Minutes of Western Joint Funding Committee

Western Joint Funding Committee

21 November 2014

1 Welcome

The Chairman opened the meeting and welcomed those present.

2 Apologies

Resolution number WJF/2014/8

MOVED by Member VS Neeson, seconded by Member S Matafai:

That the Western Joint Funding Committee:

a) Accepts apologies from members Catherine Farmer, Sandra Coney, Denise Yates and Tracy Kirkley for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

This item was taken after item 13.

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

Facility Partnership project update – Te Rangi Hiroa Cycle Hub

Resolution number WJF/2014/10

MOVED by Member S Matafai, seconded by Member S Tollestrup:

That the Western Joint Funding Committee:

a) Approves to reallocate the $175,000 of Facility Partnership funding from the Department of Cycling to the Waitakere BMX club and extend the completion date to 30 June 2017.

CARRIED

Facility Partnership Fund (West) 2014/2015

Resolution number WJF/2014/11

MOVED by Member R Manukia-Schaumkel, seconded by Member S Matafai:

That the Western Joint Funding Committee:

a) Allocates Avondale College $320,000 towards the lighting and surfacing of their six asphalt hardcourts subject to meeting the criteria of the Facility Partnership Fund by 30 June 2017.

b) Allocates Avondale Intermediate $100,000 towards the heating of their pool. An amount of up to $10,000 is to be made available to contribute to the costs of a business case. If Council are satisfied with the outcome of the business case, the balance of the $100,000 is to be made available subject to meeting the criteria of the Facility Partnership Fund by 30 June 2017.

c) Allocates Netball Waitakere $50,000 towards the construction of additional stadium storage subject to meeting the criteria of the Facility Partnership Fund by 30 June 2017.

d) Allocates Oratia United, on behalf of the Parrs Park user group, $20,000 towards the development of a feasibility study for a multi-purpose facility at Parrs Park subject to meeting the criteria of the Facility Partnership Fund by 30 June 2017.

e) Allocates Titirangi Waka Ama $10,000 towards the development of a feasibility study for a Waka Ama facility on the Manukau Harbour subject to meeting the criteria of the Facility Partnership Fund by 30 June 2017.

CARRIED

Community Wellbeing Fund 2014/2015

Resolution number WJF/2014/12

MOVED by Member S Tollestrup, seconded by Member R Manukia-Schaumkel:

That the Western Joint Funding Committee:

a) Allocates the funding as below for Community Wellbeing Fund 2014/15:

Table One: Wellbeing Fund 2014/2015 Applications

Organisation	Funding for:	Amount requested	Amount allocated
Action Education Incorporated	Towards the cost of a facilitator and room rental for the Personal Development Programme between November 2014 to June 2015	$2,609.00	$2,100.00
Antara Association Incorporated	Towards the purchase of a couch for the Antata Health Clinic between November 2014 to February 2015	$2,000.00	$00.00
Arthritis Foundation of New Zealand Incorporated	Towards the salary of the Pacific Island Educator for Gout Education Services between November 2014 to October 2015	$2,000.00	$00.00
Auckland Regional Migrant Services Charitable Trust	Towards the hall for the McLaren Park Henderson South Hub, van hire, lunch, gift vouchers for speakers, cost for translators and childcare supervision for the Women's Wellbeing Event for Migrant and Former Refugee Women between January 2015 to April 2015	$1,160.00	$1,160.00
Auckland Single Parents Trust and Te Kaitiakitanga Tamaki Makaurau O Te Matua Kotahitanga	Towards posters, camp fees, website fees, stationery and administration and volunteer costs for the Auckland Single Parents Trust between November 2014 to October 2015	$4,771.00	$00.00
Autism Eden Trust	Towards the purchase of materials for handcrafting beads and tutor fees for the workshop between November 2014 to January 2015	$2,900.00	$2,300.00
Big Buddy Mentoring Trust	Towards the purchase of a smart phone and data projector for Big Buddy Mentoring Trust between November 2014 to April 2015	$1,837.00	$900.00
C.A.R.E Waitakere Trust	Towards the salary for the administrator for C.A.R.E Waitakere Trust between November 2014 to October 2015	$3,000.00	$00.00
Children’s Autism Foundation	Towards the salary of the outreach worker, telephone and internet costs for the outreach services and workshop programme between November 2014 to October 2015	$11,209.00	$00.00
Dayspring Trust	Towards the salary for the for the Circle of Security Parenting programme between November 2014 to April 2015	$2,640.00	$00.00
Grandparents raising Grandchildren Trust New Zealand	Towards the salary for the West Auckland outreach worker for nine months between January 2015 to October 2015	$2,600.00	$00.00
Grandparents Raising Grandchildren Trust New Zealand	Towards the preparation, printing, envelopes, addressing and postage costs of the Grandparents raising Grandchildren quarterly newsletter between January 2015 to December 2015	$2,404.00	$2,000.00
Henderson Riding For The Disabled Association Incorporated	Towards MYOB account live software and support, telephone and broadband, insurance premiums for the tractor, farm bike and horse float and the purchase of 16 poles between November 2014 to November 2015	$2,585.00	$2,500.00
Henderson Riding For The Disabled Association Incorporated	Towards the payment of the New Zealand Riding for the Disabled affiliation fees, annual accounting fees, annual audit fees, Charities Commission annual accounts upload fee and Volunteering Auckland annual subscription fee between November 2014 to September 2015	$2,737.00	$00.00
Integrated Neurological Rehabilitation Foundation	Towards updating and printing of brochure, business cards and presentation folders between November 2014 to January 2016	$2,000.00	$00.00
Integrated Neurological Rehabilitation Foundation	Towards the purchase of a defibrillator and staff training for the Integrated Neurological Rehabilitation Foundation between November 2014 to June 2015	$3,500.00	$2,500.00
Life Education Trust 2011 Waitakere	Towards the mobile classroom transportation, mobile repairs and maintenance, mobile insurance and registration costs between November 2014 to June 2015	$3,000.00	$1,500.00
Life Education Trust Waitakere	Towards the purchase of workbooks for the Life Education Trust between November 2014 to December 2014	$3,000.00	$00.00
Migrant Action Trust	Towards facilitator fees, workshop material, venue hire, administration and coordination costs, mileage and projector hire for the Start Right in NZ workshop at the Waitakere Resource Centre between November 2014 to December 2014	$14,273.00	$00.00
Mobility Assistance Dog Trust	Towards the canine manager salary and the senior canine coordinator’s salary between December 2014 to February 2015	$4,000.00	$00.00
North Shore Community Health Network Incorporated - Raeburn House	Towards design and production of marketing materials, advertising and promotion, and community workshops for the scoping and development of low-cost counselling services between November 2014 to December 2014	$3,185.00	$00.00
Parent Aid Waitakere Inc.	Towards the rental costs of Level 1, 7 Trading Place, Henderson between November 2014 to May 2015	$14,020.00	$2,000.00
Parent Aid Waitakere Incorporated	Towards the phone and power costs for Parent Aid Waitakere Incorporated between November 2014 to October 2015.	$2,107.00	$00.00
Postnatal Distress Support Network Trust	Towards office rent at 2 Claude Brookes Drive, Henderson, between November 2014 to July 2015	$5,000.00	$2,500.00
Rainbow Youth Inc.	Towards the design, poster, pamphlets, postage and packaging for the Auckland Public Spaces Initiative between November 2014 to December 2014	$3,000.00	$1,000.00
Royal New Zealand Foundation of the Blind Incorporated	Towards the purchase of DAISY (interactive reading devices) players and library digital content between November 2014 and October 2015	$2,000.00	$00.00
Rutherford College Community Education	Towards the distribution costs of the 2015 West Auckland Adult and Continuing Education Programme booklet to the West Auckland area between November 2014 to October 2015	$3,000.00	$2,500.00
Sport Waitakere Trust	Towards the instructor costs, pool hire, promotion and nutrition for the Active Lifestyles Programme between January 2015 to October 2015	$22,344.00	$00.00
Sport Waitakere Trust	Towards brochure design, publicity, instructor costs and prizes for the Cycle West Bike It series between November 2014 to April 2015	$6,180.00	$2,500.00
Sport Waitakere Trust	Towards the purchase of equipment, instructor costs, administration, resources, training and development and uniforms for two schools in each local board area, to participate in the Fun Skills Programme between February 2015 to July 2015	$17,680.00	$5,000.00
The Crescendo Trust of Aotearoa	Funding for years rental at Corbans Estate Arts Centre between November 2014 to October 2015	$2,990.00	$2,990.00
The Multiple Sclerosis Society Of Auckland and The North Shore Incorporated	Towards the rental of West Wave Aquatic Centre and contract fees for Rope Neuron Rehabilitation for the West Auckland hydrotherapy class between November 2014 to May 2015	$7,520.00	$00.00
The Parenting Place Incorporated	Towards subsidies for low income parents, course handbooks and volunteer costs to run 46 toolbox courses throughout West Auckland between November 2014 to October 2015	$3,000.00	$3,000.00
The Parenting Place Incorporated	Towards the costs of 75 “Attitude” presentations in high schools in the Henderson/Massey Local Board area and 35 presentations in high schools in Whau Local Board area between November 2014 to October 2015	$8,000.00	$1,000.00
The Royal New Zealand Plunket Society Waitemata	Towards the operational costs of the West Auckland Family Centre in Henderson between November 2014 to December 2014	$7,313.00	$1,000.00
Waitakere Adult Literacy Incorporated	Towards advertising, electricity, photocopying and telephone expenses between November 2014 to February 2015	$3,000.00	$2,500.00
Waitakere City Workers Education Association Incorporated	Towards advertising costs in the NorWest Community Education booklet between November 2014 to October 2015	$3,600.00	$2,500.00
Waitakere Regional Hockey Turf Trust	Towards the purchase of trophies, turf hire, competition, salary for the coordinator and marketing for the Summer Hockey competition between November 2014 to April 2015	$10,130.00	$00.00
West Auckland Historical Society Incorporated	Towards a variety of vouchers, interviewer’s fee, research fee, abstract fee and archivist fee between November 2014 to December 2014	$2,000.00	$1,500.00
West Auckland Hospice	Towards the printing of fliers, PA system rental and petrol vouches for volunteer acknowledgement for the end of year Remembrance Event 2014 between November 2014 to December 2014	$1,084.00	$500.00
Women's Centre Waitakere	Towards the friendship group at the Women's Centre Waitakere between November 2014 to June 2015	$4,700.00	$1,700.00
Women's Centre Waitakere City	Towards the facilitator wages, co-facilitator, resources and workbooks, venue and crèche costs, professional development and occupancy and administration costs between February 2015 to December 2015	$3,500.00	$3,500.00
Women's Centre Waitakere City	Towards the facilitators salaries, venue hire, refreshments, travel costs, workbooks for participants, crèche, programme development and evaluation, administration and occupancy costs and facilitator’s professional supervision for the Family Violence Education Programme for Women, held in West Harbour and Kelston Hub/Dayspring Trust between January 2015 to June 2015	$7,350.00	$00.00
Youthline Auckland Charitable Trust	Towards the facilitation and room rental costs for the basic youth and community counselling skills between September 2014 to September 2015	$3,625.00	$2,500.00
	Total:	220,553.00	$53,150.00

CARRIED

Youth Programme Fund 2014/2015

Resolution number WJF/2014/13

MOVED by Member R Manukia-Schaumkel, seconded by Member S Tollestrup:

That the Western Joint Funding Committee:

a) Allocates the funding as below for Youth Programme Fund 2014/2015:

Table One: Youth Programme Fund 2014/2015 Applications

Organisation	Funding for:	Amount requested	Amount allocated
Auckland Challenge Incorporated	Towards subsidising ten bronze expeditions, five silver expeditions and two gold expeditions for the Duke of Edinburgh’s Awards between November 2014 to May 2015	$5,000.00	$2,500.00
Auckland Curling Club Incorporated	Towards the hireage of Paradise Ice Skating Rink to run two free ‘have a go’ evenings and two school competition nights in May 2015	$2,507.00	$1,500.00
Auckland Kids Achievement Trust	Towards the two Kiwi Can Leaders, the Stars and Project K Coordinator salaries and rent costs at the Trusts Stadium between November 2014 to October 2015	$8,000.00	$3,000.00
Auckland Kids Achievement Trust - FYD Auckland	Towards camp costs, bus hire and staff salaries for the Stars Peer Support camp, for Rutherford College, between November 2014 to June 2015	$5,000.00	$00.00
Auckland Kids Achievement Trust - T/A Foundation for Youth Development.	Towards the salaries of two Kiwi Can Leaders, the Stars Mentor coordinator and the Project K coordinator between November 2014 to December 2015.	$5,000.00	$00.00
Auckland's Kids Achievement Trust	Towards costs for the Project K Wilderness Adventure camp, Project K - Community Challenge and Stars Mentor coordinator and Project K coordinator salary between November 2014 to October 2015	$5,000.00	$00.00
Chance 2 Dance	Towards venue hire, advertising, speakers and portable mirrors for “Chance 2 Dance” programme between November 2014 to June 2015	$3,000.00	$3,000.00
Children's Autism Foundation	Towards the salary of the family consultant and phone/ internet costs for the outreach services and workshop programmes between November 2014 to October 2015	$10,409.00	$00.00
Chinese New Settlers Services Trust	Towards the promotion, admission costs to Tree Adventures, plate painting, bus transportation, volunteer koha, project coordination, administration, evaluation and reporting for the Chinese New Settlers New Service Trust West Auckland Holiday Programme between January 2015 to July 2015	$3,572.00	$620.00
City Lee Gar Ltd	Towards the purchase of kick shields, punch bags and kids gloves for the Lee Gar youth programme between January 2015 to February 2015	$1,766.00	$00.00
Father and Child Trust	Towards the salary of the support worker for the Father and Child Trust between November 2014 to October 2015	$3,000.00	$00.00
Generation Ignite	Towards camp site fees at the Thornton Holiday Beach Park and purchase of sports equipment for the Generation Ignite launch between December 2014 to January 2015	$5,000.00	$3,750.00
Glen Eden Baptist Church	Towards entry fees for Action World, Waiwera Thermal Pools and Snow Planet, food, speaker fees and petrol for TRAX between May 2015 to June 2015	$3,665.00	$2,500.00
Glen Eden Community House Incorporated	Towards the Youth Worker contract, administration, activities/events costs, refreshments and miscellaneous costs for the youth activities in Prospect Park between November 2014 to June 2015	$5,000.00	$2,500.00
Glen Eden Youth Network	Towards the purchase of a laptop and software programmes for the Youth Network Coordinator between November 2014 to June 2015	$1,085.00	$1,000.00
Hannah Sport and Culture Association Incorporated	Towards the purchase of badminton rackets, shuttlecocks and table tennis balls between November 2014 to October 2015	$4,669.00	$2,500.00
Massey Community Trust	Towards the salary for the BreakFr3 programme director between January 2015 to December 2015	$5,000.00	$3,500.00
McLaren Park Henderson South Initiative For Neighbourhood Learning	Towards internet costs for the MPHS Studio between November 2014 to July 2015	$5,000.00	$4,250.00
Parents for Young Disabled Athletes	Towards rental of the Waitakere School gym and petrol vouchers for volunteers between November 2014 to October 2015	$3,700.00	$2,730.00
Peer Health Development Trust	Towards costs for resource development, support, Tikanga and cultural support, speakers and mentoring for the Y2UP Neighbourhood and Street Youth Peer Support project between December 2014 to October 2015	$4,500.00	$2,500.00
Ranui Baptist Community Care	Towards the salaries for the youth worker for the Cornerstone Youth group between November 2014 to June 2015	$5,000.00	$2,500.00
Recreate NZ	Towards accommodation and canyoning for the Piha Youth Water Safety and Water Based Skills Development weekend 2015 between March 2015 to April 2015	$2,000.00	$1,500.00
Silver Fern MotorSport Charitable Trust	Towards fuel, salaries and overhead costs for the Youth At Risk programme between November 2014 to June 2015	$5,000.00	$1,500.00
Sport Waitakere Trust	Towards venue hire, course related costs, sport equipment, marketing and internal staff costs for the Sport Waitakere Community Leaders programme between November 2014 to July 2015	$4,884.00	$1,000.00
Synergy Community Trust	Towards the purchase and installation of a basketball, backboard, hoop and frame, basketballs and coaching fees for Youth Basketball programme between November 2014 to March 2015	$4,880.00	$1,500.00
The Crescendo Trust of Aotearoa	Towards the purchase of Adobe Creative Suite and website hosting for The Crescendo Trust of Aotearoa between November 2014 to October 2015	$5,000.00	$00.00
The Turn Your Life Around Trust	Towards stand up paddleboard hire, entry fees to the mountain bike park, Fullers Ferry, kayak hire, events cinemas, wall climbing, snow planet and hot pools entrance fees for the TYLA School Holiday Programme between November 2014 to July 2015	$2,553.00	$1,000.00
The TYLA Trust	Towards gym memberships, purchase of towels, drink bottles, goggles, boxing wraps and entry fees to Mt Albert Aquatic Centre for the TYLA Central West Group Fitness programme between November 2014 to October 2015	$3,000.00	$2,000.00
Totally Horse Trust	Towards administration, volunteer expenses, lease of land and off site team building activities for the Totally Horse Youth Leadership Development Programme between November 2014 to April 2015	$5,000.00	$2,500.00
Tuilaepa Youth Mentoring Trust Board	Towards costs for the literacy and numeracy, physical education, lifeskills programme and Community Connection for the Pasifika Bridge Back programme between April 2015 to September 2015	$5,000.00	$00.00
Tuilaepa Youth Mentoring Trust Board	Towards the facilitator fees for the Pasifika Bridge Back programme between April 2015 to September 2015	$5,000.00	$2,000.00
West City Youth Trust	Towards volunteer reimbursement, advertising, resources, prizes, event uniforms, venue hire and hireage of sports gear for the Youth Worker's in Schools programme between November 2014 to June 2015	$2,050.00	$1,000.00
Women's Centre Waitakere City	Towards facilitator fees, administration staff salary, resources and workbooks, venue hire and refreshments, office support and advertising for the Resilience Skills programme between February 2015 to December 2015	$5,000.00	$00.00
Young Men's Christian Association of Auckland Incorporated	Towards transportation costs for the Massey Holiday Programme between December 2014 to January 2015	$3,500.00	$1,000.00
		147,740.00	$53,350.00

CARRIED

Waitakere Heritage Fund Allocation 2014/2015 (Round 1)

Resolution number WJF/2014/14

MOVED by Member S Matafai, seconded by Member R Manukia-Schaumkel:

That the Western Joint Funding Committee:

a) Approves the following grant allocations from the Waitakere Heritage Fund:

i) Allocation of $4,715 to application WHF14_150001 from McCahon House Trust as a contribution towards rewiring and replacing original fuses at the historic McCahon Museum, 67 Otitori Bay Road, French Bay - Titirangi.

ii) Allocation of $2,500 to application WHF14_150003 from Karen Shepherd as a contribution towards a professional painter to paint the exterior walls of the art deco house at 52 West Coast Road, Glen Eden.

iii) Allocation of $4,064 to application WHF14_150005 from Oratia Ratepayers and Residents as a contribution towards the removal of mold and painting of the ceiling at the Oratia Small Hall, 569 West Coast Road.

iv) Allocation of $8,742 to application WHF14_150007 from Oratia Folk Museum as a contribution towards project costs including replacing sprinklers, painting the exterior of the museum, pruning the magnolia trees, and establishing legal status of the Oratia Folk Museum, 527 West Coast Road, Oratia.

v) Allocation of $1,098 to application WHF14_150008 from Paul Jenkin as a contribution towards remedial repairs to weatherboard and handrail to the Donner House deck area and Studio, 50 Kohu Road - Titirangi.

vi) Allocation of $13,453 to application WHF14_150009 from Natalie Jessup as a contribution towards lifting of the house and materials for recladding and steps at 8 Western Road, Laingholm.

CARRIED

4 Confirmation of Minutes

Resolution number WJF/2014/9

MOVED by Member R Manukia-Schaumkel, seconded by Member S Matafai:

That the Western Joint Funding Committee:

a) Confirms the ordinary minutes of its meeting, held on Friday, 13 June 2014, as a true and correct record.

CARRIED

14 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.12 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Western Joint Funding Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Vanessa Neeson, JP
Members	Steve Tollestrup
	Simon Matafai
	Ruby Manukia-Schaumkel	From 1.01pm, item 9

	Catherine Farmer
	Tracy Kirkley
	Sandra Coney, QSO
	Denise Yates, JP