2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Waitematā Local Board Finance Committee:
a)
Confirm the ordinary minutes of its meeting,
held on Wednesday, 22 October 2014, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Waitematā Local Board Finance
Committee. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from www
members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Waitematā
Local Board Finance Committee
20 November
2014
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Waitemata
LIPs 2012/2013 through to 2014/2015 Combined Programme
File No.:
CP2014/26353
Purpose
1. This
report provides an overview of the Waitemata LIPs 2012/2013 through to
2014/2015 combined programme and recommends projects for approval.
Executive Summary
2. The Waitemata LIPs 2014/2015 combined
programme attachment shows projects
carried forward from the 2012/2013 and 2013/2014 financial year.
3. The
Waitemata Local Board has 100 percent fully allocated their available 2014/2015
financial year Capex budget of $373,935.00
4. The
Waitemata Local Board has $83,573.00 LIPs operational
funding remaining to allocate in the 2014/2015
financial year.
5. Approval
of the recommendations within this report will allocate 100 percent of the Waitemata
Local Board available 2014/2015 financial year operational budget of
$122,673.00
Operational Expenditure Projects
6. Recommendations
are being sought in this report to allocate budget to the following Operational
Expenditure projects:
7. Pt Resolution Taurarua Development Plan Public Consultation (Opex). Delivery of public consultation and completion of Development Plan
following public consultation.
8. Symonds Street Cemetery Pre-colonial History (Opex). Undertake background research to identify the history of past
(pre-colonial) Maori occupation;
9. 3 Ponsonby Road Condition Report (Opex). A condition survey including all compliance issues for 3 Ponsonby
Road by CoveKinloch.
10. Myers Park Centenary Event (Opex).
Contribution of $2,500 is required to fund the events marketing and help with
logistics such as staging, sound system and portaloos.
11. Western
Springs Accessibility and Ecological Restoration - Archaeological Survey.
Archaeological survey and field assessment of the Pine Stand area at Western
Springs subject to a restoration programme.
12. Parnell Pools
and Tepid Baths Centenary Community Event (Opex). Contribution to fund the open day proposed for the last weekend in February.
13. Arch Hill Scenic Reserve illegal rubbish dumping remediation (Opex). Remedial works to remove a historic rubbish site
within the Arch Hill Scenic Reserve. Rubbish has been uncovered by reserve
restoration work.
14. Parnell Pools Centenary Publication (Opex).
A publication detailing the history of Parnell
Baths, to be researched and produced by Parnell Heritage.
15. Most
projects will need eight months or more to be successfully delivered within the
2014/2015 financial year.
16. Budgets for projects funded from 2014/2015 LIPs operational
expenditure must be fully expended within the 2014/2015 financial year.
17. Budgets for projects funded from 2014/2015 LIPs capital expenditure
must be fully expended within the 2014/2015 financial year.
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Recommendations
a) That the Waitematā LIPs
2012/2013 through to 2014/2015 combined programme
report be received.
b) That the Waitematā Local Board Finance Committee:
i) Approve as a
Local Improvement Projects (LIPs), allocating the following 2014/15 LIPs
Operational Expenditure budget and affirming its project champions to the
following LIPs project as follows:
|
No
|
Project
description
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Capex/
Opex
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Budget
value
|
Project
Champion(s)
|
|
1.
|
Pt Resolution Taurarua Development Plan
Public Consultation
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Opex
|
$6,500.00
|
|
|
3.
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Symonds Street Cemetery Pre-colonial
History
|
Opex
|
$15,000.00
|
|
|
5.
|
3 Ponsonby Road Condition Report
|
Opex
|
$2,100.00
|
|
|
6.
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Myers Park Centenary Event
|
Opex
|
$2500.00
|
|
|
7
|
Western Springs Accessibility and
Ecological Restoration - Archaeological Survey
|
Opex
|
$3,500.00
|
|
|
8.
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Parnell Pools and Tepid Baths Centenary
Community Event
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Opex
|
$10,000.00
|
|
|
9.
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Arch Hill Scenic Reserve illegal
rubbish dumping remediation
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Opex
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$24,563.00
|
|
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10.
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Parnell Pools Centenary Publication
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Opex
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$19,410.00
|
|
|
|
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Total
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$83,573.00
|
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c) That the Waitematā Local Board Finance Committee:
i) Notes that
upon approval of the above recommendations 100% of the available SLIPs
capital expenditure and 100% of the available SLIPs operational expenditure
would be allocated to projects.
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Discussion
Proposed
2014/15 Local Improvement Projects (LIPs)
18. The Waitemata LIPs 2014/2015 combined
programme attachment shows projects
carried forward from the 2012/2013 and 2013/2014 financial year.
19. The
Waitemata Local Board has 100 percent fully allocated their available 2014/2015
financial year Capex budget of $373,935.00
20. The
Waitemata Local Board has $83,573.00 LIPs operational
funding remaining to allocate in the 2014/2015
financial year.
21. Approval
of the recommendations within this report will allocate 100 percent of the Waitemata
Local Board available 2014/2015 financial year operational budget of
$122,673.00
Operational Expenditure Projects
22. Recommendations
are being sought in this report to allocate budget to the following Operational
Expenditure projects:
23. Pt Resolution Taurarua Development Plan Public Consultation (Opex). Delivery of public consultation and completion of the Development
Plan following public consultation. The projects FY13/14 funding was
reallocated prior to the end of the year to avoid being lost as the plan was
not ready at that time.
24. Symonds Street Cemetery Pre-colonial History (Opex). Undertake background research to identify the history of past (pre
colonial) Maori occupation; Prepare a short report outlining the findings of
this research including a historic context statement and recommendations for
the preservation, protection and celebration of the cultural heritage; and,
collate the information and consult with iwi for discussion and adoption.
25. 3 Ponsonby Road Condition Report (Opex). A condition survey including all compliance issues for the property
on 3 Ponsonby Road by Cove Kinloch.
26. Myers Park Centenary Event (Opex). This
is a local board funded project that has been impacted by a reallocation of
civic events budget to the civic ceremony for the Parnell Baths, by the Arts
and Events Portfolio members. The $2,500 is required to fund the events
marketing and help with logistics such as staging, sound system and portaloos.
27. Western
Springs Accessibility and Ecological Restoration - Archaeological Survey.
Archeaological survey and field assessment of the pine stand area in Western
Spring Park, which is proposed to be subject to a restoration programme.
28. Parnell Pools
and Tepid Baths Centenary Community Event (Opex). Funding
would be used for marketing collateral including flags and/or bunting to
decorate the pool grounds, photo posters – for example of images of the pools
through the ages, posters with a timetable of events and event logistics. The
open day is proposed for the last weekend in February.
29. Arch Hill Scenic illegal rubbish dumping remediation (Opex). Remedial works to remove a historic rubbish site
within the Arch Hill Scenic Reserve. Rubbish has been uncovered by reserve
restoration work.
30. Parnell
Pools Centenary Publication (Opex). The publication will document
the history of the Parnell Baths and tell the story of changing social
attitudes to swimming and how the Baths have grown and adapted to meet the
changing needs of local communities. The publication will be researched and
produced by Parnell Heritage.
Consideration
Local
Board Views
31. This report
canvasses the views of the Waitemata Local Board.
32. The
recommendations contained within this report fall within the Local Boards
delegated authority.
Maori
Impact Statement
33. Parks
and open spaces contribute significantly to Maori well-being, values, culture
and traditions. Where any aspects of the proposed work programme are
anticipated to have a significant impact on sites of importance to Tangata
Whenua, appropriate consultation will follow.
General
34. Communities
are impacted by LIPs projects. They provide an opportunity for staff and
elected representatives to engage with the communities on their specific
needs. LIPs staff will liaise directly with all residents and stakeholders
impacted by any LIPs or Discretionary funded projects to be delivered.
35. Funding
for the proposed projects within this report would be obtained from the
Waitemata Local Board’s Local Improvement Project budget allocation. After
allocating budget to all the projects listed in this report and elsewhere, the
Waitemata Local Board will still have LIPs capital and operational funding
remaining unallocated. Further reporting as part of the monthly work programme
reporting will be used to determine what other projects the board may wish to
fund.
36. LIPs
need to comply with all relevant legislation, including the Resource Management
Act 1991, the Local Government Act and all Auckland Council policies.
Implementation Issues
37. Most
projects will need eight months or more to be successfully delivered within the
2014/2015 financial year. Projects that have budget allocated to them with
less than six months remaining within the current financial year will be at
risk of not being completed by 2014/2015 financial year end. .
38. Budgets for projects funded from 2014/2015 LIPs operational
expenditure must be fully expended within the 2014/2015 financial year.
39. Budgets for projects funded from 2014/2015 LIPs capital expenditure
must be fully expended within the 2014/2015 financial year.
40. The ability to spend/deliver outcomes is dependent on the
availability of experienced staff or consultant project management resource.
Attachments
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No.
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Title
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Page
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aView
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Waitemata LB Programme Summary
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11
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Signatories
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Authors
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Grant Burke - SLIPs Project Portfolio leader
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Authorisers
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Katrina Morgan - Team Leaders SLIPs
Ian Maxwell - Manager Parks, Sports & Recreation
Judith Webster - Relationship Manager
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