres in the city centre.

How will the LAPP decide between two licence applications close to each other?

The LAPP is not able to make any provision to distinguish between two licences apart from where they are located. Due to the proposed density rules there may be a situation where two people apply for a licence close to each other. In this case both licences cannot be granted because they would be too close to each other. Deciding which licence should be granted is the job of the Psychoactive Substance Regulatory Authority who makes all of the licensing decisions.

Whau Local Board

19 November 2014

Whau Local Board Workshop Records

Date of Workshop: Wednesday, 1 October 2014

Time: 9.40am – 2.20pm

Venue: Whau Local Board Office, 31 Totara Avenue,

New Lynn

Present: Catherine Farmer

Ami Chand

Susan Zhu

Duncan Macdonald (until 12.45pm)

Ruby Manukia-Schaumkel (from 1.10pm, item 3)

Apologies: Simon Matafai (for absence)

Derek Battersby (for absence)

Ruby Manukia-Schaumkel (for lateness)

Item	Topic	Presenter(s)	Time
1	Long Term Plan *NOTE*: officers from various departments were present at the workshop to give insight about the proposals from their department. 9.30 – 10.00am Session overview and Mayors Proposal – Glenn 10.00 – 10.30am Parks 10.30 – 11.00am Libraries 11.00 – 11.30am CDAC 11.30 – 12.00pm I&ES 12.00 – 12.15pm CPO 12.15 – 12.30pm Next steps	Glenn Boyd + Staff from other departments	9.30am – 12.45pm
Notes This was a discussion session between staff from various departments and board members to enable local board to understand departmental response to the mayoral proposal (both regionally and locally). The board provided initial responses to the proposal and also considered how it would like to allocate its locally driven initiative (LDI) discretionary funds. Key points are as below: · Street gardens – look to find other ways to maintain/service. · Sister Rene Shadbolt toilet block – the project is funded in LTP and will go ahead but note that at present there is no money for improvement of car-park. · Noted again that Avondale community facility and aquatic centre is a priority for the board. · Noted that community facilities network plan and library capex plan will now be in one plan. · Board was generally in support of the proposed approach libraries were taking with regard to charges and core hours. · New Lynn community centre – redesign and renewal – this will need to be progressed earlier or through the LDI as there is no funding set aside for this in the draft LTP. · Environmental Services – This will be part of the board’s advocacy to the governing body noting the effects of any funding changes on environment/education to people. · Inorganic collection – moving to be uniform region wide – the board supports biennial service (option 2). · It was noted that any future waste management and minimisation plan will be rolled out in 2015. · Avondale/Kelston – it was noted that any future planning for Avondale and Kelston needs to be funded through LDI budget.
	LUNCH		12.45pm – 1.10pm
2	Learning and development opportunities	Glenn Boyd
This session was postponed to a later date.
3	Community Group Funding – Round One To discuss applications received for round one.	Kim Hammond	1.10pm – 2.20pm
Applications for Community Group Funding – Round One were discussed. It was noted that board will get a report on how the grants were used in a year

Relationship Manager: Glenn Boyd

Whau Local Board

19 November 2014

Whau Local Board Workshop Records

Date of Workshop: Wednesday, 29 October 2014

Time: 9.35am – 2.05pm

Venue: Whau Local Board Office, 31 Totara Avenue,

New Lynn

Present: Catherine Farmer

Susan Zhu

Duncan Macdonald (from 10:19am, item 1)

Ruby Manukia-Schaumkel (from 10:30am, item 2)

Derek Battersby (from 11:08am, item 3)

Apologies: Ami Chand (for absence)

Simon Matafai (for absence)

Derek Battersby (for lateness)

Ruby Manukia-Schaumkel (for lateness)

Item	Topic	Presenter(s)	Time
1.0	LB Admin/portfolio catch up	Board Members	9.35am – 10.20am
Board members provided portfolio updates.
2.0	Water and Wastewater Bylaw Review	Brent Evans (WC) Jared Boow (WC)	10.30am – 11.05am
Watercare is proposing to replace the legacy water supply and wastewater bylaws with a new Auckland-wide water supply and wastewater bylaw as a tool to help manage activities on and around the water supply and wastewater network. · There will be opportunity for local board to comment before governing body consideration of draft and final bylaw. · Initial feedback was that the bylaw should encourage use of grey water, enable innovation, support onsite rainwater collection, water reuse onsite and use of non-return valves. · It was noted that further information for this bylaw review is available on the website at http://www.aucklandcouncil.govt.nz/EN/licencesregulations/Bylaws/Pages/alcoholcontrolbylaw.aspx
3.0	South Waitemata 10 Year Implementation Plan	Gretel Roberts Emma Cordery	11.08am – 12.02pm
Staff introduced the South Waitemata 10 Year Implementation Plan to the board members. This plan covers all the south Waitemata catchments (rivers/creeks. It covers all potential projects regarding improvements to water quality and planting etc. It is a “live” document, so it will be continually added to as projects are identified and added to the timeline. Currently the Sustainable Catchments Team is working on a 10 Year Implementation Plan for Motions Meola and Oakley Creek. It was noted that most of the project money for Oakley creek project will be going towards the replacements of two pedestrian bridges over the creek. There is a hui planned on 11 Nov to consult with Iwi on the project. Detail design will be done by end of 2015 and construction will begin in 2016/17.
	LUNCH		12.02pm – 12.35pm
3.0	Avondale Update Meeting and LTP Engagement	Steve Wilcox	12.35pm – 1.10pm
A meeting was held in Avondale on September 16^th at which the Board updated the community on progress with the Avondale development plan and advocacy processes around the Long Term Plan. It was agreed that a further meeting would be held in late November to provide further information on how Avondale issues had progressed in the governing body budget discussions, and how the community could continue to participate in the Long Term Plan process. Direction was given to have this meeting on 27^th November 2014 at Avondale Primary School (the board opted for a larger venue for this meeting). The meeting will be advertised in the “Spider Web”. LTP - The formal consultation period is proposed to run from January to March 2015. The Board’s engagement programme will need to be co-ordinated with the regional LTP engagement programme, which hasn’t yet been agreed. NOTE - Governing body will be adopting draft LTP at 18 December 2014 meeting. Actions Steve to organise advertisement of meeting on Avondale publication “Spider Web”.
4.0	Parking bay in front of Denny’s (Memorial Drive)	Vicki (Victoria) Daley (AT) Alex Deng (AT)	1.25pm – 2.05pm
Current parking area in poor condition with bricks lifting and cracking. The board decided to surface the parking area as proposed in option 3; which is text imprints. Cost for this option is $ 46,433.44. Money for the project will come out of AT budget. It was agreed that root guard will be placed around the trees with arboresin installation over tree pits. This moves with the tree roots – doesn’t flatten the surface but it smoothens the contours. Colour will vary slightly from surrounding pavement. It was noted that Auckland Transport will address the issue of different colours of concrete used for footpath between Veronica St and Portage Rd. It was agreed to defer the footpath renewals project of $200K for GNR (Whau bridge to St Ninian’s Church) to 2015/16 and to put this money of $200K + $100K float from AT towards repair of entire BHB Rd footpath in 2014/15.

Relationship Manager: Glenn Boyd

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Ami Chand, JP
	Duncan Macdonald, JP
	Ruby Manukia-Schaumkel
	Simon Matafai

Term	Definition
Distance restriction	Distance restrictions will be measured from the two nearest points on the properties boundaries – that is, the boundary of the property not just the building.
City centre	As defined in the Proposed Auckland Unitary Plan.
Neighbourhood centre	As defined by the Proposed Auckland Unitary Plan.
Mental health treatment centre	A residential facility where people are treated for mental health issues and has been identified by Auckland Regional Public Health Services as at risk of their clients experiencing harm if they were to have easy access to psychoactive substances.
Addiction treatment centre	A residential facility where people are treated for addiction issues and has been identified by Auckland Regional Public Health Services as at risk of their clients experiencing harm if they were to have easy access to psychoactive substances.
High Deprivation	Census Area Units that have a score on the New Zealand Deprivation Index of 8, 9 or 10. This indicates the area is in the most deprived 30% of New Zealand.
Residential deprivation	An area which has a high proportion of people living in social housing.

No.	Title	Page
a View	Record of Workshop 1 October 2014	145
b View	Record of Workshop 8 October 2014	147
c View	Record of Workshop 15 October 2014	149
d View	Record of Workshop 29 October 2014	151

Item	Topic	Presenter(s)	Time
1.0	LB Plan	Mark Allen	9.30am – 10.40am
Board members provided feedback on the local board plan that will be adopted at the October board meeting.
2.0	Significance and engagement policy	Tony O’Connor	10.40am – 11.05am
The board was in general agreement to the approach staff were taking in drafting the policy. There will be a report coming to October board meeting to provide feedback on policy formally.
3.0	CCO configuration and delivery options	Glenn Boyd	11.10am – 11.30am
LB feedback on the CCO configuration and delivery options was discussed. There will be a report coming to October board meeting to provide feedback formally.
4.0	Business Innovation & Sustainability Conference – September 2014	Ruby Manukia-Schaumkel	11.30am – 12.15pm
Member Ruby Manukia-Schaumkel led the session sharing her learnings and insights from the conference. A report will be coming to October board meeting from her.
	LUNCH		12.15pm – 12.40pm
5.0	LB Budget	David Rose, Glenn Boyd, Mark Allen	12.40pm – 2.00pm
LB's 10 year plan draft budget and advocacy items were discussed.

Author	Riya Seth - Democracy Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Autho	Riya Seth - Democracy Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau