Auckland City Centre Advisory Board

OPEN MINUTES

Minutes of a meeting of the Auckland City Centre Advisory Board held in Room 1, Level 26, 135 Albert Street, Auckland on Wednesday, 17 December 2014 at 3.00pm.

present

Chairperson	Dr Lucy Baragwanath	University of Auckland
Deputy Chairperson	Earl Gray	Partner, Simpson Grierson, Committee for Auckland
Members	Dick Ayres	Member, CBD Residents Advisory Group
	Rory Palmer (alternate) (from 3.36pm, item 6)	Portfolio Manager, Mayoral Office
	Shale Chambers (until 4.49pm, part item C2)	Chair Waitemata Local Board
	Tim Coffey	Member, CBD Residents Advisory Group
	John Coop	Warren and Mahoney, NZ Institute of Architects
	Jillian de Beer	de Beer Marketing & Communications
	Kate Healy (from 3.05pm, item 5)	Ngati Whatua o Orakei Corporate Limited
	Barbara Holloway (from 3.05pm, item 5)	Karangahape Road Business Association
	Andrea Hutchins (from 3.06pm, item 5)	Property Council of NZ
	Mike Lee (from 4.02pm, item 8, until 4.54pm part item C2)	Councillor, Auckland Council
	Nigel Murphy	Auckland University of Technology
	David Wright	Heart of the City

APOLOGIES

Mayor Len Brown

For absence on council business

Auckland City Centre Advisory Board 17 December 2014

1          Apologies

Resolution number CEN/2014/81

MOVED by Chairperson Lucy Baragwanath , seconded by Member Dick Ayres:

That the Auckland City Centre Advisory Board:

a) accept the apology from Mayor Len Brown for absence on council business.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number CEN/2014/82

MOVED by Chairperson Lucy Baragwanath, seconded by Member Nigel Murphy:

That the Auckland City Centre Advisory Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 26 November 2014, including the confidential section, as a true and correct record.

CARRIED

4          Extraordinary Business

There was no extraordinary business.

5	Auckland City Centre Advisory Board Members Update
	Resolution number CEN/2014/83 MOVED by Member Dick Ayres, seconded by Member Shale Chambers: That the Auckland City Centre Advisory Board: a)         receive the updates from Members Tim Coffey and Dick Ayres on the following: - new customer service centre in Bledisloe - CBD residents newsletter (special edition) - Myers Park playground opening on 26 November. CARRIED

6

ACCAB Workshop Feedback Summary 26 November 2014

Resolution number CEN/2014/84 MOVED by Member Nigel Murphy, seconded by Member Tim Coffey: That the Auckland City Centre Advisory Board: a)      note the discussion on the feedback from the workshop held on 26 November 2014. b)      note an amendment to the statement that “Heart of the City are implacably opposed to any reclamation”; instead substituting “Heart of the City stated that any reclamation would need to be proven environmentally sustainable and economically justifiable” c)      agree that City Centre Integration will report back in March 2015 on issues raised in the feedback report on the central wharves strategy and Aotea centre project. CARRIED

7

City Centre Integration Progress Update for Auckland City Centre Advisory Board - for period 1 November to 30 November 2014

Resolution number CEN/2014/85 MOVED by Member Shale Chambers, seconded by Member Barbara Holloway: That the Auckland City Centre Advisory Board: a)         receive the City Centre Integration progress update for the period of 1 November to 30 November 2014. b)         allocate Members David Wright and Tim Coffey to liaise with the Programme Director regarding programme and funding options for city centre projects prior to the February 2015 meeting. CARRIED

8

City Centre Care and Maintenance Update

Resolution number CEN/2014/86 MOVED by Member Shale Chambers, seconded by Member Nigel Murphy: That the Auckland City Centre Advisory Board: a)      receive the Update on City Centre Cleaning and Maintenance report b)      note that staff will provide a verbal update to the Auckland City Centre Advisory Board on recent work in the Confidential section at the 17 December 2014 meeting c)      note that the update will outline the proposed maintenance standards for targeted rate funded projects and that staff will seek feedback from the Board on these proposed standards to inform the ongoing development of a ‘City Centre Maintenance Implementation Plan’ d)      staff will continue to update and seek input from the Auckland City Centre Advisory Board on a monthly basis, with the next update scheduled for February 2015. CARRIED

9

Auckland CBD Owners and Residents Initiative discussion

Resolution number CEN/2014/87 MOVED by Member Shale Chambers, seconded by Deputy Chairperson Earl Gray: That the Auckland City Centre Advisory Board: a)      receive the correspondence from the Auckland CBD Owners and Residents Initiative group. b)      request the Programme Director and General Manager City Centre Integration to respond to issues raised in the letter and report back to the board on the issues raised particularly the timing of constructions, pollution in the CBD and the timing of cleaning, given the growing population in the CBD, and review further application of the noise clock c)      agree that staff provide an update on PENAP study at the February meeting d)      request an update on the City Rail Link project at the February meeting e)      request staff to engage with the city centre community on public health matters arising from major construction projects. CARRIED

10	2015 Schedule of meetings
	Resolution number CEN/2014/88 MOVED by Member Tim Coffey, seconded by Member Barbara Holloway: That the Auckland City Centre Advisory Board: a)      approve the 2015 schedule of meetings. CARRIED

11        Consideration of Extraordinary Items

There were extraordinary items.

12        Procedural motion to exclude the public

Resolution number CEN/2014/89

MOVED by Chairperson Lucy Baragwanath , seconded by Member Shale Chambers:

That the Auckland City Centre Advisory Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Tania Loveridge, Heart of the City be permitted to remain for the Confidential Section after the public has been excluded, as an observer.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       City Centre Care and Maintenance Update presentation

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the presentation contains commercial and sensitive information.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2       Port Study Stage 2 Update

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the update contains commercial and sensitive information.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions was made available to the public who were present at the meeting and form part of the minutes of the meeting.

CARRIED

4.35pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.02pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	City Centre Care and Maintenance Update presentation
	Resolution number CEN/2014/90 That the Auckland City Centre Advisory Board: b)      agree that the presentation remain confidential.

C2	Port Study Stage 2 Update
	Resolution number CEN/2014/91 That the Auckland City Centre Advisory Board: b)         agree that there be no restatement of the verbal update.

5.03 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Auckland City Centre Advisory Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................