Agenda of Albert-Eden Local Board Grants Committee

I hereby give notice that an ordinary meeting of the Albert-Eden Local Board Grants Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 10 December 2014

2:00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

Albert-Eden Local Board Grants Committee

OPEN AGENDA

MEMBERSHIP

Chairperson	Glenda Fryer
Deputy Chairperson	Lee Corrick
Members	Helga Arlington
	Graeme Easte
	Peter Haynes
	Rachel Langton
	Margi Watson
	Tim Woolfield

(Quorum 4 members)

Michael Mendoza

Democracy Advisor

1 December 2014

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Albert-Eden Local Board Grants Committee

10 December 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Albert-Eden Local Event Support Fund – Round Two 2014/2015 7

13 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board Grants Committee:

a) confirms the minutes of its ordinary meeting, held on Tuesday, 21 October 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Albert-Eden Local Board Grants Committee

10 December 2014

Albert-Eden Local Event Support Fund – Round Two 2014/2015

File No.: CP2014/26808

Purpose

1. To present a summary of applications received in round two of the contestable local event support fund for 2014/2015 for the Albert-Eden Local Board. The Albert-Eden Local Board is requested to either fund, partially fund or decline the applications.

Executive Summary

2. A contestable local events support fund of $20,202 is available to the Albert-Eden Local Board for distribution for community events in 2014/2015.

3. Albert-Eden Local Board allocated $13,005 in round one of the fund leaving a total of $7,197 for distribution in round two.

4. Nineteen applications totalling $158,420 have been received for round two.

5. A workshop was held with the Albert-Eden Local Board on 12 November 2014 to consider the applications for round two. Indicative levels of funding were proposed, to be formally agreed.

Recommendation/s

That the Albert-Eden Local Board Grants Committee:

a) agree to either fund, partially fund or decline the applications for round two 2014/2015 Local Event Support Fund as follows:

Applicant	Event	Amount Requested	Amount Allocated
Auckland Down Syndrome Association Inc.	AUCKLAND DOWN SYNDROME ASSOCIATION'S 10TH ANNUAL BUDDY WALK	$20,000	$0
Epsom Memorial Archway Charitable Trust	EPSOM MEMORIAL ARCHWAY ANZAC DAY COMMEMORATION SERVICE	$1,325	$900
Aotea Youth Symphony Orchestra	SCHOOLS CONCERT	$3,000	$0
Auckland Pride Festival Inc.	AUCKLAND PRIDE FESTIVAL PARADE	$3,000	$0
New Zealand Suzuki Institute Auckland Branch	NEW ZEALAND SUZUKI INSTITUTE AUCKLAND BRANCH ANNUAL TOWN HALL CONCERT	$4,000	$0
GetIN2Life Youth Development Trust	IN2IT WILD WINTER - ALBERT/EDEN	$4,495	$1,556
The Auckland YMCA Marathon Club Inc.	WHY-WOMEN-RUN WOMEN'S EVENT	$2,000	$0
Anglican Church of St Alban The Matyr	LENTEN ART EXHIBITION	$5,000	$1,000
Auckland Asthma Society Inc.	WORLD ASTHMA DAY 5TH OF MAY 2015	$5,000	$0
Auckland Badminton Association	BADMINTON INTERCLUB	$15,000	$0
The Phobic Trust of New Zealand Inc.	ANXIETY AWARENESS WEEK	$10,000	$0
The Point Chevalier Memorial RSA Inc.	ANZAC DAY PARADE, SERVICE, COMMEMORATION AND CELEBRATION	$2,500	$1,000
Rudolf Steiner Schools Trust	ART IN ACTION 2015	$11,000	$0
ReCreate NZ	AUCKLAND DOWN SYNDROME ASSOCIATION WINTER BALL 2015	$1,500	$0
Wet Hot Beauties Ltd	WIPE OUT!	$5,000	$2,141
Auckland Live, Regional Facilities Auckland	SCHOOL HOLIDAY PROGRAMME 2015	$5,000	$0
Auckland Live, Regional Facilities Auckland	MORNING MELODIES 2015	$5,000	$0
Muscular Dystrophy Association of New Zealand	LIFE WITHOUT LIMITS CONFERENCE	$55,000	$0
Dominion Road Business Association	DOMINION ROAD CHRISTMAS CAROLS	$600	$600
TOTAL		$158,420	$7,197

Discussion

6. The local events support fund has a balance of $20,302 to be distributed in two funding rounds, which close at specified times during the 2014-2015 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July-August 2014
2	31 October 2014	November 2014	December 2014-February 2015

7. The Albert-Eden Local Board allocated a total of $13,005 through the round one allocation of the local event support fund AEG/2014/20.

8. Round two of the 2014/2015 local event support fund received 19 applications totalling $158,420. Full application information can be found at Attachment A.

9. The Albert-Eden Local Board has the opportunity to refer applications to an alternative fund or to allocate funding from within its local event fund.

Consideration

10. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Albert-Eden Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

Local Board Views and Implications

11. A local board workshop was held on 12 November 2014 to consider the applications to the local event support fund round one. This report reflects the views of local board members expressed at the workshop.

Maori Impact Statement

12. This fund does not specifically target Maori groups, however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

13. The decisions sought within this report fall within the local board delegations.

14. The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation Issues

15. Once the Albert-Eden Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment

Attachments