Agenda of Waitematā Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board:

a) Confirm the ordinary minutes of its meeting, held on Tuesday, 14 October 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests to speak had been received.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Holy Trinity Cathedral Project Update, The Very Reverend Jo Kelly-Moore

Purpose

1. The Very Reverend Jo Kelly-Moore from the Auckland Cathedral of the Holy Trinity will be in attendance to speak to the Board on stage one of the Selwyn’s Vision project.

Recommendation

That the Waitematā Local Board:

a) Thanks The Very Reverend Jo Kelly-Moore for her attendance and presentation to the Board.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waitematā Local Board

11 November 2014

Auckland Transport Update - November 2014

File No.: CP2014/26047

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive summary

2. This report covers matters of specific application and interest to the Waitemata Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and relevant Auckland Transport media releases for the information of the Board and community.

Recommendations

That the Waitematā Local Board:

a) Receives the Auckland Transport Update – November 2014 report.

b) Provides support in principle to Auckland Transport on any of the consultations outlined in Attachment B, noting that the formal board response will be submitted through the Board’s Transport Portfolio.

Comments

Final Board Decision on Newmarket Crossing Project

3. The AT Board at its 28 October meeting has upheld the decision to proceed with the option to construct a bridge linking Cowie Street and Laxon Terrace as the solution for closing the Sarawia Street, Newmarket Level Crossing. The Cowie Street Residents’ Association (CSRA) representatives have been informed of the outcome via email and a letter will be drafted to residents to advise similar.

4. The AT Board’s decision was reached following the independent review of the two underpass options by an expert, multi-disciplinary engineering consultancy.

5. The consenting process provides opportunities for the community and stakeholders to engage further, lodgment is anticipated in late 2014.

6. The report can be viewed on AT’s website under ‘Sarawia Street Level Crossing Closure Report’.

Beach Road Walking and Cycleway – Stage Two Open Day

7. Construction of the second and final stage of the Beach Road walking and cycling improvements project is due to start in February 2015.

8. Stage two of the Beach Road Walking and Cycleway will incorporate an extension of the existing Beach Road cycleway and an upgrade to the streetscape.

9. The project is funded from the City Centre Target Rates, which were created to fund development and revitalisation in the city centre. The project also aligns with the Waitemata Local Board’s aspirations for walking and cycling in the city centre.

Auckland Transport Budget workshops

10. Over the month of November, Auckland Transport is holding workshops with all Local Boards. Cluster workshops will look at the prioritisation of medium to large Capital Works projects over the next ten years and how these are prioritised within Auckland Transport’s overall work programme.

11. These Cluster workshops will be followed by individual Local Board workshops to discuss this prioritisation in detail. These individual workshops will also look more closely at projects and initiatives over the next three years across: Maintenance & Renewals, Road Safety, Public Transport Operations, Route Optimisation, Travel Demand Management and Parking.

Investigation into what's under proposed CRL station

12. The groundwater that lies beneath the proposed City Rail Link (CRL) station near Karangahape Road is being investigated in a two month test in Beresford Square.

13. Early drilling across the project found an unusually hard layer of sandstone up to 12 metres thick under Pitt Street and Karangahape Road through to the Central Motorway Junction. It found the deepest groundwater along the entire CRL route at the proposed Karangahape Road station. It is good quality and safe for drinking.

14. Now a pump test is being set up to see how the sandstone and its groundwater could affect station construction works and vice versa.

Consultations

15. AT undertook consultation with the Waitemata Local Board Transport Portfolio Leaders on the proposals listed in Attachment B.

16. In particular, highlighting the design planned as part of the Fanshawe Street Busway project for Fanshawe/Sturdee/Nelson/Market roads in Attachment B1.

Media

Upgrade to white light for Auckland roads

17. AT will replace 44,000 high pressure sodium (golden yellow light) street lights with energy efficient light emitting diodes (LED) luminaires in what will be New Zealand’s most ambitious LED replacement programme to date. Auckland Transport owns more than 100,000 street lights, approximately one third of the country’s total lighting stock.

18. Auckland Transport estimates net savings of $32m over the 20-year design-life of the LED luminaires.

19. Phase one focuses mainly on residential roads which comprise approximately 60 per cent of the regions street lighting network.

Consideration

Local board views and implications

20. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

21. Mana whenua and Mana waka are consulted on Auckland Transport’s capital programme and proposed changes to policy.

Implementation

22. All proposed schemes are subject to prioritization, funding and consultation.

Attachments

No.	Title	Page
a View	Beach Road Walking and Cycling Project Update	13
b View	WLB Consultation Report	17
c View	Fanshawe Street Busway Project Designs	19

Signatories

Authors	Priscilla Steel – Auckland Transport Elected Member Relationship Manager
Authorisers	Jonathan Anyon – Auckland Transport Elected Member Team Leader

Waitematā Local Board

11 November 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/24890

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months July – September 2014 and the planned activities anticipated to be undertaken in the three months October – December 2014.

Attachments include:

· A – Auckland Transport activities

· B – Travelwise Schools activities

· C – Decisions of the Traffic Control Committee

· D – Report against local board advocacy issues

· E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendations

That the Waitematā Local Board:

a) Receives the Auckland Transport Quarterly Report.

Comments

Significant activities during the period under review

Key Agency Initiatives

East West Connections

2. Auckland Transport (AT) and the NZ Transport Agency have completed an indicative business case that identified a short list of options to address the transport issues in the Onehunga-Penrose area. Improvements were also identified along the proposed bus route between Mangere, Otahuhu and Sylvia Park.

3. The assessment process to narrow down potential options included the outcomes of the July/August engagement as well as assessing factors such as transport performance; consentability; constructability; natural environment; public health and cultural heritage. The short list contains a range of low to high investment options for further investigation.

4. Public consultation on these short listed options commenced in October. This included public open days and workshops.

PT Development

Otahuhu Interchange

5. A civil enabling works package has gone to market to enable construction activities in December to capitalise on the scheduled Christmas Block of Line in the rail corridor.

6. The main works package is scheduled to go to market mid-December, with tenders closing end of January and award end of February 2015. Target completion for the interchange is end of September 2015. A public open day was held in Otahuhu Town Hall, attended by 225 people including Local Board members; feedback was very positive. Hui with local mana whenua are on-going with six having been completed to date.

City Rail Link

7. Registrations of interest (ROI) by the construction industry for the Enabling Works design work for the downtown section of the City Rail Link, from Britomart through Queen, Customs and Albert Streets to Wyndham Street were received and evaluated during August.

8. Following an evaluation process, Request for Proposal documentation for two enabling works contract packages were released to the ROI respondents in late August. A series of interface meetings are scheduled with respondents prior to receipt of proposals in November whereby a tender evaluation will be undertaken to procure the preferred tenderer. A project update was provided to manu whenua groups (seven iwi represented) mainly focussing on stormwater mitigation issues.

EMU Procurement

9. There are now 27 units in NZ with 17 units in service. Manukau peak services began mid September. Electric Multiple Unit (EMU) testing on the Western line to Swanson began on 29 September. Manufacture and delivery is on programme.

PT Operations

Bus Improvements

10. An on-going programme of bus timetable adjustments, in partnership with AT service providers, continued this year to ensure published timetables more closely reflect actual bus running times. This is driving a significant improvement in bus service reliability, particularly for North Star, Go West, Waka Pacific and Metrolink Outer with implementation scheduled across the entire bus network by September 2014.

11. On-time performance across the entire bus network rose to 91.45% for September and has remained over 90% during the quarter.

12. NZ Bus operated 91.7% of its bus services on time, which is a 10% increase on the previous 12 months. Go West showed the largest improvement with an 11% increase in punctuality since December. On-time performance improved by 5% after delivering a new customer value proposition of services from 7am to 7pm, 7 days a week on 3 August in the west (Green Bay/Titirangi)

13. On time performance for the Northern Express Service also continued to operate at a very high level during August delivering 98.7% and with most of September operating at 99.4%.

Rail Improvements

14. Rail patronage for the 12 months to September 2014 was more than 11.8 million; an increase of 27% on the previous year and a new record for heavy rail in the Auckland region. Rail patronage for the first quarter 2014 was 15% above the same period in 2013.

15. Rail service punctuality was stable at 87.7% for the 12 months to September 2014; an improvement from 86.3% the previous year. This was achieved through a period of operational change to new systems following the introduction of EMUs that have presented some challenges. For the month of August 2014, punctuality was 90.5% - the first month for at least ten years that performance exceeded 90% outside holiday periods.

16. Rail station security was upgraded from May 2014 and a strategic review of rail safety, security and fare enforcement is underway.

Road Design and Development

Dominion Road

17. Construction on the cycle routes is proceeding with the project being close to 50% complete. Tenders for the main Dominion Road works have closed and evaluation is underway. The project has been expanded at the request of Watercare to include water main replacement in the three village centres.

Albany Highway

18. The contract for construction has been awarded to Fulton Hogan. Work will commence on site in November. The construction is expected to be completed early in 2017.

19. An open day will be held in October to give the local community the opportunity to meet the construction team and ask any questions they may have about the project before works begin. A communications and stakeholder management plan will be in place for the duration of the construction period.

Murphys Road

20. Construction of Flat Bush School Road and Murphys Road intersection upgrade is progressing and on track for completion by mid-December 2014. Design of the Murphy’s Road upgrade between Flat Bush School Road and Ormiston Road is on-going and programmed to finish by the end of December 2014.

AMETI

21. Construction of the new Te Horeta Road at Panmure is near complete. Pavement works and line marking were completed during the period and the final integration testing of tunnel systems is in progress. The road is scheduled to open on 2 November when critical activities on Mt Wellington Highway and at the adjacent NCI site are complete.

22. The new William Harvey Bridge footbridge is now fully operational. The upgrade of Van Damme’s Lagoon, NCI and Watercare works are ongoing.

23. Planning and design meetings were held to update Pakuranga town centre stakeholders on the design work for Pakuranga bus station and Reeves Road flyover. Feedback will assist to further develop the design.

Cycle Initiatives

24. The construction of Stage 1 of the Beach Road Cycle Route (Churchill Street to Quay Street via Mahuhu Crescent and Tapora Street) was completed ahead of schedule and formally opened by the Prime Minister and the Mayor. A short safety video for cyclists has been produced http://youtu.be/fNlu7xaS2KA. Within a week it had been viewed more than 2,700 times on YouTube.

25. A survey to benchmark the number of cyclists is about to start and will be used to monitor usage. The design of Stage 2 that will make the link through to Britomart Place is progressing with the start of construction planned for early 2015.

26. A number of other cycle schemes are under construction including Portage Road (New Lynn), Swanson Rail Path and St George Street (Papatoetoe). Meanwhile the Spring Cycling Programme has commenced with a series of cycle training and safety events being held throughout the region.

Services

Public Transport ‘Give it a Go’ Scheme

27. Between Late May and the end of September AT has delivered the scheme through 18 businesses and personalised journey planning projects. Through the scheme, individuals have two weeks of commute travel.

28. Results indicate that 6 weeks after the start of the trial 52% are continuing to use public transport and after 8 weeks there is only a slight drop to 41%.

29. An evaluation survey is also undertaken as this allows participants to provide feedback on the service. There has been positive feedback, as shown in the quotes below:

· “Great idea – certainly surprised me how great public transport has become” ASB workplace survey

· “I had never taken public transport before the trial and now find that travelling by train is a lot less stressful than by road… …and thank you for offering the trial pass, you now have a passenger for life.” Health Alliance workplace survey

· “Using public transport was a lot better than I had expected. More trials like this should be done to convince others.” Sovereign workplace survey

Commute Businesses

30. Auckland Council senior management have approved the Auckland Council Travel Plan. A more detailed Action Plan is being co-developed for presentation to the Chief Planning Officer in early November for approval to proceed.

31. Commute awards recognised businesses achieving success in travel planning. The award winners have been promoted in business publications including Auckland Today. The award winners were:

· Progress on Travel Plan – AECOM;

· Delivery of Commute Packages – Mahitahi Trust; and

· Embedding sustainable transport into company practice – MRCagney.

Route Optimisation

32. The 2013 – 2014 Route Optimisation Programme has been primarily focused around the Auckland city centre, aiming to prioritise and optimise network performance for all modes as appropriate. The Programme made use of the detailed Network Operating Plan to translate strategic intent into operational priorities, for the various modes by time of day. Being the city centre, greater emphasis was placed on public transport and pedestrian performance, the latter being particularly noticeable during the day outside of peak periods. As a whole, route optimisation covered approximately 33 km, over 110 intersections.

Variable Message Signs (VMS)

33. Eight variable message signs (VMS) programmed for the 2013-14 year are now in place.

34. The signs are due for final hand-over to the Auckland Traffic Operations Centre (ATOC) during the month of October, and will be available for use for incident management, planned events, multi-modal real time travel time information (including multi-modal travel time where relevant), and any messaging requirements.

Bus route improvements

35. The Operational Planning and Performance Teams have been assisting the Public Transport Operations team to identify and implement quick-win projects to improve the efficiency and reliability of the bus operations. Current projects include:

Route	Project Scope	Progress
Esmonde Road	Widening to extend bus lane	Resolution prepared, awaiting tree removal consent
Khyber Pass Road	Introduction of additional 90m of bus lane	Resolution prepared, awaiting Local Board approval
Khyber Pass Road	Crowhurst intersection bus priority upgrade	Resolution prepared, awaiting Local Board approval
Wellesley Street East	Bus lane pocket	Resolution prepared, awaiting Road Safety Audit sign off
Park Road	Investigation of southbound bus lane	Concept design complete, internal consultation to commerce shortly
Parnell Road	Investigation of bus lane	Concept development with consultants, due imminently

Urban KiwiRAP (International Road Assessment Programme) Update

36. A specialist engineering team completed vehicle-mounted video-mapping of 2,000 kilometres of the Auckland local road network in September as part of the Safer Journeys Urban KiwiRAP demonstration project. This project is a world first and the video footage will be analysed to establish road safety star ratings for the Auckland urban local road network that will be used to prioritise improvements on high-risk parts of the network.

Road Corridor Delivery

37. Overall operating expenditure is running ahead of budget due to the effects of the major storm event which struck Great Barrier Island in June, higher electricity costs and an increased spend on unsealed road maintenance.

38. Renewal expenditure is behind forecast but good progress has been made in making preparations for the upcoming construction season. The actual spend is consistent with the reduced level of funding now available for renewals.

Key Renewals

39. Construction of the Beach Road Cycleway was delivered by the Road Corridor Group and completed on time for the opening by the Prime Minister in August.

40. The design of the new box culvert is underway on Great Barrier Road with the intention of commencing physical works later this year. The existing steel plate was washed away in the storm event on 10 June 2014 and there is a temporary stream crossing in place until the works can be completed.

41. Chipsealing commenced in Franklin in August using Emulsion instead of cut-back bitumen. Emulsion can be sprayed in cooler weather, provides improved chip wetting and adhesion and is safer and more environmentally friendly than hot bitumen.

42. Repairs to the Maraetai Beach seawall were also completed in August. The seawall had been undermined by several major storms over the June/July period.

43. Streetlight improvements have been carried out on East Tamaki Road and on the cycle routes in the Dominion Road Corridor. The street lights in these cycle routes, located immediately to the East and West of Dominion Road, have been upgraded with LED Luminaires to improve safety.

Road Corridor Access

Corridor Access Request (CAR) Applications

44. There were 4,039 CAR applications approved during the first quarter, representing a 4.4% increase over the number of 3868 for the same period last year.

45. Monthly incremental increases of around 8% have been experienced since July with the major share of the increases being for minor works i.e. works in the footpath and berm area only.

Ultra-Fast Broadband Rollout

46. Overall forecast build starts have fallen below forecasts and the likelihood of a back ended build programme for the year has increased. Up to 30 cabinet areas appear to be at risk.

47. Currently for Year 4, 88 cabinet areas are in build, 43 are completed and 22 have moved into warranty.

Watercare Hunua 4 Bulk Watermain

48. As at the end of September 2014, 12.6 km of pipe has been laid at an average weekly rate of 48 metres and Watercare advise it is on target.

Watercare Pakuranga Rising Water Main

49. Work commenced in January on the construction of a new 0.9 metre diameter sanitary sewer rising main in the carriageway of Pakuranga Road and Lagoon Drive in the vicinity of the Panmure Bridge.

50. Progress at either end of the project site (Lagoon Drive and Pakuranga Road east of the Panmure Bridge) has been good and the positive temporary traffic management measures employed have enabled traffic to continue with only minimal delays.

Overweight Permits

51. There were 198 overweight permit applications processed in September. Of the 198 permit applications, 155 (78.3%) were processed within the target times and all applications were processed by the nominated travel start date.

52. The target timeframes for processing overweight permit applications are 3 days for KPI 2, single trip, multi travel and continuous renewal permits and 5 working days for KPI 3 continuous and area permits.

Parking and Enforcement

Parking machine replacement

53. The existing 922 Pay and Display machines installed in the greater Auckland area have reached their end of life and are due for replacement. Parking Services have conducted an on-going investigation into the developing technology associated with on-street parking. A paper has recently been prepared requesting the funding necessary for a technology upgrade and is planned to be presented to the AT Board at its November meeting.

54. The proposed new system incorporates the ‘pay by space’ mode with in-road sensors for each parking spot. Parking availability will be published on the internet. Once a parking space is occupied payment will be made at a nearby payment machine that will accept HOP cards, credit cards, text-a-park and cash. Smartphone payments will also be available with text reminders being sent when the time limit is due to expire. Additional topping up for extending parking will be available by either smartphone or at any other parking payment machine.

55. Enforcement of expired parking spaces will be managed from Parking Officers PDAs that will be able to communicate to a central system holding data on the parking status of the city’s precincts. Improved management information and remote tariff adjustments will be managed from the centralised system.

Auckland parking discussion document

56. There was significant interest in the parking discussion document, with AT receiving over 6,000 submissions. The submissions are still being analysed and themes collated. The next step will be to draw up a region-wide parking policy which will consider information from those submissions.

57. A report on key themes and possible policy responses was reported back to the AT Board in October. The detail of individual schemes will follow.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2014/15) ending 30 September 2014 and forward works programme for the second quarter (2014/15) ending 31 December 2014	31
b View	Travelwise Schools Activities broken down by Local Board	53
c View	Traffic Control Committee Decisions	55
d View	Local Board Advocacy Report	59
e View	Local Board Transport Capital Fund Report	61

Signatories

Authors	Priscilla Steel – Auckland Transport Elected Member Relationship Manager
Authorisers	Jonathan Anyon – Auckland Transport Elected Member Team Leader

Waitematā Local Board

11 November 2014

Endorsement of the Final Karangahape Road Plan for Public Release

File No.: CP2014/22254

Purpose

1. This report seeks formal endorsement from the Waitematā Local Board for public release and publication of the final Karangahape Road Plan.

Executive summary

2. On 11 June 2013, the Waitematā Local Board endorsed the planning process for the development of a local area-based plan for Karangahape Road. Key stakeholders, community and business representatives were engaged in the development of the draft Karangahape Road Plan.

3. In April 2014, the Waitematā Local Board approved the release of the draft Karangahape Road Plan for community engagement. Community engagement ran for a period of four weeks, from 12 April to 14 May 2014.

4. The engagement phase resulted in a total of 215 written responses received in relation to the Draft Karangahape Road Plan. This included feedback from individuals, businesses, community-based interest groups and key stakeholders. On completion of the engagement, all feedback received was collated, reviewed and summarised into a report.

5. In July 2014, the Waitematā Local Board approved the release of the summary of public feedback report on the draft Karangahape Road Plan for public viewing.

6. From July through to October 2014, Council Officers met with the Waitematā Local Board, internal Council departments and Auckland Transport to discuss feedback, amend and refine the plan in order to produce the final publication. The key changes made to the final plan include:

- A new layout and inclusion of local and strategic context

- A new key move focused on the proposed City Rail Link station at Karangahape Road

- Identification of development opportunities in the Karangahape Road area; and

- A detailed implementation plan which outlines projects, timeframes and funding

7. Once approved, the final Karangahape Road Plan will be developed into a publication for public release and become part of Council’s planning framework for implementation.

8. A copy of the final Karangahape Road Plan is attached to this report.

Recommendations

That the Waitematā Local Board:

a) Approve the final Karangahape Road Plan as set out in Attachment A, for document production prior to public release.

b) Delegate authority to Board Chair Chambers and Board Member Tava to approve any minor changes to the final production of the document prior to public release.

Comments

Background

9. In June 2013, the Waitematā Local Board (‘Board’) endorsed the planning process for the development of a local area-based plan for Karangahape Road. The Karangahape Road Plan (‘Plan’) sets out key moves and actions for how the Karangahape Road area could change over the next 30 years with a proposed new train station coming in as part of the new City Rail Link project.

10. From June 2013 to April 2014, Council officers held a number of internal workshops with subject matter experts, undertook research and analysis of plans and projects relevant to the Karangahape Road area, and ran two public ideas evenings and a number of targeted stakeholder workshops to inform the development of the draft Karangahape Road Plan for community engagement.

11. In April 2014, the Waitematā Local Board endorsed the release of the draft Karangahape Road Plan for community engagement.

Community and Stakeholder Engagement

12. From 10 April to 14 May 2014, a four-week public engagement process took place on the draft Karangahape Road Plan to give the public and key stakeholders an opportunity to provide written feedback on the draft plan.

13. In addition to this engagement, Council officers met with the Karangahape Road Business Association, Mana Whēnua, infrastructure providers, community organisations, property developers, Watercare, Auckland Transport and local businesses and community providers to engage their feedback on the draft plan.

Feedback Received

14. A total of 215 written responses were received in relation to the draft Karangahape Road Plan from community engagement. A large amount of this feedback was generated by Generation Zero organisation through a petition supporting cycle lanes along Karangahape Road and multiple individual submissions that were organised and facilitated by this group.

15. In respect to the questions posed in the feedback form, the majority of responses received on the draft plan were on the proposed 30-year vision, key moves, and supporting actions and projects in the area that submitters would like to see prioritised.

16. On completion of the community engagement, the feedback was collated, reviewed, and summarised into a report. In July 2014, the Waitematā Local Board approved the release of this summary report for public viewing.

17. From July through to October 2014, Council officers held a number of workshops with internal subject matter experts, mana whēnua, key stakeholders, the Karangahape Road Business Association and Waitematā Local Board to discuss the feedback, amend and refine the plan prior to final endorsement and public release. Via these workshops, Council Officer’s presented their recommendations and changes to the final plan to the Waitematā Local Board. A summary of the changes made to the final plan is outlined below.

Key components of the final Karangahape Road Plan

18. The final Karangahape Road provides a framework to guide how the Karangahape Road area could grow and change over the next 30 years (see Attachment A) and sets out:

- the purpose and development of the plan

- the local and strategic context including key issues and opportunities identified

- context and relevance of the proposed City Rail Link and new train station at Karangahape Road

- a future direction and desired outcome for the Karangahape Road area which will contribute to Auckland’s vision to be the world’s most liveable city

- six key moves that respond to the challenges and opportunities of the area

- a list of supporting actions and projects to achieve the desired key moves and outcomes

- identification of a number of development opportunities in the area, and

- an implementation strategy for how the plan will be delivered over the next 30 years.

19. The final Karangahape Road Plan takes into consideration the direction set by the Auckland Plan, City Centre Masterplan, Proposed Auckland Unitary Plan, Waitematā Local Board Plan and the City Rail Link project.

20. A new key move has been included in the final plan to support and link the delivery of the City Rail Link to the Karangahape Road area, which is to “promote the City Rail Link station at Karangahape Road as the catalyst for new investment and growth in the area”.

21. A number of specific projects and actions have been identified in the implementation strategy of the final plan, which outlines the timeframes, delivery partners, funding mechanisms, and monitoring and review process.

22. It is a 30-year plan and the implementation strategy is designed to be a ‘living’ document. The plan will be subject to formal reviews every three years and this review will be aligned with the Long Term Plan (LTP) and Local Board Plan processes to allow consideration of any necessary changes to funding and project prioritisation.

23. The delivery of the plan’s outcomes, actions and projects will require a collaborative approach with the community, Mana Whēnua, developers and key delivery partners including the Waitematā Local Board, Auckland Council, Council Controlled Organisations (CCO’s), Government Agencies and private landowners.

Consideration

Local board views and implications

24. Board Chair Chambers and Board Member Tava have represented the Waitematā Local Board through the process of developing the Karangahape Road Plan. The project team has met with them on a regular basis to discuss the development of the Karangahape Road Plan, including addressing any issues that have arisen. Both also attended the public events during community engagement and have been presented with the feedback received.

25. Post community engagement, the Waitematā Local Board was presented with the summary of feedback received and was engaged in the refinement and development of the final plan. The Waitematā Local Board has been supportive of the plan development process and are in a good position to finalise the plan for adoption.

26. The Waitematā Local Board will play a significant role in ensuring that the plan’s aspirations and projects are followed-through from investigation to implementation over the next 30 years. This role may take many forms from direct investment in public works to advocating for positive changes to the Karangahape Road area.

Māori impact statement

27. Through the planning process, it was agreed that a Māori Heritage Report would be commissioned to inform the development of the plan. This was done in conjunction with the former Newton plan development and covers a wider area than just Karangahape Road and Newton. Council commissioned an independent consultant to develop and collate the Māori Heritage report and facilitate iwi input into the two plans. The report focuses on Māori stories / relationships, aspirations and opportunities and how they can inform contemporary design and place-making initiatives in the Karangahape Road and Newton areas.

28. From June through to August 2014, the project team engaged with Iwi representatives with interests in the Karangahape Road and Newton area to understand their aspirations for the area and provide feedback on the draft plans. The Iwi representatives were also invited to give feedback and contribute to the Māori Heritage Report. Council received input and feedback from six iwi: Ngāti Whātua o Ōrākei, Ngāi Tai ki Tāmaki, Te Akitai Waiohua, Ngāti Te Ata Waiohua, Te Kawerau a Maki and Ngāti Maru. All feedback has been captured into the final Māori Heritage Report and development of the final Karangahape Road Plan.

29. Ngāti Maru is preparing their own Māori Heritage report for the Karangahape Road and Newton area. This is currently in progress. The content of this report was not available when this report was done. The final plan will include additional content from the Māori Heritage report being written by Ngāti Maru prior to publication.

30. The final Karangahape Road Plan includes a mana whēnua cultural heritage and history section with sites that are significant to Māori due to historical association, and aspirations and outcomes desired by mana whēnua in the Karangahape Road area. These aspirations and outcomes are outlined throughout the plan and include actions regarding Māori public art, entries in the heritage trail, native planting and place-making initiatives.

Implementation

31. The work of area spatial planning at a local-place based/precinct level is the responsibility of teams within the Regional and Local Planning Department in collaboration with other parts of the Council and Council Controlled Organisations. This work is only partly budgeted for in the Regional and Local Planning Department budget. Thus far, targeted use of external resources for purposes of community engagement, options development or research and plan development has been sourced from allocated budgets within the Regional and Local Planning Department.

32. The final Karangahape Road Plan has identified a number of projects and actions in the implementation plan – see Attachment A.

33. The Implementation Plan outlines the list of projects and actions to be delivered, whether the actions are funded or unfunded (aspirational), the Local Board’s role, who is the lead or responsible for delivery and the key stakeholders and partners involved. Some actions do not require public funding and need to be delivered by private development.

34. Some of the proposed actions are already budgeted for in the Long Term Plan (LTP) 2012-2022. Council are developing the 2015-2025 LTP and this will have an impact on the prioritisation and funding of projects in the city centre and Karangahape Road for the next ten years.

35. Internal discussions were held with relevant Auckland Transport and Auckland Council departments to determine realistic timeframes for the implementation of the various projects/ actions within the plan. This has been reflected in the implementation plan of the final document.

36. Implementation will be achieved through the support of a range of tools and stakeholders including the Unitary Plan process, Council’s Long-Term Plan and Annual Plan, Council’s maintenance budgets, Local Board Plans and Auckland Transport work programmes. Given that it is a 30-year plan, each action has been identified as either ongoing, short term (1-3 year), medium term (3-10 year) or long term (10 years+) action.

37. Council has signalled that the City Rail Link will continue to remain a critical budget item as part of the future LTP budget. Where possible, the final plan has prioritised projects in alignment with the delivery and completion of the City Rail Link and new train station at Karangahape Road.

38. As the Karangahape Road area is within the city centre targeted rate collection area.

Attachments

No.	Title	Page
a View	Final Karangahape Road Plan	69

Signatories

Authors

Gurv Singh - Planner

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Judith Webster - Relationship Manager

Waitematā Local Board

11 November 2014

Endorsement of the Draft Newton and Eden Terrace Plan for Public Engagement

File No.: CP2014/22259

Purpose

1. This report seeks formal endorsement of the Draft Newton and Eden Terrace Plan for community engagement.

Executive summary

2. On 11 June 2013, the Waitematā and Albert-Eden local boards endorsed the development of a local area-based plan for Newton.

3. In April 2014, the Waitematā and Albert-Eden local boards endorsed the draft Newton Plan for community engagement. Community engagement took place over a four-week period, at which time, feedback received was reviewed, collated and summarised into a report. A summary of the feedback report was released publicly in July 2014.

4. On 1 August 2014, Auckland Transport announced that it will redevelop the existing Mt Eden station instead of constructing a new station in Newton as part of the City Rail Link project. As a result of this decision, the draft Newton Plan had to be re-scoped and reviewed. It was noted that the previous study area of the draft Newton Plan did not specifically consider the area south of Mt Eden station.

5. In discussion with the Waitematā and Albert-Eden local boards, the draft Newton Plan and study area was agreed to be re-scoped, revised and consulted. The Waitematā Local Board appointed Board Members Dempsey and Thomas to participate in the development of the draft Newton Plan and continued their involvement in the development of the draft Newton and Eden Terrace Plan.

6. From August to October 2014, Council amended, renamed and produced the draft Newton and Eden Terrace Plan for second round of community engagement. The revised draft Newton and Eden Terrace Plan takes into account the redevelopment of the Mt Eden railway station and land south to the station. A copy of the draft Newton and Eden Terrace Plan is attached to this report.

7. Both the Waitematā and Albert-Eden local boards are responsible for the sign-off of the content of the draft Newton and Eden Terrace Plan and for this reason, the endorsement of both local boards is sought on the draft plan prior to its release for public engagement. The draft plan will be presented to the Albert-Eden Local Board at their 5 November 2014 meeting for endorsement.

8. Public engagement is planned for a four-week period, starting from Wednesday, 19 November to Wednesday, 17 December 2014. A number of drop-in engagement sessions are planned and an update will be sent to all stakeholders, community organisations, former submitters to the draft Newton Plan including businesses and resident groups within the two local board areas. The draft plan will also be advertised in the November OurAuckland, and on the respective local board Facebook pages and the Auckland Council website.

Recommendations

That the Waitematā Local Board:

a) Approve the draft Newton and Eden Terrace Plan for community engagement.

b) Authorise Board Members Dempsey and Thomas to approve minor amendments to the draft Newton and Eden Terrace Plan prior to the commencement of community engagement.

c) Note that the draft Newton and Eden Terrace Plan was considered by the Albert-Eden Local Board, 5 November 2014 local board meeting for approval for community engagement and that Board Chair Haynes and Board Member Easte were given authority to approve minor amendments (if any) to the draft Newton and Eden Terrace Plan prior to the commencement of community engagement.

Comments

Background

9. In June 2013, the Waitematā and Albert-Eden local boards endorsed the planning process for the development of a local area-based plan for Newton. The Newton Plan set out key moves and actions for how the Newton area could change over the next 30 years with a proposed new train station coming in as part of the new City Rail Link project.

10. From June 2013 to April 2014, Council officers held a number of internal workshops with subject matter experts, undertook research and analysis of plans and projects relevant to the Newton area, and ran two public ideas evenings and a number of targeted stakeholder workshops to inform the development of the draft Newton Plan for community engagement.

11. In April 2014, the Waitematā and Albert-Eden local boards endorsed the release of the draft Newton Plan for community engagement.

12. From 10 April to 14 May 2014, a four-week public engagement process took place on the draft Newton Plan to give the public and key stakeholders an opportunity to provide written feedback on the draft plan.

13. In addition to this engagement, Council officers met with the Uptown Business Association, Mana Whēnua, infrastructure providers, community organisations, property owners, Watercare, Auckland Transport and local businesses and community providers to engage their feedback on the draft plan.

14. A total of 51 written responses were received in relation to the draft Newton Plan.

15. From May to July 2014, Council officers collated, reviewed and summarised the feedback into a report. In July 2014, the Waitematā Local Board approved the release of this summary report for public viewing.

16. On August 1 2014, Auckland Transport announced it will redevelop the existing Mt Eden station instead of constructing a new station in Newton as part of the City Rail Link project.

17. From August to November 2014, Council officers held a number of workshops with the Waitematā and Albert-Eden local boards, internal subject matter experts and Auckland Transport to discuss the changes to the draft plan as a result of the decision made to redevelop Mt Eden Station. It was noted that the previous study area of the draft Newton Plan did not consider the area south of Mt Eden station, which falls within the jurisdiction of the Albert-Eden Local Board. Via these discussions, the local boards agreed to the change of the study area and name of the plan to Newton and Eden Terrace.

Key components of the draft Newton and Eden Terrace Plan

18. The draft Newton and Eden Terrace Plan has taken the majority of the content of the former draft Newton Plan with amendments to reflect the change in location of the City Rail Link station.

19. The draft Newton and Eden Terrace Plan provides a framework to guide how the Newton and Eden Terrace area could grow and change over the next 30 years (see Attachment A) and sets out:

- the purpose and development of the plan

- the local and strategic context including key issues and opportunities identified

- context and relevance of the proposed City Rail Link and redeveloped Mt Eden railway station, including the area south of the Mt Eden station

- a future direction and desired outcome for the Newton and Eden Terrace area which will contribute to Auckland’s vision to be the world’s most liveable city

- five key moves that respond to the challenges and opportunities of the area

- a list of supporting actions to achieve the desired key moves and outcomes

- next steps and context in regard to how the plan will be implemented. It is envisaged that this section will be further developed and refined after the public feedback period.

20. The draft Newton and Eden Terrace Plan takes into consideration the direction set by the Auckland Plan, Proposed Auckland Unitary Plan and the City Rail Link project.

21. A new key move has been included in the draft plan to support and link the delivery of the City Rail Link to the Newton and Eden Terrace area, which is to “promote the redeveloped Mt Eden station as part of the City Rail Link as the catalyst for new investment and growth in the area”.

22. The previous two key moves on movement have been combined into a single key move to better integrate outcomes and supporting actions on movement in the Newton and Eden Terrace area.

23. Council officers have also reviewed previous and current plans, projects, strategies, studies and policy work relevant to Newton and Eden Terrace and developed under Auckland Council and the former Auckland City Council

24. It is also important to note that this is a draft plan. Post-engagement, a full version of the document will be developed with strategic context and a detailed implementation plan. This will be presented to the local boards for adoption in early 2015.

Community Engagement – 19 November to 17 December 2014

25. It was outlined in the planning process of the draft plan that community consultation will be run jointly between the Waitematā Local Board and the Albert-Eden Local Board. Community engagement is planned for a four-week period beginning Wednesday, 19 November and run until Wednesday, 17 December 2014.

26. Community engagement on the draft plan will include a number of drop-in engagement sessions. Displays on the draft plan will be put up for the consultation period at various venues in Newton and Eden Terrace area i.e. Churches and Community Centres.

27. A flyer will be distributed to local businesses and community organisations in Newton and Eden Terrace with information about the draft plan and associated engagement events. An update will also be sent to stakeholders, community organisations, businesses and former submitters to the draft Newton Plan on the community engagement on draft Newton and Eden Terrace Plan.

28. Once the engagement period has ended, all feedback collected will be reviewed and any recommended changes to the draft plan will be discussed with the local board prior to formal endorsement and publication.

Consideration

Local board views and implications

29. The Waitematā and Albert-Eden Local boards are both the primary decision-makers on the content of the plans and will be signing off on the final plan for adoption in early 2015. Both local boards have specific decision-making responsibilities for the area of the plan that sits within the jurisdiction of that local board. The approval of the plan overall is a shared responsibility where both local boards have an interest in the neighbouring areas and communities.

30. Board Members Dempsey and Thomas have represented the Waitematā Local Board through the planning process on both the draft Newton Plan and now, revised draft Newton and Eden Terrace Plan. The project team met with both of them on a regular basis to discuss the development of the revised draft Newton and Eden Terrace Plan and address any issues that have arisen. Both also took part in the development of the former draft Newton Plan and community engagement in April 2014.

31. Similarly, Council officers met with Albert-Eden Local Board Chair, Peter Haynes and Board Member, Graeme Easte through the planning process on both draft plans. The Albert-Eden Local Board endorsed the draft Newton and Eden Terrace Plan for public engagement at their 5 November 2014 local board meeting.

Māori impact statement

32. Through the planning process, it was agreed that a Māori Heritage Report would be commissioned to inform the development of the plan. This was done in conjunction with the Karangahape Road plan development and covers a wider area than Karangahape road and Newton. Council commissioned an independent consultant to develop and collate the Māori Heritage report and facilitate iwi input into the two plans. The report focuses on Māori stories / relationships, aspirations and opportunities and how they can inform contemporary design and place-making initiatives in the Karangahape Road and Newton areas.

33. From June through to August 2014, the project team engaged with Iwi representatives with interests in the Karangahape Road and Newton area to understand their aspirations for the area and provide feedback on the draft plans. The Iwi representatives were also invited to give feedback and contribute to the Māori Heritage Report. Council received input and feedback from six iwi: Ngāti Whātua o Ōrākei, Ngāi Tai ki Tāmaki, Te Akitai Waiohua, Ngāti Te Ata Waiohua, Te Kawerau a Maki and Ngāti Maru. All feedback has been captured into the final Māori Heritage Report and will be used in the development of the final plan.

34. Ngāti Maru is preparing their own Māori Heritage report for the Karangahape Road and Newton area. This is currently in progress. The content of this report will be included in the final plan.

35. A copy of the draft Newton and Eden Terrace Plan will be sent to all iwi with an interest in the Waitematā and Albert-Eden local board areas for feedback and comments, including those who had provided feedback on the former draft Newton Plan.

Implementation

36. The work of area spatial planning at a local place-based is the responsibility of the teams within the Regional and Local Planning Department in collaboration with other parts of the Council and Council Controlled Organisations. This work is only partly budgeted for in the Regional and Local Planning Department budget. Thus far, targeted use of external resources for purposes of community engagement, options development, and research and plan development has been sourced from allocated budgets within the Regional and Local Planning Department.

37. Out of the plan will fall a range of actions contained in an implementation plan that will need to be considered for funding as part of future Long Term Plan and Local Board Planning processes. A full version of the implementation plan will be developed post engagement for the plan and be presented to the Local Board for adoption in early 2015 with the final plan.

Attachments

No.	Title	Page
a View	Draft Newton and Eden Terrace Plan	141

Signatories

Authors

Hannah Thompson - Planner

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Judith Webster - Relationship Manager

Waitematā Local Board

11 November 2014

Draft Community Facilities Network Plan

File No.: CP2014/25512

Purpose

1. To seek the Board’s feedback on the draft Community Facilities Network Plan (Attachment A) following workshops held with all local boards in August and September 2014.

Executive summary

2. In August 2014 the Regional Strategy and Policy Committee endorsed the Draft Community Facilities Network Plan (REG/2014/98) for engagement with local boards, advisory panels and key external stakeholders.

3. The purpose of the Community Facilities Network Plan (draft plan) is to guide council’s provision of community facilities for the next 10 years and beyond. The key drivers are to:

· Optimise the use and efficiency of existing facilities;

· Address gaps and needs for community facilities now and into the future; and

· Meet demand arising from population growth and changing user expectations.

4. The scope of the draft plan includes community centres, venues for hire (community or rural halls), arts and culture facilities, aquatic and leisure facilities. The network includes facilities owned by council and facilities owned by third-parties which are supported by council and available for community use. While facilities like libraries, sport clubs, community leases, schools, churches and marae are not included in the recommendations of the network plan, these facilities will be considered in the implementation phase.

5. There are three key components of the draft plan:

· Strategic framework – specifies the outcomes council is seeking from its investment in community facilities aligned with the Auckland Plan, Local Board Plans and other strategic priorities; and articulates the council’s key objectives for future provision;

· Provision framework – guides council’s approach for future community facility provision; and

· Action Plan – over 50 recommended actions to investigate areas with potential gaps in provision and to investigate existing facilities with issues affecting their performance.

6. Each action will require detailed community or sector based investigation to understand needs and determine the appropriate response. Process guidelines have been developed to ensure a consistent approach to these investigations. Local boards and the local community will be fully involved in investigation processes.

7. As council may not have the capacity to invest in all community facility projects, the draft plan also provides prioritisation criteria to help determine the priorities for investment once the investigation process determines the appropriate facility response. The ability and timeframe to implement the actions is dependent on the budget available for community facility investment in the Long-term Plan 2015-2025 (LTP).

8. Feedback on the draft plan was sought from key stakeholders including regional sports organisations, facility partners, facility managers and advisory panels. Submissions were also invited through shapeauckland.co.nz which closed on 15 September 2014. A summary of feedback is attached in Attachment B.

9. It is proposed that libraries should be included in the Community Facilities Network Plan as another key community facility that council provides, and to ensure alignment of planning and future facility provision. Libraries have undertaken similar research to understand the gaps and needs for libraries and are well placed to be included. There will need to be further communication with local boards on the libraries content. Revised timeframes to integrate libraries into the plan and to align with the LTP process are outlined in this report.

Recommendations

That the Waitematā Local Board:

a) Provide feedback on the Draft Community Facilities Network Plan which will guide council’s provision of community facilities, including any specific feedback on the strategic framework, provision framework, action plan, implementation approach and prioritisation criteria.

b) Note proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.

Comments

Draft Community Facilities Network Plan

10. Community facilities contribute to building strong, healthy and vibrant communities by providing space for people to connect with each other, socialise, learn skills and participate in a range of social, cultural, art and recreational activities. Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents.

11. The draft plan outlines how council will provide and invest in community facilities to respond to community needs and population growth and changes.

12. The draft plan sets out a strategic framework for community facilities to articulate why council invests in the provision of community facilities, the desired outcomes from this investment and the key objectives for future provision. This is aligned with the strategic direction and transformational shifts in the Auckland Plan, local board plans and relevant strategic action plans.

13. The proposed common purpose for community facilities is “Vibrant and welcoming places at the heart of where and how communities connect and participate”.

14. The draft plan sets out four proposed key objectives to guide and underpin the future provision of community facilities:

· Undertake robust and consistent planning to ensure future decisions on the provision of community facilities are based on clear evidence of needs and assessment of all options.

· Maintain, improve and make the best use of existing community facilities where they continue to meet community needs and investigate the future of facilities that no longer meet community needs.

· Provide flexible and multi-purpose facilities that are co-located and/or integrated with other community infrastructure.

· Look for opportunities to leverage and support partnerships.

Future Provision Framework

15. The draft plan proposes provision frameworks for each type of community facility to guide council’s approach to the provision of new facilities in the future.

Community Centres

16. The proposed provision approach for community centres is to continue to maintain and deliver community centres at the local level across the region, recognising the important role they play in meeting local community needs for spaces to deliver a wide range of community, recreation, learning, events, arts and culture activities.

Venues for hire

17. Given the wide range of providers of venues to hire, the draft plan proposes the council does not invest in any more new stand-alone venues for hire. It is proposed that bookable space is included in multi-purpose community centres (new or existing/redeveloped), guided by community needs assessments. Other options should be explored including partnerships or encouraging other organisations (such as schools, sports clubs and churches) to make bookable spaces available for community use. In some cases where venues for hire are no longer serving community needs, there may be potential to consider repurposing venues for other activities or possible divestment.

Aquatic and Leisure Facilities

18. The proposed provision framework for aquatic and leisure facilities is through a hierarchy of local, destination and regional facilities to support participation in a range of sport and recreation activities from casual play through to competitive sport. The draft plan outlines different functions and level of provision for local, destination and regional facilities.

Arts and Culture Facilities

19. At the local level, the proposed future provision will focus on enabling participation in arts and culture activity through programming in existing facilities and new multi-purpose facilities, rather than building new standalone local arts facilities. The focus will be placed on integrating arts space and programming within the existing network or in new multi-purpose facilities, repurposing existing spaces or partnering with others to provide suitable space.

20. It is recognised there is a need for some specialised arts and culture facilities that serve larger catchments. The draft plan proposes supporting a network of destination and regional arts and cultural facilities to meet sector and audience demand, which would be determined by robust investigation on a case-by-case basis. It is proposed the council would only intervene when the private sector does not and opportunities for partnerships with the wider sector including central government should be explored.

Action Plan and Implementation

21. The draft plan includes over 50 recommended actions to undertake investigations into the future provision of community facilities, focused on both existing facilities and potential areas for new facilities.

22. All recommended actions will require detailed community or sector based investigation to determine the appropriate response. It is intended that any future investment in community facilities will be determined following detailed investigation which provides clear evidence of need, options analysis and development of a robust business case. Detailed process guidelines to ensure a consistent approach to these investigations have been developed (Appendix 2 of draft plan: Community Facilities Development Guidelines). Local boards and the community would be fully involved in investigation processes.

23. As council may not have the capacity to invest in all community facility projects, the draft network plan provides prioritisation criteria to assist the governing body to determine its priorities for investment in community facilities.

24. The draft plan identifies existing community facilities which have issues impacting on their performance and ability to meet community needs. In these cases, investigation is required to understand in more detail how the facility is operating and meeting community needs, explore various options for the facility and to determine the appropriate response. There could be a variety of options including changes to facility governance, management or programming, facility redevelopment, repurposing for another activity or possible divestment.

25. For potential areas for new facilities, a similar investigation process is required to understand community needs, explore and test the feasibility of different options and assess the business case for a new facility. The outcome of this investigation may identify a non-asset solution is required such as programming, partnerships or supporting a non-council facility.

26. The actions in the draft network plan have been ranked according to the urgency of completing the investigation recognising different factors including condition issues, responding to catalysts, opportunities for rationalisation or partnerships, timing and scale of population growth and location in a spatial priority area.

27. During workshops with local boards, some inaccuracies were identified in the draft plan. Corrections have been included in the draft plan attached in Attachment A.

Stakeholder Engagement

28. The draft plan has been informed by previous feedback from communities, principally via annual customer satisfaction surveys, user surveys, catchments studies and consultation on the Auckland Plan and relevant strategic action plans.

29. Given this context, engagement on the draft plan has primarily been limited to targeted stakeholders, including council’s advisory panels, facility partners and managers and external stakeholder groups such as regional sports organisations. Additionally, the draft plan has been available for wider public comment on shapeauckland.co.nz. A summary of feedback is attached in Attachment B.

30. Most of the actions identified in the draft plan will require further investigation to determine the appropriate response. This will include detailed and localised community and/or sector based investigation/engagement and feedback from communities on different options. The public will also have the opportunity to provide feedback on the proposed level of future investment in community facilities via the LTP consultation process.

Incorporating Libraries into the Network Plan

31. Through the LTP process, the Parks, Community and Lifestyle theme has been working to address priorities and funding for activities including community facilities, recreation facilities and libraries. It has become clear there is a need for a more coordinated and aligned approach for the future planning and development of community facilities with an emphasis on multi-purpose facilities.

32. It is proposed that libraries be included in the network plan as a key community facility that council provides and to ensure alignment of planning and future facility provision. Libraries have undertaken similar research to understand the gaps and needs for future libraries and are well placed to be included. There will need to be further communication with local boards on the libraries content which means the timeframes to complete the network plan will need to be extended into 2015.

33. One advantage of extending the timeframes is alignment with the LTP process. The level of future capital investment in community facilities won’t be known until after the public consultation process on the LTP is completed in May 2015. Finalising the network plan once the LTP process is completed (or near completion) will ensure the plan can incorporate the LTP outcomes and governing body priorities for future investment in community facilities.

34. The key benefit of modifying the scope to include libraries is the alignment of planning and provision to achieve better community outcomes and greater efficiency.

35. The revised timeframe for integrating libraries into the draft plan is outlined below:

Dec	Briefing with local boards on the library research
Dec-Jan	Development of revised Community Facilities Network Plan
Feb 2015	Workshops with local boards to review the revised plan
Mar	Report to the governing body on the revised draft plan
Apr-May	Report to local boards seeking feedback on revised draft plan
July	Report to governing body seeking approval of final Community Facilities Network Plan

Consideration

Local board views and implications

36. During August and September, workshops with local boards were undertaken to present on the draft Community Facilities Network Plan, to respond to any questions and assist local boards in formulating their feedback.

37. Feedback from local boards is sought on the draft plan, particularly on the following:

· Strategic framework (section 3) including the common purpose, outcomes and objectives;

· Provision frameworks (Section 4);

· Action plan (section 5); and

· Implementation approach (section 6) including process guidelines and prioritisation criteria.

38. The feedback from local boards will be incorporated into a revised network plan (which includes libraries) and will be presented/reported to local boards in 2015.

Māori impact statement

39. The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate. For all community facility types Maori are represented as users. At aquatic facilities Maori make up 14% of users (compared to 9% of the population), 11% of leisure facility users and 9% of community centre users. Maori are under-represented as users compared to the Auckland population at arts and culture facilities.

40. Given the context of the network plan and the information already received through the user surveys and iwi consultation on the strategic action plans, it was not proposed to undertake any specific engagement with Maori or other facility users.

41. The broader picture of community facility provision recognises that marae and kohanga reo are important social infrastructure for Maori and the community. Officers from Te Waka Angamua are currently scoping a project to address the future provision and development of marae facilities. Opportunities for aligned provision and/or partnerships with marae facilities should be considered as potential options to meet community needs.

Implementation

42. The draft plan is an aspirational plan for the next 10 to 20 years which outlines what needs to be investigated and undertaken to deliver a network of community facilities to meet community needs. The ability and timeframe to implement the actions is dependent on the level of budget available through the council’s LTP 2015-2025.

43. Through the LTP process, the governing body will consider the amount of funding available for investment in community facilities. To deliver the network plan this will need to include both operational funding to undertake the required investigations and depending on the outcome of each investigation, capital and operational funding to implement the recommended response.

44. Once the network plan is adopted, implementation will focus on progressing the high priority actions using the implementation approach and community facilities development guidelines.

45. The draft plan lists a number of community facility projects that are already underway or were anticipated to commence construction in 2014/15. The current review of the 2014/15 capital works programme may result in the deferral of some of these projects. Once decisions have been made on deferrals, then the draft network plan will be amended to reflect this.

Attachments

No.	Title	Page
a View	Draft Community Facilities Network Plan	163
b View	Draft Community Facilities Network Plan stakeholder feedback	229

Signatories

Authors

Anita Coy-Macken - Principal Policy Analyst – Central

David Shamy - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Judith Webster - Relationship Manager

Waitematā Local Board

11 November 2014

Request for feedback on the draft Local Approved Product Policy

File No.: CP2014/25805

Purpose

1. The purpose of the report is to seek local board feedback on the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 9 October 2014 the Regional Strategy and Policy Committee approved the draft LAPP for public consultation (REG/2014/123). The LAPP sets rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. Local boards are being asked to provide formal feedback on the draft LAPP by the end of December. There will be an opportunity for local boards to present their views to the hearings panel in February 2015.

Recommendations

That the Waitemata Local Board :

a) Provide feedback on the draft Local Approved Product Policy in the attached report.

Comments

4. On 9 October 2014 the Regional Strategy and Policy Committee approved a draft LAPP for public consultation (REG/2014/123).

5. The LAPP sets rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. The draft LAPP will prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. The policy also has a separate set of rules for the city centre where licences won’t be granted in areas of high residential deprivation and new shops would have to be a certain distance from existing shops. This draft would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm.

7. Public consultation on the draft LAPP will be conducted via a special consultative procedure. The consultation will begin on 28October and run for four weeks. The consultation is being publicised via social media, Our Auckland, the peoples panel, various public events and advisory panel networks.

Consideration

Local board views and implications

8. Local board views are being sought via this report. Local boards have previously provided feedback on possible options and on a proposed draft. Workshops on the proposed draft were held with a number of boards. 17 boards provided feedback on the specific options, three requested a complete ban. Great barrier declined to comment as they did not consider it an issue for their area.

9. As a result of local board feedback to the proposed draft the following changes were made:

· Buffer zones around schools were increased;

· Buffer zones around mental health and addiction treatment centres were increased; and

· New rules for the city centre were added.

10. Local board feedback is being sought in in a parallel process to the special consultative process. The local board process will last until the end of December with local boards having the opportunity to present their views to the hearings panel in February 2015.

Maori impact statement

11. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes. Both of these goals are consistent with outcomes set out by Auckland Council to improve social outcomes for Māori in Auckland.

12. The consultation process with Māori has been developed in partnership with Māori agencies. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui, an agency representing Māori health providers in the Auckland region, to provide initial feedback. Council staff are working with the Independent Māori Statutory Board, Te Waka Angamua and Hapai Te Hauora Tapui to ensure effective engagement with Māori. The initial work has centred on ensuring information is available to iwi and maata waka.

Implementation

Step	Estimated timeframe
1. Special consultative procedure	28 October – 28 November
2 Local board consultation	20 October – 19 December
3 Hearings	February 2015
4. Adopt final policy	April 2015
5. Implementation and review	Ongoing

Attachments

No.	Title	Page
a View	Changes from proposed to draft summary	239
b View	Statement of Proposal - draft LAPP	241

Signatories

Authors

Callum Thorpe - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Judith Webster - Relationship Manager

Waitematā Local Board

11 November 2014

Why were these rules chosen?

Why restrict where they can be sold?

Because psychoactive substances are new and continue to change composition there is almost no information on their impact on communities or groups of people. In lieu of this information the proposed approach is to use the available data concerning the effects of similar substances. The best comparisons concern the effect of alcohol, smoking and other substance use. One of the ideas to reduce harm from substances that a lot of people support is that decreasing the availability of a substance will tend to reduce its use.

Why high deprivation?

One impact that stands out from the research is that areas with high levels of deprivation experience more harm from substance use than areas with low levels of deprivation. When this finding is combined with the idea that decreasing the availability of a substance will tend to reduce its use, there is a strong case that preventing the sale of psychoactive substances in high deprivation areas will prevent harm to those who are more vulnerable to harm.

Why schools?

The youth council representatives and a number of treatment providers advised that the use of these substances in high school aged youth was a considerable problem. Similar to the high deprivation restriction a reduction in availability is proposed to reduce harm.

To reduce the availability of these substances to youth, a control on the location of where they can be sold is needed. To achieve this control over access it is proposed that a 500m zone around schools with year 7 and older students and a 200m buffer zone around schools with year six and younger students.

The 200m buffer zone around schools with year six and younger students is considered to be appropriate as these children are less likely to be able to purchase substances due to their age. This has been demonstrated by the low numbers of youth in this age bracket being treated for substance use or coming to the attention of the Police.

Why treatment centres?

As with schools and high deprivation areas; limiting the availability of these substances to vulnerable people is likely to be the most practical approach to minimising harm. Both mental health treatment centres and addiction treatment centres serve people who would be considered particularly vulnerable to the effects of these substances. Many of the treatment providers expressed a strong preference that they should not be for sale close to any mental health treatment centre. To reduce the availability of these substances to this group of people a 500m buffer around treatment centres is proposed.

Why Neighbourhood centres?

It is proposed to not allow psychoactive substances to be sold in neighbourhood centres. These centres are the small groups of shops within residential areas. People who don’t tend to travel large distances like youth and people struggling with addictions or mental health issues find these locations convenient. By removing the sale of these products out of neighbourhood centres there is an increased probability of reducing harm to those most at risk of harm from using psychoactive substances.

Why restrictions on how close a shop can be to another shop?

Research in New Zealand and overseas has established a link between the density of alcohol outlets and the alcohol related harm experienced by the local communities. It is considered reasonable to assume that there is a high likelihood of a similar link for psychoactive substances. It follows then that a density control mechanism will help the other measures to minimise the harm experienced by users of psychoactive substances. To achieve this control it is proposed to not allow a new licence to sell psychoactive substances within 500m of an existing licence.

Why have other identified areas?

Two small areas have been identified that are commercial areas in mainly high deprivation areas and are only partially covered by the high deprivation census areas. These areas are Hunters Corner in Papatoetoe, and the Manurewa commercial area. In both cases a significant portion of the commercial area is in a very high deprivation area. These are also areas where the local boards have advised that the areas experienced high levels of harm related to the sale of psychoactive substances in the past. It is considered that leaving small areas within these commercial zones where a licence could be granted would be contrary to the stated purpose of the LAPP. These areas are indicated on map1a and 1b.

Why not have other types of sensitive sites?

For each area considered for inclusion as a sensitive site there is a trade-off between the restriction that is imposed and the benefit of reduced harm gained from the decision. There were a number of areas considered as possible sensitive sites where it was difficult to match the potential with the restriction required to achieve it. Potential sites that did not meet the criteria for inclusion were early childhood education centres, churches, playgrounds, public spaces, libraries and community centres.

For example it is difficult to determine what harm would be minimised from adding a buffer to early childhood education centres. The restriction would not protect the students as they are far too young to buy the substances and they would not be exposed to the trade occurring in local shops as the centres tend to be enclosed. .

A buffer zone around places of worship was also strongly considered. A number of stakeholders argued that these places provide services to vulnerable populations and thus should be protected. However the services they provide tend to be of a short duration such as a support meeting and are not conducted equally at every place of worship. Also these places may only offer such services for a portion of the year. This lack of consistency makes it impossible for a general restriction to apply to all places of worship. The alternative option of having a different restriction for each place of worship based on the work they do is not practical to develop or maintain.

Why have separate rules for the city centre?

The city centre of Auckland has been clearly set out as a separate and very different urban landscape from the rest of Auckland. Planning and policy documents such as the Proposed Auckland Unitary Plan and the Local Alcohol Policy make this distinction very clear. This uniqueness means the rules that work well for the rest of Auckland will not work so well for its centre.

Why not use the deprivation index?

The New Zealand Deprivation Index is calculated by scoring nine items. These items are effective and providing a measure that closely matching social deprivation in New Zealand. However, when the city centre population is considered it is not so effective. The high number of students who share factors with high deprivation households such as low personal income, no access to a car and no home ownership lead to a high deprivation index that is not a good measure of overall social deprivation in the residential population.

Why are there restrictions on areas of high density social housing?

These broad areas replace the deprivation zones used in the other areas of Auckland. These zones more effectively capture the intent of the deprivation restriction. They represent areas of the city centre where the residents with the highest social deprivation live. By targeting these areas it is considered this restriction will have the same effect as the deprivation restrictions outside the city centre.

Why not have buffer zones around schools?

After discussion with the schools and other city centre stakeholders it was decided that the buffer zone around city centre schools did not provide the same level of protection as it does in a suburban environment. This lack of protection is due to the nature and the density of businesses in the city centre. It was also felt that due to the commercial density in the city the buffer zones would be more restrictive than those in other zones. This mix of reduced effectiveness and increased restriction led to the removal of the buffer zones.

Why is there a smaller exclusion zone around retailers

The smaller buffer zone is due to the significantly greater commercial density in the city centre. This reduction has been supported by the Waitemata Local Board, Heart of the City and Auckland City Mission.

Why is there no mention of neighbourhood centres?

There are no neighbourhood centres in the city centre.

How will the LAPP decide between two licence applications close to each other?

The LAPP is not able to make any provision to distinguish between two licences apart from where they are located. Due to the proposed density rules there may be a situation where two people apply for a licence close to each other. In this case both licences cannot be granted because they would be too close to each other. Deciding which licence should be granted is the job of the Psychoactive Substance Regulatory Authority who makes all of the licensing decisions.

Waitematā Local Board

11 November 2014

Restatement of Report & Resolutions - Council Controlled Organisation Review, Progress Report to Local Boards and The Boroughs Project Proposal - Victoria Park

File No.: CP2014/26097

Purpose

1. The purpose of this report is for the Waitematā Local Board to restate their resolutions in the Open Section of the meeting on the Council Controlled Organisation Review, Progress Report to Local Boards and The Boroughs Project Proposal – Victoria Park, which were considered in the Confidential Section of their meeting held on 14 October 2014.

Executive Summary

2. A report regarding the Council Controlled Organisation Review, Progress Report to Local Boards was considered by the Waitemata Local Board on the 14 October 2014. The report was taken forward as a confidential item as it contained information that may impact the employment of staff within the Auckland Council group. The confidentiality no longer applies as the information was with the media on 3 November 2014, therefore the report and its resolutions can now be treated as being public.

3. A report regarding The Boroughs Project Proposal – Victoria Park, was considered by the Waitemata Local Board on the 14 October 2014. The report was taken forward as a confidential item as it contained information that was commercially sensitive at the time. This is no longer the case as the project was made public on 28 October 2014, therefore the report and its resolutions can now be treated as being public.

Recommendations

That the Waitemata Local Board:

a) Restates Resolutions WTM/2014/214 and WTM/2014/216 from the Confidential Section of their meeting held on 14 October 2014, into the public, as the reasons for confidentiality no longer exists, being:

“C1 Council Controlled Organisation Review, Progress Report to Local Boards

a) That the Council Controlled Organisation Review, Progress Report to Local Boards report be received.

b) That the Waitematā Local Board:

i) Supports the proposal to create a new Council Controlled Organisation that would replace both Auckland Council Property Limited and Auckland Waterfront Development Agency Limited and take on additional responsibilities to drive the delivery of the development and urban improvement goals of the Auckland Plan.

ii) Recommends that in the further investigation of and development of this proposal that the Governing Body consider:

a. the role and decision-making responsibilities of local boards in place making and place shaping.

b. the need to ensure that the focus, impetus and quality of the work of the Waterfront Development Agency Limited is maintained.

c. the need to ensure good community outcomes and that investment in community facilities and open space and other social priorities are accorded as much importance as hard infrastructure planning and delivery.

d. the need to ensure that the need to progress development at pace does not override the need to protect Auckland’s built heritage and natural environment.

c) That the Waitematā Local Board:

i) Notes that economic development is integral to the role of local boards.

ii) Supports further investigation of appropriate accountability measures that would enable Auckland Tourism, Events and Economic Development Ltd to undertake local economic development delivery on behalf of local boards whilst ensuring that local boards retain their allocated decision making role.

d) Delegates to Board Chair Shale Chambers and Deputy Chairperson Pippa Coom to provide any further feedback on the Council Controlled Organisation Review by 7 November 2014, in particular on matters of interest to local boards as indicated in the report.

e) That the Council Controlled Organisation Review, Progress Report, attachments and associated resolutions remain public excluded until such time that confidentiality no longer exists.

C2 The Boroughs Project Proposal – Victoria Park

a) That the Boroughs Project Proposal - Victoria Park report be received.

b) That the Waitematā Local Board:

i) Endorses The Boroughs Project proposal, as presented by Spark.

ii) Approves delivery of an upgraded basketball court at Victoria Park, to be funded by Spark.

iii) Delegates further project decision-making, including detailed design and consultation to the Parks and Open Space portfolio holders in consultation with the Parks Advisor.

iv) Accepts ownership of the new basketball court, once installed, and agrees to fund ongoing maintenance and repair costs, commencing two years after the upgraded basketball court is installed.

v) Agrees to fund depreciation costs of the new asset from the point of installation.

vi) Allocates $45,000 capital expenditure budget from the 2014/15 Parks & Playgrounds Upgrade budget for the relocation of the car park access road.

vii) Approves this report and resolutions for release into the public domain once the official media release from Spark has occurred.

c) That Mark Miller, Parks Advisor - Waitemata, be thanked for his attendance.”

Attachments

No.	Title	Page
a	Restated Reports in the Open Agenda - Council Controlled Organisation Review, Progress Report to Local Boards and The Boroughs Project Proposal - Victoria Park (Under Separate Cover)

Signatories

Authors	Desiree Tukutama - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager

Waitematā Local Board

11 November 2014

Deputy Chairperson's Report

File No.: CP2014/24892

Executive summary

This report covers my Waitematā Local Board activities during October 2014 as Deputy Chair, lead for the Community and Transport portfolios, Chair of the Grants Committee, Deputy Chair of the Central Joint Funding Committee and with positions on the Ponsonby Business Association and Ponsonby Community Centre Committee.

Recommendations

That the Waitematā Local Board:

a) That the Deputy Chairperson’s Report be received.

Comments

Portfolio reports: Transport

Greenways

At our October meeting the Board approved a budget of $350,000 from the Auckland Transport capex budget, for the Waitematā Greenways Project (Route G1) in-park route. Consultation on the route design will take place alongside the draft Grey Lynn Park Development Plan.

In addition we have asked Auckland Transport to bring forward the budget to progress the on-road sections of Route G1 to connect Coxs Bay and Grey Lynn Park with the North Western Cycleway (the designs are with Auckland Transport ready for public consultation).

Franklin Road upgrade

The much needed upgrade of Franklin Road has been in the too hard basket for many years due to the challenge and costs of accommodating historic trees, utilities, parking and transport requirement. Fortunately the Board and Freemans Bay residents’ persistent advocacy has paid off and Auckland Transport is now planning a major upgrade to get underway in early 2016.

Auckland Transport is consulting on 2 possible options for the design of the road. While it is really positive to see the upgrade progress I have raised with Auckland Transport my concern about the lack of Local Board input at an early stage of the option development and the failure to recognise the Board objectives for the Franklin Road which were finalised following community consultation. The two options only go part way to achieving the improvements we would like to see for this iconic Auckland street:

Auckland Transport to undertake the planned upgrade of Franklin Road including road resurfacing, undergrounding of services, footpath upgrade, pedestrian crossings, cycle path and on road parking and to provide for safe and continuous walking and cycling pathways from Ponsonby Road to Victoria Park including continuous pedestrian facilities (i.e. an unbroken footpath on both sides of the road) across all side streets, driveways and intersections (for example by installing raised tables). Local Board Agreement 2104/2015

Parking

One of the Board’s Transport priorities is for Auckland Transport to implement a residential parking zone scheme to manage commuter parking in central Auckland suburbs (Local Board Agreement 2014/15 Transport Advocacy area). The extension of the successful St Mary’s Bay scheme to city areas suffering the biggest impact from on- street parking has been on hold while Auckland Transport consults on the parking discussion document.

The good news is that Auckland Transport has confirmed at our October catch up that parking occupancy surveys are going to start in Ponsonby and Freemans Bay in November with the aim of consulting on a proposed zone in March 2015.

A zonal approach to parking has the potential to benefit local residents and businesses and provide for short term parking for visitors.

Gladstone Road/Avon Street intersection

Auckland Transport has consulted on safety improvements at the intersection of Avon Street and Gladstone Road in Parnell that involve the removal of angle parking outside the local shops. Following a site visit, consideration of the feedback on the proposal and a public forum presentation from the local building owner and Parnell Community Committee the Board passed the following resolution:

“The Waitemata Local Board requests Auckland Transport take a holistic approach to improving cyclist and pedestrian amenity on Gladstone Road and consider traffic calming and mitigation measures that do not require the removal of angled parking at the Gladstone Road/Avon Street Intersection.”

Legible Auckland

Wayfinding signage continues to be installed by Auckland Transport where a request is logged. It is surprising how few directional signs exist to guide pedestrians and cyclists around our city.

Although it was great to see this sign appear on the corner of Waima Street/Great North Road I have followed up with Auckland Transport regarding the curious content on the sign.

The original request was for a directional sign to the NW cycleway however the information on the sign covers everything except that. What is the reason? Has this design come out of AT’s wayfinding project? Is this now the template or just temporary? NZTA have used distance for their cycleway signage. Why has AT used travel time? Is the time intended for the walker or rider? Is this now a standard approach?

Cycling Advisory Group Meeting

At the Advisory Group meeting in October discussions continued on the prioritisation of cycling projects. Richard Leggart, Chair of the NZ Cycle Safety Panel discussed the recommendations in the panel’s Safer Journeys for People who Cycle report which was open for feedback until 24 October.

We also heard from Auckland Transport about improvements to the existing network and the development of a customer charter.

I emphasised at the meeting the need for early Local Board input into Auckland Transport’s work programme to best leverage the maintenance budget to address deficiencies on the network.

Fight to save 6 mature pohutukawa trees on Great North Road

Preparations have been underway during October for the hearing taking place on 5 and 6 November regarding the Board’s objection to Auckland Transport’s Notice of Requirement to remove 6 mature Pohutukawa trees on Great North Road. The removal is sought by AT for road widening to provide for two lanes turning from Great North Road on to a new St Lukes bridge.

The Board’s objection is based on our view that there are alternatives available to Auckland Transport that could retain the trees but achieve the same transport outcomes. All the experts agree that removing the trees will result in a significant adverse effect to the environment. As one submitter put it “the trees provide a buffer of civility amid 19 lanes of tarmac”.

Monthly transport update

A monthly update with Auckland Transport took place on 29 October. Current issues are reported back monthly by Auckland Transport on our public agenda including the details of the consultation undertaken with the Transport portfolio on behalf of the Board.

Portfolio reports: Community

Parnell Festival of Roses Accessibility

For a second year the Waitemata Local Board is aiming to make the Parnell Festival of Roses accessible for all. With the support of the community portfolio, member Christopher Dempsey has been working with Paul Brown, Strategic Advisor Disability to confirm the initiatives to be funded from an accessibility budget of $2000.

At the Festival on 15 and 16 November there will be an audio described walk and rose-potting workshop for blind and vision impaired visitors taking place from 11:45 -1.15pm and Rudd (the Bugman) Kleinpaste’s talk 1:30-2.00pm will be audio described. Rudd’s talks on both the Saturday and Sunday are being signed in New Zealand Sign Language. Accessibility Information has also been circulated.

Family, Whanau and Sexual Violence

We received an update from Kelly Maung on the work she is doing to progress a multi- sector strategic action plan to deal with Family, Whanau and Sexual Violence. Commitment to this initiative by Council has developed out of the Auckland Plan goal to be the world’s most liveable city and involves partnering with central government.

Kelly has challenged the Board to proactively contribute to White Ribbon day next year. Member Deborah Yates is progressing this with our male colleagues.

Park site visits

I joined the Parks team and iwi representatives on site visits to Western Park and Grey Lynn Park.

The visits identified exciting opportunities to promote cultural values and the unique historic features of the parks. There is particularly strong support for day-lighting Tunamau – the stream that is currently piped through Western Park.

Pioneer Womens Hall activation

Work to activate Pioneer Womens Hall as a community hub prior to major refurbishment taking place next year continues. We recently confirmed a modest budget to support the Jedi Knights Chess Club initiative led by a previously homeless man who has become a regular contributor to the Pioneer Womens Hall working group.

The community portfolio holds a monthly meeting with relevant officers to discuss the on-going work programme. I also attended a range of meetings during October relevant to the community portfolio – these are detailed below.

Auckland Conversation Brent Toderian: Liveable cities – vibrant waterfronts

The former chief planner for Vancouver returned to Auckland at the invitation of Waterfront Auckland to continue his city-shaping advice with a talk on how rethinking our waterfront can transform our city.

Brent was introduced by John Dalzell, CEO Waterfront Auckland as an “Urban Design Warrior”.

Key points I took away from the presentation at Shed 10:

· Urban planning & city building best way to influence public health and confront the convergence of global issues such as climate change and aging population.

· Millennials are pre-disposed to urban living as they interact with technology like previous generations interacted with the car (baby boomers “broken hipsters” are also turning to urban living)

· We need to aim for “density done well on the waterfront” Land use and movement need to be aligned. We need to recognise “induced demand”. It is just politically popular to build roads.

· Vancouver shows that if you design for multi-modality it is better for drivers. It is about prioritising not being anti-car. Allows for shorter commute times (20% fewer cars; 40-60% increase in PT; 10-20% increase in cycling)

· Brent is a fan of the expression “making streets sticky” for people – it is not just about moving through but how to make people stay

· “Walk score” is a powerful measurement tool used in North America that shows the positive impact on property values of walkable neighbourhoods. In Auckland the evidence is that we don’t care about walkers just drivers.

· He noted that the conversation about cycling is picking up but believes we will only make progress with separation (ie protected cycleways). This will be the key to a higher bike share. He also noted that there are enough women riders yet

· Brent calls buses the heroes of PT as nimble & cheap but we need to change the conversation around buses and to provide a better service

· Mobility is a space problem that benefits from car sharing. One car in a car share can replace 20 cars

· We need to aim for consistently high density design. We have the challenge of a working Port but we should use this to our advantage. Height is just a design challenge

· We also need to ensure that amenities and facilities are built into any development (in Vancouver achieved through density bonusing)

· Lots of simple but can be hard to do simple

Final slide (pictured right)

· Plan like you love cities

· Listen like you love opinions

· Design like you love people – and always challenge the word “cant”

Workshops and meetings

In the period 1 October – 31 October I attended:

· Meeting with Allan Young from ACPL on 1 October to discuss and the implications for Parnell Station, access to the Domain and the regeneration of Waipapa Stream of Kiwi Rail’s proposals to sell the development site where Mainline Steam is currently located

· Engagement adviser catch up on 1 October

· Communications catch up on 1 October

· Local Board Member briefing in Takapuna on spatial priorities and the draft infrastructure strategy that is being developed through the LTP process.

· Community-led Placemaking Champions Group workshop

· Local Board Workshop on 7 October

· AT/Franklin Road Resident's Meeting on 7 October - Franklin Road Upgrade

· Meeting to discuss the Child Friendly City project

· Meetings with the Local Board’s lawyers regarding Notice of Requirement hearing to remove 6 Pohutukawa trees on Great North Road

· CCO review - Governing Body / Local Board discussion – workshop on 8 October provided an opportunity for local board members, councillors and IMSB members on the CCO Governance and Monitoring Committee to receive an update about the CCO review.

· Review of the Ponsonby Road Plan by Stuart Houghton. A presentation to Board members on 8 October (on 28 October I arranged for Stuart to present his review to Council and Auckland Transport officers involved in the development of the plan)

· Meeting with GM of the Ponsonby Business Association

· Site Visit to Avon Street/ Gladstone Road intersection to meet a representative from Parnell Community Committee and the building owner to discuss AT’s proposal to remove angle parking

· Meeting with GM of Parnell Community Centre

· Communications catch up on 13 October

· Ponsonby Business Association Board meeting on 14 October

· Cycle Advisory Group Meeting

· Waitematā Local Board business meeting on 14 October

· Auckland Transport Taxi operations Plan presentation and discussion with stakeholders

· Attended the Events portfolio meeting to discuss the Myers Park centenary celebrations and opportunities for community development

· Waitematā Local Board workshop on 16 October

· Attended the Waitemata Local Board presentation to the Budget Committee led by the Chair as part of the local boards discussions with the governing body held over 2 days to inform final decision-making on the LTP for consultation. Each local board was given 20 minutes to present and discuss key priorities and advocacy areas (photo right – looking far too happy!)

· LTP financial policy discussion on 20 October with Local Board representatives

· Waitematā Local Board workshop on 21 October

· Community Development portfolio monthly catch up on 22 October

· Queens Wharf site visit: Briefing in partnership with Waterfront and Auckland Council (photo credit right: Cathy Casey)

· Western Park site visit and workshop on 24 October with iwi representatives

· Attended the Waterfront Auckland Board meeting public forum in support of Ponsonby Cruising Club on 29 October

· Monthly Transport portfolio catch up on 29 October

· LTP Local Board Cluster Workshop – Central. Auckland Transport’s engagement with Local Boards about transport priorities for the next decade and how AT has arrived at a prioritised programme, following the Mayor’s budget proposal for the Long Term Plan.

· Meetings with Auckland Council planners and the Local Board’s lawyers in preparation for the Notice of Requirement hearing to remove 6 Pohutukawa trees on Great North Road

· Meeting with the CE, Newmarket Business Association

· Grey Lynn Park Development Plan - site visit to discuss draft update with iwi on 31 October

Events and functions

In the period 1 October – 31 October 2014 I attended:

· Newmarket Young Fashion Designer Award on 1 October at the invitation of the Newmarket Business Association

· Cycle Action’s Associates breakfast

· Pop up smokefree outdoor dining event organised by Auckland Cancer Society in Aotea Square (photo right)

· Grey Lynn Business Association AGM on 8 October

· Launch of Art week at Silo 6

· Opening of Victoria Park Market Art week event

· Look at K’rd Art Week event

· Opening ceremony of Auckland Diwali Festival 2014 on 11 October

· NZ Fashion Museum’s pop-up exhibition, Elle and the Youthquake: The changing face of fashion, at The Nathan Gallery in Britomart.

· Heritage Festival events on Sunday 12 October: Civic Trust a toast to heritage and the Grey Lynn RSC’s Gaylene Preston WWI presentation

· Auckland Girls’ Grammar Old Girls’ Association Annual Dinner

· Great Mugging on Ponsonby Road for Art Week

· POP 10 : Hauora Garden of Health and Happiness community planting day on 18 October at Studio One Tu Toi (See Attachment A)

· Auckland Conversation with Brent Toderian at Shed 10. Liveable Cities – Vibrant Waterfronts

· Ponsonby Business Association AGM on 21 October

· Auckland Arts Festival Launch at the Town Hall on 23 October

· The New Zealand Dance Company's Studio Showing at the Wellesley Studio on 28 October at the invitation of the NZ Dance Company

· Rod Oram in conversation with Sir Stephen Tindall at the Auckland Museum on 30 October hosted by Anglican Diocese of Auckland's Diocesan Climate Change Action Group (at the invitation of Rod Oram)

Attachments

No.	Title	Page
a View	Art of the Possible: Hauora Garden	269

Signatories

Author

Pippa Coom, Deputy Chair

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates

Term	Definition
Distance restriction	Distance restrictions will be measured from the two nearest points on the properties boundaries – that is, the boundary of the property not just the building.
City centre	As defined in the Proposed Auckland Unitary Plan.
Neighbourhood centre	As defined by the Proposed Auckland Unitary Plan.
Mental health treatment centre	A residential facility where people are treated for mental health issues and has been identified by Auckland Regional Public Health Services as at risk of their clients experiencing harm if they were to have easy access to psychoactive substances.
Addiction treatment centre	A residential facility where people are treated for addiction issues and has been identified by Auckland Regional Public Health Services as at risk of their clients experiencing harm if they were to have easy access to psychoactive substances.
High Deprivation	Census Area Units that have a score on the New Zealand Deprivation Index of 8, 9 or 10. This indicates the area is in the most deprived 30% of New Zealand.
Residential deprivation	An area which has a high proportion of people living in social housing.

No.	Title	Page
a View	Workshop Proceedings 7 October 2014	291
b View	Workshop Proceedings 16 October 2014	293
c View	Workshop Proceedings 21 October 2014	295
d View	Workshop Proceedings 28 October 2014	297

Authors	Sophie McGee - Local Board Services
Authorisers	Judith Webster - Relationship Manager

Authors	Trina Thompson - Senior Local Board Advisor - Waitemata
Authorisers	Judith Webster - Relationship Manager