2 Apologies
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Waitematā Local Board Grants Committee:
a)
Confirm the the
ordinary minutes of its meeting, held on Monday, 25 August 2014, as a true
and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Waitematā Local Board Grants
Committee. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from www
members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if -
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Waitematā
Local Board Grants Committee
24 November
2014
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|
Waitemata Local
Board Discretionary Community Funding: Round Two 2014-2015
File No.: CP2014/25378
Purpose
1. The
purpose of the report is to present applications received for round two of the
Waitemata Local Board Community Funding Programme 2014-15. The Waitemata Local
Board is required to fund, part-fund or decline these applications.
Executive summary
2. For
the 2014/2015 financial year, the Waitemata Local Board set a total community
funding budget of $100,000. $30,847 was allocated in round one, leaving
$69,153 for rounds two and three.
3. 13 applications were received in this round, with a total requested
of $104,731.
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Recommendations
That the Waitematā Local
Board Grants Committee:
a) Consider
the applications listed in Table One and agree to fund, part-fund or decline
each application in this round.
Table One: Waitemata Local Board
Community Funding Applications
|
Organisation Name
|
Project Title
|
Amount Requested
|
|
The
People of Auckland Community Trust
|
Urban
People. A supportive community on a journey of change
|
$28,600
|
|
Alternative
Bindings
|
Alternative
Bindings Writing Seminar at Pride 2015
|
$420
|
|
Saint
Columba Anglican Church and Community Centre
|
He
timatatanga hou - New beginnings
|
$8,609
|
|
Afe
Kae So Trust
|
Operational
expenses
|
$20,000
|
|
Auckland
Badminton Association
|
Community
and University Programme
|
$5,000
|
|
The
Documentary New Zealand Trust
|
Documentary
Edge Festival 2015
|
$5,000
|
|
The
Parenting Place - Attitude Youth Division
|
Attitude
programmes in Waitemata high schools 2015
|
$3,478
|
|
Youthline
Auckland Charitable Trust
|
Senior
Volunteer Supervision and Training
|
$10,840
|
|
New
Zealand Dance Advancement Trust
|
The
NZ Dance Company Youth Engagement Programme April 2015
|
$5,000
|
|
Tumeke
Cycle Space Inc
|
Community
bike workshop 2015
|
$1,369
|
|
Hum
and Falling Apple Charitable Trust
|
Community
space and restorative project
|
$9,668
|
|
Urban
Pantry Charitable Trust
|
Growing
the future
|
$3,747
|
|
Japanese
Society of Auckland
|
Japan
Day 2015
|
$3,000
|
|
TOTAL
|
|
$104,731
|
|
Comments
4. In March 2014, the Regional Strategy and Policy Committee resolved
to continue the interim community funding approach for the 2014/2015 financial
year (REG/2014/36).This interim community funding approach remains in place
until the adoption and implementation of the new Community Grants Policy.
5. Three community funding rounds are scheduled for this financial
year. This first round closed on 19 September 2014, and the second on 19
December 2014. The third round closes on 15 May 2015.
6. Through
the Local Board Community Grants Fund, the Waitemata Local Board aims to assist
community groups in their activities, projects, programmes, initiatives and
events that make a positive contribution within the local area.
7. When
reviewing applications, the local board should be guided by the following
criteria (these are not eligibility criteria; rather they are guidelines to
help the local board when considering the merits of each proposal):
· the
proposal’s alignment with Waitemata Local Board Plan priorities;
· ensuring
a range of community activities are supported at a local level;
· providing
seed funding to make things happen in community development;
· achieving
equitable distribution of funds across the board area;
· encouraging
community involvement and participation; and
· the
proposal’s alignment with the board’s priorities, such as:
o supporting
vibrant, connected and sustainable communities;
o a
distinctive, high-quality built environment that embraces its heritage;
o connected,
healthy transport options;
o places
for people;
o an
innovative economic hub; and
o respecting
and enhancing natural environments.
8. With
regard to criteria, the local board specifies that grants are to be a minimum
of $500 and a maximum of $5000 (except in exceptional circumstances). No grants
are to be made retrospectively.
9. This
fund is allocated at the local board’s discretion. In accordance with its
fiduciary duties, the local board is to act honestly, avoid conflicts of
interest and act in what the local board believes to be the best interests of
the community.
10. Round
one of the Waitemata Local Board Community Funding closed on 31 July. The fund
was advertised through local papers, community networks, public workshops and
on the Auckland Council website.
11. For the 2014/2015 financial year the Waitemata Local Board set a
total community funding budget of $100,000. $30,847
was allocated in round one, leaving $69,153 for rounds two and three.
12. 13
applications were received in this round, with a total requested of $104,731.
Consideration
Local
Board Views and Implications
13. Applications were circulated to the local board for consideration
prior to this meeting.
Maori
Impact Statement
14. Community funding is a general programme of interest and accessible
to a wide range of groups, including Maori. Maori are therefore likely to
benefit alongside other groups in the community.
Implementation
15. The allocation of grants to community groups is within the adopted
annual plan.
16. Following the Waitemata Local Board allocating funding for round
one, Community Development, Arts and Culture will notify the applicants of
the local board decision.
Attachments
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No.
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Title
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Page
|
|
aView
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Waitemata Local Board Discretionary Community Funding
Round Two 2014-2015
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11
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Signatories
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Authors
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Sarah Zimmerman - Community Funding Advisor
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Authorisers
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Graham Bodman - Manager - Community Development, Arts
and Culture
Judith Webster - Relationship Manager
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