Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 19 November 2014 at 6.31pm.

 

present

 

Chairperson

Catherine Farmer

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Duncan Macdonald, JP

 

 

 

 

Ruby Manukia-Schaumkel

 

 

 

 

Simon Matafai

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APOLOGIES

 

 

Derek Battersby, QSM, JP

For absence

 

 

Ami Chand, JP

For absence

 

 

ALSO PRESENT

 

 

Cr Ross Clow

 

 

 

 

 

 

 

 

 

 


Whau Local Board

19 November 2014

 

 

 

1          Welcome

 

The chair opened the meeting and welcomed those present.

 

 

2          Apologies

 

Resolution number WH/2014/173

MOVED by Member SPT Matafai, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)         Accepts apologies from Derek Battersby and Ami Chand for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number WH/2014/174

MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson s Zhu:  

That the Whau Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Wednesday, 15 October 2014, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Ward Councillor’s Update

 

 

Whau local board received update from Councillor Ross Clow on matters being addressed by Governing Body including proposed rate increase of 3.5% and no further transition on rates.

 

 

 

8          Deputations

 

8.1

James Sutherland - Foundation for Youth Development

 

James Sutherland was not present for deputation.

 

 

 

8.2

Te Whanau O Waipareira Trust - Waitangi Day 2015

 

Lance Norman from Te Whanau O Waipareira Trust made a presentation to the board, requesting for the board’s support for the Waitangi Day 2015 festival planned to be held at Hoani Waititi Marae. A copy of tabled information has been placed on the file copy of minutes and can be viewed at the Auckland Council website.

 

Resolution number WH/2014/175

MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson s Zhu:  

That the Whau Local Board:

a)      Receives presentation from Lance Norman of Te Whanau O Waipareira Trust  and thank him for the presentation.

CARRIED

 

Attachments

a     Waitangi Day - February 2015 

 

 

9          Public Forum

 

 

John Hubscher

  • Raised concerns for vehicle and people safety when buses meet on Nikau and Miro streets.

 

Resolution number WH/2014/176

MOVED by Deputy Chairperson s Zhu, seconded by Member D Macdonald:  

That the Whau Local Board:

a)         Receives public forum submission from John Hubscher.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Whau Local Board Chairperson, Catherine Farmer's report

 

Resolution number WH/2014/177

MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Endorses the name of the pocket garden adjoining 17 Totara Avenue, New Lynn of: A Little Garden with a Big Heart - He Māra Riki, He Manawa Nui’

 

CARRIED


 

13

Local board member update reports

 

Resolution number WH/2014/178

MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)         Receives verbal report from board member Duncan Macdonald.

 

CARRIED

 

 

14

Budget  Allocation for Whau Neighbourhood Greenways Project

 

Resolution number WH/2014/179

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:   

That the Whau Local Board:

a)      Approves allocation of $156,443 for the Whau Neighbourhood Greenways Plan projects at four priority sites, as set out in this report.  $106,443 provided from the Parks Capex Programme and $50,000 from the Local Board Discretionary Capex Fund.

b)      Notes that the board has also prioritised the Riversdale Reserve perimeter as part of the Greenways projects to be progressed in 2014/15 and therefore approves an additional allocation of $35,000.00  from the Local Board Discretionary Capex Fund for design, consultation and consents.

c)      Forwards the report and resolutions to Albert-Eden local board for their information.

 

CARRIED

 

 

15

Whau Coastal Walkway Project

 

Resolution number WH/2014/180

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Confirms its support for staff to enter into negotiations of an agreement with the Whau Coastal Walkway and Ecological Trust to develop a walkway along the coastal edge of the Whau River in the Whau Local Board area and to bring a report back to the Board to confirm the agreement early, in the new year.

b)      Allocates NZTA funding of $223,155 from FY2014/2015 for design, consultation, consenting and project management for sections 1, 2, 3, 4, 5 and 8 of the Whau Coastal Walkway Project.

c)      Notes that the future contribution schedule will be confirmed in the subsequent report of the project.

d)      Confirms that the Parks and Environmental portfolios of the local board will be the project’s contacts for the Whau Coastal Walkway Project and delegate to them the approval of minor design changes on behalf of the board.

 

CARRIED

 

 

16

Local & Sports Parks West 2014/2015 Capex Programme

 

Resolution number WH/2014/181

MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson s Zhu:  

That the Whau Local Board:

a)      Approves the Local & Sports Parks West 2014/2015 capex programme for the Whau local board area.

b)      Delegates the authority to the Parks Portfolio Holders and the Board Chair to make changes to the programme to the value of $50,000.

 

CARRIED

 

 

17

Tiverton Reserve Development

 

Resolution number WH/2014/182

MOVED by Chairperson CM Farmer, seconded by Member D Macdonald:  

That the Whau Local Board:

a)      Approves the Tiverton Reserve development and concept plan.

 

CARRIED

 

 

18

Draft Community Facilities Network Plan

 

Resolution number WH/2014/183

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)            Provides the following feedback on the Draft Community Facilities Network Plan:

                      i.        strongly supports the Plan’s recognition of the need for the replacement of the Avondale Community Centre as a priority.

                    ii.        strongly supports the Plan’s recognition of the gap in access to recreation facilities in the Whau and it’s high prioritisation as a matter of equity and wellbeing.

                   iii.        strongly supports the Plan’s recognition of the need for aquatic facilities for the residents of the Whau.

                   iv.        notes the high rate of development in the Whau and requests that the identification of potential sites for the recreation and aquatic facilities in the Whau be progressed as soon as possible to ensure

·                 integration with town centre and residential development

·                 lowest cost to Council as property values are increasing quickly relative to other areas in Auckland

·                 maximum opportunity to access preferred locations

                    v.        requests that the Plan more strongly demonstrates its links to achieving each Local Board Plan.

                   vi.        requests that the Plan recognises a wider range of sizes of community centres that can better relate to smaller neighborhoods.

                  vii.        requests that the Plan more strongly acknowledge, special housing areas, rates of growth  and the effects of intensification particularly in its prioritisation process.

                viii.        supports a stronger recognition of the potential for facility and programme partnering as a tool for delivering the Plan particularly community centres.

                   ix.        requests that the community facilities management and partnership sections be given more prominence and the action areas be developed further in the final document.

                               x.            notes the loss of community facility staffing in the Whau and the current inequitable provision of programme staffing across the region and requests that the Plan gives stronger recognition of the need for equitable resourcing of programming that responds to local socio-economic needs.

b)      Notes proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.

c)      Notes that through proposed Long Term Plan six million dollars will be allocated towards recreation facilities in the Whau area.

 

CARRIED

 

 

19

Whau Local Board input to Expression of Interest development for 24 - 26 Racecourse Parade, Avondale

 

Resolution number WH/2014/184

MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Endorses the board’s contribution to the development of the expression of interest (as attached to agenda report).

b)      Supports the Avondale Community Action group’s contribution (as attached to agenda report).

c)      Notes the boards previous advocacy for boundary changes to enable the  roading network as per the Avondale Development Programme.

 

CARRIED

 


 

20

Request for feedback on the draft Local Approved Product Policy

 

Resolution number WH/2014/185

MOVED by Member SPT Matafai, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board :

a)      Confirms its previous feedback provided on the draft Local Approved Product Policy at its meeting of 20 August 2014:

“Resolution number WH/2014/128

That the Whau Local Board:

a)         Provides the following feedback to the psychoactive substances: draft local approved product policy.

·                Deprivation index level 7 to be the lower limit

·                Limit of 500m for all sites identified with a distance limit.

·                Churches, kindergartens, rest homes and playcentres be added to list of sites

b)        Supports a total ban on psychoactive substances and encourages continued dialogue with central government. ”

 

CARRIED

 

 

21

Draft Community Grants Policy - Whau Local Board feedback

 

Resolution number WH/2014/186

MOVED by Member D Macdonald, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Endorses the feedback given on draft community grants policy to the community policy and planning team on Monday, 20 October 2014 as detailed in the “Whau local board – feedback on draft Community Grants Policy” attachment.

 

CARRIED

 

 

22

Confirmation of Workshop Records: October 2014

 

Resolution number WH/2014/187

MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson s Zhu:  

That the Whau Local Board:

a)      Confirms the records of the workshops in Attachments A - D held on the following dates: 

1 October 2014

8 October 2014

15 October 2014

29 October 2014

 

CARRIED

  

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items. 

 

 

24        Procedural motion to exclude the public

Resolution number WH/2014/188

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Corporate Partnership Basketball Court Development Proposal

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(i) - The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

In particular, the report contains details of technology and cost of the project..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

 

7:34pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

7:40pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 


 

C1

Corporate Partnership Basketball Court Development Proposal

 

That the Whau Local Board:

a)      Endorses the Spark basketball court development project “The Boroughs” and supports entering into a commercial partnership with Spark to deliver the project.

b)      Approves the installation of a full sized basketball court on Avondale Central Reserve as part of the Spark’s Boroughs Project subject to:

i)       the costs of development being fully met by Spark

ii)      the costs of the maintenance, including provision for vandalism response, being met by Spark for 2 years

c)      Delegates authority to Parks portfolio holder to approve the detailed design and final location details of the basketball court on Avondale Central Reserve.

d)      Agrees that the report not be restated in open minutes until the reason for confidentiality no longer exists.

e)      Agrees that the resolutions a) to e) be restated in open minutes.

 

CARRIED

  

 

 

 

7:40 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................