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Audit and Risk
Committee
16 December
2014
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Office of the Auditor-General
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The Auditor-General did not attend the
meeting but issued a report to the Committee on the status of current work
which was provided to the members prior to the meeting.
A copy of the report has been placed on
the official copy of the minutes and can be viewed on the Auckland Council
website as a minutes attachment.
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Resolution number AUD/2014/50
MOVED
by Chairperson JG Walker, seconded by Cr MP Webster:
That the Audit and
Risk Committee:
a) receive the information
provided by the Auditor-General attached to the minutes.
CARRIED
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Attachments
a Report from the Auditor-General
on the status of current work
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Cr Dr Cathy Casey entered the meeting at
10.05am.
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10
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Briefing by Audit New Zealand on the Long-term Plan consultation
document
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Audit New Zealand did not provide a
briefing on the Long-term Plan consultation document.
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This
item has been withdrawn.
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12
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Auckland Council Group Pro Forma Financial Statements and Approval
of Accounting Policies for 31 December 2014
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Resolution number AUD/2014/52
MOVED
by Chairperson JG Walker, seconded by Cr MP Webster:
That the Audit and
Risk Committee:
a) receive the
Auckland Council Group Pro Forma Financial
Statements and Approval of Accounting Policies for 31 December 2014 report.
b) approve the
accounting policies contained within the pro forma financial statements for
the preparation of the 2015 half year Auckland Council and Group financial
statements and delegate to Mr Roy Tiffin or Mr Paul Conder authority to
approve any amendments resulting from consultation with Audit New Zealand.
CARRIED
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13
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Audit and Risk Committee Oversight of Council Controlled
Organisation Risk
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Resolution number AUD/2014/53
MOVED
by Chairperson JG Walker, seconded by Member P Conder:
That the Audit and
Risk Committee:
a) request
each substantive Council Controlled Organisation (CCO) provide an Audit
Summary Letter and associated actions/plans to resolve issues identified, to
the Audit and Risk Committee at its September meeting, based on the key
findings noted by the CCO’s auditor.
b) note each substantive
Council Controlled Organisation will provide regular reporting to the Council
Controlled Organisation Governance and Monitoring Committee as part of the
regular quarterly report and include the following risk information:
(i) how key risks are
identified, assessed and managed
(ii) an update on the
approach to risk management, internal audit and external audit
(iii) progress on current
internal and external audit issues
(iv) any financial impacts
that will affect the council group
(v) any key risks that are of a senior management or governance level
that could impact on the wellbeing or reputation of the Council Controlled
Organisation or Auckland Council.
c) note a report will be
provided to the Audit and Risk Committee summarising the risk issues
identified by the substantive Council Controlled Organisations in their
quarterly reports to the Council Controlled Organisation Governance and
Monitoring Committee.
CARRIED
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16 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
Crs Linda Cooper and George Wood left
the meeting at 11.40am.
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17 Procedural
motion to exclude the public
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Resolution
number AUD/2014/56
MOVED by Chairperson JG Walker, seconded by Member R
Tiffin:
That the
Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Update
on Internal Audit Activities
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains financial and operational information and details of
Internal Audit activity which if released may jeopardise the effective
delivery of Internal Audit services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Update
on Integrity and Investigation Activities
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6.
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s6(a) - The making
available of the information would be likely to prejudice the maintenance
of the law, including the prevention, investigation, and detection of
offences and the right to a fair trial.
In particular, the
report contains financial and operational information regarding
investigation and other activity, which if released may compromise the
effective delivery of our integrity and investigative services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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12.20pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.20pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Update on Internal Audit Activities
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a)
receive the Update on Internal Audit Activities report
b)
request that following a previous audit review the committee be
provided with a progress report on the status of P-card use in council
c)
agree that the Update on Internal Audit Activities report remain
confidential.
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C2
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Update on Integrity and Investigation Activities
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a)
receive the Update on Integrity and Investigation Activities report
b)
agree that the Update on Integrity and
Investigation Activities report remain confidential.
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12.20 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
