I hereby give notice that an ordinary meeting of the Chief Executive Officer Review Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 11
December 2014
2.00pm
Rooms 1 &
2
Level 26
135 Albert Street
Auckland
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Chief Executive Officer Review Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Hon Christine Fletcher, QSO
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Deputy Chairperson
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Mayor Len Brown, JP
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Members
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Cr Bill Cashmore
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Deputy Mayor Penny Hulse
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Cr Penny Webster
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Cr George Wood, CNZM
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(Quorum 3 members)
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Tam White
Democracy Advisor
8 December 2014
Contact Telephone: (09) 307 7253
Email: tam.white@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
Responsibilities
The Chief Executive Review Committee is established to review
the Chief Executive’s performance and to recommend to the Governing Body the
terms and conditions of the CE’s employment including any performance agreement
measures and annual remuneration.
Powers
All powers necessary to perform the Committee’s
responsibilities.
Except:
(a) powers that the Governing Body
cannot delegate or has retained to itself (see Governing Body responsibilities)
(b) where the Committee’s responsibility is limited
to making a recommendation only
EXCLUSION OF THE PUBLIC – WHO NEEDS TO LEAVE THE MEETING
Members of the public
All members of the public must leave the meeting when the
public are excluded unless a resolution is passed permitting a person to remain
because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to know”
basis where access to the information is required in order for a person to
perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Only staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the matter
affects, or is relevant to, a particular Local Board area.
IMSB
·
Members of the IMSB who are appointed members of the meeting
remain.
·
Other IMSB members and IMSB staff remain if this is necessary in
order for them to perform their role.
CCOs
Representatives of a CCO can remain only if
required to for discussion of a matter relevant to the CCO.
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Chief
Executive Officer Review Committee
11 December
2014
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 7
2 Declaration of Interest 7
3 Confirmation of Minutes 7
4 Petitions 7
5 Public Input 7
6 Local Board Input 7
7 Extraordinary Business 7
8 Notices of Motion 8
9 Chief Executive Review Committee - Regular Meeting 9
10 Consideration of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Chief Executive Officer Review Committee:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 23 October 2014, as a true and
correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
3.21 provides for Public Input. Applications to speak must be made to the
Committee Secretary, in writing, no later than two (2) working days
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local Board Input
Standing Order
3.22 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give two (2) days notice of their wish to
speak. The meeting Chairperson has the discretion to decline any application
that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 3.9.14 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
8 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Chief
Executive Officer Review Committee
11 December
2014
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Chief Executive
Review Committee - Regular Meeting
File No.: CP2014/28732
Purpose
1. To discuss the performance of
the organisation with the Chief Executive.
Executive
Summary
2. At the last committee meeting,
the Committee discussed the performance of the Chief Executive against the
2014/15 Performance Objectives. Committee members also discussed options to
amend the Chief Executive’s delegations and options that enable elected members
to spend more time on ‘governance’. That part of the discussion will continue
during the Mayoral retreat with councillors in early 2015.
3. This meeting provides an
opportunity for committee members to discuss the performance of the
organisation with the Chief Executive.
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Recommendations
That the Chief Executive
Officer Review Committee:
a) discuss the performance of the
organisation with the Chief Executive as part of the regular engagement on
the Chief Executive’s performance objectives.
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Consideration
Local
Board Views and Implications
4. The Chief Executive engages with
Local Board Chairs through the Local Board Chairs Forum and their feedback is
taken into consideration.
Māori
Impact Statement
5. Māori outcomes are
influenced through the delivery of council outputs and the effectiveness of
council’s operational capability and capacity. The Chief Executive’s 2014/15
performance objectives include reporting on the Māori responsiveness
framework targets achieved.
Attachments
There are no attachments for
this report.
Signatories
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Author
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Michael Quinn - Executive Officer
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Authorisers
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Alan Brookbanks – People and Capability Director
Stephen Town - Chief Executive
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