Agenda of Youth Advisory Panel

I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 3 November 2014

6.00pm – Kai at 5.00pm

Reception Lounge
Auckland Town Hall
Level 2
301-305 Queen Street
Auckland

Youth Advisory Panel

OPEN AGENDA

MEMBERSHIP

Chairperson	Flora Apulu
Deputy Chairperson	Mosa Mafile'o
Members	Tesree Appanna	Savanna Steele
	Janice Auva'a	Micah Stininato
	Torranice Campel	Marek Townley
	Danielle Goh	Sam Vaili
	Anthony Kapeli-Sua	Ginah Vakaheketaha-Nelisi
	Isabella Lenihan-Ikin	MacKenzie Valgre
	Maggy Liu	Agnes Wong
	Tim Matthews	Sam Yoon
	Nortessa Montgomerie	Aileen Zhou
	Matariki Roche
Liaison Councillor	Councillor Linda Cooper, JP

(Quorum 10 members)

Jaimee Maha

Democracy Advisor

29 October 2014

Contact Telephone: (09) 373 6201

Email: jaimee.maha@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

The purposes of the Youth Advisory Panel will be as follows:

· Identify and communicate to the Council the interests and preferences of the youth of Auckland in relation to:

o the content of the strategies, policies, plans, and bylaws of the Council, especially the economic development strategy; and

o any matter that the Panel considers to be of particular interest or concern to the youth of Auckland.

· Advise the Mayor and the Council’s governing body and local boards, of the Council processes and mechanisms for engagement with the youth in Auckland; and

· Engage with Local Boards on youth issues.

Youth Advisory Panel

03 November 2014

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Extraordinary Business 5

5 Draft Local Approved Products Policy for feedback 7

6 Updates from Youth Advisory Panel Members 35

7 Working Party and Sub-committee Updates 37

8 Opportunities for Engagement 39

9 Consideration of Extraordinary Items

1 Apologies

Apologies from Members I Lenihan-Ikin, M Townley and T Matthews have been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Youth Advisory Panel:

a) confirm the ordinary minutes of its meeting, held on Monday, 13 October 2014, including the confidential section, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Youth Advisory Panel

03 November 2014

Draft Local Approved Products Policy for feedback

File No.: CP2014/24795

Purpose

1. To seek feedback from the Youth Advisory Panel on the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 9 October 2014 the Regional Strategy and Policy Committee approved the draft LAPP for public consultation (REG/2014/123). The draft LAPP will prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. The policy also has a separate set of rules for the city centre where licences won’t be granted in areas of high residential deprivation and there will be a limit on how close a new shop can be to an existing shop.

3. The Youth Advisory Panel discussed the proposed draft LAPP on 11 August 2014 and provided comprehensive written feedback. The panel recognised the importance of the policy to preventing harm to youth in Auckland. The feedback supported the general approach of the policy but recommended increasing buffer zones around schools.

4. The Youth Advisory Panel is being asked to provide formal feedback on the draft LAPP by the end of December. There will be an opportunity for the panel to present their views to the hearings panel in February 2015.

5. As a result of the feedback to the proposed draft the following changes were made:

· Buffer zones around schools with year 7 or older students were increased from 300m to 500m

· Buffer zones around schools with year 6 and younger students were increased from 100m to 200m

· Buffer zones around mental health and addiction treatment centres were increased from 300m to 500m

· New rules for the city centre were added.

6. A more detailed presentation on the content of the policy will be delivered by staff at the meeting.

Recommendation

That the Youth Advisory Panel:

a) provide feedback on the draft Local Approved Product Policy Statement of Proposal, as attached to the agenda, by the end of December 2014.

Attachments

No.	Title	Page
a View	Statement of Proposal draft LAPP	9
b View	Attachment B - Central	21
c View	Attachment C - City Centre	23
d View	Attachment D - East	25
e View	Attachment E - North	27
f View	Attachment F - South	29
g View	Attachment G - Southwest	31
h View	Attachment H - West	33

Signatories

Author	Callum Thorpe - Principal Policy Analyst
Authoriser	Sarah McGhee - Community Development Programme Manager SCI

Youth Advisory Panel

03 November 2014

Updates from Youth Advisory Panel Members

File No.: CP2014/24973

Purpose

1. To provide an opportunity for Youth Advisory Panel members to update the meeting on local action and issues.

Executive Summary

2. These updates are provided by members to share local information and highlight any matters of concern to the youth of Auckland. This information can be taken by members back to their respective local youth voice mechanisms as appropriate.

Recommendation

That the Youth Advisory Panel:

a) note the updates from the panel members.

Attachments

There are no attachments for this report.

Signatories

Author	Sarah Finlay - Strategic Advisor Youth
Authoriser	Sarah McGhee - Community Development Programme Manager SCI

Youth Advisory Panel

03 November 2014

Working Party and Sub-committee Updates

File No.: CP2014/24977

Purpose

1. To provide working parties and the Communications sub-committee an opportunity to update the panel on actions.

Executive Summary

2. To provide updates on the actions and progress of following working parties and the Communications sub-committee:

· Significance and Engagement Policy working party – Member I Lenihan-Ikin, Deputy Chairperson M Mafile'o and Member T Matthews

· Draft Community Facility Network Plan – Member S Steele, Member T Sua, Member M Valgre

· Homegrown Youth Change-makers Project – Chairperson F Apulu, Member T Matthews, Member T Campel, Member S Vaili, Member S Steele, Member T Appanna, Deputy Chairperson M Mafile'o, Member M Roche, and Member D Goh

· Auckland is my Playground steering team – Member T Matthews and Member M Stininato

· Communications sub-committee – Member M Townley, Member I Lenihan-Ikin, Member D Goh.

Recommendations

That the Youth Advisory Panel:

a) thank the working party/sub-committee leads for their updates

b) forward sub-committee/working party updates for the attention of respective local youth voice mechanisms.

Attachments

There are no attachments for this report.

Signatories

Author	Sarah Finlay - Strategic Advisor Youth
Authoriser	Sarah McGhee - Community Development Programme Manager SCI

Youth Advisory Panel

03 November 2014

Opportunities for Engagement

File No.: CP2014/24985

Purpose

1. To respond to invitations and participation opportunities presented to the Youth Advisory Panel since the previous meeting.

Executive summary

2. The Youth Advisory Panel receives invitations to participate in opportunities in addition to events planned for in the work programme.

3. Since the last meeting, the panel has received an invitation to participate in the upcoming Community Development Conference being held 18-20 February 2015 at Unitec. Major themes include place-making, community economic development, diverse communities and reclaiming democracy. There are opportunities to both present and to participate in conference proceedings.

4. The Chair has also received an enquiry from the University of Auckland about the possibility of partnering in a youth health project.

Recommendations

That the Youth Advisory Panel:

a) note the invitation to participate in the upcoming Community Development Conference being held 18-20 February 2015

b) note the enquiry from the University of Auckland about the possibility of partnering in a youth health project

c) forward relevant opportunities to local youth voice mechanisms.

Attachments

There are no attachments for this report.

Signatories

Author	Sarah Finlay - Strategic Advisor Youth
Authoriser	Sarah McGhee - Community Development Programme Manager SCI