Agenda of Albert-Eden Local Board

I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 10 December 2014

1.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

Albert-Eden Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield

(Quorum 4 members)

Michael Mendoza

Democracy Advisor

4 December 2014

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirms the minutes of its ordinary meeting, held on Wednesday, 3 December 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Albert-Eden Local Board

10 December 2014

Long-term Plan 2015-2025: Local consultation material

File No.: CP2014/28545

Purpose

1. This report seeks adoption of local consultation material for the Long-term Plan 2015-2025 (LTP) by the Albert-Eden Local Board.

Executive Summary

2. Over the last twelve months local boards have been involved in many Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

3. In October 2014, local boards adopted local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

4. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes local consultation material for each local board.

5. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

6. This report seeks adoption of local consultation material for the LTP.

Recommendation/s

That the Albert-Eden Local Board:

a) adopts local consultation material including:

i) a one page (2 side) local board insert; and

ii) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b) notes:

i) the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii) proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final Long Term Plan (LTP) budgets following consultation.

iii) high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final Long Term Plan (LTP).

c) delegates authority to Chairperson Haynes to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

Discussion

Process

7. Over the last twelve months local boards have been involved in many Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

8. In October 2014, local boards adopted Local Board Plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

9. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes the following local consultation material for each local board:

a) a one page (2 side) local board insert in the LTP consultation document; and

b) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016, and indicative local budgets for the next 10 years.

Draft budgets

10. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

11. The allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

12. Proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

13. High level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

14. This report seeks adoption of local consultation material for the LTP and agrees local targeted rate proposals, if any, for consultation.

Next steps

15. Following the governing body meeting on 18 December, information will be provided to local board members on the consultation process and finalising local board agreements.

16. LTP consultation will commence on 23 January 2014 through to mid-March. Through this engagement local boards will seek views on proposals important to the local area to help develop the Local Board Agreement 2015/2016 due for adoption in May 2015. Local Board will also seek views on the local impact of LTP proposals to inform advocacy discussions with the governing body.

17. The governing body will make final LTP budget decisions in May 2015 and meet to adopt the final LTP in June 2015, including 21 local board agreements.

Consideration

Local Board Views and Implications

18. This report sets out the decisions local boards need to make in order to finalise local consultation material for the Long-term Plan 2015 - 2025.

19. In October 2014, local boards adopted a local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

Maori Impact Statement

20. Many local board decisions are of importance to and impact on Maori. Local board agreements and long-term plans are important tools that enable and can demonstrate council’s responsiveness to Maori. Local board plans, which were developed through engagement with the community including Maori, form the basis of the consultation material of the Long-term Plan 2015-2025.

21. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes. In particular, local board plans and LTP consultation material will influence relevant annual plans and local board agreements for 2015/2016 and beyond.

Implementation Issues

22. Local board financial statements reflect the cost of undertaking local activities within each local board area. Budgets are indicative for consultation purposes and subject to change.

23. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final LTP.

Attachments

No.	Title	Page
a View	Draft Local Board Insert	11
b View	Draft Local Board Supporting Information	13

Signatories

Author

Kate Marsh - Financial Planning Manager – Local Boards

Authorisers

Matthew Walker, Manager Financial Planning, Policy and Budgeting

Karen Lyons, Manager Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

10 December 2014

Nixon Park sports field alignment

File No.: CP2014/28406

Purpose

1. To present the sports field alignment options relating to the field upgrade at Nixon Park and the pros and cons associated with each option.

Executive summary

2. The Albert Eden Local Board approved the field layout for Nixon Park provided in Development Concept 1 (appendix 1) in October 2104.

3. This presented the field in an east west alignment and provided an adequate field footprint for the needs of soccer (100m X 64m). However, while soccer is the currently the main winter user of the park it’s possible that Rugby could become the main winter sport in the future and the field length presented in Development Concept 1 does not adequately meet the needs of Rugby. The two dead ball zones (5m to 8m wide) necessitates the need for a longer field footprint and the site limitations from east to west means this is not achievable with this alignment.

4. A north south field alignment (presented in options two and three) presents a field footprint of 105m x 70m. This would provide for both Rugby and Soccer competition and training needs and therefore irrespective of who the winter user is, the Parks Sports and Recreation Department considers that a north south alignment gives the best outcome for sport.

Recommendation

That the Albert-Eden Local Board:

a) Approves the Option 2 plan that provides a 105m x 70m (including a 5 m dead ball zone) fibre reinforced sand field at Nixon Park in a north south alignment with the training field (22.5 x 96m) located to the western side of the main field.

Comments

5. Auckland Council consulted with users of Nixon Park in February 2014 with regard to the development of the one and a half existing sports fields at the site. Three design options were presented as part of this consultation:

One and a half sand fields with lights (Development Concept 1)

Artificial field with lights - east west alignment (Development Concept 2)

Artificial field with lights - north south alignment (Development Concept 3).

6. The Albert Eden Local Board at its 1 October meeting supported:

The principle of developing one and a half sports fields at Nixon Park as fibre reinforced sand fields with lighting and generally as set out in Development Concept 1 of the design options consulted on in February 2014.

7. This design option had the sports field set out in an east west alignment and had been drawn up to accommodate soccer. However the Auckland Rugby Union (ARU), in partnership with Eden Rugby, has approached Auckland Council and expressed an interest in utilizing Nixon Park as a permanent training venue for their ITM cup team and youth academies. This would be on the basis that the ARU commits to investing capital in the development of the park.

8. Football (Central United) who are the main winter user of the field have provisionally agreed to swapping venues with Rugby which would involve Eden Rugby Club moving from Warren Freer to Nixon Park and Football (Central United) moving from Nixon Park to Warren Freer. Eden Rugby would use the site for both training and weekend competition games and ARU would use the site mainly during the week for coaching their academies (both regional and international), plus ITM cup teams.

9. In addition Lacrosse, who has taken up a lease on the old scout building at Nixon Park, have expressed a desire to use the site for games and training. All codes have a preference to having a larger competition field and smaller training area rather than the other way round.

10. Since providing initial feedback that a field in an east west alignment would meet their needs, the ARU have since reconsidered this positon and have more recently communicated that a field in a east west alignment would be too small to adequately meet their training and development needs. Eden Rugby have also voiced concern that a 90m long field (post to post) would not adequately provide for their competition needs.

11. Because of the low levels of playing capacity provided by the current soil fields at the site, and the need to protect wider community use, any agreement would require the upgrade of the soil based sports fields at the site to a fibre-reinforced sand carpet base with lighting to training standard (at approx. cost of $1.3M).

12. If the Albert Eden Local Board is successful in acquiring budget for the upgrade of the fields then the board could approach the ARU to see if they are in a position to make a financial contribution to the build of a new changing / club room on site and in the location identified in Development Concept 1. However, if funding is not forthcoming through the LTP or development contributions then the Albert Eden Local Board could consider a scenario in which the ARU, in potential partnership with Lacrosse, invest in the upgrade of the fields. No design work has been done on this facility yet but it is anticipated that the build could cost anywhere between $1M to $2.5M

13. Any investment agreement with the ARU would be based on the provision of a set number of hours of field time that the ARU would be guaranteed at Nixon Park. The fields would also need to provide for the needs of touch, who are a historic user and Lacrosse who have taken up a lease on the old scout building at Nixon Park in the expectation that they would have access to the fields there.

14. Three Field options are presented below with associated pros and cons. All of these assume relocation of part of the current play facilities and the installation of a high ball-stop fence along the northern boundary of the park with the motorway. A retractable ball stop fence will also be required along the southern boundary for Option 2 and 3 when Lacrosse is being played, or along both the eastern and western boundaries for Option 1.

15. Option 1 – field (100m x 64m) in east west alignment

· Provides the smaller sports field footprint but a larger training area footprint (95m x 35m)

· Requires the removal of some trees along the eastern boundary and the installation of a retaining wall on this boundary

· Requires some level of fencing to separate the training field from basketball and skate facilities

· Does not future proof for the possibility of Rugby moving to Nixon Park.

· Temporary ball stop netting required at both goal ends when Lacrosse being played.

16. Option 2 – field (105m x 70m) in north south alignment / training field on western side

· Field set back of 7 m from the basketball area gives the same level of separation as currently enjoyed and protecting this buffer means that fencing to separate the two activities is not considered necessary

· Provides a rugby field that would meet the needs of the ARU / Eden Rugby Club or Soccer

· The training field (96m x 22.5m) would be smaller than in option 1 (95m x 35m) but marginally larger and more useable than in option 3 (100m x 18m) because of the extra width provided

· Low level fencing (approx. 1m high) is likely to be required around the southern boundary of the play area

· Temporary ball stop netting required at southern goal end when Lacrosse being played.

17. Option 3 – field (105m x 70m) in north south alignment / training field on eastern side

· Location of training field hard up to basketball court and therefore fencing to separate two activities required

· The full sized field can’t be pushed hard up to western limits of open grass area because of a pinch point with oak trees in the south west corner of site – this creates a zone to the west of the field that can’t be utilized for sport

· Provides a rugby field that would meet the needs of the ARU / Eden Rugby Club or Soccer

· Low level fencing (approx. 1m high) is likely to be required around the southern boundary of the play area

· Temporary ball stop netting required at southern goal end when Lacrosse being played.

18. The dimensions of all the rugby fields in the central sector of the city (except for Colin Maiden) have been analysed and the results summarised as follows:

· 77% are 100m between goal posts

· 13% are 95m “

· 6% are 90m “

· 3% are shorter than 90m “

19. If option 1 is delivered at Nixon Park, this would create a rugby field, assuming the deadball zones are 5m, of approximately 90m in the length. This field would be shorter than 94% of the fields within the central sector and supports the recommendation by the Parks Sports and Recreation Department to orient the field at Nixon Park in a north-south direction in order to maximise the size of the sports field.

20. The north-south orientation does make the training area narrower (more so with option 3 than with option 2) but the reality is that the total area of the park usable for games/training, is the same regardless of which orientation is adopted. The attached plan for both option 2 and 3 shows how Rugby and Lacrosse can share the field. If the USA-style off-set goal posts for Rugby are used, the Lacrosse field can be extended to 100m long, which is what we were able to achieve in the design for shared use with Soccer.

Consideration

Local board views and implications

21. The proposed field development option has been work shopped with some members of the Albert Eden Local Board and initial feedback to the proposal was given. However the views of the whole board are unknown.

Maori impact statement

22. The contribution of parks outcomes is of significant importance to tangata whenua, their wellbeing, values, culture and traditions. Sites of significance to tangata whenua are an important part of their heritage, established through whakapapa. Twelve iwi have been informed of the recommendation to adopt Development Concept 1 and no objections to the project were received. The field orientation is predominantly of concern to the sporting codes and is not regarded as an issue that requires further iwi consultation.

Implementation

23. The planning and consents for the hybrid fields plus lights will be undertaken in 2014/15 with a view to delivering physical works as soon as funds are available. While there is currently no Sports Field Capacity Development (SFCD) budget specifically assigned to this project, there is budget provided by Development Contributions in the Draft LTP 2015-2025 (Scenario B) that has been allocated to Sports Field and Local Park Development. In light of budget changes, the SFCD programme is currently being reviewed but it is envisaged that given the significant sports field shortfalls in the Albert Eden Local Board area, the upgrade of fields at Nixon Park will remain a high priority and further anticipated growth in the Local Board area means the project could meet the criteria required under Development Contribution funding.

Attachments

No.	Title	Page
a View	Field Alignment Option 1	25
b View	Field Alignment Option 2	27
c View	Field Alignment Option 3	29

Signatories

Author

David Barker - Team Leader Parks Specialists and Programmes

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

10 December 2014

Whau Neighbourhood Greenways Plan Report

File No.: CP2014/28650

Executive Summary

1. The Whau Local Board recently discussed the attached ‘Budget Allocation for Whau Neighbourhood Greenways Plan’ report during their business meeting on Wednesday, 19 November 2014.

2. During the meeting the Whau Local Board passed the following resolutions:

Budget Allocation for Whau Neighbourhood Greenways Project

Resolution number WH/2014/179

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:

That the Whau Local Board:

a) Approves allocation of $156,443 for the Whau Neighbourhood Greenways Plan projects at four priority sites, as set out in this report. $106,443 provided from the Parks Capex Programme and $50,000 from the Local Board Discretionary Fund.

b) Notes that the board has also prioritised the Riversdale Reserve perimeter as part of the Greenways projects to be progressed in 2014/15 and therefore approves an additional allocation of $35,000.00 from the Local Board Discretionary Capex Fund for design, consultation and consents.

c) Forwards the report and resolutions to Albert-Eden local board for their information.

CARRIED

3. Attached for the Board’s information is the ‘Budget Allocation for Whau Neighbourhood Greenways Plan’ report.

Recommendation/s

That the Albert-Eden Local Board:

a) receives the attached ‘Budget Allocation for Whau Neighbourhood Greenways Plan’ report.

Attachments

No.	Title	Page
a View	Budget Allocation for Whau Neighbourhood Greenways Plan	33

Signatories

Author	Michael Mendoza - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards